CHICAGO BRUINS HOCKEY CLUB POLICY MANUAL

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CHICAGO BRUINS HOCKEY CLUB

       POLICY MANUAL

      Effective as of August, 2009

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Section 1 - General Provisions

1.01 - Mission Statement

The Chicago Bruins Hockey Club is a not-for-profit organization whose purpose is to promote
the education, enjoyment and competitive benefits of youth ice hockey. It is our goal to teach
the fundamentals of ice hockey and the fun of playing the game. We are not an organization
whose purpose is to win at all costs. We support fair participation for all players regardless of
playing ability, to measure development in personal growth, hard work, self-discipline and team
work. We strive to teach the valuable lessons of youth athletics that can be equated to
everyday life...work hard, play fair, and love what you do.

The Chicago Bruins Youth Hockey Club is guided by the principles; Integrity, Sportsmanship, and
Respect.

The Polices set forth herein are in furtherance of the Mission Statement of the Chicago Bruins
Youth Hockey Club.

1.02 - Good Faith

The Chicago Bruins Youth Hockey Club establishes these polices in good faith. It is not the
intention of the Board of Directors to establish any rules, regulations or policy that may conflict
with the guidelines established by any of its affiliated organizations;

Amateur Hockey Association Illinois, Inc.(AHAI),
Central States Developmental Hockey League(CSDHL),
Northern Illinois Hockey League (NIHL)
Northwest Hockey League (NWHL),
and
USA Hockey.

If such conflict occurs it is the intention of the Chicago Bruins Youth Hockey Club to abide by the
rules, regulations and policies of the affiliated governing bodies when appropriate and/or
required.

Section 2 - Policies Relating to Fees and Fee Structure

2.01 - Fee & Payment

The Chicago Bruins Youth Hockey Club Board of Directors shall at its sole discretion set the
annual fee schedule in order to cover the cost of the program for that respective season; fees
may vary by age level and program. The Bruins Board of Directors shall set the fee schedule no
later than 30 days prior to the start of the respective season.

Every member/player agrees to pay the fees associated with his/her player’s participation as
set forth in the fee schedule as determined by the Bruins Board of Directors for that respective
season pursuant to the terms and conditions set forth herein. The failure to pay any fee
described herein may subject that respective player to suspension or expulsion from
participation in Illinois hockey.

Every member/player must elect one of the following payment plans prior to the start of the
respective season, no player will be permitted to sign a roster without agreeing to one the
payment plans provided herein:

1. one payment to be paid by September 30th of the respective season,
2. four consecutive payments, beginning September of the respective season, payments
shall be due on or before September 20, October 20, November 20, and December 20 of
the respective season.
Four post dated checks, for the dates listed above, for the correct amount must be
provided at the time of registration or a signed agreement to charge a credit card on
the above listed dates..

Payment Terms and Conditions:

1. Families who wish to make their payments by credit card will submit their credit card
information to the Executive Book Keeper. The Executive Book Keeper will put through
the charges on the agreed upon payment dates. Credit card transactions will be subject
to the 3% processing fee charged by the credit card company.
2. Families who wish to pay by cash may do so, however, a valid credit card number must
be provided to the Executive Book Keeper. If the cash payment is not received on or
before the payment due date, the credit card will be charged pursuant to the terms and
conditions set forth above.

2.02 - Goalie Fees

The Chicago Bruins Youth Hockey Club Board of Directors shall at its sole discretion set the
annual goalie fee schedule in order to cover the cost of the program for that respective season;
fees may vary by age level and program. The Bruins Board of Directors shall set the fee
schedule no later than 30 days prior to the start of the respective season.

2.03 - Family (Multiple Player) Discounts

Families with 3 or more children participating in the program are entitled to a $200 discount on
the third and subsequent player fees. Families with 2 or more children participating in the
program shall only be required to purchase the Dinner Dance Tickets for the first child.
Additionally, families with multiple players will only be required to put down one Volunteer
Obligation deposit.

2.04 – Fee Waiver or Reduction Due to Injury

Non-Participation

If a player is injured during the course of a game, practice or team sponsored event that injury
shall be immediately reported to the Team Manager. The Team Manager shall immediately
report the injury to the Registrar. All injuries that cause a player to miss a practice (including
power skate, skills, etc.) or games should be reported.

Medical Waiver

Any player who suffers an injury requiring ongoing medical treatment must provide a Doctor’s
statement/release to return to hockey.

Fee Refund/Waiver

Upon written request of the player or his/her parent a player’s fee or portion thereof may be
waived/refunded/pro-rated due to the player’s inability to participate in practices, games and
team activities because of the player’s injury.

