Christchurch Autumn Graduation Friday 26 March 2021 - Ara
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Christchurch Autumn Graduation
Friday 26 March 2021
Graduation – Important Notice
Our graduation ceremony scheduled for 26 March will only proceed if Canterbury remains at COVID Alert
Level 1. For this reason, we recommend you make flexible travel arrangements.
Venue
Christchurch Arena
55 Jack Hinton Drive
Addington, Christchurch
10am
Trades, Humanities, Engineering & Architectural Studies, Health Practice and Applied Sciences, Social
Practice.
3pm
Enterprise and Digital Innovation, Hospitality and Service Industries, Creative Industries.
Parade
There will be no graduation parade.
Please watch our ‘How to Graduate Guide’ for a better understanding of what to expect on the day.
Graduation Details
March 2021 Graduands
Once you’ve been confirmed as eligible to graduate, we’ll email you a graduation form. Please
complete this form so we know whether you want to graduate in person or graduate in
absentia.
If you choose to graduate in person, completing the form enrols you in your graduation
ceremony and allows you to hire and pay for your regalia and order your guest tickets. Regalia
hire and ticketing information are contained within this guide.
If you wish to graduate in absentia, completing the form lets us know that you wish to either
collect your qualification from Ara’s Central Academic Records, City campus, Madras Street,
Christchurch, or have it posted to you. Please ensure we have your current address. If your
qualification has not been collected from the office by 16 April 2021 it will be posted to you.
Page 1 of 102020 Graduates ONLY
Please register here by 19 February to attend the March ceremony.
When crossing the stage you will be given a replicate certificate from our Chief Executive rather
than your qualification. You are welcome to bring your qualification certificate with you and ask
your guests to mind it on your behalf during the ceremony so you can have your qualification
certificate for photos if you wish.
Due to the change in venue and the ticket commitment made to our 2020 graduates last year,
each graduand is entitled to a maximum of four guest tickets. Your 2020 tickets are no longer
valid, the ticket booking link is on page 8.
Regalia
As part of the formal graduation ceremony, you’re required to wear Ara regalia. Dress is smart/semi-
formal wear (e.g. dress pants and collared shirt). Regalia needs to be ordered directly from GWC
Regalia Hire website before 19 March 2021, after this date a late fee will be charged.
GWC Regalia Hire
Phone: +64 3 369 0604
Email: info@gwcregaliahire.nz
Opening hours:
Tuesday & Thursday 9am – 2.30pm
https://gwcregaliahire.nz
Graduands are responsible for obtaining their own regalia and we encourage you to organise yours early
to ensure availability.
The hiring of academic dress is a voluntary service provided by GWC Regalia Hire who own and maintain
the regalia for Ara ceremonies. Please do not wear academic regalia in the rain.
The hire cost of your regalia depends on the qualification you are receiving (page 3).
Page 2 of 10If you are Do you have You will need Hire cost
receiving a previous
degree?
Certificate No previous NZ Gown, Ara certificate $75
degree scarf
Yes - NZ degree Gown, trencher, Ara, $75
certificate scarf, hood
from your previous NZ
degree
Yes - overseas Gown, trencher, Ara $65
degree certificate scarf
Diploma No previous NZ Gown, Ara diploma scarf $45
degree
Yes - NZ degree Gown, trencher, Ara $75
diploma scarf, hood
for your previous NZ
degree
Yes - overseas Gown, trencher, $65
degree* Ara diploma scarf
Graduate No previous NZ Gown, trencher, Ara $65
Diploma or degree diploma/certificate
Graduate scarf
Yes - NZ degree Gown, trencher, Ara $75
diploma scarf, hood
for your previous NZ
degree
Yes – overseas Gown, trencher, Ara diploma $65 *
degree* scarf cost may vary
Degree No previous NZ Gown, trencher, Ara $70
degree hood
Yes - NZ degree Gown, trencher, Ara $70
hood for your new
degree
Postgraduate Yes - wear new Gown, trencher, Ara post $70
Certificate or Ara hood graduate hood
Diploma
Masters Yes - wear new Gown, trencher, Ara $70
Ara hood masters hood
*There is no guarantee the overseas hood you require will be available, a similar colour will be used in replacement.
Page 3 of 10Regalia item hire costs
Regalia Cost
Ara scarf (certificate or diploma) $5
Gown $40
Ara hood $10
Out of Canterbury hood Depends on loaning institution,
approx.. $20
Trencher $20
Collecting and returning regalia
Regalia hired for graduation can be collected from GWC Regalia Hire, Thursday 25 March
2021 between 8am and 7pm from their building on the corner of Dovedale and Solway
Avenues, Christchurch. Parking is available in car park 2 off Solway Avenue and the GWC
building is on University of Canterbury grounds.
