Volleyball European Olympic Qualification 2020 - Candidature Application Guideline - Inside CEV

Volleyball
European
Olympic
Qualification
2020
Candidature Application
Guideline

CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 2

Dear friends,

It is the ultimate dream of every single sportsperson While you prepare your application files, please note
to compete at the Olympics. This represents the that the staff of the CEV office is at your disposal to
fulfilment of anyone’s career in the sport that they guide you and further assist you whenever needed.
love – and the same applies to Volleyball players.
 We very much look forward to working together to
It is a truly special opportunity to pursue the deliver two Olympic qualifying events that will raise
fulfilment of the Olympic dream on home soil, the popularity and status of Volleyball even further
playing before your own friends and fans. on the road that takes to the Tokyo Olympics,
 where Volleyball will return ‘home’ after its Olympic
We trust many National Federations would like premiere back in 1964.
to provide such an opportunity to their national
teams – as these vie for a spot to compete at the Sincerely yours,
Olympic tournament of the Tokyo 2020 Games.

With this in mind, we now open the bidding
process for the CEV Volleyball European Olympic
Qualification due to take place in January 2020,
the last such opportunity for European teams to
fulfil their ultimate dream.

 Aleksandar BORIČIĆ
 CEV President

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 3

Table of
 Content

General Information ................................................... 5

The Appointment Process ....................................... 7
Only 4 steps to a successful Organiser appointment

The Applicant and Requiered Inormation ... 10
Aspects to focus during the application process

Chapter 1 ........................................................................ 12 Chapter 5 ....................................................................... 21
The Organiser Communication

Chapter 2 ....................................................................... 14 Chapter 6 ....................................................................... 22
Staging the Competition Services

Chapter 3 ....................................................................... 16 Chapter 7 ....................................................................... 25
Event experience & Entertainment Event Impact

Chapter 4 ....................................................................... 18 Letter of Commitment ............................................ 27
Commercial rights consideration
 Bidding Check List .................................................... 28

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 4

General
Information

This Candidature Application Guidelines aim to serve as a framework to all National Federations and
their partners who are interested in bidding to host the CEV Volleyball European Olympic Qualification
2020 and to guide potential bidders through a number of application steps and subsequently of the
final event delivery.

Tournament Overview

 • Name: CEV Volleyball European Olympic Qualification 2020
 • Competition format and schedule overview (per gender):
 Eight (8) teams divided into two (2) pools structured according to the CEV ranking of
 01.10.2019.
 2 x Preliminary Pools of 4 teams / (3 matches a day) → 4 days
 Cross over semi-finals (1st vs 2nd / 2nd vs 1st) / (2 matches) → 1 day
 Final match (1 match) → 1 day

 • Date: both tournaments to be organized during the week of January 6th to 12th 2020.
 • Olympic qualification pathway: the winning Men & Women teams will qualify directly to the
 Tokyo 2020 Olympic Games.

Bidding Fee

The required bidding fee to host the CEV Volleyball European Olympic Qualification 2020 is:

 Minimum 1,000,000 Euros (one million Euros) per gender.

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 5

Bidding Deadline

The CEV must receive all original application documents to host the CEV Volleyball European Olympic
Qualification 2020 by Friday August 23rd 2019, before 18:00 CET . For the avoidance of doubt and
confidentiality purposes, the date of Friday August 23rd 2019 is the actual date where complete
applications shall be physically received at the CEV HQ in Luxembourg. Therefore, shipment duration
and delivery parameters from your respective country to Luxembourg shall be taken thoroughly into
consideration.

All applications received after this date will not be accepted by the CEV.

Bidding Delivery

Interested organizers shall send their complete candidature following the below procedures and
method of delivery:

• Two (2) colored application copies including signed Letter of Commitment and Bid Checklist (such
 documents are provided as attachment) in sealed envelope to be sent to the CEV Headquarters in
 Luxembourg only via registered post to the following address:

 CEV Volleyball European Olympic Qualification 2020
 CEV - Confédération Européenne de Volleyball, 488, route de Longwy, L-1940 Luxembourg

• For confidentiality purposes, no electronic copy via email or any other digital communication
 channels will be accepted by the CEV.

Bidding Commitment

By submitting a bid, a National Federation confirms that through the entire evaluation and assignment
process and, if successful, the organization of the respective tournament will duly accept and adhere to
all CEV requirements and regulations.

