COMMUNITY AND ENVIRONMENT COMMITTEE - Hutt City Council meeting papers
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COMMUNITY AND ENVIRONMENT
COMMITTEE
2 September 2020
Order Paper for the meeting to be held in the
Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,
on:
Wednesday 9 September 2020 commencing at 2.00pm
Membership
Deputy Mayor T Lewis (Chair)
Mayor C Barry Cr D Bassett
Cr J Briggs (Deputy Chair) Cr K Brown
Cr B Dyer Cr S Edwards
Cr D Hislop Cr C Milne
Cr A Mitchell Cr S Rasheed
Cr N Shaw Cr L Sutton
For the dates and times of Council Meetings please visit www.huttcity.govt.nz
Have your say
You can speak under public comment to items on the agenda to the Mayor and Councillors
at this meeting. Please let us know by noon the working day before the meeting. You can do
this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic
Services Team on 04 570 6666 | 0800 HUTT CITY
COMMUNITY AND ENVIRONMENT COMMITTEE
Membership: 13
Meeting Cycle: Meets on an eight weekly basis, as required or at the
requisition of the Chair
Quorum: Half of the members
Reports to: Council
PURPOSE:
With an operational focus, to monitor the contribution made by strategies and policies
implemented by Council to promote the social, economic, environmental and cultural
wellbeing of the city’s communities in the present and for the future. This includes delivering
quality infrastructure to support healthy and sustainable living, providing efficient and safe
transport options, promoting the city’s prosperity and making the city a desirable and
attractive place, providing facilities and recreational opportunities that support quality living
and healthy lifestyles, protecting biodiversity, supporting the cultural wellbeing of residents,
and considering how climate change may impact on these areas.
Transport, Infrastructure and Sustainable Growth:
• Provide direction to the Policy, Finance and Strategy Committee on strategies and
policies required for the sustainable growth and development of the city, including
economic, transport and infrastructure development, and matters to be addressed in
the full review of the City of Lower Hutt District Plan.
• Monitor implemented strategies and policies to assess their contribution towards
achieving Council’s objectives.
• Oversee the implementation of spatial planning activities in the city.
• Determine roading issues considered by the Mayor and Chief Executive to be strategic
due to their significance on a city-wide basis, including links to the State Highway, or
where their effects cross ward or community boundaries.
• Recommend to Council the acquisition or disposal of assets, unless the acquisition or
disposal is provided for specifically in the LTP.
Environment and Climate Change Response:
• Provide direction to the Policy, Finance and Strategy Committee on required
environmental strategies and policies.
• Monitor and review implemented strategies and policies to assess their contribution
towards achieving Council’s objectives.
3 09 September 2020
• Address matters arising from issues raised relating to climate change.
Community Development, Facilities and Housing:
• Provide direction to the Policy, Finance and Strategy Committee on strategies and
policies required to address community wellbeing.
• Monitor and review implemented strategies and policies to assess their contribution
towards achieving Council’s objectives.
• Advocacy in conjunction with relevant community organisations on matters
related to the health and social/cultural wellbeing of communities.
• Adopt, and agree amendments to, open space or reserve management
plans.
• Make any decisions under open space or reserve management plans that
are not otherwise delegated.
• Grant leases, licences, rights of way and easements in terms of Council
policy for Council owned properties that are either open space under the
District Plan or reserve under the Reserves Act 1977. This delegation,
except the granting of leases and licences to Council owned community
houses/centres in the Harbour and Wainuiomata Wards, is sub-delegated
to the community boards in those areas.
• Official naming of parks, reserves and sports grounds within the provisions
of Council’s Naming Policy, other than those in the Harbour and
Wainuiomata Wards, which are delegated to the community boards in
those areas, except where the sites have a high profile, city-wide
importance due to their size and location and/or cross ward or community
boundaries.
• Removal and/or planting of street trees within the provisions of Council’s
Operational Guide for Urban Forest Plan, other than those in the Harbour
and Wainuiomata Wards, which are delegated to the community boards in
those areas.
• Matters arising from the activities of Community Houses, other than those
in the Harbour and Wainuiomata Wards, which are delegated to the
community boards in those areas.
General:
• Maintain an overview of work programmes carried out by the Council’s operational
activities.