Regalia must be returned, in good order, on Friday 26 March 2021 to GWC at the corner of
Dovedale and Solway Avenues before 7.00pm, family members or friends are welcome to
return regalia on your behalf.
If you are unable to collect your regalia on the Thursday, a family member or friend can collect it
on your behalf. However, you MUST give your nominated collection person your correct
height measurement - and if you are eligible to wear a trencher - your head circumference
(measured just above the ears).
Page 4 of 10Late regalia collection
This is only if you can’t arrange for your regalia to be collected on Thursday. Please call
Graduate Women of Canterbury, 03 369 0604, and make alternative arrangements with the
possibility of collecting your regalia from their building on the corner of Dovedale and
Solway Ave from 7.30am on Friday 26 March 2021.
Penalties non-return of regalia
A family member or friend can return regalia on your behalf. Please be aware if regalia is
not returned you will be charged at replacement cost which is:
Gown $528
Hood $180
Trencher $150
Scarf $80
*Out of town regalia replacement costs vary.
Regalia refund policy
If you notify Ara that you are withdrawing from your Graduation ceremony by 23 March 2021,
you will receive a full refund of your regalia hire costs minus a $10 administration fee.
However, if you notify us after that time or simply don’t turn up, there will be a $40
administration charge off your regalia refund.
To advise your withdrawal from a graduation ceremony, please email graduation@ara.ac.nz
REGALIA ITEMS
Gown
A black, Cambridge-style gown is worn under the Ara graduation scarf or hood.
The sleeves on the Cambridge gown have two openings.
• Graduates for a certificate, diploma or degree that have no previous degree use the lower
opening
• Any graduate with a previous degree, new degree, graduate certificate, graduate diploma,
Postgraduate or Masters use the higher opening
Diploma and certificate scarf
A diploma scarf (dark teal) is worn by graduands receiving diplomas and a certificate scarf (light
teal) is worn by graduands receiving certificates.
Degree hood
The degree hood incorporates an Ara diploma scarf. The hood is worn with the scarf sitting on the
shoulders and the hood hanging down the wearer’s back.
Hood lining colours
Each degree hood lining is a different colour denoting the degree being conferred.
Page 5 of 10Degree (Bachelor of) Colour Department
Applied Management Sky Blue Enterprise and Digital Innovation
Applied Science Indigo Applied Sciences and Social Practice
Architectural Studies Camel Engineering & Architectural Studies
Broadcasting Silver Grey Creative Industries
Communications
Rust Engineering & Architectural Studies
Construction
Design Yellow Creative Industries
Engineering Technology Scarlet Engineering & Architectural Studies
Information & Jade Enterprise and Digital Innovation
Communication
Technologies
Language (Japanese) Pink Humanities
Language (Māori) Scarlet & Kowhaiwhai Humanities
Medical Imaging Irish Green Health Practice
Midwifery Burnished Gold Health Practice
Musculoskeletal Cobalt Blue Applied Sciences and Social Practice
Musical Arts Old Gold Creative Industries
Nursing Purple Health Practice
Performing Arts Orange Creative Industries
Social Work Red Applied Sciences and Social Practice
Sustainability & Outdoor Forest Green Humanities
Education
Tourism and Hospitality Blue Sapphire Hospitality & Service industries
Management
Post Graduate Gold All Departments
Certificates and
Diplomas
Masters Gold with blue stripes All Departments
Note:
1. Overseas hoods may not be supplied.
2. If you already have a degree and are now receiving an Ara degree, you must wear the hood for your new
Ara degree. It is not appropriate to wear two hoods.
3. For some graduands, appropriate dress may include a Korowai.
Page 6 of 10Page 7 of 10
TICKETING / GUEST SEATING
In order to honour communications that were sent to 2020 graduates last year, you’re entitled to a
guaranteed maximum of four tickets (you personally do not require a ticket). Please book your tickets here,
the password is: ARAGraduand2021.
Your guests are to be seated 20 minutes before the ceremony commences. Tickets are general admission
only and seating is on a first come first seated basis, as no reserved seats are available. Tickets MUST be
presented and scanned for entry.
It is very unlikely that extra tickets will be available however, if you would like to go on the waiting list
please email events@ara.ac.nz. If there are any tickets to re-allocate you will be notified AFTER the 1
March, 2021.
PROGRAMME
You and your guests will receive a Graduation programme with a full list of graduands either receiving
awards at the ceremony or in absentia. This programme will include a detailed order of the ceremony.