The written request, in order to be eligible, for a fee waiver/refund/pro-ration must meet the
following criteria:

1. that the injury is hockey related,
2. that the player is/was unable to practice or play for more than a period of two months,
3. the request for waiver/refund/pro-ration must be supported by a written doctor's
statement that the player is not able or was unable to play during said time period as a
result of such injury, and
4. that request shall be made in writing to the Bruins Board within the same season that
the injury occurred.

The Bruins Board of Directors may upon majority approval waive/refund a portion of the fee
that it deems reasonable based upon the facts and circumstances of the request.

Section 3 - Policies Relating to Conduct

3.01 - Code of Conduct

All Chicago Bruins Hockey Club members, including players, coaches and parents, shall be
required to sign their respective Code of Conduct contract as set for by the Bruins Board of
Directors.

3.02 – Mandatory Parent and Player Meetings

All Chicago Bruins Hockey Club players and parents shall be required to attend a mandatory
meeting where they will review all of the policies relating to conduct and sign either the Parent
Code of Conduct or Player Code of Conduct contract. No player or parent will be allowed to
attend a game until they have attended their respective mandatory meeting.

3.03 - Zero Tolerance

In an effort to keep ice hockey a more desirable and rewarding experience for all participants,
The Chicago Bruins Youth Hockey Club has adopted a policy requiring all participants including
but not limited to the players, coaches, and parents/spectators to maintain a sportsmanlike and
educational atmosphere before, during and after all Bruins-sanctioned games.

Specifically;

Parents/Spectators

If the game is stopped by on-ice officials when the parents/spectators displaying inappropriate
and disruptive behavior interfere with other spectators or the game, the on-ice officials will
identify violators to the coaches for the purpose of removing parents/spectators from the
spectators viewing and game area. Once removed, play will resume and lost time will not be
replaced.

This inappropriate and disruptive behavior shall include but not be limited to; use of obscene or
vulgar language in a boisterous manner to anyone at anytime; taunting of players, coaches,
officials or other spectators by means of baiting, ridiculing, threat of physical violence or
physical violence; throwing of any object in the spectators viewing area, players bench, penalty
box or on ice surface, directed in any manner as to create a safety hazard.

Coaches

If a coach receives a penalty for unsportsmanlike conduct for:

1. Openly disputes or argues any decision by an official.
2. Uses obscene or vulgar language in a boisterous manner to anyone at any time.
3. Visually displays any sign of dissatisfaction with an official's decision including but not limited
to standing on the boards or standing in the bench doorway with the intent of inciting the
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officials, players or spectators.

Players

If a player receives a penalty for unsportsmanlike conduct for:

1. Openly disputes or argues any decision by an official.
2. Uses obscene or vulgar language at any time, including any swearing, even if it is not directed
at a particular person.
3. Visually demonstrates any sign of dissatisfaction with an official's decision. Any time that a
player persists in any of these actions, they shall be assessed a misconduct penalty. A game
misconduct shall result if the player continues such action.

Penalty

Should this policy be violated the offending party may be subject to a suspension or in severe
situations expulsion. The severity of the suspension shall be determined by the Bruins Rules
and Ethics Committee on a case by a case basis. In determining the appropriate penalty the
Bruins Rules and Ethics Committee shall review the past history of the offending party as well as
the specific circumstances relating to the case.

3.04 – Twenty-Four (24) Hour

There shall be no contact with any member of the coaching staff regarding an issue of concern
for a 24 hour period following the occurrence of an issue of concern.

Definitions:

For purposes of this policy the terms shall be defined or interpreted in the following manner:

“contact” – shall be avoided when the initiating party knowingly approaches the coach or
member of the coaching staff in a confrontational/angry state of mind.

“issue of concern” – in no way shall an issue relating to the safety of a player be interpreted to
within the confines of this policy.

Should there be an issue of concern after the 24 hour period has passed, the parent shall
contact the Team Manager and schedule a meeting which shall be documented and attended
by the manager and coaching staff. These documents shall be submitted to the Bruins Rules
and Ethics Committee for future reference should the need arise. Should satisfaction not be
accomplished by the meeting, the Vice President of Hockey shall be notified and meet with the
parties. Should the matter be unresolved after the afore-mentioned meetings, the Board of
Directors of the Chicago Bruins Hockey Club shall be notified and will schedule a meeting or
respond in writing based on the complaint content.

Penalty

Should this policy be violated, the offending party may be subject to a suspension or in severe
situations expulsion. The severity of the suspension shall be determined by the Bruins Rules
and Ethics Committee on a case by a case basis. In determining the appropriate penalty the
Bruins Rules and Ethics Committee shall review the past history of the offending party as well as
the specific circumstances relating to the case.