• Conduct any consultation processes required on issues before the
Committee.
• Approval and forwarding of submissions on matters related to the
Committee’s area of responsibility.
• Any other matters delegated to the Committee by Council in accordance
with approved policies and bylaws.HUTT CITY COUNCIL
COMMUNITY AND ENVIRONMENT COMMITTEE
Meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt
on
Wednesday 9 September 2020 commencing at 2.00pm.
ORDER PAPER
PUBLIC BUSINESS
1. APOLOGIES
2. PUBLIC COMMENT
Generally up to 30 minutes is set aside for public comment (three minutes per
speaker on items appearing on the agenda). Speakers may be asked questions on
the matters they raise.
3. CONFLICT OF INTEREST DECLARATIONS
Members are reminded of the need to be vigilant to stand aside from decision
making when a conflict arises between their role as a member and any private or
other external interest they might have.
4. RECOMMENDATION TO COUNCIL - 29 September 2020
Proposed Sale of Building and Lease of Reserve Land at Fraser Park to Hutt
Valley Gymnastics (20/772)
Report No. CEC2020/5/180 by the Team Leader Parks 6
CHAIR’S RECOMMENDATION:
“That the recommendations contained in the report be endorsed.”
5. UPDATE ON CLIMATE CHANGE WORK (20/917)
Report No. CEC2020/5/184 by the Manager, Sustainability and Resilience 14
CHAIR’S RECOMMENDATION:
“That the recommendations contained in the report be endorsed.”
6. COMMUNITY FUNDING 2020-2021 (20/926)
Report No. CEC2020/5/183 by the Community Funding Advisor 20
CHAIR’S RECOMMENDATION:
“That the recommendations contained in the report be endorsed.”5 09 September 2020
7. DIRECTOR'S REPORT - NEIGHBOURHOODS AND COMMUNITIES
GROUP (20/908)
Report No. CEC2020/5/181 by the Director Neighbourhoods and
Communities Group 30
CHAIR’S RECOMMENDATION:
“That the recommendation contained in the report be endorsed.”
8. DIRECTOR'S REPORT - STRATEGY & ENGAGEMENT (20/912)
Report No. CEC2020/5/182 by the Directors Neighbbourhoods and
Communities Group and Transformation and Resources 36
CHAIR’S RECOMMENDATION:
“That the recommendation contained in the report be endorsed.”
9. COUNCILLOR LED CLIMATE CHANGE WORKING GROUP UPDATE
(20/910)
Report No. CEC2020/5/19 by Councillor J Briggs 43
CHAIR’S RECOMMENDATION:
“That the recommendations contained in the report be endorsed.”
10. INFORMATION ITEM
Community and Environment Committee Work Programme (20/956)
Report No. CEC2020/5/92 by the Acting Committee Advisor 48
CHAIR’S RECOMMENDATION:
“That the recommendation contained in the report be endorsed.”
11. QUESTIONS
With reference to section 32 of Standing Orders, before putting a question a
member shall endeavour to obtain the information. Questions shall be concise
and in writing and handed to the Chair prior to the commencement of the
meeting.
Debbie Hunter
Acting Committee Advisor6 09 September 2020
Community and Environment
Committee
22 July 2020
File: (20/772)
Report no: CEC2020/5/180
Proposed Sale of Building and Lease of
Reserve Land at Fraser Park to Hutt Valley
Gymnastics
Purpose of Report
1. This report seeks approval to sell a Council building and issue a lease for
part of Fraser Park to Hutt Valley Gymnastics Inc for the footprint of
building and the proposed building extension.
Recommendations
That the Committee recommends that Council:
(i) notes that, Council has previously resolved to support the development of a
gymnastics facility at Fraser Park by Hutt Valley Gymnastics Inc (HVG)
through;
(a) providing a grant to HVG of $500k;
(b) acting as guarantor for a HVG loan for a further $500k;
(c) issuing a Reserves Lease for land at Fraser Park to enable the
development; and
(d) supporting the sale of a Council owned building on Fraser Park,
formerly occupied by Avalon Rugby Club, to HVG.
