CH NGE MISA BC 2018 FALL CONFERENCE - NAVIGATING SUCCESSFULLY - Municipal Information Systems ...
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CH NGE
NAVIGATING SUCCESSFULLY
MISA BC
2018
FALL CONFERENCE
Kelowna, BC
September 10-13, 2018
S p o n s o r s h i p C a t a l o g u e
MUNICIPAL INFORMATION SYSTEMS ASSOCIATION
Introduction From September 10th through 13th, MISA BC will host our annual Fall Conference at the Delta Hotels by Marriott Grand Okanagan Resort, in downtown Kelowna. Once again, we hope to welcome more than four hundred delegates to our event, where we will provide unparalleled access to senior local government decision makers using a balanced format of speaking opportunities, Trade Show and networking events. With the theme, “Successfully Navigating Change”, this year’s event will see MISA BC adopting and navigating a new conference model where our annual event will include Chairs hosting in three alternating major centres; Kelowna, Whistler, and Victoria. It appears that we are the victim of our own collaborative success, and with more than 460 registrants in Victoria in 2017, we recognize that moving forward, we are too large for many municipalities to accommodate. We will instead congregate in these three well known destinations, large enough to host our very successful fall event. For those of you who joined us in 2014 in Kelowna, change also abounds at the refurbished Delta, and in the downtown core, where we look forward to showcasing new venues and event partners this time around. The largest city in the Okanagan Valley, Kelowna offers a metropolitan experience in a smaller urban setting with easy access by air and land. Kelowna International Airport is supported by 60+ daily non-stop flights from across Canada, the U.S. and Mexico including one hour flights from Calgary, Vancouver, and Victoria and there is a free shuttle service from the airport to the Delta, a 15 minute ride. Driving is direct too, traveling Highway 97 or Highway 33 —four hours from Vancouver by car. The lakefront Delta, is the region’s premier resort, with recently refreshed accommodations, many of which feature picturesque views of Okanagan Lake. Delegates will partake in their new dining experience, the OAK+CRU Social Kitchen & Wine Bar, a regionally-inspired restaurant, along with over 35,000 square feet of flexible venue space, high-speed Wi-Fi internet, a Grand Ballroom which will house the Trade Show, and modern conference room facilities, including full audiovisual services. Join us and celebrate change in 2018! See you this September in kelowna! misa.bc.ca/conference/
Table of Contents CH NGE
NAVIGATING SUCCESSFULLY
INTRODUCTION 2 WEDNESDAY SEPTEMBER 12th, 2018 10
KEYNOTE SPEAKERS 4 ›› Breakfast - $3,000
›› Keynote Speaker – Cheryl Cran - $5,000
›› David Mead ›› Morning Refreshment Break - $2,000
›› Cheryl Cran
›› Lunch - $3,500
›› Alex Benay
›› Select Topics of Municipal Interest (TBD) Session A - $2,000
SPEAKING ENGAGEMENTS 5 ›› Select Topics of Municipal Interest (TBD) Session B - $2,000
›› Select Topics of Municipal Interest (TBD) Session C - $2,000
›› 30 Minute Engagements - $2,500
›› Afternoon Refreshment Break - $2,000
›› 45 Minute Engagements - $3,500
›› Dinner Event (formerly held on Tuesday) – Beer & Bocce at
›› 45 Minute Engagement - $3,500
(Municipal Partner Required) the BNA - $5,000
›› Post Dinner Event - Live Band - $2,500
IMPORTANT NOTES ON: 5
THURSDAY SEPTEMBER 13th, 2018 11
›› Speaking Engagement
›› Sponsorship ›› Breakfast - $3,000
›› Trade Show Booths ›› Keynote Speaker – Alex Benay - $5,000
›› Morning Refreshment Break - $2,000
SPONSORSHIP LEVELS 6
›› Been There, Done That - Peer Panel - $3000
›› Platinum Sponsorship ›› Municipal Peer Sharing Experiences (includes three
›› Gold Sponsorship sessions) - $3,000
›› Silver Sponsorship ›› Lunch - $3,500
›› Basic Sponsorship ›› Municipal Showcases (includes six sessions) - $3,000