The following criteria will also be considered favorable in the process of evaluation of the applications:

1. Unique and special candidatures that will allow further development of Volleyball in Europe.
2. Long-term commitments to organize Volleyball events.
3. Application’s level of completion and detail will also be one of the evaluating criteria.
4. Added value of your candidature to increase the level of the CEV competition along with concrete plans
 and actions exceeding the requirements of the CEV National Volleyball Competitions Regulations.

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 6

The Appointment
Process
Appointment of the Organiser

 4 Basic Steps

Step 1 - Application
The CEV invites you to apply for the organization of the next CEV Volleyball European Olympic Qualification
2020. The Application process is based on respect, fairness and honesty. The practice of taking other
candidates concepts or ideas will not be tolerated.

The appointment of the Organizer is based on a bidding process. Any Application shall be presented
and written in English and respect the following procedures:

 1. In accordance to the bidding deadline as set in page 6.

 2. In accordance to the bidding delivery procedures as set in page 6.

 3. All data provided shall always be factual, accurate and precise.

The process application requires from any applicants to obtain authorizations and guarantees from third
parties providers. Each Applicant shall also appoint one individual representative as main contact for
the CEV, during the entire bidding process.

Any persons involved in the process shall act in accordance with the principles mentioned in the CEV and
FIVB Regulatory Framework.

All related textual content, graphics, videos, visual imagery and creations developed by or on behalf of
the applying National Federation shall be vested in and remain the full ownership of the CEV. The CEV
also reserves the right to use all of the received information and content across its media and digital
channels.

Requests for additional assistance and in case of further questions during the Application process please
contact: events@cev.eu.

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 8

Step 2 - Evaluation
The CEV evaluates the applications based on the documentation provided as well as the experience
with previous event organisations in the respective countries.

For sake of higher transparency and confidentiality, members of the CEV Legal Commissions will be
responsible of officially opening the sealed envelopes containing the applications and legally binding
confirm that both the seals have not been broken before and the envelops are only opened in their
presence.

Step 3 : Award
The CEV appoints the Organiser at the end of the evaluation process.

Should it be appointed by the CEV, the future Candidate will automatically become the Organizer of the
respective CEV competition.

Public announcement of the appointed Organisers will be made in collaboration with the CEV at a
mutually agreed schedule.

Step 4 - Execution
The execution step will start with the drafting and signing of a comprehensive Organiser Agreement
(Legal document to be provided by the CEV).

The Organiser and the CEV work in full collaboration
throughout the implementation process in order to
deliver a professional event for all involved stakeholders.

The CEV competition will be organised and prepared
following a number of site visits, meetings and
conference calls including timetable of actions to follow
and masterplan for the event delivery that will be agreed
with the Organiser.

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 9

The Applicant
 and required
 Information
 Expectations, Questions,
 Documents (EQD)

CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 10

Application Requirements

The present section aims to support each Candidate to identify key organizing aspects in the staging
of the CEV Volleyball European Olympic Qualification 2020. Furthermore, its main objective is to pro-
vide the CEV with the necessary information and data to properly evaluate and assess each of the
Application.

Lastly, the following requirements do not aim to mirror the requirements of the CEV competition, which
are mentioned in the CEV Volleyball Competitions Regulations and National Team Guidelines, but
rather provide a precise overview to each potential Organiser on how to professionally stage the CEV
Volleyball European Olympic Qualification 2020.

For your information, the following symbols are used throughout the bidding document:

The following symbols are used in this part:

 means “expectations from the CEV”
 means “questions to be answered”
 means “documents to be provided”

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 11

Chapter 1
The Organiser

In this chapter, we would like to know more about you and your partners.

Concept

 Present a clear vision and objectives.

 Outline the sportive, social and economic impacts related to your Application.

 Provide a brief explanation about how you intend to use the event to further develop the sport in your
 country and how it could contribute to the promotion of Volleyball across Europe, more particularly in
 terms of grassroots development and media coverage.

 A summary statement including vision, objectives, strengths and weaknesses, challenges and
 opportunities shall be provided.

Support

 Binding support from the Host city, sponsors, other institutions and partners on national, regional and
 local level, which are involved in your Application.

 How will the public authorities, private sector and local communities support the organization of the
 CEV competition?

 How do you plan to ensure continuous support from the national authorities in the preparation and
 delivery of the event?