(ii) notes that, this report puts into action the mechanism required to facilitate (c)
and (d) above;
(iii) notes that, in accordance with the Reserves Act 1977, Council will publicly
advertise its intention to issue a lease to HVG only;
(iv) notes that any objections to the proposal received as a result of the public
notification process, will be reported back to this Committee if these cannot
be resolved through discussions with the submitters;
(v) agrees to enter into a sale and purchase process with HVG for the sale of the
building at Fraser Park for a nominal sum of $1, if demanded; and
(vi) agrees to issue a lease for 20-years for the reserve land at Fraser Park
occupied by the existing and to be developed buildings as indicated in
Appendix 3 attached to the report.
DEM15-4-1 - 20/772 - Proposed Sale of Bulding and Lease of Reserve Land at Page 6
Fraser Park to Hutt Valley Gymnastics7 09 September 2020
For the reason(s) that the proposal is consistent with Council Policy and ensures
continued Council support for the activity
Background
2. Hutt Valley Gymnastics Inc (HVG) has made a number of submissions over
the years to Council’s Annual and Long Term Plan (LTP) processes, seeking
support for capital funding to assist it with the construction of a purpose
built facility at Fraser Park. The submissions received favourable support
with Council allocating $2M in the 2018 LTP.
3. Recent amendments to Council’s budget priorities however, resulted in the
Council resolution, “That Council asks officers to work with Hutt Valley
Gymsports, on the basis that an additional $2M was unlikely to be available in the
form of a direct grant, given the budget pressures and priorities faced by Council.”
4. Council has since allocated a grant to HVG of $500K for the 2020/2021
Annual Plan with officers tasked with working alongside HVG to support
their funding, sponsorship and planning process.
5. A building owned by Council, formerly occupied by the Avalon Rugby Club
has been identified as suitable for HVG purposes subject to a redevelopment
and extension of the facility.
6. This report seeks to formalise Council’s already signaled support for the
HVG proposal by approving the sale and purchase of the building only to
HVG, and the issuing of a lease for the land under which the building
footprint of both facilities resides. In doing so, HVG will be better placed to
plan with certainty particularly in relation to funding applications.
Discussion
7. HVG is one of 12 gymnastics clubs around Wellington with over 1,500
participants and over 800 registered members. Gymnastics in recent years
has seen a significant 57% increase in participation in the sport between 2011
and 2017.
8. HVG has been operating in Lower Hutt for 18+ years and runs a number of
gymnastic based sports and activities, both competitive and not so, for all
ages of participants from infants as young as 15-months to adults. HVG is
run by a management committee of volunteers. Its main facility is currently
located at a warehouse in Gracefield, although the facility size limits
membership to 800. There is a waiting list despite operating a second
smaller facility.
9. The development of a larger facility at Fraser Park will help to consolidate
HVG operations on one site, accommodate growth of the sport and attract
more regional events to the site.
10. Preliminary design plans for a “shell’ building has been developed by
11. HVG considers the securing of the current facility as a major achievement in
the process as it will:
DEM15-4-1 - 20/772 - Proposed Sale of Bulding and Lease of Reserve Land at Page 7
Fraser Park to Hutt Valley Gymnastics8 09 September 2020
a. assist with its fundraising efforts;
b. provide a level of security and enable them to plan with confidence; and
c. reaffirm Council’s intention thus far to support HVG and its proposal
12. HVG are currently applying to numerous funding agencies, including the
Lottery Grants Board, for the balance of capital costs to support the
redevelopment. Many of these grant funds require proof of ownership of
land and/or buildings before considering funding requests.
Surrender of Buildings at Fraser Park
13. Building rationalisation occurred at the time resident Fraser Park clubs
moved into the Ricoh Sports Centre as a part of the Sportsville development.
Each club surrendered its lease (for the footprint of the building) and also
signed over building ownership to Council. This applied to buildings that
were owned by Avalon Rugby Club, Fraser Park Sports Association (hockey
and cricket), and the Fraser Park Squash Club.
14. While the intention was to demolish these buildings this has yet to occur due
to over-runs in the project budget.
15. With the reduction in Council funding for HVG development, it became
prudent to investigate re-using these current assets where feasible. The sale
of the building formerly occupied by the Avalon Rugby Club, if approved,
will now enable this project to proceed at a much reduced cost and in a
shorter timeframe.