SPONSORSHIP OPPORTUNITY DETAILS 7 ›› Afternoon Refreshment Break and Closing Remarks -
$2,000
MONDAY SEPTEMBER 10th, 2018 7
EVENT WIDE 12
›› Golf Tournament – Okanagan Golf Club ‘Bear Course’ -
›› Registration and Welcome Package – $10,000
$11,500
›› (Co-sponsorship available at $5,000 each)
›› Alternate Event – Vines in the Valley, Winery Tour - $4,000
›› Lunchtime Entertainment (Trade Show) - $2,500
›› Alternate Event – Knox Mountain Group Hike - $3,500
›› Trade Show Internet - $3,000
›› Welcome Reception – Kitchen Party in the Oak & Cru, Delta
›› Charging Station ** - $2,500
Grand Okanagan - $5,000 ** MISA BC would be willing to entertain an in-kind contribution for this sponsorship opportunity
TUESDAY SEPTEMBER 11th, 2018 9 ›› Connection Café - $2,500
›› Photo Booth - $2,000
›› Breakfast - $3,000
›› Keynote Speaker – David Mead - $7,500 FIRST RIGHT OF REFUSAL FOR 2017 SPONSORS 13
›› Morning Refreshment Break - $2,000
MISA BC MEMBERSHIP REQUIREMENT 13
›› Lunch - $3,500
›› Birds of a Feather - $3,000 FEE PAYMENT 13
›› Afternoon Refreshment Break - $2,000
›› President’s Dinner (formerly Wednesday Gala Dinner) – HOW TO PROCEED 13
Delta Grand Okanagan Ballroom - $5,000
ORDER FORM 14
›› Post Dinner Performance – Under No Illusions - Delta Grand
Okanagan Ballroom - $2,500 AGREEMENT 15
MUNICIPAL INFORMATION SYSTEMS ASSOCIATION
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Keynote Speakers
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DAY 1: Tuesday, September 11 th
DAVID MEAD
David is committed to a world in which most people wake up inspired to go to work,
feel safe while they’re there and go home at the end of the day fulfilled by the work
they do. In 2009, shortly after beginning his MBA studies, David met, and was inspired
by Simon Sinek and his concept of the Golden Circle. After joining Simon’s team, he
started developing content to help Simon share his powerful ideas and in 2012 he
began speaking and facilitating workshops to help shift people’s perceptions about
leadership and culture. Globally recognized as the ‘how’ guy to Simon’s ‘why’, David
has now taken his years of practice on how to discover the Why for any individual,
team or organization and presents ideas to those who want to find meaning in what
they do.
DAY 2: Wednesday, September 12 th
CHERYL CRAN
Cheryl is an award winning international consultant, best-selling author and highly
sought after keynote speaker who has worked in multiple industries worldwide. For
more than 20 years Cheryl Cran has wholeheartedly devoted herself to the study
and application of leadership mastery. Her research and thought leadership on the
Future of Work and Change Leadership have been featured in CNBC, Huffington
Post, Metro New York, Readers Digest, Financial Post, Fox, Entrepreneur magazine
and more. She is the author of the 6 books including her most recent “The Art of
Change Leadership – Driving Transformation In a Fast Paced World”.
DAY 3: Thursday, September 13 th
ALEX BENAY
Alex is currently Chief Information Officer of the Government of Canada who’s a tech
and public sector change enthusiast. A dynamic executive with public, crown and
private sector experience, he is tasked with guiding Canada’s largest technological
operation in the country for the digital future. He is responsible for a massive
portfolio;a budget of $6 billion, 17 thousand employees and countless vendors.
With technology and change as constants Alex balances the needs of government
information systems with the demands of an increasingly dynamic, savvy and on-
demand population. An avid user and fan of technology, he is a strong believer and
user of various social media channels, believes in their strength to communicate to
Canadians, and offers a running commentary of Government of Canada initiatives
and projects. Alex is not your typical CIO!
