Christchurch Spring Graduation Friday 17 September 2021 - Ara

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Christchurch Spring Graduation Friday 17 September 2021 - Ara
Christchurch Spring Graduation
Friday 17 September 2021
Graduation – Important Notice (Risk Management)
Our graduation ceremony scheduled for 17 September will only proceed if Canterbury remains at COVID
Alert Level 1. For this reason, we recommend you make flexible travel arrangements. All graduates will
be notified on Monday 13 September in case of cancellation.

Venue
Christchurch Town Hall
86 Kilmore St, Christchurch
Time – 10am
Note: If late, graduands will NOT be allowed to cross the stage.

Parade
The parade to assemble at the Christchurch Art Gallery 45 minutes prior to the parade time.
Please watch our ‘How to Graduate Guide’ for a better understanding of what to expect on the day.

Wet Weather
In case of wet weather, there will be no procession and all graduands will go directly to the Christchurch
Town Hall.
If there is no procession due to wet weather graduates should be at the Town Hall foyer by 9.10 am for
the morning ceremony (with all guests seated by 10am).
If it is wet on the day, please check the Ara Facebook page from 7am to see if the procession has been
cancelled due to the weather.

Graduation Details
2021 Graduands
Once you’ve been confirmed as eligible to graduate, we will email you graduation
communication with a to the student portal. Please complete this form so we know whether
you wish to graduate in person or graduate in absentia.

If you choose to graduate in person, completing the form enrols you in your graduation
ceremony and allows you to request your guest tickets. Regalia hire is separate to Ara and
information is contained within this guide.

If you wish to graduate in absentia, completing the form lets us know that you wish to either
collect your qualification from Ara’s Central Academic Records, City campus, Madras Street,
Christchurch, or have it posted to you. Please ensure we have your current address. If your
qualification has not been collected from the office by 8 Oct 2021 it will be posted to you.
Regalia
As part of the formal graduation ceremony, you are required to wear Ara regalia.
Dress is smart/semi-formal wear (e.g. dress pants and collared shirt). Regalia needs to be ordered
directly from GWC Regalia Hire website before 31 August 2021, after this date a late fee will be
charged.

GWC Regalia Hire
Phone: +64 3 369 0604
Email: info@gwcregaliahire.nz

Collection of Regalia:
During graduations, hours are extended for convenience.
You can collect your regalia from the UC Dovedale premises from 8am – 7pm on Thursday
16th September and Friday 17th September. Due to fit, it’s encouraged you collect your own regalia
if you are eligible to wear a hat.

All regalia is to be returned after your ceremony back to UC Dovedale premises. Anyone can return.
After 17th September the opening hours go back to standard hours which are:

Tuesday & Thursday 9.30am – 2.30pm
https://gwcregaliahire.nz

Graduands are responsible for obtaining their own regalia and we encourage you to organise yours early
to ensure availability.

The hiring of academic dress is a voluntary service provided by GWC Regalia Hire who own and maintain
the regalia for Ara ceremonies. Please do not wear academic regalia in the rain. The hire cost of your
regalia depends on the qualification you are receiving.

There is a late return fee of $50 if the regalia isn’t returned before 2.30pm on Tuesday 21 September.
If you are               Do you have                  You will need                           Hire cost
     receiving                a previous
                              degree?
     Certificate              No previous NZ               Gown, Ara certificate                   $45
                              degree                       scarf

                              Yes - NZ degree              Gown, trencher, Ara,                     $75
                                                           certificate scarf, hood
                                                           from your previous NZ
                                                           degree
                              Yes - overseas               Gown, trencher, Ara                     $65*
                              Degree*                      certificate scarf                     cost may vary
     Diploma                  No previous NZ               Gown, Ara diploma scarf                 $45
                              degree
                              Yes - NZ degree              Gown, trencher, Ara                     $75
                                                           diploma scarf, hood
                                                           for your previous NZ
                                                           degree

                              Yes - overseas               Gown, trencher,                         $65*
                              degree*                      Ara diploma scarf                     cost may vary
     Graduate                 No previous NZ               Gown, trencher, Ara                     $65
     Diploma or               degree                       diploma/certificate
     Graduate                                              scarf
                              Yes - NZ degree              Gown, trencher, Ara                     $75
                                                           diploma scarf, hood
                                                           for your previous NZ
                                                           degree

                              Yes – overseas               Gown, trencher, Ara diploma             $65 *
                              degree*                      scarf                                   cost may vary
     Degree                   No previous NZ               Gown, trencher, Ara                     $70
                              degree                       hood

