Chef de Mission Meeting April 5, 2018 FEI World Equestrian Games Tryon 2018 - Inside FEI
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Chef de Mission Meeting
April 5, 2018
FEI World Equestrian Games™ Tryon 2018
1
Sport
Sports Department
Sports Director Technical Coordinator Sports Manager
Michael Stone Eric Straus Caitlin Lane
Stabling Manager Competition Liaison Volunteer Manager
Lance Bennett Molly Oakman Kathryn McMahon 3
Discipline Managers
ENDURANCE
FEI Director: Manuel BANDEIRA DE MELLO
Discipline Manager: Jan STEVENS
REINING
FEI Director: Bettina de RHAM
Discipline Manager: Cheryl CODY
DRESSAGE
FEI Director: Bettina DE RHAM
Discipline Manager: Thomas BAUR
EVENTING
FEI Director: Catrin NORINDER
Discipline Manager: Jim WOLF and Shelley PAGE
4
Discipline Managers
VAULTING
FEI Director: Bettina de RHAM
Discipline Manager: Kersten KLOPHAUS and Katherine RAY
PARA-DRESSAGE
FEI Director: Bettina de RHAM
Discipline Manager: Thomas BAUR
JUMPING
FEI Director: John ROCHE
Discipline Manager: David BURTON
DRIVING
FEI Director: Manuel BANDEIRA DE MELLO
Discipline Manager: EllenMarie ETTENGER
5
Veterinary Services
Göran Åkerström Anne Baskett Bill Hay Yves Rossier
FEI Veterinary Director Veterinary Services Manager Veterinary Services Manager WEG 2018 Veterinary Advisor
6
Venue Update
8
Access & Accreditation
All accreditations for NF delegations will give access to general
equestrian areas, the Athlete’s tribune and are valid during the
entire event.
The main stadium will have a second separate Athlete’s tribune
dedicated for those athlete’s participating in the current event.
9
Discipline Venues
Field of Play and Training Areas Jumping • Main arena 100m x 80m – 20,000 seats • Final warm up 102m x 46m • Training areas 128m x 112m Eventing • Dressage phase 60m x 20m within 92m x 77m arena – 6,000 seats • Jumping phase 100m x 80m – 20,000 seats • Cross Country phase about 5,700m • Final Warm-up Dressage 2 x 60m x 20m • Final Warm-up Jumping 102m x 46m • Final Warm-Up Cross Country 6,000m2 with at least 4 obstacles • Training areas 2 x 118m x 54m, 1x 70m x 42m, gallop track plus hacking areas 11
Field of Play and Training Areas
Dressage
• Main arena 60m x 20m within 100m x 80m arena
• Training areas 2x 60m x 20m and 1x 128m x 112m
Endurance
• 160 km course, varied footing and elevations
• Start and Finish on site
• Vet gate on site
• Training – 20 km loop – not on course
Reining
• Covered arena – 83m x 42m with 5,000 seats
• Training area n°1 – 83m x 42m
• Training area n°2 – 68m x 42m
12Field of Play and Training Areas
Vaulting
• Covered arena 30m x 30m with 20m lunge circle – 5,000 seats
• Final Warm-Up 118m x 54m 3x 20m lunge circles
• Training areas 70m x 42m
Para-Dressage
• Main Arena II 60/40m x 20m within 92 x 77m arena – 6,000 seats
• Final warm up 1x 60m (40m) x 20m
• Training areas 2x 118m x 54m, 1x 70m x 42m
Driving
• Driving Arena 120m x 60m – 3,000 seats
• Phase A Marathon 5,000m x 8,000m and Phase B Marathon 6,000m x 9,000m
• Final Warm-Up 100m x 60m
13Eventing Cross-Country and Driving Marathon Access
Golf cart shuttles will be available.
Bicycles will be permitted for the Driving Marathon Course only
and will not be permitted in the general FEI compound.