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Speaking Engagement
Speaking engagements are available during the conference, including:
• 30 Minute Engagements $2,500
• 45 Minute Engagements $3,500
• 45 Minute Engagement $3,500 (must include a municipal partner)
Important Notes on:
SPEAKING ENGAGEMENTS SPONSORSHIP
1. In order to invest in a standard engagement, 1. Any vendor participating as a sponsor
vendors must first sponsor at least one MUST have an active MISA BC membership.
conference activity. Membership fees will be added to
the invoice/online payment for all non
2. 45 minute engagements (with a municipal
members.
partner) do not require any additional
investment in any conference sponsorship 2. Sponsorship must be purchased before
activities. a vendor can invest in any speaking
opportunities (except those with a
3. Speaking engagements must align with the
municipal partner).
conference theme and address what it takes to
“Successfully Navigate Change”. 3. If total sponsorship investment reaches gold
or platinum level a complimentary speaking
4. A synopsis of the proposed speaking
engagement is included at no extra cost
engagement must be received and approved
(see Sponsorship Levels section below)
by the Conference Chair, no later than July 1st.
4. Sponsors achieving Platinum, Gold or Silver
levels will enjoy a first right of refusal on
TRADE SHOW BOOTHS similar sponsorship opportunities at the
2019 Fall Conference.
1. The Trade Show is managed separately and
independently from the Sponsorship program. 5. Sponsorship of the following sessions
For more information or to reserve your booth, includes an opportunity to introduce the
please contact Carolyne Taylor, Exhibit Manager speaker:
at exhibit@misa.bc.ca • Keynote speakers
2. Early bird booth pricing (including one delegate • Select Topics of Municipal Interest
pass) prior to August 10th is $2,345. All taxes • Been There Done That Peer Panel
extra. • Peer Sharing
• Birds of a Feather
3. Booth pricing (including one delegate pass) after • Municipal Showcases
August 10th is $2,495. All taxes extra.
*Please note that there is an additional charge for
more than two vendor participants in one booth.
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Sponsorship Levels
Sponsorship levels are achieved by the total vendor investment in sponsorship and speaking engagements.
A larger investment in sponsorship opportunities leads to a higher sponsorship level and additional
marketing benefits.
PLATINUM SPONSORSHIP – MINIMUM OF $16,500 TOTAL INVESTMENT REQUIRED
Platinum sponsors receive the following marketing benefits at no additional cost:
• Two delegate passes valued at $1600
• Advertisement identifying vendor as a platinum sponsor, displayed at conference registration
• Vendor speaking engagement (45 minutes) valued at $3,500
• Vendor logo displayed on delegate’s conference pass and on the conference facility’s electronic signage
• Vendor name, logo and link on the sponsorship page of the MISA BC conference mobile app
• If renting a trade show booth, choice of exhibit booth location in the trade show if commitment made before
April 23rd , 2018
• The opportunity to provide one additional sponsor advertisement
• Appropriate signage displayed during the sponsored activity/event and acknowledgement announced
during the activity/event
GOLD SPONSORSHIP – TOTAL INVESTMENT BETWEEN $11,000 AND $16,499 REQUIRED
Gold sponsors receive the following marketing benefits at no additional cost:
• One delegate pass valued at $800
• Advertisement identifying vendor as a gold sponsor, displayed at conference registration
• Vendor speaking engagement (30 minutes) valued at $2,500
• Vendor name, logo and link on the sponsorship page of the MISA BC conference mobile app
• The opportunity to provide one additional sponsor advertisement
• Appropriate signage displayed during the sponsored activity/event and acknowledgement announced
during the activity/event
SILVER SPONSORSHIP – TOTAL INVESTMENT BETWEEN $7,500 AND $10,999 REQUIRED
Silver sponsors receive the following marketing benefits at no additional cost:
• One delegate pass valued at $800
• Advertisement identifying vendor as a silver sponsor, displayed at conference registration
• Vendor name, logo and link on the sponsorship page of the MISA BC conference mobile app
• Appropriate signage displayed during the sponsored activity/event and acknowledgement announced
during the activity/event
BASIC SPONSORSHIP – TOTAL INVESTMENT BETWEEN $2,000 AND $7,499 REQUIRED
Basic sponsors receive the following marketing benefits at no additional cost:
• Vendor name, logo and link on the sponsorship page of the MISA conference mobile app
• Appropriate signage displayed during the sponsored activity/event and acknowledgement announced
during the activity/event
• Recognition for donation of any sponsor provided door prize, presented at the President’s Dinner
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Sponsorship Opportunity Details CH NGE NAVIGATING SUCCESSFULLY
Monday September 10th, 2018
Golf Tournament - The ‘Bear’ Course
at Okanagan Golf Club - $11,500
The annual MISA BC Shotgun Golf Tournament will
take place at The Bear Course at The Okanagan Golf
Club, the crown jewel course of the Okanagan Valley.