 Letters of support with the following information:

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 12

a. Political support,
 b. Financial support,
 c. Human resources support,
 d. Equipment / infrastructural support,

Finance

 Have you considered all the potential expenses and incurred cost related to the organization of the
 CEV competition?

 Have you established a profit and loss statement based on previous event experience, mainly of the
 CEV competitions?

 Have you foreseen a budget buffer for unforeseen events?

 A profit and loss statement including key organizational costs, indirect expenses and income
 (respective templates can be requested directly by the CEV).

Management Team & Workforce

 An experienced, structured and skilful management team is essential for a professional event delivery.

 Key functions that have to be specified and covered in the Application:
• Technical Manager
• Event Manager
• Sport Presentation Manager
• Communication Manager
• Marketing & promotion
• TV operations
• Transportation & Accommodation Manager
• Ticketing, Accreditation & Security Manager
• Volunteers Manager
 Do you use the services of external companies and/or providers? If yes, in which specific areas?

 A recent extract of your Trade register displaying the main information about your entity (in case of
 private companies).

 A complete event organizational chart with full names, titles and key functions.

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 13

Chapter 2
Staging the
Competition

In this chapter, we are sharing with you key information on the competition format as well as requirements
related to the actual staging of the CEV Volleyball European Olympic Qualification 2020.

Host city

 One (1) Host City with appropriate resources to support the CEV competition.

 Commitment of the Host City to ensure branding and promotion activities in the most meaningful,
 tourist and attractive areas of the city.

 What are the opportunities and challenges of the infrastructures of the Host city?

 How do you plan to involve the Host City in the overall branding and promotion of the event?

 How do you plan to involve the local and regional tourism authorities into the promotion of this event?

 A full description including maps, promotional videos and pictures of the Host city.

Venue

 The main competition hall with a minimum capacity of 7,500 seats. More particularly:
 a. Minimum height 12.5 meters
 b. Competition area: 35 x 24.5 meters
 c. Lighting configuration: 1200 lux
 Training/warm-up hall shall also be provided to participating teams and be equipped with Volleyball
 synthetic flooring (lines only for Volleyball).

 The competition hall must be available to CEV access and use a minimum of 3 days prior to start of
 the first match.
 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 14

 The competition hall must be completely clear of all advertising, both inside the competition and on
 the exterior of the building.

 Selected venue shall accommodate the CEV match technology and the necessary cabling set-up
 both under and on top of the synthetic flooring. The CEV match technology includes the challenge
 system, match statistics and replay lamp system.

 Detailed information about the Competition venue including but not limited to seating plan and
 venue blueprints covering competition area, backstage, media zones, VIPs/officials area and
 broadcast sections.

 A city map indicating the Competition venue localisation with regard to pre-selected hotels and
 pictures if venue was used in the past for other sporting or cultural activities.

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 15

Chapter 3
Event experience &
Entertainment

In this chapter, we would like to emphasis the importance of delivering an exciting and memorable
event to the volleyball fans and spectators. Using certain elements of the sport presentation, side
events, branding, and many other entertainment elements shall raise the value of this top event to the
next level.

 High quality concept of entertaining program for the Volleyball fans.

 Carefully planned and rehearsed Opening program to welcome the fans at the event using
 innovative solutions and latest technology (e.g. video mapping, LED wristbands, LED balls hung from
 rooftop, etc.).

 Attractive players’ introduction & starting team presentation highlighting the players as well as lifting
 the atmosphere in the hall before the match.

 Extensive entertainment before & during the match including breaks (time outs and between sets)
 using fan cams, mascot, air guns with merchandise and other innovative ways to interact with the
 fans.

 Fans experiencing volleyball via number of fan activation stands – spike / serve speed, height of
 their jump, precision volleyball dart, or other interactive games.

 Organise side events with cultural content before / after the event at the hall close proximity – food
 festival, concert, etc.

 What kind of equipment will be used in the hall for the sport presentation? (Sound system, light
 system, giant screen, LED perimeter, etc.).

 Which services do you need to outsource? From entertainment elements to technical solutions.

 Are the main lighting structure in the hall allowing you to switch them off and on immediately during
 sport presentation activities?

 What kind of spot lights are you using? Do you have air conditioning system powerful enough to
 dissolve smoke necessary for the spot lights?
 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 16

 Is the DJ selected familiar with the Volleyball specific entertainment elements?