3.05 - Consumption Abuse

It is the considered judgment of the Board of Directors of Chicago Bruins Hockey Club
(hereinafter referred to as the “Bruins”) that consumption/use/abuse of mood altering
substances is detrimental to a healthy state of mind, body, and spirit in an athletic participant.
This is especially true for those participants aspiring to develop their talents in the furtherance
of their playing, or coaching, or officiating careers in the sport of ice hockey.

Substance Abuse Violation

The Chicago Bruins Hockey Club prohibits all players, coaches or team officials from the use of
mood altering substances during active participation in its games, practices, training sessions
and sponsored programs/activities.

Definitions

For purposes of this policy, the words mood altering substances shall include the following:

1. Intoxicating beverages, including, but not limited to, alcohol.
2. Illegal drugs, including but not limited to, Cannabis.
3. Non-prescription or prescribed controlled substances.
4. Prescription or non-prescription controlled substances when used for
purposes other than treatment of a medical condition.

Penalty

3.06 - Hazing

It is the policy of Chicago Bruins Hockey Club that there shall be no hazing of any participant
involved in any of our programs, Training Camps, Clinics, or Events by any employee, volunteer,
participant or independent contractor.

Definition:

Conduct which is insulting, intimidating, humiliating, offensive, or physically harmful to any
other player or member of the Bruins Organization. Any player, team official, member of a
team, or member of the Bruins Organization having been party to or having had knowledge of
any degrading hazing, or initiation rite, without reporting it or taking action, shall be subject to
appropriate discipline as set forth by the Bruins Rules and Ethics Committee.

Penalty:

3.07 - Physical Abuse

It is the policy of the Chicago Bruins Hockey Club that there shall be no physical abuse of any of
any member in its programs, tournaments or events.

Physical Abuse Definition:

Physical abuse means physical contact with a participant that intentionally causes the
participant to sustain bodily harm or personal injury. Physical abuse also includes physical
contact with a participant that intentionally creates a threat of immediate bodily harm or
personal injury. Physical abuse does not include physical contact that is reasonably designed to
coach, teach or demonstrate a hockey skill. Permitted physical conduct may include, but is not
necessarily limited to, shooting pucks at a goaltender, demonstrating checking and other
hockey skills, and communicating with or directing participants, during the course of a game or
practice, by touching them in a non-threatening, non-sexual manner.

Penalty:

Upon filing of the complaint alleging a violation of the aforementioned policy the alleged
violator shall be immediately suspended pending a hearing before the Bruins Rules and Ethics
Committee.

Should this policy be violated the offending party may be subject to a suspension or in severe
situations expulsion. The severity of the suspension shall be determined by the Bruins Rules
and Ethics Committee on a case by a case basis. Further, the violation shall be immediately
reported to AHAI for further disciplinary action.

3.08 - Sexual Abuse

It is the policy of the Chicago Bruins Hockey Club that there shall be no sexual abuse of any of
any member in its programs, tournaments or events.

Sexual abuse of a minor participant occurs when an employee, volunteer or independent
contractor touches a minor participant for the purpose of causing the sexual arousal or
gratification of either the minor participant or the employee, volunteer or independent
contractor.

Sexual abuse of a minor participant also occurs when a minor player touches an employee,
volunteer or independent contractor for the sexual arousal or sexual gratification of either the
minor participant or the employee, volunteer or independent contractor, if the touching occurs
at the request or with the consent of the employee, volunteer or independent contractor.

Neither consent of the player to the sexual contact, mistake as to the participants age, nor the
fact that the sexual contact did not take place at a hockey function are defenses to a complaint
of sexual abuse.

Penalty:

Upon filing of the complaint alleging a violation of the aforementioned policy the alleged
violator shall be immediately suspended pending a hearing before the Bruins Rules and Ethics
Committee.

Upon proof of a violation of this policy, the violator will be permanently banned from all
Chicago Bruins Hockey Club sanctioned events and programs. Further, the violation shall be
immediately reported to AHAI for further disciplinary action.

3.09 - Verbal Abuse

It is the policy of the Chicago Bruins Youth Hockey Club that there shall be no verbal abuse of
any of any member in its programs, tournaments or events.

Verbal Abuse Definition:

Verbal abuse means any threat of physical contact with a participant that intentionally causes
the participant to have fear of bodily harm or personal injury. Verbal abuse also includes any
insults directed at a member solely designed to belittle, intimidate or embarrass another
member of the organization.