One of the two spectacular golf courses at this 36
hole golf resort in Kelowna, The Bear was planned by
Nicklaus Design and features an 18 hole 6,885 yard,
part 72 masterpiece design with dramatic sculpted
fairways surrounded by the forests and sagebrush hills
of B.C.’s sun-drenched southern interior.
INCLUDES: Driving range, green fees, shared power
cart, sponsor logo golf balls, tee gift, signage, boxed
Alternate Event – Vines in the Valley
lunch and competition prizes. – $4,000
SPONSOR OPPORTUNITY: Bus signage (window sign A visit to the Kelowna would not be complete
with logo), group welcome on the coach, emcee without a visit to a Winery or two, or three.
mention at the Welcome Reception, course signage, Indigenous World Winery is West Kelowna’s
registration desk signage, competition prizes. newest winery, where owners Robert and Bernice,
Additional promotional items, activities and events descendants of the Syilx people look forward to
are at the discretion of the sponsor, the golf course, introducing all to their award winning wines and their
and conference committee. aboriginal inspired restaurant where tour participants
PARTICIPANT RESPONSIBILITY: Club rentals and will enjoy a family style lunch. Following lunch, the
beverage cart. group will head to Quails Gate, where they will stroll
the vineyard, learn all there is to know about growing
grapes, and view their state-of-the-art production
facility, before trying internationally acclaimed wines
and checking out the original wine shop, located in
a historic 1873 log cabin. A final stop at Little Straw
Vineyards rounds out the afternoon, where local
art and award worthy wines, meet at the foot of Mt.
Boucherie. Welcome to the Okanagan!
INCLUDES: Roundtrip motorcoach transportation from
Delta Grand Okanagan, fully escorted private tour,
fun and informative tour guide, winery tour, wine
tastings, snack, family style lunch including one glass
of wine and grilled bannock flatbread and meal
service gratuities.
SPONSOR OPPORTUNITY: Bus signage (window sign
with logo), Group welcome on the coach and emcee
mention at Welcome Reception.
PARTICIPANT RESPONSIBILITY: Participants must be at
least nineteen years of age.
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Monday September 10th, 2018
Alternate Event – Knox Mountain
Group Hike - $3,500
Delegates are invited to enjoy an exhilarating
2-hour hiking experience at one of Kelowna’s best
loved parks. The summit of Knox Mountain rises
approximately 300 metres above the high water level
of Okanagan Lake with unparalleled views from the
park to the City, lake, and surrounding mountains.
The original parcel of parkland was first dedicated
to the City in 1939 and Knox Mountain is now home
to several representative Okanagan ecosystems as
the park transitions from lakeshore to mountain top.
A local and knowledgeable guide will help explore
and explain the area’s history and the local flora and
fauna. A pre-hike lunch at the Hotel is included with
this tour.
INCLUDES: Pre-hike lunch at the Hotel, roundtrip Welcome Reception & Dinner - Kitchen
motorcoach transportation from Delta Grand Party in the OAK+CRU, Delta Grand -
Okanagan, fully escorted guided hike, fun and $5,000
informative guide, water and snack, guide gratuity.
Spectacular views of Lake Okanagan await, following
SPONSOR OPPORTUNITY: Bus signage (window sign
an afternoon of networking events, at the OAK + CRU
with logo). Group welcome and emcee mention at Social Kitchen & Wine Bar, located onsite at the Delta
the Welcome reception. Hotel. Drawing inspiration from the bounty of the
PARTICIPANT RESPONSIBILITY: Participants are required Okanagan Valley, which includes over 200 wineries,
to sign a waiver. this very special wine bar strives to be the city’s most
popular gathering spot, boasting a visual interactive
cellar of over 300 labels, a cocktail program with
the freshest local ingredients and a selection of
local craft beers. Tonight’s event is offered up with
the energy and passion by a well-trained team
and delegates are invited on a culinary journey
with concepts built on the unique and modern
presentation of globally inspired cuisine with a farm
to table twist. The signature Wood Stone oven will
fire up MISA BC inspired pizzas, and local beer, wine,
and spirit providers will be on hand to complement
this evening’s reception dinner event. Welcome to
Kelowna and an evening inspired by change.