 Have you thought of creating specific animation for the LED and giant screen? (Players profiles with
 pictures, volleyball sport presentation elements, etc.).

 Do you plan to involve your partners and sponsors in delivering a show? (Activations or direct
 involvement as a supplier).

 What places suitable for branding will be visible by the main cameras in the hall? Main camera,
 path of the camera following players upon arrival, changing rooms.

 An outline of the sport presentation concept including all the personnel (DJ, MC, performers).

 An outline of technology that are planned to be used during the event.

 Proposal for the side event program and activations for the fans.

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 17

Chapter 4
Commercial rights
consideration

In this chapter, we are sharing with you additional information on marketing related activities, sponsors
and commercial rights available. This section also includes further details on media rights & sport
broadcast production expectations.

All commercial and media rights transfer in relation to the CEV competition will be clearly stated in the
Organiser agreement.

Marketing rights
The following commercial rights are granted to the organizer who shall present a successful marketing
program in order to attract sponsors and partners, with the detail as follows:

The exclusive rights to:

 • 60% of a total rotating sequence of 360 seconds on the dynamic advertisement system
 (LED) located around the Playing area,
 • 60% of backdrop visibility,
 • Ticketing incomes, except for the predefined contingent of tickets reserved by CEV (100 VIP
 tickets, 50 Normal tickets),
 • organise a Host city Fan zone project.

The non-exclusive rights to:

 • Host city dressing and branding,
 • European promotional campaign,
 • Social media promotion,
 • Organise entertainment and side events (in and outside the Competition hall and in the
 Host city,
 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 18

• Print and advertising material,
 • Organiser’s workforce (staff and volunteers) dress-up.

Sponsors and partners can be contracted in any category, except for the following reserved &
protected categories by CEV:

 1. Airlines
 2. Banking
 3. Betting and Gambling services
 4. Body & Healthcare products
 5. Courier services & logistics
 6. Sports Equipment - Volleyballs and flooring
 7. Sportswear

Use and exploit the following naming rights:

 • National Sponsor,
 • National Supplier,
 • National Partner,
 • Local Sponsor,
 • Local Supplier,
 • Local Partner,
 • Host city,
 • Host city of the “CEV Volleyball European Olympic
 Qualification”

 A strategy regarding the marketing concept and pricing for
 the CEV competition.

 A draft marketing plan including targets, strategies,
 segmentations and financial terms.

 Who are your potential sponsors and partners?

 What will be your marketing strategy?

 What ticketing sales strategies and programs would you
 implement (points of sales, pricing, time frame)?

 A description of the marketing structure and deliverables
 between the different National sponsors, suppliers and
 partners.

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 19

Media rights & sport broadcast production

 The Organizer do not hold any television or internet broadcasting rights. All national and international
 media rights originally belong to the CEV and its appointed Sport Media Agency.

 The Organizer is granted the exclusive National TV rights (only linear and TV broadcast rights in the
 domestic market) for 48 (forty-eight) hours after the completion of each match and shall therefore
 appoint a Host broadcaster capable of providing a professional world feed signal. For the avoidance
 of doubt, all other media rights not indicated above are retained by the CEV and its appointed CEV
 Sport Media Agency.

 Digital media rights are owned by the CEV’s appointed Sport Media Agency. Therefore, the granting
 of any digital media rights to the Organiser and its appointed host broadcaster (including mobile,
 internet and any future technology) shall be processed via a negotiation in good faith between the
 CEV and its appointed Sport Media Agency.

 The organizer shall guarantee that all the matches of the competition are produced in accordance
 with the following broadcast requirements including but not limited to (TV production manual is
 available upon request):
 • 5 (five) fixed cameras (including slow-motion and EVS replay)
 • 2 (two) hand-held cameras of which (1 with slow-motion)
 • 1 (one) crane camera
 • 1 (one) beauty shot camera
 • 1 (one) net camera
 • 1 (one) net microphone
 • 1 (one) replay lamp

 The organizer must make sure that the appointed Host Broadcaster is providing the world feed signal
 to the CEV and its Sport Media Agency, free of charge, according to the following standards:
 • Continuous world feed signal in HD 16:9 without any national, unilateral elements such as
 anchorman stand-up positions, interviews, national inserts or logos, etc.
 • With international sound
 • With English match graphics (graphic kit is provided by the CEV and its Sport Media
 Agency).
 • World feed signal to be made available on an established European satellite (Eutelsat 7B
 and Eutelsat 10A).