14September 11-23, 2018
• WEG – FEI World Equestrian Games™
Tryon 2018
• Administered by the Fédération Equestre
Internationale (FEI), the worldwide
governing body of equestrian sport
• Alternates with the Olympic cycle every
four yearsArrivals
Horse Arrivals
The OC have appointed Peden Bloodstock and The Dutta Corporation as the shipping
agents:
Peden Bloodstock GmbH in Germany
Director: Martin Atock
The Dutta Corporation in North Salem, NY
Director: Tim Dutta
Arrivals and Departures will be coordinated by Peden Bloodstock GmbH and The Dutta
Corporation in accordance with procedures detailed in the Equine Freight Manual.
It will be possible to deliver equipment separately to Horses.
Johnson Horse Transportation has been selected as the official Ground Transportation
provider.
17Horse Arrivals arriving through Greenville-Spartanburg
Horses arriving through Greenville-Spartanburg (GSP) by plane will do their Post Arrival
Quarantine (PAQ) at the venue before going into their designated stables. PAQ is onsite
under the jurisdiction of the USDA.
Horse Arrivals arriving through Miami or Chicago
Horses arriving by plane through Miami or Chicago will do their Post Arrival Quarantine
(PAQ) at those airports. They will then be transported to TIEC and enter the venue with
Domestic Horse arrivals before going into their designated stables.
Domestic Arrivals
North American based horses will be enter the venue through the Domestic Arrivals Zone
and may arrive during the designated dates and times by appointment.
18Arrival Schedule
Stables Close
Leave PAQ/Into Stables open to Final Horse
Discipline Flight Arrivals (day after last flight Horse Inspection
discipline stables Domestic Horses Departure
leaves PAQ)
Arrival by Appointment Hours
07:00 – 12:00
Reining 2 Sep 4 Sep 4 Sep 7 Sep 11 Sep 16 Sep
2 Sep 4 Sep
Endurance 7 Sep 8 Sep 11 Sep 16 Sep
5 Sep 7 Sep
3 Sep 5 Sep
Dressage 6 Sep 7 Sep 11 Sep 18 Sep
4 Sep 6 Sep
3 Sep 5 Sep
Eventing 7 Sep 8 Sep 12 Sep 18 Sep
5 Sep 7 Sep
9 Sep 11 Sep
Para-Dressage 13 Sep 14 Sep 17 Sep 26 Sep
11 Sep 13 Sep
10 Sep 12 Sep
Vaulting 13 Sep 14 Sep 17 Sep 26 Sep
11 Sep 13 Sep
11 Sep 13 Sep
Jumping 12 Sep 14 Sep 15 Sep 16 Sep 17 Sep 26 Sep
13 Sep 15 Sep
10 Sep 12 Sep
Driving 16 Sep 17 Sep 20 Sep 25 Sep
14 Sep 16 Sep
19Domestic Arrival Route
20Visas
A temporary visa is required of all visitors to enter the United States, with the exception of the
following nations that are part of the Visa Waiver Program and may apply for an ESTA as well as
Canada:
Andorra France Liechtenstein Singapore
Australia Germany Lithuania Slovakia
Austria Greece Luxembourg Slovenia
Belgium Hungary Malta Spain
Brunei Iceland Monaco Sweden
Chile Ireland Netherlands Switzerland
Czech Republic Italy New Zealand Taiwan
Denmark Japan Norway United Kingdom*
Estonia Korea, Republic of Portugal
Finland Latvia San Marino
* British citizens only with the unrestricted right of permanent abode in England, Scotland, Wales, Northern Ireland, the Channel Islands and the Isle of
Man. Also of note: The countries of Curacao, Bonaire, St- Eustatius, Saba and St. Maarten (of the former Netherland Antilles) are not eligible to
travel to the United States under the Visa Waiver Program if they are applying for admission with the passports from these countries. 21Visas
Visitors from non-visa waiver countries will need to obtain a temporary visa. Most visa
categories, particularly those intended for participants and officials involved in a sports-related
event are:
B-1, Temporary Visitor for Business will be required for athletes
B-2, Temporary Visitor for Pleasure will be required for all others
I Visa will be required for Media
You can apply for a U.S. nonimmigrant visa by first filling out the DS-160 online application. After
you submit your application, you can move on to the next steps, such as signing up for an
interview at the U.S. Embassy in your country.
Please contact the OC if you need an invitation letter to submit with your application.