INCLUDES: Exclusive use of the OAK+CRU, catered
reception style dinner food, two drinks per person
and signage.
SPONSOR OPPORTUNITY: Bar beverages.
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Tuesday September 11th, 2018
Buffet Breakfast - $3,000 President’s Dinner – Grand Ballroom,
INCLUDES: Delta Grand catered food and beverages, Delta Hotel - $5,000
and signage. Formerly, our final night Gala Dinner, the newly
SPONSOR OPPORTUNITY: Pamphlets or business cards. named President’s Dinner now takes place on
Tuesday evening, to allow for more attendees to
Keynote Speaker - David Mead - $7,500 participate. Following a full and fruitful day, delegates
INCLUDES: Speaker introduction. will sit down this evening to enjoy a formal, four
SPONSOR OPPORTUNITY: Pamphlets or business cards. course plated dinner in the beautiful Delta Grand
Okanagan Hotel Ballroom, surrounded by colleagues
Morning Refreshment Break - $2,000 and friends. Tonight is a chance to relax and enjoy
INCLUDES: Delta Grand catered food and beverages, the cuisine of celebrated Chef Rennie, one of six
and signage. members of Culinary Team Canada who achieved
SPONSOR OPPORTUNITY: Pamphlets or business cards. two gold medals and a silver medal at the Culinary
Olympics in Erfurt, Germany.
Buffet Lunch - $3,500 INCLUDES: Delta Grand Okanagan catered plated four
INCLUDES: Delta Grand catered lunch buffet, and course dinner, dinner wine (one glass per person)
signage. and signage.
SPONSOR OPPORTUNITY: Pamphlets or business cards. SPONSOR OPPORTUNITY: Additional promotional
items are at the discretion of the sponsor and the
Birds of a Feather - $3,000 conference committee.
This popular session features a number of concurrent
round table discussions on various relevant topics, Post Dinner Performance – Under
related to the conference theme - “Change”. No Illusions- Grand Ballroom, Delta
INCLUDES: Vendor remarks (maximum 5 minutes), Hotel - $2,500
speaker and/or round table introduction. Following dinner, the event transforms into a magical
SPONSOR OPPORTUNITY: Signage, pamphlets or space, where guests are invited to navigate even
business cards. more change with the amazing and award winning
talent of Murray Hatfield and Theresa, Canada’s
Afternoon Refreshment Break - Master Illusionists. Their more than 30 years of
$2,000 training and experience in drama, dance, music
INCLUDES: Delta Grand catered food & beverages, and theatre combine with breath-taking magic,
and signage. contemporary music, interactive comedy and some
SPONSOR OPPORTUNITY: Pamphlets or business cards. of the newest, most exciting, and most up-to-date
illusions in the world today to present a performance
Vendor Reception Hour – Trade Show inspired by change.
& Ballroom Foyer - Delta Hotel - INCLUDES: Live performance.
$2,500 SPONSOR OPPORTUNITY: Additional promotional
Trade Show hours are extended to provide an items are at the discretion of the sponsor and the
opportunity prior to the President’s Dinner, to conference committee.
reconnect after a full day of learning.
INCLUDES: Reception Bar services, 2 drinks per
person, and signage
SPONSOR OPPORTUNITY: Pamphlets or business cards.
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Wednesday September 12th, 2018
SPONSOR OPPORTUNITY: Signs, pamphlets or
business cards.
Afternoon Refreshment Break -
$2,000
INCLUDES: Delta Grand catered food and beverages,
and signage
SPONSOR OPPORTUNITY: Pamphlets or business cards.
Buffet Dinner – Bowling & Bocce at
the BNA - $5,000
Tonight, MISA BC will take over one of Kelowna’s
best, the BNA Brewing Co, a building that has its
roots in Kelowna’s history, having once been home
to the British North American Tobacco Company.