 Full collaboration with the appointed CEV Sport Media Agency and the domestic rights holder (also
 called the Host Broadcaster) for the promotion of the event and the sport of Volleyball.

 Do you have any innovative proposals to enhance the overall TV experience for Volleyball fans
 worldwide (including but not limited to additional cameras such as a zenithal shot, spider cam or ref
 cam)?

 Host broadcaster commitment letter that guarantees the production, delivery and broadcasting of
 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 20

CHAPTER 5
Communication

In this chapter, we would like to receive further details on how you will promote the organisation of
the CEV competition across Europe, within your country, region and finally the Host City.

Overall promotion plan

 An identification of the population interested in the CEV
 competition and their needs related to the latter.

 Innovative promotion of the CEV competition as a major
 international event.

 How are you planning to use social and digital media?

 What tools and best practices will you use to engage with
 people and to attract spectators from all over Europe to
 visit the event?

 How do you plan to attract and involve the youth?

 A comprehensive communication and promotional plan
 (time line, activities, channels of promotion, media, etc. -
 actions by customer segments, etc.).

 Concept about how to engage with the fans on regional,
 national and international level.

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 21

Chapter 6
Services

In this chapter, we are sharing with you the CEV’s expectations in relation to the services offered to key
CEV stakeholders including but not limited to teams, delegation members, officials & VIPs, accredited
representatives, media partners and Volleyball fans.

Accommodation

 Accommodation solutions and packages in all price range meeting the requirements in terms of
 location, hotel quality, room categories and allotment. Dedicated accommodation solutions to CEV
 VIPs might be requested by the CEV.

 The same level of accommodation shall be provided to all participating teams starting 2 days prior
 to the start of the first match. Each team delegation will consist of 21 people (up to 14 players and
 up to 7 Team officials) to be accommodated in 8 twin rooms and 5 single rooms. Final allotment and
 room numbers to be confirmed by the CEV at a later stage. Departure of the teams (handbook)

 In addition to the above, the participating teams can bring a maximum of 5 extra team officials to
 be accommodated in maximum 3 rooms. The respective participating teams will cover the these
 supplementary expenses.

 The same level of accommodation shall be provided for the appointed CEV officials and operational
 staff starting 3 days prior to the start of the first match (minimum of 21 people). Final allotment and
 room numbers to be confirmed by the CEV at a later stage.

 All hotels must provide free high-speed wireless internet access for all CEV stakeholders including
 but not limited to participating teams, appointed Officials and Referees and CEV representatives
 on-site.

 Food & beverages services at selected hotels shall be flexible and in accordance to the competition
 timetable. Volleyball nutrition complexities and requirements shall also be respected in the
 development of menus for respective teams. All menus shall respect a variety of meat, pasta/rice,
 vegetable, salad, fruit and snacks.

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 22

 A list of available hotels for teams, CEV officials, CEV VIPs and Media with corresponding details
 (including but not limited to type of rooms, meeting rooms capacity and contact details.)

Transportation & Visa

 Perfect logistics in the host country in relation to transportation are essential for the smooth running
 of the competition.

 State of the art airport for arrivals and departures with frequent international flights for all price
 categories.

 Transport arrangements from the airport to hotels and from hotels to the Competition venues for all
 involved CEV stakeholders (e.g. distances, type of transport to be used, travel times, etc.)

 If required, guarantee an easy and fast procedure to obtain corresponding visas to all CEV Stakeholders.

 What low cost airlines fly to the airport to allow arrival of the public?

 Information about the airport (name, website, location, etc.) and distances from/to venue and pre-
 selected hotels.

 A map and information about transportation system (ways to access the above mentioned places,
 travel times and distance between them, frequency, etc.) for teams, CEV officials, VIP and Media.

 A public transport concept for Volleyball fans (how to reach venue, etc.).

 A guarantee letter from national authorities in charge of immigration and visa procedures confirming
 simplified visa procedures for all CEV Stakeholders.

Accreditation & Security

 Delivery of adequate security measures and assessment of plans for ensuring a safe competition.

 Application of the CEV Accreditation Plan.

 Clear security plan and staffing proposal in accordance to the accreditation system in place.