Penalty:

Upon filing of the complaint alleging a violation of the aforementioned policy the alleged
violator shall be immediately suspended pending a hearing before the Bruins Rules and Ethics
Committee. Should this policy be violated the offending party may be subject to a suspension
                                                 9

or in severe situations expulsion. The severity of the suspension shall be determined by the
Bruins Rules and Ethics Committee on a case by a case basis. Further, the violation shall be
immediately reported to AHAI for further disciplinary action.

Section 4 - Policies Relating to Tryouts, Team Selection and Ice Time

4.01 - Travel Team Tryouts and Team Selection

The Chicago Bruins Hockey Club will conduct tryouts for teams that will compete in any league
other than the Northwest Hockey League and “in-house” leagues as needed. Prior to tryouts
there will be a notice published by written or electronic means. Notice will include an overview
of the program to be offered, anticipated costs, registration requirements, as well as the dates
and times related to the programs activities.

Tryouts and Team Selections will be conducted in a fair and impartial manner under the
supervision of the Vice-President of Hockey and the Tryouts Committee. All slots on all Bruins
teams are open for competition. Selections will be based upon the player's abilities and the
coach's view of the needs of the team. Positions will not be "promised" to a player prior to
tryouts, whether the player is currently with the Bruins or from another organization.

Attendance at Tryouts

Players wishing to play for the Bruins must participate in the scheduled tryouts. Unless waived
by the Board of Directors of the Bruins, players must attend at least one of the scheduled
tryouts. Failure to meet this requirement or obtain the waiver makes a player ineligible for
selection. However, current Bruins players may be excused from attending tryouts by a
majority vote of the Board of Directors based upon extenuating circumstances (e.g. illness,
injury, and special family circumstances).

A player who has received a waiver as provided within this policy and as a result has not
participated in tryouts may be placed on a team upon the recommendation of the Vice
President of Hockey Director and majority approval by the Board of Directors.

Recruiting

Bruins Board members, coaches, managers or other officials may not directly or indirectly
promise a player a position on any Bruins team.

Conducting Tryouts

Tryouts will be conducted in a fair and impartial manner. The Vice-President of Hockey and the
respective Tryout Committee members shall at their discretion establish the proper number
and structure of tryout sessions.

Team Selection

All slots on all teams are open for competition. The only exceptions to this rule are situations
where a head coach has a son/daughter who is eligible to play on the coach's team.
Sons/daughters of coaches may generally be selected in advance to be on the parent's team.
Otherwise, a player may not be promised a position on a Bruins team prior to tryouts. Coaches
are responsible for the choice of players for his/her team. Such decision should be made in a
fair and impartial manner, based upon the player's abilities and the needs of the team. Skating
skills, experience, work ethic and commitment are among the criteria that coaches may
consider when making selections. Race, gender, ethnic background and religion are not.
Coaches should seek input from the Vice-President of Hockey and the appropriate Tryout
Committee member(s) in making these decisions. However, the coaches ultimately make the
selection of players. Selections may begin during tryouts. The highest tiered teams in an age
group will select first and will continue until its roster is filled. The next highest team will select
its players next. The selection process will proceed in this manner until all teams have been
selected.

Bruins Preference

Coaches are encouraged, when making team selections, to consider the fact that a player has
previously been with the Bruins (or the Flames or Grizzlies). This is not intended to give a
Bruins player a "right" to a position on a team. It should be viewed as a "tie-breaker" when
deciding between a Bruins player and a roughly equal player from outside of the organization.

Skating Up

Players will tryout and be selected only for teams in their age group. However, on rare
occasions, a player may be asked to “skate up”. Skating up must be for the benefit of the
organization and the player, not at the request of the player or coach. Any such action must be
initiated by the Vice-President of Hockey with the parent's consent and approved by the Bruins
Board of Directors; said approval shall be on annual basis.

Skating Down

A player who elects to tryout for the Bruins agrees to play on the team for which he/she is
selected. Players may decline selection on one team to play for a lower level Bruins team with
approval of the Bruins Board of Directors. Said request shall only be approved if the player is
able to demonstrate due hardship and the Bruins Organization is able to field a competitive
team at the higher level.

Players Placement after Tryout

Any player who participates in the on-ice tryout process and is not selected to a team will
be entitled to a refund minus the established tryout fee. Players who participate in the
tryout process and are selected to a Bruins team but for whatever reason refuse join that
team will not be entitled to any refunds.

Return Policy

A player who has left the Bruins to play for another travel hockey organization or NWHL/House
team may return to the Bruins. All returning players will be required to complete the
tryout and team selection process to be placed on a team.