Part of a booming hub for the tobacco industry in
Canada, the BNA building was used to dry tobacco
Buffet Breaksfast - $3,000 leaves and roll cigars, before the fruit industry took
INCLUDES: Delta Grand catered food and beverages, over, and changed it into the Occidental Fruit Co.
and signage moving in and creating a cannery. Forever changing,
SPONSOR OPPORTUNITY: Pamphlets or business cards. the latest chapter in this storied building’s life, is BNA
Brewing Co, a restaurant honouring history while
Keynote Speaker - Cheryl Cran - $5,000 serving up the best of what the present Okanagan
INCLUDES: Speaker introduction. has to offer. Tonight, guests will enjoy a carefully
SPONSOR OPPORTUNITY: Signage, pamphlets and curated edible representation of Kelowna culture,
business cards. along with house crafted brews, and an opportunity
to beat the best at bocce and bowling.
Morning Refreshment Break - $2,000
INCLUDES: BNA exclusive rental, catered buffet style
INCLUDES: Delta Grand catered food and beverages, dinner, 2 drink tickets, bocce, bowling, and signage.
and signage
SPONSOR OPPORTUNITY: Additional promotional
SPONSOR OPPORTUNITY: Pamphlets or business cards.
items are at the discretion of the sponsor and
Buffet Lunch - $3,500 conference committee.
INCLUDES: Delta Grand catered food and beverages, Post Dinner Event – BNA and the
and signage. BAND – $2,500
SPONSOR OPPORTUNITY: Pamphlets or business cards.
INCLUDES: Live band performance on stage at the
Speaker - Select Topics of Municipal Interest BNA.
(TBD) Session A - $2,000 SPONSOR OPPORTUNITY: Additional promotional
(TBD) Session B - $2,000 items are at the discretion of the sponsor and
conference committee.
(TBD) Session C - $2,000
Select topics will include speakers with a planned
focus related to the theme of change.
INCLUDES: Speaker introduction.
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Thursday September 13th, 2018
Buffet Breakfast - $3,000 Peer Sharing Sessions (includes
INCLUDES: Delta Grand catered food and beverages, three sessions) – $3,000
and signage. Peer sharing provides an opportunity for municipal
SPONSOR OPPORTUNITY: Pamphlets or business cards. delegates to open a dialogue with peers from similar
sized municipalities and to engage in conversations
Keynote Speaker - Alex Benay - $5,000 around the day-to-day challenges and opportunities
INCLUDES: Speaker introduction. faced along with suggested solutions and success
SPONSOR OPPORTUNITY: Signage, pamphlets and stories.
business cards. The Peer Sharing Sessions include three concurrent
but separate sessions for local governments of the
Morning Refreshment Break - $2,000 following sizes:
INCLUDES: Delta Grand catered food and beverages, • Population below 20,000
and signage.
• Population between 20,000 and 60,000
SPONSOR OPPORTUNITY: Pamphlets or business cards.
• Population above 60,000
Been There, Done That Peer Panel - NCLUDES: Speaker Introduction at each concurrent
$3,000 session.
SPONSOR OPPORTUNITY: Pamphlets or business cards.
This interactive session will showcase a panel of IT
leaders from across the province who will share how Buffet Lunch - $3,500
their municipality has tackled issues. This interactive
INCLUDES: Delta Grand catered food and beverages,
session will provide an opportunity for thoughtful
and signage.
questions and answers surrounding technology and
SPONSOR OPPORTUNITY: Pamphlets or business cards.
organizational approaches.
NCLUDES: Vendor remarks (maximum 5 minutes), Municipal Showcase (includes six
speaker and/or round table introduction. showcases) – $3,500
SPONSOR OPPORTUNITY: Signage, pamphlets or
The Municipal Showcases provide an opportunity for
business cards.
six local governments to share and present keystone
projects to conference delegates. The winning local
government will become the proud recipient of the
MISA BC Spirit of Innovation award.
INCLUDES: Six municipal showcase speaker
introductions.
SPONSOR OPPORTUNITY: Signs, pamphlets or
business cards.
Final Remarks and ‘Travel Day’
Refreshment Break - $2,000
INCLUDES: Delta Grand catered food and beverages,
and signage.
SPONSOR OPPORTUNITY: Pamphlets or business cards.
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Event Wide
Registration Package - $10,000 Connection Café – Delta Grand –
INCLUDES: Signage and sponsor branded delegate $2,500
gift package. INCLUDES: An area where delegates can relax,
SPONSOR OPPORTUNITY: Supply of promotional connect in small groups, check messages and have
materials to be included in gift package. discussions in a comfortable environment with soft
furnishings and greenery.