 A zoning plan considering access control for accredited and not accredited people.

 Monitored access thorough the venue as well as setting up zones applying the CEV Accreditation
 Plan.

 Have you contacted the respective authorities in your country/city to discuss and ensure the necessary
 security measures?

 Are there any special actions needed to ensure the safety of all participants?

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 23

Medical & Anti-doping

 Provision of all required medical services for the competition, including:
 • All equipment,
 • First aid,
 • Qualified staff
 • Associated medical services.
 Describe the anti-doping legislation and governance for doping in your country.

 Describe the operational services that you will provide (including but not limited to list of hospitals,
 doctors and medical nurses to be available, chaperons, ambulance attendance plans and first aid
 technical requirements).

 Delivery of necessary qualified personnel to deliver the medical services in the selected venue and
 training areas.

 Coordinate the alcohol test and health check for the referees, line judges and scorers.

 Provide a photographic file (max. 4 X A4 pages) that presents all of the proposed medial areas.

 Access to medical services also off competition hours.

The CEV is responsible for coordinating and covering the Anti-doping tests and the Organizer will only
need to ensure the necessary facilities and support the specialised personnel on site.

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 24

Chapter 7
Event impact

In this chapter, we would like to know the planned effects of the event in regard of legacy and
sustainability but also the way to measure the event impact in local economy.

Legacy

 A long-lasting and creative heritage supporting the development of all forms of Volleyball in the
 region.

 How can the staging of the CEV competition help the national and local Volleyball institutions to
 further develop Volleyball?

 What kind of direct social benefits can it bring to the Community?

 Do you have a volunteer program in relation to this event?

 A development activities plan (time-frame, targeted population, investment, goals, etc.).

Sustainability

 A “green” CEV competition, which helps saving costs and increases the positive perception of the
 event.

 What are your plans and potential obligations concerning environmental protection?

 How do you plan to involve green companies and non-governmental organisation as partners of the
 event?

 An organisation environmental plan (initiatives, energy consumption, re-use of materials, waste
 management, water and paper use reduction, transportation, etc.).
 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 25

Monitoring of success

 An independent, objective and accurate evaluation system of the fulfilment of the objectives set prior
 to the Applicant is a crucial success factor towards the event partners

 Have you considered measuring the effect to the local economy and the effect to the people’s moral
 and pride?

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 26

Letter of Commitment
Please print the following text on the official letterhead of your organization. The names of all parties
and their representatives shall be included at the end of the text.

Please return one signed original Letter of Commitment as well as the BID Checklist documentation
along with your overall application.

Dear Sir or Madam,

Hereby, we decide to apply for the organization of the CEV Volleyball European Olympic Qualification
2020, hereinafter “the CEV competition”:

 Men

 Women

The present letter expresses our serious and clear commitment to host and organize the above
mentioned CEV competition. We will deliver our very best to produce and stage a professional event
that is seen by Volleyball fans, media and partners as a true international sport event.

By submitting this Application, we are fully and unconditionally willing to organize the CEV competition;
in accordance with the data mentioned in this Application and the requirements set by the CEV in the
Application guidelines.

We also confirm that we have duly read, accept and adhere to the CEV Volleyball Competitions
Regulations and Organisation Guidelines for National Teams. We also confirm that our Application
is complete, accurate, realistic and in accordance with the CEV requests for information. The overall
organization budget of the CEV competition as well as the payment of the Organiser fee is already
fully guaranteed and secured.

We own, have or will obtain all the necessary and appropriate rights, licenses, consents skills, work-
force, experience and other resources to comply with the CEV requirements and implement the con-
tent of our Application.

If the CEV appoints us as Organiser, we acknowledge, agree and warrant that our Application will be
considered as a binding agreement.