22Transport & Parking
To/from airports
Asheville, NC: via I-26 E and US-74 E, 36.3 miles (58km), 39 minutes
Greenville, SC: via I-85 N and I-26 W, 43.6 miles (70km), 49 minutes
24
Charlotte, NC: via I-85 S and US-74 W, 70.5 miles (113km), 1h15National Federation Transport
OC will provide rental vehicles for each Chef de Mission and each discipline team. These
will consist of cars and vans depending on the size of the discipline team to include the
following:
Chefs de Mission,
Chefs d’Equipe,
Athletes,
Grooms,
Team Veterinarians,
Vaulting Attendants,
Vaulting Lungers and
Vaulting National Trainers.
This service will be available from September 1st until September 25th.
25Car Passes
In addition to the vehicles provided by the OC, one additional car pass will be provided per
discipline at no charge to park at the venue.
Additional car passes for general parking areas will be available for purchase for additional NF
parking needs.
26On Venue transport
Internal transport will be provided by golf cart shuttles running
throughout the day.
Personal golf carts and bicycles will not be permitted.
Mobility vehicles for para-dressage athletes will be permitted.
Charging stations will be provided next to the stable area.
Bicycles will be permitted on the Driving Marathon course only.
2728
Stables
Stables
Disciplines Stabled together
• All stalls the same 10ft x 12ft, rubber mats, fans etc.
• 1 tack room for every 4 stalls
• Some containers permitted near stalls
• Space in aisles for tack boxes
• Extra tack/equipment stalls for Para Dressage
• Covered wash stalls with multiple water outlets per barn
Bedding TIEC Stall
• Shavings first bedding free, other bedding by request at NF cost
Security
• Professional Security and FEI Stewards
Electric
• Outlets near all stalls - 110 V
30Cooling Facilities
Ice will be available:
• In the stable area,
• At the finish of each competition
Misting fans will be available at the finish of Eventing Cross-Country and Driving
Marathon.
31Feed and Forage Supply
2018 FEI World Equestrian Games
Dr. Joe D. Pagan
PresidentOfficial Equine Nutritionist of the 2018
FEI WORLD EQUESTRIAN GAMES
Exclusive Vendor for Equine Feed, Supplements, Forage and
Bedding of the 2018 FEI WORLD EQUESTRIAN GAMESThe types of feeds, forages and bedding that will be allowed at Tryon 2018 are regulated by 4 different governmental agencies or organizations: 1. Food & Drug Administration (FDA) 2. U.S. Department of Agriculture (USDA) 3. North Carolina Department of Agriculture 4. International Equestrian Federation (FEI)
Bedding • Shavings - for sale by TWEG (not KER) Available from KER by special pre-order only • Wheat straw • Shredded cardboard (Airlite)
Forage Regulations Hay cannot be imported from outside United States Haylage and chaff allowed with special import permit Domestic hay must be tick-free
Forages Available Timothy hay (1st and 2nd cut) Alfalfa Hay
Cereal Grains • Oats • Barley • Corn Misc. • Beet pulp • Wheat bran • Salt blocks • Vegetable oil
Treats Carrots Apples
US Manufactured Feeds
(manufactured in equine-only facilities)
US Manufactured
Supplements
(tested for prohibited substances)Most European feeds, haylage and chaff can be imported with appropriate registration and import permits
Importation of feeds, haylage and chaff • Manufacturer required to have FDA registration number • Manufacturer must have agent inside US with knowledge of facility to obtain FDA number • Importer (US company) to assist customs broker with assigning tariff codes and give FDA prior notice of delivery • Feeds containing animal-source vitamins or gelatin (most do), haylages and chaffs require a special USDA short term import permit (VS 16-3) • USDA permit holder must be US company and is responsible for tracking shipments and disposing of unused product at end of competition • USDA requires documents to accompany shipment with details about product composition and manufacturing process
Options for importation of feed, haylage and chaff
1. NF can import products on their own. KER will provide contact
details for relevant agencies and procedures at no cost to NF.