16. Council has maintained a policy of divesting itself of non-essential buildings
for a peppercorn fee of $1, if demanded. Council considers continued
ownership of these types of buildings as a liability, in this case, the (former)
Avalon Rugby Club building. Officers consider the sale of the building as a
continued application of the policy.
17. Despite Council now owning these assets, many Avalon Rugby Club
members will feel an affiliation to this building and some may have concerns
over the sale. This concern may be heightened by their dissatisfaction with
their involvement in Fraser Park Sportsville, where they feel they have not
received everything they expected.
18. Officers have met separately with Avalon Rugby club officials and while
they are generally supportive of the proposal, they have now retrospectively
enquired about possible financial recognition of the club handing this asset
over to Council.
19. There is no legal responsibility for Council to consider compensation for this
building. In relinquishing the lease on land, clubs were required to remove
all improvements and return the sites to previous state or pass ownership of
these assets to Council.
20. Council has also supported the clubs significantly through capital and
operational funding of the Ricoh Sports Centre and artificial turfs.
21. While there are well publicised financial issues with Ricoh Sports Centre,
Council and Avalon Rugby Club are both part of a group actively working
DEM15-4-1 - 20/772 - Proposed Sale of Bulding and Lease of Reserve Land at Page 8
Fraser Park to Hutt Valley Gymnastics9 09 September 2020
together to resolve these. From this work there will likely be further in-
direct non-financial benefits that the clubs will receive. We will continue to
use this mechanism in an effort to resolve any lingering dissatisfaction.
Site Description and Impact of Lease
22. Fraser Park measures approximately 29ha and is bisected with a flood
protection stopbank. Land on the river side of the stopbank is owned by the
Regional Council. Land on the residential side is owned by Hutt City
Council (Council). Both areas are managed as reserve land by Council.
23. The Park has an activity zoning of General Recreation under the District
Plan. A site plan of the proposed lease area is attached as Appendix 2 to the
report.
24. The proposed lease area measures 0.18ha (more or less) of the total Park
area. The issuing of a lease will have less than minor impact on the public’s
use of the balance of the Park.
Options
25. Given Council’s intentions to date and the allocating of funding in the
2020/2021 Annual Plan, it remains appropriate that this Committee
approves to:
a. sell the building to HVG, and;
b. approve the issuing of a lease for 1800m2 (more or less) of reserve land
to HVG
26. Approving the request is consistent with Council Policy.
Climate Change Impact and Considerations
27. The matters addressed in this report have been considered in accordance
with the process set out in Council’s Climate Change Considerations Guide.
28. Officers will continue to work with HVG to identify climate change
opportunities and improvements.
Consultation
29. Council’s intention to issue a lease was advertised in the Hutt News on the
25th August 2020. The purpose of the advertisement is to provide an
opportunity for members of the public to make a submission on Council’s
intentions either in support of or, against the proposal.
30. Results of this consultation will be reported back to Council. Should
significant objections be received that cannot be addressed, this will be
reported back to the Committee for further consideration. In the absence of
objections. it is proposed that the sale and purchase process, and the issuing
of a lease are processed according to the resolution sought in this report.
31. A copy of the report has been forwarded to the Port Nicholson Block
Settlement Trust and Te Runanganui for their information.
DEM15-4-1 - 20/772 - Proposed Sale of Bulding and Lease of Reserve Land at Page 9
Fraser Park to Hutt Valley Gymnastics10 09 September 2020
Legal Considerations
32. Council is guided by the requirements of the Reserves Act 1977. The
proposal and process satisfies the statutory provisions.
33. The lease used will be Council’s generic reserves lease document and include
provisions, for example:
a. A lease term for 20 years (10 + 5 + 5 years);
b. Building maintenance and insurance obligations for HVG, among other
things
Financial Considerations
34. Council has allocated $500k towards the development with HVG financing
the balance of the development costs, estimated to be $1.0M.
35. The sale of the building to HVG releases Council of costs related to
demolition or having to maintain the building to legislative standards.
36. In accordance with Council’s Reserves Rental Formula, Council will receive
from HVG annual rental of approximately $1,250 + GST based on a total
building footprint of 1800m2.