4.02 - Developmental Ice Time – Travel Program

The Chicago Bruins Youth Hockey Club (hereinafter referred to as the “Bruins”) supports a play
to win philosophy; however, the philosophy shall be adhered to within the confines of
developmental ice time for all players. Coaches are encouraged to use their best efforts to give
ice time fairly to all players on their team.

Developmental Ice Time

"Developmental ice" does not mean "equal ice" in each game, nor should it be confused with
“balanced ice time” (see Balanced Ice Time Policy – House Program). The flow of the game,
penalties, power plays and penalty killing may occasionally result in unequal playing times in a
particular game. In addition, some teams may carry two lines of defense and three lines of
forwards that will obviously result in different playing times between defensemen and
forwards. Further, coaches may choose to use certain players during the last few minutes of a
close game to give the team its best chance to win. This could result in some players finishing
the game with more ice time than others players. On the other hand, coaches are encouraged
to fully use all players. Use of all players in "specialty" situations (e.g. power player, penalty
killing, etc.) develops Bruins players and is strongly encouraged. For these reasons, ice time
may not be equal in each and every game, but should be roughly equal over the course of the
season.

Level of Play

The level that a team plays may also have an impact upon playing time. "Mite" level teams
should have nearly equal ice times among all players. On the other hand, "Midget" level teams
may be in more games where ice times differs among players and may require the stronger
players on the ice more at the end of some games. However, even among the older teams, the
goal remains to give all players a roughly equal amount of ice and a variety of game
experiences, taking into account the competitive nature of play.

Motivation/Discipline

Motivation and discipline may also affect ice time. Coaches may use a player's ice time as a
motivational/disciplinary tool, either for violations of team rules, repeated failures to follow
directions or for lack of "hustle" during a game. When this occurs, the coach should explain to
the player how he/she failed to meet the coach's expectations and the impact that this will
have on the player's ice time. As is always the case, motivational/disciplinary actions should be
applied consistently and without regard to the perceived "importance" of a player to a team. A
coach, at his or her discretion, may suspend a player for up to one game. However, any such
disciplinary action by the coach beyond one game must submitted to and approved by the
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Bruins Rules and Ethics Committee in accordance with the Bruins “Standards of Conduct"
policy.

Goalies

In general, the "developmental ice" policy applies to goalies. However, it is left to the coaches
to decide how to rotate goalies on teams with more than one. Coaches may choose to play
both goalies in one game. The coach may also choose to play goalies game-by-game. In the
latter situations, coaches are not required to play goalies in alternating games. Coaches may
choose to play a goalie in consecutive games so long as the games played during the course of
the season roughly even out between the goalies. This is not considered disciplinary action, as
discussed above, and will not normally involve the Bruins Rules and Ethics Committee.

Penalty

4.03 – NWHL Team Selection

All teams registered within the Chicago Bruins Hockey Club (hereinafter referred to as the
“Bruins”) NWHL or House League Program are to adhere to a fair and balanced team selection
process.

Number of Players for NWHL Teams

Each NWHL team will have a maximum of 16 players. This includes 15 skaters and one goalie. A
team may roster multiple goalies. To be considered as a goalie on a team with 15 skaters, a
player must commit to play goalie at least 2/3 of the games as goalie.

As a guideline, each team will have a minimum of 11 players. The Board shall have the right to
change this if it is in the best interest of the club. This will mostly apply to the younger levels
such as mite and squirt. In the case of a team with 11 players and no designated goalie, the
coach will determine on a game by game basis who will be designated as the team goalie.

Once a level receives the maximum number of player registrations, every completed
registration received from that point on will go on a waiting list until the minimum numbers of
player’s registrations are received in order to form another NWHL team.

Confirming registration

When a completed registration is received, that player will be assigned the number of which
player he/she is and put on to the list of that level. As an example, if he is the 12th peewee
registration received, he would be given the number pw12. If they were the 17th peewee
13

registration received, they would be put on a list for the second team. The number that each
registration is assigned is only utilized to ensure that team counts remain accurate. They do not
guarantee placement with a particular coach. All players that are on a waiting list and not
placed on a team will be notified the day before teams counts are due to NWHL.

Determining Priority

If two player registrations are received at the same time, and only one spot on a team remains,
the tie will be broken using the following criteria. 1) A player that has played with the Bruins
(Flames or Grizzlies) in the past will have priority over a player that has never played for the
Bruins. 2) If both players have played for the Bruins, the player with more seasons will have
the priority. 3) If both players have the same amount of seniority, the player that played the
most recent season will have priority. 4) If all things are equal, a coin toss will be used.