2. KER will serve as agent, importer and permit holder for a fee
depending on:
1. Number of companies (FDA registration)
2. Number of products (documentation)
3. Number of pieces (tracking and disposal)
4. Number of shipments (tracking and prior notice)
3. KER will serve as agent, importer and permit holder as part of
all-inclusive package of products and servicesAvailable à la carte at venue from KER (price list published June 1) • Timothy and alfalfa hay • Wheat straw and shredded cardboard bedding (pre-order) • Cereal grains and wheat bran • Beet pulp, vegetable oil and salt • US manufactured feeds • US manufactured supplements • Carrots and apples
All-inclusive package • Includes all à la carte nutrition products during stay at venue • Bedding is not included • Range of European feeds, haylage and chaff delivered to venue • Importation agency service for other feeds not found in supplied European range • Everything included for one price ($500/horse)
KER is making arrangements with European Feed Manufacturers to supply feed, haylage and chaff for all-inclusive package • Intend to have feeds available from leading European feed, haylage and chaff manufacturers • Products available for purchase throughout Europe before competition • Feeds, haylage and chaff pre-ordered by NFs for individual horses • Feeds delivered by manufacturer to UK for consolidation (Saracen Feeds, Kent, UK) • All feeds sampled by KER and tested for naturally occurring prohibited substances (NOPS) at FEI approved lab in Newmarket, UK • Feeds shipped in temperature-controlled containers to Tryon • Importation handled by KER
Companies Already Enrolled in All-inclusive Program Saracen Horse Feeds (UK) Golden Grass haylage In process of enrolling others through April and May
Timeline for all-inclusive June 1: List of European feeds, haylage and chaff available will be published • Website with description of each product • List of company contacts and vendor locations by country July 2: NF orders for feed, forage and supplements August 1: Products shipped to Tryon in temperature-controlled containers
All-inclusive package orders For each horse: • Forage type(s): 11 kg daily allowance • Feed type: 6 kg daily allowance • Grains and wheat bran: as required • Supplements: as required • Carrots: 2 kg daily allowance • Apples: 1 kg daily allowance
General Timeline June 1: • European feeds, haylage and chaff available in all-inclusive package published • à la carte price list published • Agency fees for importation published July 2: • Orders taken for all-inclusion package
General Timeline August 1: • Payment for all-inclusive package due ($500/horse) • Payment due for special order bedding • Deposit ($250/horse) due for à la carte • Agency fee due for feed importation service
Information and instructions regarding feed, forage and bedding order procedures will be distributed to NFs electronically by April 13. Please provide us with contact details for relevant staff to receive correspondence. Please contact KER by email tryon2018@ker.com Dr. Joe D. Pagan Eileen Phethean
Feed and Forage Supply
2018 FEI World Equestrian Games
Dr. Joe D. Pagan
PresidentContainers
Shipping containers
The OC can facilitate the unloading of 20’ containers. Larger containers that require a crane
off-load is at the cost of the Federation and will need to be facilitated with the OC.
The venue can begin receiving shipping containers on August 15 and must arrive no later
than September 7. Ideally, all containers should arrive by September 1. Arrivals after
September 1 must be specially approved by the OC.
Pods
Pod storage will be available onsite for teams. Pricing will be available in due course.
Shipping container and POD storage will be in a designated area behind Barn 7.
57Housing
National Federation Accommodation
NF rooms covered by the OC must be booked through the Housing Bureau, Connections Housing.
Housing Connections is beginning to send NF hotel cluster assignments out to NF contacts this week.
Disciplines will be assigned to hotels within 5 miles/8 kilometers of each other in the following areas.
Connections Housing will be able to accommodate additional NF discipline staff within these clusters
based on availability.
Housing Cluster Assignments:
• Endurance / Jumping: Flat Rock
• Dressage / Driving: Forest City
• Reining / Para Dressage: Asheville Airport
• Eventing / Vaulting: Spartanburg
Chefs de Mission may choose to book their accommodation for the duration of their stay at
one of the locations of their discipline housing.