Other Considerations
37. The Reserves Management Plan guides the use, maintenance and
development of the reserves for which a lease or licence is being sought. The
proposal to issue a lease to HVG is largely in accord with the policies and
objectives of the Plan.
Appendices
No. Title Page
1 Appendix 1 Proposed Sale of Building and Lease of Land to HV 11
Gymnastics - Concept Plan
2 Appendix 2 Proposed Sale of Building and Lease of Land to HV 12
Gymnastics - Concept Plan 2
3 Appendix 3 Proposed Sale of Building and Lease of Land to HV 13
Gymnastics - Proposed Lease Area at Fraser Park
Author: Aaron Marsh
Team Leader Parks
Reviewed By: Marcus Sherwood
Head of Parks and Recreation
Approved By: Andrea Blackshaw
Director Strategy and Engagement
DEM15-4-1 - 20/772 - Proposed Sale of Bulding and Lease of Reserve Land at Page 10
Fraser Park to Hutt Valley GymnasticsAttachment 1 Appendix 1 Proposed Sale of Building and Lease of Land to HV Gymnastics - Concept Plan DEM15-4-1 - 20/772 - Proposed Sale of Bulding and Lease of Reserve Land at Fraser Park to Hutt Valley Gymnastics Page 11
Attachment 2 Appendix 2 Proposed Sale of Building and Lease of Land to HV Gymnastics - Concept Plan 2 DEM15-4-1 - 20/772 - Proposed Sale of Bulding and Lease of Reserve Land at Fraser Park to Hutt Valley Gymnastics Page 12
Attachment 3 Appendix 3 Proposed Sale of Building and Lease of Land to HV
Gymnastics - Proposed Lease Area at Fraser Park
PROPOSED LEASE AREA TO HV GYMNASTICS
FRASER PARK
DEM15-4-1 - 20/772 - Proposed Sale of Bulding and Lease of Reserve Land at Fraser Park to Page 13
Hutt Valley Gymnastics14 09 September 2020
Community and Environment
Committee
17 August 2020
File: (20/917)
Report no: CEC2020/5/184
Update on climate change work
Purpose of Report
1. Officers provide a regular update on climate change work, in order to
implement Council’s organisational carbon target and reduce emissions.
Recommendations
That the Committee:
(i) notes the update on various work streams to implement Council’s
organisational carbon target and to realise emission reductions;
(ii) notes that Council’s annual emissions from its use of energy and its fleet
have decreased compared to the previous year, while emissions from air
travel and Silverstream landfill have increased; and
(iii) notes that the Manager Solid Waste Contracts and the Manager
Sustainability and Resilience are working with LMS Energy to install and
operationalise a flare at Silverstream landfill.
Background
2. In December 2018, Council established an organisational carbon target to net
zero by 2050 (refer PRC2018/5/314), and officers were asked to report back
regularly on progress toward that target.
3. A comprehensive audited carbon footprint every year to measure progress
against Council’s target is not cost effective. However, officers will comment
on selected emission sources and associated measures and/or outcomes, and
annual emissions data if available, to provide an indicator of progress.
Electricity and natural gas use at Council facilities
4. Compared to previous years, 2019/20 saw a reduction in Hutt City Council’s
total emissions associated with electricity and natural gas use, see Figure 1.
This is partly due to some minor changes, such as the addition of a pool
cover at McKenzie Baths. However, a significant share of the reduction in
emissions is likely due to the impacts of COVID-19 since March 2020.
DEM15-4-1 - 20/917 - Update on climate change work Page 1415 09 September 2020
5. Nevertheless, there F1: Council’s carbon emissions, 2014-20, in tCO2e
have been a number
of significant step
changes that are
expected to enable
savings in the
future, including the
establishment of
Council’s Energy
and Carbon
Reduction Plan
2020-24, and the
new Energy
Advisor role in
place since February
2020.
6. Fuel switching opportunities exist for a number of Council-operated pools
over the next decade. Officers have been progressing (and are on track to
complete) detailed investigations and business cases in the lead-up to the
development of the next Long Term Plan, for Eastbourne, Huia and Stokes
Valley Pool.
7. With regards to the new Naenae Pool + Fitness, design (including low
carbon heating options) is scheduled to get under way before the end of
2020, once consultants are appointed.