NWHL Team Selection process

In the case where there are multiple NWHL teams at a given level, teams will be selected
through a “draft”. NWHL players will be rated during an evaluation session held over at least a
two day period. Players will be selected by the head coaches on an alternating basis until all
players are selected and teams will be created to be as equal in strength as possible.

4.04 - Balanced Ice Time – NWHL/House Program

All teams registered within the Chicago Bruins Hockey Club House League Program are to
adhere to a Balance Ice Time philosophy (hereinafter referred to as “BIT”).

There are four defined points to BIT.

1. Even line rotation throughout the entire game (Lines should be played in a rotating
fashion),
2. No power play lines,
3. No penalty kill lines, and
4. BIT for goalies will be based on alternating full games, alternating periods or equal
periods per number of goalies.

Penalty:

The Chicago Bruins Youth Hockey Club will at the minimum adhere to the penalties as
prescribed by the league in which the team is registered.

Section 5 – Team Guidelines

5.01 - Bruins Uniform Policy and Dress Code

In order for Chicago Bruins Hockey Club to maintain a consistent appearance that reflects well
on the organization and its participants, the following uniform policy is effective:

1) All Bruins players will be required to wear approved jerseys and socks. Each player must
have a home and away jersey with matching socks. Uniforms will be maintained and
cleaned when needed.
2) Players will not wear any insignia, patches or symbols that are not approved by the
Chicago Bruins Hockey Club Board of Directors.
3) Coaches and Assistant Coaches shall present a uniform professional appearance while
on the bench.
4) Bruins warm-up jackets can be utilized to present a uniform professional appearance.

Numbers – Players with odd number birth years will select odd numbers and even birth year
players will select even numbers. Players will select three number choices but are not
guaranteed one of the numbers chosen. If all three numbers asked for are not available, a
number may be chosen for a player. If two players at the same level wish to utilize the same
number, the player with the most seniority as a Bruins (Flames or Grizzlies) player will be given
the requested number. Seniority is determined by the number of consecutive fall hockey
seasons the player has been a member of the Bruins.

Trading of numbers may be allowed between players at the same level under certain
circumstances but require approval from the Bruins Board of Directors.

Alternate Jersey (Third Jersey) - The use of alternative jerseys must be approved by the Board
of Directors. An alternate jersey will be considered for approval only when that is similar in
theme or design as that of the normal jerseys.

5.02 – Slush Fund

1. Each team may create a segregated account in which the deposit of any funds collected
for the team’s benefit.
2. The team shall be responsible for any expenses incurred throughout the year that are
not paid by the Chicago Bruins Hockey Club. All tournament fees, travel expenses and
team expenses may be paid from the slush fund. Travel Expenses shall include hotel
expense, food expense and gas expense for the head coach of travel teams - with the
exception of head coaches that also have a child on the team.
3. If a slush fund is utilized, each player shall be responsible for his/her proportionate
share of the slush fund. The player’s failure to pay his/her proportionate share of
approved team expenses may result in that player being removed from participation in
team and Bruins activities.
4. Any additional travel that would be considered outside the normal travel of the team
shall only be permitted upon the approval of the team, the team shall be required to
vote, one vote per player, with a minimum of 75% in approval of the additional travel.
15

For purposes of this section “outside the norm” shall be defined as any travel which
exceeds 270 miles from the rink, requires a family to incur an additional expense of over
$750.00 for that trip, or would require that family to spend in excess of $1,500.00 for
travel related expenses for the season.

Section 6 – Volunteer Obligation Policy

The Chicago Bruins Hockey Club is a not-for-profit organization that relies on its volunteers to
operate effectively. As such, the Bruins shall adhere to the following Volunteer Obligation
Policy.

Each family, will be required to put a refundable deposit, an amount determined on an annual
basis by the Board of Directors, towards the volunteer program. The volunteer obligation
deposit will be collected with the fall fees at the beginning of each fall season. The deposit is
fully refundable as soon as a family has fulfilled its volunteer obligation to the organization, as
outlined in the annual policy as set forth by the board of directors. Any family that chooses to
not volunteer may exercise a “buy-out” option by making a donation in the amount of that
year’s volunteer obligation deposit payable to the Chicago Bruins Hockey Club. No player will
be permitted to sign a roster without providing the volunteer obligation deposit or choosing the
“buyout” option and making the appropriate donation.

Section 7 – Conflict of Interest Policy

The Chicago Bruins Hockey Club (hereinafter referred to as the “Bruins) shall adhere to the
following Conflict of Interest Policy.

The purpose of the conflict of interest policy is to protect the Bruins interest when it is
contemplating entering into a transaction or arrangement that might benefit the private
interest of an officer or director of the Bruins or might result in a possible excess benefit
transaction. This policy is intended to supplement but not replace any applicable state and
federal laws governing conflict of interest applicable to nonprofit and charitable organizations.