Grooms and Team Vets will be housed onsite at TIEC
Double rooms will be available for Para athlete assistants
59National Federation Accommodation
Hotels within Location Clusters to include (more hotels may be added to clusters):
Flat Rock Cluster Asheville Airport Cluster
• Holiday Inn Express Flat Rock • Clarion Asheville Airport
• Mountain Lodge • Wingate Asheville Airport
• Quality Inn Flat Rock • Fairfield Inn Asheville Airport
• Fairfield Inn Marriott Flat Rock • Hampton Inn Airport
Forest City Cluster Spartanburg Cluster
• Baymont Forest City • AC Hotel Spartanburg
• Hampton Inn Forest City • Spartanburg Marriott
• Holiday Inn Express Forest City
Housing Bureau Contact Details
Connections Housing
Phone: 702-675-6574 and Email: tryon@connectionshousing.com
60Grooms Housing
Grooms will be accommodated at the competition venue and booked using the same process through The
Housing Bureau – Tryon 2018, Connections Housing.
The free of charge period is as follows:
• Earliest arrival on the day of horses arriving for each discipline,
• Latest departure at the day of Stables closing, for each discipline.
Number of grooms accommodated at OC expense, per Athlete/Horse, are as follows:
Reining 1 groom per Athlete
Dressage 1 groom per Athlete
Para-Dressage 1 groom per Athlete
Endurance 2 grooms per Athlete
Eventing 1 groom per Athlete
Jumping 1 groom per Athlete
Driving 2 grooms per Athlete
Vaulting 1 groom per 3 Horses
61Grooms Housing
Grooms will be accommodated at the competition venue and booked using the same process
through The Housing Bureau – Tryon 2018, Connections Housing.
The free of charge period is as follows:
• Earliest arrival on the day of horses arriving for each discipline,
• Latest departure at the day of Stables closing, for each discipline.
Examples of onsite grooms housing room:
62Support Services
Human Medical
A Carolina Med 1 Mobile Hospital Unit will be onsite.
Med 1 Capabilities:
• 1,000-square-foot patient care component, equipped and staffed to manage
minor to severe emergency medical conditions, including operative trauma
surgery and intensive medical care
• Six critical care beds, including two isolated beds where surgical procedures
may be performed
• Full trauma surgery and anesthetic capabilities
• Emergency department acute care beds and a dental/EENT chair
EMS services will be located at each competition field of play.
64Security
Metal detectors and bag search at entrance
Special entrance for accredited National Federation delegates
Clear see through bags required for spectators
Smoking will be strictly prohibited in the stable area
Open fires (e.g. camping stoves) will be strictly prohibited
Open space and entry ways between the stables may not be obstructed by equipment
(except normal size trunks),
All electrical plugs will be US sockets (110V), participants will need to bring adaptors
or they will be available for purchase onsite.
No one will be allowed to stay in the stables.
Those who disregard the above security regulations may incur a fine and/or other
appropriate sanctions.
65Veterinary The Veterinary Clinic will offer the following services: Clinical pathology, Pharmacy, Endoscopy, Radiography, Ultrasonography, Physiotherapy service, Stocks, and Weight scale. The Veterinary Clinic is open daily and has regular hours of operation from 07:00 to 18:00 EDT and two hours after any evening competition. 24-hour Emergency Services are available. External referral clinics: - Tryon Equine Hospital in Columbus, NC - The University of Georgia Veterinary Hospital in Athens, GA - North Carolina State University – College of Veterinary Medicine Equine Hospital in Raleigh, NC When needed, an equine ambulance will be available to transport horses under USDA seal from the Veterinary Clinic on-site to these referral hospitals. Equine Ambulance Services are provided by the Massachusetts Society for the Prevention of Cruelty to Animals (MSPCA) and the Polk Equine Emergency Rescue (PEER) under the direction of Mr. Roger Lauze – MSPCA. WEG Vet Services Contact Information: Anne Baskett abaskett@tryonweg.com Bill Hay bhay@tryonweg.com Yves Rossier at yves.rossier@umontreal.ca 66
Farrier
Farriers will be available from the day the first horse arrives at the venue and remain on-site
until the final horse leaves the venue.
Farrier stations will be located adjacent to stabling areas.
Games Farrier Coordinator: David Farley CF APF-I and James Gilchrist APF from
American Association of Professional Farriers Inc. and International Association of
Professional Farriers Inc. (AAPF/IAPF)
Forges and equipment will be available for the NF Farriers’ use.
Mobile forges will also be available by warm-up arenas (or equivalent) during the
competition with everything necessary to replace a shoe quickly. This service will be free of
charge for NFs.