Lunchtime Trade Show Entertainment SPONSOR OPPORTUNITY: Supply of promotional
– Delta Grand - $2,500 materials to be made available at the Connection
INCLUDES: Live local musical lunchtime performances Café.
(one hour) on each of the two days of the Trade Show
and print signage. Photo Booth – Delta Grand – $2,000
SPONSOR OPPORTUNITY: Supply of promotional INCLUDES: A dedicated area where a photographer
materials to be made available, in close proximity to will be available to take professional shots of
live performance. delegates for their LinkedIn profiles or other digital
contact information.
Trade Show Internet – Delta Grand – SPONSOR OPPORTUNITY: Supply of promotional
$3,000 materials, including banners, to be made available at
INCLUDES: Wireless internet service available the Photo Booth.
throughout the trade show on both days.
SPONSOR OPPORTUNITY: Sponsor recognition during
trade show hours over two days.
Charging Station - Delta Grand -
$2,500
INCLUDES: One station with secure/locked charging
stations, Digital Signage.
SPONSOR OPPORTUNITY: Supply of promotional
materials to be made available in close proximity to
Charging Station.
* MISA BC would be willing to entertain an in-kind contribution
for this sponsorship opportunity.
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• FIRST RIGHT OF REFUSAL FOR 2018 SPONSORS
Gold, Platinum and Silver vendors who sponsored an event at the 2017 fall conference will be given the first
opportunity to sponsor the same (or similar, as circumstances present) event this year. Vendors will have until
April 23rd, 2018 to secure event sponsorship for this year’s conference. After this date, all non purchased
sponsored events will be offered on a first-come, first-serve basis to all eligible vendors.
• MISA BC MEMBERSHIP REQUIREMENT
Vendors who participate in the 2018 Fall Conference must be MISA BC members with current paid
memberships. More information on membership, as well as our national vendor program, is available at
www.misa.bc.ca/membership.
• FEE PAYMENT
Sponsorship and speaking engagement fees are payable no later than July 1st, 2018.
MISA BC is a non-profit society, and sponsorship revenue is an important part of the conference funding
model. Late payments affect the society’s cash flow and can threaten our ability to deliver a high quality
conference.
• HOW TO PROCEED
For more information on the conference, including sponsorship and tradeshow, please visit the 2018 MISA BC
Fall Conference website at www.misa.bc.ca/conference.
As in previous years, we anticipate that sponsorship opportunities and speaking engagements will sell
out quickly. Sponsorship opportunities and speaking engagements can only be confirmed by returning
the completed and signed Sponsorship Order Form and Sponsorship Agreement (following page)) to
sponsorship@misa.bc.ca.
For Sponsorship enquiries, contact us at sponsorship@misa.bc.ca
For Trade Show enquiries, contact us at exhibit@misa.bc.ca
WE LOOK FORWARD TO SEEING YOU IN KELOWNA!
Kerry Ing, Christina Crabtree,
Whistler, BC Maple Ridge, BC
MISA BC Sponsorship Conference Chair
MUNICIPAL INFORMATION SYSTEMS ASSOCIATION
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PLEASE CHECK
EVENT COST ALL THAT APPLY
SPEAKING SPOTS
Speaking Spot 45 minutes $3,500 q
Speaking Spot 30 minutes $2,500 q
Speaking Spot 45 minutes (with Municipal Partner) $3,500 q
EVENT WIDE
Registration Package $10,000 q
Co-sponsorship $5,000 q
Trade Show Lunchtime Entertainment $2,500 q
Trade Show Internet $2,500 q
Charging Station *MISA BC would be willing to entertain an in-kind contribution for this sponsorship opportunity $2,500 q
Connection Cafe $2,500 q
Photo Booth $2,000 q
MONDAY SEPT 10th
Golf Tournament - Okanagan Golf Club ‘Bear’ Course $11,500 q
Alternate Event – Vines in the Valley, Winery Tour $4,000 q
Alternate Event – Knox Mountain Group Hike $3,500 q
Welcome Reception – Kitchen Party in the Oak+Cru $5,000 q
TUESDAY SEPT 11th
Breakfast $3,000 q
Keynote speaker (David Mead) $7,500 q
Co-sponsorship $3,750 q
Morning Refreshment Break $2,000 q
Lunch $3,500 q
Birds of a Feather $3,000 q