                              Yes - NZ degree              Gown, trencher, Ara                     $70
                                                           hood for your new
                                                           degree
     Postgraduate             Yes - wear new               Gown, trencher, Ara post                $70
     Certificate or           Ara hood                     graduate hood
     Diploma
     Masters                  Yes - wear new               Gown, trencher, Ara                     $70
                              Ara hood                     masters hood

*There is no guarantee the overseas hood you require will be available, a similar colour will be used in replacement.
Regalia item hire costs

     Regalia                                                  Cost
     Ara scarf (certificate or diploma)                       $5
     Gown                                                     $40
     Ara hood                                                 $10
     Out of Canterbury hood                                   Depends on loaning institution,
                                                              approx. $20
     Trencher                                                 $20

Collecting and returning regalia
Regalia hired for graduation can be collected from GWC Regalia Hire, Thursday 16
September 2021 between 8am and 7pm from their building on the corner of Dovedale
and Solway Avenues, Christchurch. Parking is available in car park 2 off Solway Avenue
and the GWC building is on University of Canterbury grounds.

Regalia must be returned, in good order, on Friday 17 September 2021 to GWC at the
corner of Dovedale and Solway Avenues before 7.00pm, family members or friends are
welcome to return regalia on your behalf.
If you are unable to collect your regalia on the Thursday, a family member or friend can collect it
on your behalf. However, you MUST give your nominated collection person your correct
height measurement - and if you are eligible to wear a trencher - your head circumference
(measured just above the ears).
There is a late return fee of $50 if the regalia isn’t returned before 2.30pm on Tuesday 21
September.
Late regalia collection
This is only if you can’t arrange for your regalia to be collected on Thursday. Please call
Graduate Women of Canterbury, 03 369 0604, and make alternative arrangements with the
possibility of collecting your regalia from their building on the corner of Dovedale and
Solway Ave from 7.30am on Friday 17 September 2021.

Penalties for non-return of regalia
A family member or friend can return regalia on your behalf. Please be aware if regalia is
not returned you will be charged at replacement cost which is:

Gown $528
Hood $180
Trencher $150
Scarf     $80
*Out of town regalia replacement costs vary.

Regalia refund policy
If you notify Ara that you are withdrawing from your Graduation ceremony by 13 September 2021, you
will receive a full refund of your regalia hire costs minus a $10 administration fee. However, if you notify
us after that time or simply don’t turn up, there will be a $40 administration charge off your regalia
refund.
To advise your withdrawal from a graduation ceremony, please email graduation@ara.ac.nz

REGALIA ITEMS
Gown
A black, Cambridge-style gown is worn under the Ara graduation scarf or hood.
The sleeves on the Cambridge gown have two openings:
•    graduates for a certificate, diploma or degree that have no previous degree use the lower
     opening
•    any graduate with a previous degree, new degree, graduate certificate, graduate diploma,
     Postgraduate or Masters use the higher opening

Diploma and certificate scarf
A diploma scarf (dark teal) is worn by graduands receiving diplomas and a certificate scarf (light
teal) is worn by graduands receiving certificates.

Degree hood
The degree hood incorporates an Ara diploma scarf. The hood is worn with the scarf sitting on the
shoulders and the hood hanging down the wearer’s back.

Hood lining colours
Each degree hood lining is a different colour denoting the degree being conferred.
Degree (Bachelor of)                      Colour            Department
 Applied Management              Sky Blue                     Enterprise and Digital Innovation
 Applied Science                 Indigo                       Applied Sciences and Social Practice
 Architectural Studies           Camel                        Engineering & Architectural Studies
 Broadcasting                    Silver Grey                  Creative Industries
 Communications
                                 Rust                         Engineering & Architectural Studies
 Construction
 Design                          Yellow                      Creative Industries

 Engineering Technology          Scarlet                      Engineering & Architectural Studies

 Information &                   Jade                         Enterprise and Digital Innovation
 Communication
 Technologies
 Language (Japanese)             Pink                         Humanities

 Language (Māori)                Scarlet & Kowhaiwhai         Humanities

 Medical Imaging                 Irish Green                  Health Practice

 Midwifery                       Burnished Gold               Health Practice
 Musculoskeletal                 Cobalt Blue                  Applied Sciences and Social Practice
 Musical Arts                    Old Gold                     Creative Industries

 Nursing                         Purple                       Health Practice

 Performing Arts                 Orange                       Creative Industries

 Social Work                     Red                          Applied Sciences and Social Practice
 Sustainability & Outdoor        Forest Green                 Humanities
 Education
 Tourism and Hospitality         Blue Sapphire                Hospitality & Service industries
 Management
 Post Graduate                   Gold                         All Departments
 Certificates and
 Diplomas
 Masters                         Gold with blue stripes       All Departments
Note:
1. Overseas hoods may not be supplied.
2. If you already have a degree and are now receiving an Ara degree, you should wear the hood that is
   the higher qualification. It is not appropriate to wear two hoods.
3. For some graduands, appropriate dress may include a Korowai.
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TICKETING / GUEST SEATING
All graduands are entitled to 0–3 tickets free of charge to the graduation. They can collect their tickets
from the GWC Regalia Hire at the same time they collect their regalia.