8. Work is also under way regarding the business case for a pool cover at
Wainuiomata pool, potentially saving up to 60 tCO2e per season.
9. At the Dowse Museum and the Events Centre, officers and consultants have
completed reports on savings opportunities, and work to realise these is
underway.
10. In addition to identifying future energy savings, our Energy Advisor has
also been successful in identifying immediate cost savings. By adjusting
energy tariffs payable at various facilities, he is in the process of avoiding
$50,000 in annual costs once complete. Further to this, some unnecessary
power connections have been shut down, this will avoid a further $12,000 in
annual costs. Notably, this means that the annual investment required to
employ a dedicated resource on energy management is of net benefit to
Council.
DEM15-4-1 - 20/917 - Update on climate change work Page 1516 09 September 2020
Vehicle fleet
11. The changes to F2: Emissions from the vehicle fleet
Council’s
vehicle fleet
over the last
year (pooling,
electrification,
increased
efficiencies)
have resulted in
a reduction in
emissions, as
shown in
Figure 2, albeit
the reductions
are likely
higher than
they otherwise would have been due to the impacts of COVID-19 between
March and June 2020.
12. As at 31 August 2020, Council’s fleet includes 13 electric vehicles, and the EV
share sits at just over 17%.
Capital goods, purchased goods and services (procurement)
13. Following a review of its procurement policy, Council’s Corporate
Leadership Team agreed to a revised version in July 2020. The new policy
has a stronger focus on achieving broader outcomes, beyond value for
money.
14. Officers have also been working on relevant opportunities that could result
in emission reductions in individual projects and procurement processes.
15. The procurement process for Council’s new kerbside collection services
included the objective to have 30% of km travelled be made by electric
rubbish trucks, and for suppliers to show how we might reach 100% within
the term of the contract(s). Decisions on the procurement outcomes are due
to be made following Council’s decisions on its preferred collection
methodology on 15 September 2020.
16. For large projects such as Riverlink, officers are considering the use of the
Infrastructure Sustainability rating tool to drive better outcomes, including a
reduction in carbon emissions.
17. For the new Naenae pool, officers are considering the use of the NZ Green
Building Council’s GreenStar building rating tool, and they recently worked
with Akina Foundation to develop a framework to identify and measure the
intended broader outcomes of the Naenae Pool project. This “impact
framework” includes the impact on the environment.
DEM15-4-1 - 20/917 - Update on climate change work Page 1617 09 September 2020
Emissions at landfills
18. Council owns Silverstream landfill and is therefore responsible for the
emissions. LMS Energy operates a power plant that generates electricity
from captured methane.
19. Council’s liability
at Silverstream F3: Emissions from Silverstream landfill
under the
Emissions Trading
Scheme (ETS) is
based on calendar
years. Figure 3
shows the
emissions for the
last seven years.
20. The landfill’s
emissions for 2019
were higher than in
the two previous years.
21. Looking ahead, Tonkin and Taylor are forecasting that the landfill’s 2020
calendar year emissions will likely be significantly higher than previous
years, possibly up to 30,000 tCO2e. This is caused by a disruption to plant
operations in the first half of 2020, in turn caused by disruptions associated
with the change of ownership of the power plant from Pioneer Energy to
LMS Energy, and LMS Energy’s inability to enter NZ as a result of COVID-
19 restrictions. With a supplementary flare, such disruptions will be better
manageable in the future, and such increase in emissions liability should be
avoidable.
Supplementary flare at Silverstream landfill
22. On 6 May 2020, officers reported back to Council on the case for a flare, in
order to supplement the power plant to increase destruction efficiency or to
destroy methane when the power plant is not operating. However, further
work needed to be carried out on the operating model.
23. Note that LMS Energy has no direct incentive to invest in a flare, as it does
not face the emissions liability for Silverstream, instead Council does.
24. Officers have now reached in-principle agreement with LMS Energy, for
them to purchase, install and operate a flare under contract with Council,
subject to satisfactory conclusion of contract negotiations.
25. In terms of funding, once the flare is operational, Council is likely to make
significant savings to its odour management costs. Therefore, officers are
looking to re-allocate a share of those funds to the operating costs of the
flare. Overall, this is expected to be cost neutral in terms of landfill operating
costs and avoids Council making the capital investment. Once in place, the
flare would also reduce Council’s future ETS liabilities.