GRADUATION STUDENT ASSEMBLY
You must be in the assembly area attherearofthe the Christchurch Arena NO LATER than 9am for the morning
ceremony and 2pm for the afternoon ceremony. Please enter via Door 4 on the North Concourse. Guests
are to enter via the main entrance.
1. Find the Row your department is in (A, B, C or D)
2. Find the name of your qualification.
3. Find your Department sign and the sign on the ground that has your qualification name on it and stand
behind it.
4. The marshals will then get you in alphabetical order ready to proceed along the concourse into the
arena.
5. You need to stay in order to ensure you are awarded the correct qualification.
6. The Parade Marshal will brief you on the details of the graduation ceremony. Then at a signal from the
Parade Marshal you will move along the concourse.
7. As you move in procession keep in the same order. Follow the directions of the Marshals, who will
direct you into the arena and then into your seat.
GRADUATION CEREMONY
After the welcome and introductions, you will be called to receive your award in qualification groups.
Marshals will direct you.
1. File from your seat into the side aisle and wait to proceed to the stage. Your name will be checked
at this point.
2. When directed by the Marshal, move up the steps and wait until you are instructed to proceed
across the stage.
3. You should walk to the Ara Board Chairperson who will shake your hand. You will be photographed at
this point so remember to pause and smile. Then move across to the Chief Executive who will give you your
qualification and shake hands with you. Once you have received your award, leave the stage down the
central steps and return to your seat as directed by the Marshals.
Page 8 of 10Note: if you are receiving a degree:
2020 Graduates – wear your trencher.
March 2021 Graduands - carry your trencher until the Ara Board Chairperson has ceremoniously
“capped” you. You should then put your trencher on and shake hands before moving across to the
Chief Executive.
PERSONAL BELONGINGS
Please leave personal items (eg handbags, cameras, cellphones, flowers, etc) with your guests during the
course of the procession and graduation ceremony.
CONCLUSION OF CEREMONY
After the National Anthem you will be directed by the Marshals to cross the stage entering from
your aisle side and leaving down the centre aisle and then out of the arena to wait for your guests
to join you.
TIPS FOR ON THE DAY
1. Graduation ceremonies are lengthy so please ensure you are well hydrated and have had something to eat prior,
it’s easy to forget amid graduation pictures and getting ready.
2. Ensure your camera and phone batteries are charged for those graduation photos! We will have a portrait
photographer stationed on the North Concourse on the day – this and graduation teddies are a separate business
from Ara but the information tables will be set-up in the foyer area for you to make any purchases.
3. Go to the Bathroom: go before you line up! Chances are you’re going to be nervous, so try to go as often as you
can before you have to be in your spot for the ceremony.
4. Cap/Gown/Honors Regalia. Make sure you don’t forget the most important part and ensure you arrive at the
venue already dressed, no regalia bags are to be left back-of-house.
5. Chewing gum. This might seem odd, but it’s especially helpful if you’re way down the list as far as the order for
crossing the stage. If you get strong, minty gum, it will help keep you awake and the peppermint will help with
nerves.
6. If you feel ill once you are inside and seated do not be self-conscious and remain where you are. Feel free to
leave the building for fresh air and seek out one of our Ara marshals who can assist with chaperoning you outside or
seeking medical aid.
SPECIAL NEEDS
If you or any of your guests have special mobility or access needs, please let us know by
contacting us on (03) 940 7534 or events@ara.ac.nz after 1 March, 2021.
If you or any of your guests communicate by NZ Sign Language, we will have an interpreter at the
ceremony.
Page 9 of 10ON-LINE STREAMING
If your friends or family are unable to attend your graduation, our graduation ceremonies for
Christchurch are all streamed live on the Ara website on the day.
Technical requirements for live streaming:
Windows requirements
Windows users can simply click on the link to view the live streaming. However, some Windows users
may need to install Silverlight to enable streaming.
iPad requirements
• iPad, iPad2, or iPad3
• iOS 4.3 or later
• Apple Mobile Safari™
• Wi-Fi or cellular data connection (3G or higher)
iPhone/iPod requirements
• iPhone 4.0 or later, iPod Touch 4th generation or later
• iOS 4.3 or later
• Apple Mobile Safari
• Mediasite iPhone/iPod app (free download available from the Apple app store)
• Wi-Fi connection
Blackberry requirements
(on-demand playback only)
• Blackberry devices running Blackberry OS 7.0 or later
• Playbooks devices running QNX
• Blackberry browser
• Wi-Fi or cellular data connection (3G or higher)
Android requirements
(on-demand playback only, Mediasite 6.0.2 or later)
• Android™ 4.0 or later
• Android browser
• Wi-Fi or cellular data connection (3G or higher)
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