Definitions

a. Interested Person - Any director, principal officer, or member of a committee with governing
board delegated powers, who has a direct or indirect financial interest, as defined below, is an
interested person.

b. Financial Interest - A person has a financial interest if the person has, directly or indirectly,
through business, investment, or family: a. An ownership or investment interest in any entity
with which the Organization has a transaction or arrangement, a compensation arrangement
with the Bruins or with any entity or individual with which the organization has a
transaction or arrangement, or a potential ownership or investment interest in, or
compensation arrangement with, any entity or individual with which the organization is
negotiating a transaction or arrangement.

c. Compensation - Compensation includes direct and indirect remuneration as well as gifts or
favors that are not insubstantial. A financial interest is not necessarily a conflict of interest. A
person who has a financial interest may have a conflict of interest only if the appropriate
governing board or committee decides that a conflict of interest exists.

Duty to Disclose

In connection with any actual or possible conflict of interest, an interested person must disclose
the existence of the financial interest and be given the opportunity to disclose all material facts
to the directors and members of committees with governing board delegated powers
considering the proposed transaction or arrangement.

Determining Whether a Conflict of Interest Exists

After disclosure of the financial interest and all material facts, and after any discussion with the
interested person, he/she shall leave the governing board or committee meeting while the
determination of a conflict of interest is discussed and voted upon. The remaining board or
committee members shall decide if a conflict of interest exists.

Procedures for Addressing the Conflict of Interest

a. An interested person may make a presentation at the Board of Directors or committee
meeting, but after the presentation, he/she shall leave the meeting during the discussion of,
and the vote on, the transaction or arrangement involving the possible conflict of interest.
b. The President of the Board of Directors or committee shall, if appropriate, appoint a
disinterested person or committee to investigate alternatives to the proposed transaction or
arrangement.
c. After exercising due diligence, the Board of Directors or committee shall determine whether
the Organization can obtain with reasonable efforts a more advantageous transaction or
arrangement from a person or entity that would not give rise to a conflict of interest.
d. If a more advantageous transaction or arrangement is not reasonably possible under
circumstances not producing a conflict of interest, the Board of Directors or committee shall
determine by a majority vote of the disinterested directors whether the transaction or
arrangement is in the Organization’s best interest, for its own benefit, and whether it is fair and
reasonable. In conformity with the above determination it shall make its decision as to whether
to enter into the transaction or arrangement.

Section 8 – Complaint and Disciplinary Policy

This disciplinary policy provides the framework to address violations of rules and
regulations established by Chicago Bruins Hockey Club , Northern Illinois Hockey League,
Northwest Hockey League, Central States Developmental Hockey League, Amateur Hockey
Association of Illinois, or USA Hockey. This policy is not intended to resolve private disputes or
issues that arise regarding general operations. Concerns related to scheduling, uniforms,
fundraising, tournaments or other business should be presented to the Board of Directors at
scheduled meetings.
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8.01 - Rules and Ethics Committee

The Board of Directors will establish a Rules and Ethics Committee to investigate and provide
recommendations regarding disciplinary violations. The Rules and Ethics Committee will include
a minimum of three (3) members from within the Bruins organization. The Committee will serve
and be appointed as needed by the Board of Directors. The Committee will work under the
supervision of the Vice President of Operations and report their findings to the entire Board of
Directors.

8.02 - Notice of Complaint

When a Rules & Ethics complaint is filed and after a preliminary review it is not dismissed, the
President of the Board of Directors will notify the member who is the subject of the complaint.
The notice will include the nature of the complaint and the procedures the Board will follow in
resolving the matter. The notice will inform the member that he/she will be afforded an
opportunity to respond to the complaint. The notification of the complaint should be made in
writing. The notification can be delivered either electronically or through US Mail. Oral
notifications should only be made if it is not practical to do so in writing.

8.03 - Investigations

Once the Board has received and reviewed information about a Rules & Ethics complaint, it will
forward it to the Rules and Ethics Committee for investigation. The Rules and Ethics Committee
will normally investigate most complaints. If the complaint warrants, the Rules and Ethics
Committee may request the Board of Directors to appoint an individual to act as an
Investigator. The Investigator should not be a member of the Board, the VP of Hockey, have a
personal or family interest in the outcome of the matter or otherwise create the appearance of
bias. The Investigator will interview the individuals and witnesses involved, review documents
and other materials and collect information to the extent reasonably necessary to determine
the facts of the matter. All members of the Bruins shall cooperate in the investigation.