During competition, two to three further farriers will be on-venue during the day at all times.
Outside of the opening hours of the forge, an emergency service will be available.
67Catering and Hospitality
NF Catering
There will be two main catering locations – a main location behind Barn 7 and a satellite, 24 hour
location behind Barn 4.
Grooms will have access to the catering locations starting the day their horse arrives through
when their horse departs.
All other NF members with meals covered by the OC will have access to catering free of charge
from 1 day before the discipline’s Horse inspection to 1 day after the end of the discipline’s
competition.
Additional meal access for outside of these periods (including from stables opening) and for
additional staff will be available at NF cost. Details regarding the process and costs for additional
meals will be available by April 30.
Grab & Go options will be available.
Food will be available at the start area of each Endurance, Cross-Country and Marathon on
those competition days.
69Corporate & VIP Hospitality Packages
Summit Club
Exclusive VIP Membership Package
This exquisite Club is strategically nestled
between the famed Tryon Stadium and the new
International Stadium to ensure you are in the
center of the Games action.
Located on the top floor of this three-story
building, “International Pavilion”.
All-inclusive premium food and beverage
program.
Private table accommodating 6 guests with table
beverage service.
Or, for smaller groups of less than 6, you can
enjoy Club access with open seating.
71Summit Club cont.
Each package includes:
Tryon Stadium and International Stadium Cozy dining area in a climate controlled, relaxed
viewing from the third floor of the new setting that is equipped with HDTVs so you can
International Pavilion building follow all the Games action.
Reserved table for six (6) guests. Or, individual Convenient proximity to the World Equine
access with open Club seating. Expo™ and official WEG merchandise tent with
All Inclusive, premium enhancements including official apparel and gifts
an exquisite buffet lunch including specialty Access to interior restrooms
and local food, tableside beverage service and Parking benefits:
expanded viewing areas. Full premium bar. • For each two (2) VIP individual tickets
Coffee and continental breakfast service purchased, receive one (1) VIP Parking pass
beginning at 8:00am* • Three (3) VIP Parking Passes per reserved
A full lunch buffet including entrées, table of 6 guests.
sandwiches, and salads served 11:30am -
2:30pm*
Afternoon snack served 3:00pm – 6:00pm*
*Times and schedule subject to change 72Summit Club cont.
Additional Benefits:
Each ticket also grants access to the general
public grounds of Tryon International
Equestrian Center.
Please note, access to the Summit Club does not
provide a reserved seat in a stadium. A reserved
stadium seat requires a secondary purchase.
73Summit Club Package Pricing
Description / Discipline Days/Date Individual Table of 6
Dressage Full Discipline Wednesday-Friday, 9/12-14 $2,600+ $15,000+
& Sunday 9/16
Eventing (Dressage, Jumping & Thursday-Sunday, 9/13-9/16 $2,300+ $12,000+
XC Finish) Full Discipline
Jumping Full Discipline Wednesday-Friday, 9/19-21 $4,200+ $25,000+
& Sunday 9/23
Week 1 All Disciplines $3,300+ $20,000+
9/12-9/16 (5 days)
Week 2 All Disciplines $5,100+ $30,000+
9/18-9/23 (6 days)
All Games Package All Disciplines $7,000+ $40,000+
9/12-9/23 (12 days)
+Plus applicable NC Sales Tax and 4% processing fee.
74Order Now Strong pre-sales leaving low inventory. Reserve your tables now. To reserve a package or for more information, please contact us at: Jan Ivey Director of Corporate Hospitality 828-863-1470 jivey@tryon.com
Media and Communication
Athlete Communications & Interviews
Pre-Event
When in need of fulfilling athlete interview requests from members of the media, we
will work with you directly to gain appropriate access to your federations athletes in a
timely manner per each request.
We anticipate as we get closer to September, the number of pre-event request
access to athletes via the press will increase, most importantly after team selections.
If needed, we can help you prepare information statements about the event and
progress of the venue in relation to sport, accommodations, ticketing, if questions
arise or become prominent in NF communications with the media.
We will work directly with each NF Press Officer to coordinate specific interview
requests pre-event.