Afternoon Refreshment Break $2,000 q
Vendor Reception $2,500 q
President’s Dinner $5,000 q
Post Dinner Event – Under No Illusions $2,500 q
WEDNESDAY SEPT 12th
Breakfast $3,000 q
Keynote Speaker (Cheryl Cran) $5,000 q
Co-sponsorship $2,500 q
Morning Refreshment Break $2,000 q
Lunch $3,500 q
Select Topics of Municipal Interest (TBD) Session A $2,000 q
Select Topics of Municipal Interest (TBD) Session B $2,000 q
Select Topics of Municipal Interest (TBD) Session C $2,000 q
Afternoon Refreshment Break $2,000 q
Dinner – Bocce & Bowling at BNA Brewing $5,000 q
Post Dinner Event - Live Band $2,500 q
THURSDAY SEPT 13th
Breakfast $3,000 q
Keynote Speaker (Alex Benay) $5,000 q
Co-sponsorship $2,500 q
Morning Refreshment Break $2,000 q
Been There, Done That – Peer Panel $3,000 q
Municipal Peer Sharing Experiences (includes 3 sessions) $3,000 q
Lunch $3,500 q
Municipal Showcases (includes all six showcases) $3,500 q
Afternoon Refreshment Break and Closing Remarks $2,000 q
Membership fees will be added to the invoice/online payment
14
MUNICIPAL INFORMATION SYSTEMS ASSOCIATION
TOTAL
MUNICIPAL INFORMATION SYSTEMS ASSOCIATION Taxes extraAgreement CH NGE
NAVIGATING SUCCESSFULLY
THIS AGREEMENT is entered into as of “Date” ____________ between
MISA BC and _________________________________________________________ (“VENDOR”).
WHEREAS MISA BC is conducting the 2018 MISA BC Fall Conference (the “Event”);
AND WHEREAS “VENDOR” desires to be an Event sponsor of the Event.
NOW THEREFORE, in consideration of the mutual premises, covenants and agreements set forth in
this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which are
acknowledged, the parties agree as follows:
1. Sponsorship. MISA BC hereby grants to “VENDOR” an Individual Event sponsorship of the Event.
2. Sponsorship Entitlements. As an Individual Event sponsor of the Event, “VENDOR” shall be entitled to promotion opportunities
identified in the MISA BC 2018 Fall Conference Sponsorship Catalogue. All materials that are supplied by the VENDOR such as
signs and pamphlets that will be used in addition to that supplied by MISA must be delivered to the MISA BC 2018 Fall Conference
Chair by September 7th, 2018.
3. Term and Termination.This Agreement commences on _____________ and shall expire on September 13, 2018 (the “Term”) or
until full payment is received by MISA BC. Either party may terminate this Agreement immediately if the other party is subject
to bankruptcy or insolvency proceedings, or if a receiver is appointed or if the other party assigns its property to its creditors or
performs any other act of bankruptcy or becomes insolvent. Either party may terminate this Agreement in the event of a material
breach by the other party, provided the on-breaching party has given the breaching party sixty (60) days’ written notice of such
breach, identified the nature of the breach, and within said notice period, the breach party has failed to cure the asserted breach.
4. Sponsorship Fee. “VENDOR” shall pay to MISA BC a sponsorship fee of Cdn $_________ plus applicable taxes. MISA BC will
provide “VENDOR” with an invoice for the sponsorship fee within 1 month of receiving this signed agreement, and such fee shall
be paid in full by July 1st, 2018.
5. Intellectual Property. VENDOR will obtain MISA BC’s prior written approval for each use of MISA BC trademarks, service marks
and other proprietary marks (“Marks”) and comply with MISA BC’s requests as to the use of the Marks. MISA BC retains any and all
right, title and interest in the Marks.
6. Entire Agreement. This Agreement and any duly authorized exhibits attached hereto constitute the entire agreement between
the parties related to the subject matter hereof. It may not be amended or modified except by a written document signed by
authorized representatives of the parties.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed in duplicate upon the date
indicated above.
Municipal Information Systems Association (B.C.) Sponsor
By: By:
Name: Name:
MUNICIPAL INFORMATION SYSTEMS ASSOCIATION
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