Best regards

Place, Date

Name, signature and seal

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 27

CEV Volleyball European Olympic Qualification 2020
Bidding Check List
Document to be included as part of the bidding process
 A. Signed Letter of Commitment
 B. Signed Bid Check-list
 C. Signed guarantee letter from third parties

Description Deliverables
Bidding delivery Sealed envelope including two (2) colored copies
method Application sent to the CEV Headquarters via registered post

Chapter 1 Presentation of a clear concept, vision and objectives
The Organiser
 Outline the sportive, social and economic impact
 Summary statement outlining objectives, strengths, weaknesses,
 challenges and opportunities
 Binding support and guarantee letters from third party providers and
 partners
 Profit & loss statement including key organisational costs, indirect expenses
 and income
 A complete event organizational chart with full names, titles and key
 functions

Chapter 2 Full description of the host city including maps, promotional videos and
Staging The pictures
Competition Commitment of the host city to ensure branding and promotion activities
 in the most attractive areas of the city
 Main competition hall with a minimum capacity of 7,500 seats
 Venue minimum height, competition area sizes and lighting configuration
 provided are in accordance with the CEV indicated regulations
 Training/warm-up hall for all participating teams are provided
 Availability of the competition hall is of minimum 3 days prior to the start of
 the first competition match
 Detailed information about the venue including seating plan, venue
 blueprints (competition area, backstage, media zone, VIPS/officials and
 broadcast area) are provided
Chapter 3 High quality concept of entertaining program for the Volleyball fans
Event
experience & Comprehensive planning for the opening and closing program (including
Entertainment innovative ideas and latest technology)
 Organisation of side events (food festival, live concerts, fan zone)
 Type of technical equipment,material and technology used for the sport
 presentation
 Sport presentation concept presentation

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 28

Proposal of side events concepts (live concerts, food festival)
 Development of specific animation for the LED screens and giant screens
 in the main hall
 Outsourced partners for sport presentation activities, opening and closing
 program
 Detailed information about the venue including seating plan, venue
 blueprints (competition area, backstage, media zone, VIPS/officials and
 broadcast area) are provided

Chapter 4 An overall marketing strategy and pricing (including ticketing) for the CEV
Commercial competition
rights Potential list of targeted sponsors and partners
consideration
 Selection of a experienced Host Broadcaster in the Volleyball sport broad-
 cast production
 Host Broadcaster guarantee letter
 TV production plan including camera positions, lens and slow-motion
 specificity, commentary positions equipment and transmission of the signal
 Respect of the CEV broadcast requirements and camera plan for this
 event

Chapter 5 A clear identification of the population and target audience for the event
Communication
 Innovative promotion of the CEV competition
 Social and digital media activities in relation to this event
 A communication and promotional plan including time-line, activities,
 content, channels of communication
Chapter 6 Accommodation solutions in all price range meeting the requirements in
Services terms of location, hotel quality, room categories and numbers
 Equal level of accommodation to be provided to each participating teams
 starting 2 days prior to the start of the first match
 Selected hotels to have free high-speed wireless Internet connection for all
 CEV stakeholders.
 Food & beverage services provided at selected hotels to be flexible and in
 accordance with the competition timetable
 Respect of nutrition requirements for Athletes
 List of available hotels for teams, CEV officials, CEV VIPs and media with
 corresponding details (type of rooms, meeting rooms capacity, food &
 beverage outlets and contact details)
 Information about the airport including name, website, location, distances
 from/to venue and pre-selected hotels
 A public transport concept for Volleyball fans
 Fast procedures to obtain entry visa for the duration of the competition
 and guarantee letter from related immigration authorities
 A zoning plan considering access control for accredited and not
 accredited people
 Monitored access to the courts as well as other zones applying the
 accreditation system
 Delivery of adequate security measures and assessment of plans for
 ensuring a safe competition for all stakeholders

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 29

Guarantee letters from all relative local authorities
 Provision of all required medical services for the competition
 Description of the anti-doping legislation and governance in relation to
 doping in your country
 Delivery of necessary qualified personnel to deliver the medical services in
 the venue and training areas
 Provision of anti-doping facilities in the venue

Chapter 7 - Perceived social, economical and sustainable benefits to the organiser
Event impact
 Clear sustainable plan including waste management, re-use of materials
 and transportation
 Volunteer program for this event
 Evaluation and comprehensive feedback report at the end of the event
 Monitoring criteria to assess the social, economical and sustainable impact
 of the event

Name:…………………………………................................... Place & date:…………………………………..

Signature:……………………………………….

 CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 30

CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 31

CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 32

CEV Volleyball European Olympic Qualification 2020, Candidature Guideline 33

CEV Publications
© Confédération Européenne de Volleyball a.s.b.l. • 2019
RCS Luxembourg F1135 • 488, route de Longwy, L-1940 Luxembourg
Phone: +352 25 46 461 • Fax: +352 25 46 46 40
info@cev.eu • www.cev.eu