77Athlete Communications & Interviews
During Event
The FEI Communications Team and the Tryon Communications & Marketing Team
will enforce mandated guidelines during the event in regards to media access to
athletes outside of official press conferences and NF-organized interviews.
Media will NOT be allowed in the stabling area – only on a case by case basis will the
Press Operations Team and FEI Communications Team determined if access to
stabling will be granted.
If a member of the media requests an in-person interview with a rider, the Press
Operations team will coordinate directly with the representing NF Press Officer for
direct access to athletes.
There will be a Chill-Out Zone in the Media Center, as well as an I-Zone near the
Mixed Zone for more casual interviews with athletes pre and post competition.
78Athlete Communications & Interviews
NF Press Officers will be notified prior to any official sport press conference or official
communication press conference
Press Officers will be responsible for coordinating their athletes timely/pre-determined
arrival at official press conferences
It is our goal to make this the most comfortable and efficient FEI World Equestrian
Games™ for the media yet – and we need your help to make that possible!
Post Event
Communication and requests via the media post-event will be coordinated through the
Press Operations Team and the representing NF Press Officer
79Mixed Zone, Press Conferences and Interviews
All Chefs de Mission, Chefs d’Equipe, Athletes, team personnel and especially
medalists and placed athletes are requested to make themselves available for
interviews when requested by the FEI World Equestrian Games™ 2018 Tryon Media
Team.
In addition, all Athletes will be obliged to pass through the flash interview and mixed
zones after competing.
All medalists, placed athletes and the best US athlete of the respective discipline are
obliged to attend the Press Conference at the end of the day of competition. Other
persons may be requested by media, and their presence would be greatly appreciated
upon request of the FEI World Equestrian Games™ 2018 in Tryon Media Team.
Team Kiss & Cry Areas: Each stadium will have a “Team Kiss and Cry” area to which
a maximum of 7 persons pertaining to the relevant Athlete currently in the arena will
be allowed. Up to 16 persons will be permitted during the vaulting squad competition.
80Social Channels & Usages
Social media and the varying www.facebook/tryon2018
platforms will play a major role in
global coverage.
Coordinated efforts through sport
channels will help propel the reach
and exposure of the event. @tryon2018
It is our goal to make this the most
innovative and forward-thinking
games through the usage of social
media. @tryon2018
81IT Services & Communication
IT Services & Communications
Wi-Fi will be available throughout the venue.
Radios will be permitted, pending approval of frequencies and devices
from the RF Coordinator and registration of the devices. Additional
details on this process will be available soon.
Closed Circuit TV will be located throughout the venue.
The NF Extranet Platform can be accessed at:
http://federations.tryon2018.com/
Important updates and documents will be uploaded leading up to and
during the games.
83Ceremonies
Opening and Closing Ceremonies
Opening Ceremony: Chefs de Mission, Chefs d’Equipe, Athletes,
grooms and team staff/officials from all NFs represented at the FEI
World Equestrian Games™ 2018 in Tryon will be invited by the OC to
the Opening Ceremony with their national uniforms (without horses) to
take part in the Opening Ceremony on Tuesday, September 11th, 2018
from 6pm in the Main Stadium.
Closing Ceremony: Chefs de Mission, Chefs d’Equipe, Athletes,
grooms and team staff/officials from all NFs represented at the FEI
World Equestrian Games™ 2018 in Tryon will be invited by the OC to
the Closing Ceremony on Sunday, September 23rd, 2018 from 6pm in
the Main Stadium.
85Accounts and Rates
Accounts and Rates
Prior to the start of WEG, each NF will be required to authorize a credit card to
establish a Master Account. They will need to provide a list of those people
authorized to charge to the account.
A WEG Rate Sheet will be provided for NFs including but not limited to the
following items:
- Feed, Hay and Bedding (pricing • Wheel Barrow
available June 1) • Grooming Supplies
- Rate Sheet for Items Provided by • Ice
the OC - Vet Supplies
(pricing available April 30) - Catering and Hospitality
• Meal tickets
Stable Supplies • VIP Hospitality options
• Water Bucket
• Feed Bucket
• Pitchfork
• Broom
• Muck Bucket 87You can also read