Your guests are to be seated 20 minutes before the ceremony commences. Tickets are general admission
only and seating is on a first come first seated basis, as no reserved seats are available.

It is very unlikely that extra tickets will be available however, if you would like to go on the waiting list
please email events@ara.ac.nz. If there are any tickets to re-allocate you will be notified by Monday 13
September.

GRADUATION STUDENT ASSEMBLY
You must be in the forecourt at the Arts Centre NO LATER than an hour prior to the parade start time.

1.   Find the row your department is in (A, B, C or D)
2.   Find the name of your qualification.
3.   Find your department sign and the sign on the ground that has your qualification name on it and stand
     behind it.
4.   The marshals will then get you in alphabetical order ready to proceed along the concourse into the
     arena.
5.   You need to stay in order to ensure you are awarded the correct qualification.
6.   The Parade Marshal will brief you on the details of the graduation ceremony. Then at a signal from the
     Parade Marshal you will move along the concourse.
7.   As you move in procession keep in the same order. Follow the directions of the marshals, who will
     direct you into the arena and then into your seat.

GRADUATION CEREMONY
After the welcome and introductions, you will be called to receive your award in qualification groups.
Marshals will direct you.
1. File from your seat into the side aisle and wait to proceed to the stage. Your name will be checked
   at this point.
2. When directed by the marshal, move up the steps and wait until you are instructed to proceed
   across the stage.
3. You should walk to the Ara Board Chairperson who will shake your hand. You will be photographed at
   this point so remember to pause and smile. Then move across to the Chief Executive who will give you your
   qualification and shake hands with you. Once you have received your award, leave the stage down the
   central steps and return to your seat as directed by the marshals.

                                                  Page 8 of 10
Note: if you are receiving a degree:
  2020 Graduates – wear your trencher.
  March 2021 Graduands - carry your trencher until the Ara Board Chairperson has ceremoniously
  “capped” you. You should then put your trencher on and shake hands before moving across to the
  Chief Executive.

PERSONAL BELONGINGS
Please leave personal items (e.g. handbags, cameras, cell phones, flowers, etc) with your guests during
the course of the procession and graduation ceremony.

TIPS FOR ON THE DAY
1. Ensure your camera and phone batteries are charged for those graduation photos! We will have a
    portrait photographer stationed at the Town Hall foyer on the day – this and graduation teddies are
    a separate business from Ara but the information tables will be set-up in the foyer area for you to
    make any purchases.
2. Cap/Gown/Honours Regalia. Make sure you don’t forget the most important part and ensure you
    arrive at the venue already dressed, no regalia bags are to be left back-of-house.
3. If you feel ill once you are inside and seated do not be self-conscious, feel free to leave the building
    for fresh air and seek out one of our Ara marshals who can assist with chaperoning you outside or
    seeking medical aid.

SPECIAL NEEDS
If you or any of your guests have special mobility or access needs, please let us know by
contacting us on at events@ara.ac.nz

If you or any of your guests communicate by NZ Sign Language, we will have an interpreter at the
ceremony.

ON-LINE STREAMING
If your friends or family are unable to attend your graduation, our graduation ceremonies for
Christchurch are all streamed live on the Ara website on the day.

                                                 Page 9 of 10
Technical requirements for live streaming:

Windows requirements
Windows users can simply click on the link to view the live streaming. However, some Windows users
may need to install Silverlight to enable streaming.

iPad requirements
• iPad, iPad2, oriPad3
• iOS 4.3 or later
• Apple Mobile Safari™
• Wi-Fi or cellular data connection (3G or higher)

iPhone/iPod requirements
• iPhone 4.0 or later, iPod Touch 4th generation or later
• iOS 4.3 or later
• Apple Mobile Safari
• Mediasite iPhone/iPod app (free download available from the Apple app store)
• Wi-Fi connection

Blackberry requirements
(on-demand playback only)
• Blackberry devices running Blackberry OS 7.0 or later
• Playbooks devices running QNX
• Blackberry browser
• Wi-Fi or cellular data connection (3G or higher)

Android requirements
(on-demand playback only, Mediasite 6.0.2 or later)
• Android™ 4.0 orlater
• Android browser
• Wi-Fi or cellular data connection (3G or higher)

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