8.04 - Reports of Investigations

Once an investigation has been completed, the Investigator shall prepare a report. The report
will be forwarded to the Rules and Ethics Committee and/or the Board of Directors. The report
should include the investigators findings regarding the complaint. The report will be used to
determine the disposition of the complaint.

8.05 - Summary Suspension

Members may be suspended from Bruins activities, including attendance at games or practices,
pending resolution of a complaint. "Summary suspensions" are appropriate only when a
complaint has been filed with the Board against a member alleging a serious violation or a
threat to others. Where such allegations are made in a complaint, the Board shall at the
recommendation of the Rules and Ethics Committee meet to determine whether a summary
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suspension should be imposed. A summary suspension may be imposed upon the vote of two
thirds of the Board of Directors. Nothing in this section shall prohibit the Board from acting
independent of the Rules and Ethics Committee if needed. If a summary suspension is imposed,
the President or the Rules and Ethics Committee Chairperson shall inform the member of the
suspension and its parameters.

8.06 - Opportunity to Respond to a Compliant

Any member who is the subject of a complaint will be given the opportunity to respond either
in writing or in person. The Board of Directors may choose to hear the matter or refer it to the
Rules and Ethics Committee. The Board will not proceed with disciplinary action prior to the
subject member being given the opportunity to respond. The subject member may waive the
opportunity to respond or may be deemed to have waived the opportunity to respond if he or
she does not do so in a reasonable period of time set by the Board or the Rules and Ethics
Committee. The subject of the complaint does not have a right to appear before the Board of
Directors in person to respond. However, the Board may allow the person to do so if, and when
it is relative, important or practical.

8.07 Disciplinary Action

The Board of Directors may take disciplinary actions against any player, coach, parent,
Board member or other individuals associated with the Bruins for violation of rules related to
amateur hockey. This may include but is not limited to probation, suspension from
games/practices, exclusion from other activities or expulsion from the organization.
If necessary, disciplinary action against a member can include suspending or excluding the
member’s player from games, practices or other activities. The President will administer a vote
on disciplinary action. In order to impose discipline on a member the discipline must be
approved by a 2/3 vote of the Directors. The Secretary will record the vote into the minutes of
the meeting. There is no right to appeal disciplinary action imposed by the Board of Directors.

8.08 - Grievance Committee

Disputes that arise at the team level should try to be fairly resolved at the lowest possible level.
Generally, these matters should be reported to the team managers and/or coaches. Managers
and coaches are encouraged to work with members to resolve disputes in an expeditious and
fair manner. In cases where a dispute cannot be resolved at the team level or it is not practical
to present the issue to the team manager or coach(s) the matter may be referred to Grievance
Committee. The Grievance Committee will include a minimum of two (2) members from
within the Bruins organization. The Grievance Committee will serve and be appointed as
needed by the Board of Directors. The Committee will work under the supervision of the Vice
President of Operations. If the Grievance Committee is not able to bring an issue to closure, the
issue will then be brought to the Board of Directors who will determine what actions, if any, are
to be taken.

8.10 - Complaints Filed with the Board

Although members are encouraged to resolve complaints regarding minor issues at the team
level, this may not always be possible. In such cases, a complaint may be referred to the Board.
Complaints filed with the Board must be in writing. Written complaints may be given to any
member of the Board of Directors. A written complaint may also be sent to the Bruins PO Box
addressed to the attention of “Complaint”. The Board of Directors may refer complaint to
either the Rules and Ethics Committee or Grievance Committee for a formal review. If the
Board determines that a formal review is not necessary, the Board of Directors may dismiss an
issue by majority vote without further action. In such a case, the President will notify the
person filing the complaint of the Board's action and the reason the Board dismissed the
compliant.

8.11 – Retaliation

No coach, manager or other member will take any action against a person who has made a
compliant in good faith. "Good faith" means that the person who makes the complaint actually
believes that a policy has been violated and has a reasonable basis in that belief. A person who
does not make a complaint in good faith is subject to disciplinary action by the Board of
Directors.

Section 9 - Miscellaneous Provisions

9.01 - Conflict and Repealer

Any and all Chicago Bruins Hockey Club Policies in conflict herewith are hereby repealed to the
extent of such conflict.

9.02 - Severability

If any section, paragraph, clause, or provision of any policy set forth herein shall be held invalid
the invalidity thereof shall not affect any of the other policy or provision of the Chicago Bruins
Hockey Club.

9.03 - Effective Date

The Policies set forth herein shall be effective immediately upon the passage and approval by
the Chicago Bruins Hockey Club Board of Directors and publication of said polices in accordance
with the by-laws of the Chicago Bruins Hockey Club.

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