DEM15-4-1 - 20/917 - Update on climate change work Page 1718 09 September 2020
26. In addition, LMS advises that a flare could be operational by as early as
December 2020, which would assist Council in reducing unnecessary ETS
costs as soon as possible.
Organic waste reduction initiatives
27. Council’s proposed changes for its kerbside collection services include a
four-weekly green (garden) waste service, although decisions on whether
this will be introduced are not due to be made by Council until mid-
September 2020.
28. Further work on food waste is still planned, albeit officers are in discussions
with other councils in our region to carry out further analysis and business
case development collaboratively, as a joint approach is likely to be more
cost effective in the future.
29. In the meantime, in collaboration with other councils, Hutt City has a waste
minimisation portal at www.sortwaste.nz, which aims to bring together
resources to enable residents to make more informed decisions, including
ways of minimising organic waste going to landfill.
Closed landfills
30. At the closed Wainuiomata landfill, an empirical assessment of the gas
generation and methane concentration is still underway, as part of the work
to assess the feasibility of measures to reduce methane emissions there.
Air travel
31. Emissions from air travel increased in 2019/20, compared to the previous
year, as shown in Figure 4 below. This is despite almost no travel between
April and June 2020. The increase is largely due to higher than usual
domestic travel in July and August 2019.
32. Going forward, in light of the increased use of remote video conferencing
such as MS Teams and ZOOM since the emergency of COVID-19, it is
possible that future air travel emissions will be significantly lower than in
the past.
Carbon forestry opportunities at Hutt City Council
33. To recap, Council’s application to formally register the first batch of land in
native recovering forest in the East Harbour Regional Park was successful.
Work is now under way to assess the formal eligibility, and register other
forest land owned by Council.
DEM15-4-1 - 20/917 - Update on climate change work Page 1819 09 September 2020
34. With regard to the
carbon credits that F4: Emissions from air travel at Hutt City Council
have already been
earned and will be
earned in the future,
no decisions have yet
been made regarding
what should happen
with them. As at 30
June 2020, Council
holds 2,150 carbon
credits. Officers are
preparing a report
back to Council on potential options later this year.
City-wide carbon reductions and responding to climate change impacts
35. Officers are now close to finalising the proposed lead-group to co-design the
process for engaging with the community on climate change, including the
development of a pathway for the city to reduce its emissions to zero by 2050
and how to respond to forecast climate impacts. The group may be able to
start its work in September.
36. Sites for public electric vehicle charging stations are being investigated in the
Eastbourne and Days Bays areas. Public consultation on locations will be
undertaken shortly, and if favourable, will return to Council with more
detail and for approval. Capital and operational costs for the stations will be
paid for by other parties. Transport emissions account for over half of the
city's overall emissions; therefore actions such as this will contribute to
enabling reductions in the transport sector.
Climate Change Impact and Considerations
37. The matters addressed in this report have been considered in accordance
with the process set out in Council’s Climate Change Considerations Guide.
Appendices
There are no appendices for this report.
Author: Jörn Scherzer
Manager, Sustainability and Resilience
Approved By: Helen Oram
Director Environmental and Sustainability
DEM15-4-1 - 20/917 - Update on climate change work Page 1920 09 September 2020
Community and Environment
Committee
17 August 2020
File: (20/926)
Report no: CEC2020/5/183
Community Funding 2020-2021
Purpose of Report
1. The purpose of this report is to
(a) make recommendations for allocation of the Mauri Ora Community Fund
2020/2021; and
(b) to update the Community and Environment Committee (Committee) on
the funding that has been allocated through the Community Resilience
Panel under the Community Resilience Fund, since the last meeting of the
Committee, held in July 2020.
Recommendations
That the Committee:
(i) notes that there is $633K available to be allocated under the Mauri Ora Fund
2020/2021;
(ii) agrees to the recommended allocations of $442,000 outlined in paragraph 21
of the officer’s report under the Mauri Ora fund 2020/2021;
(iii) notes that further recommendations will be forthcoming for the remaining
$191,000 targeted at COVID-19 recovery; and
(iv) notes the funding that has been allocated under the Community Resilience
Fund since the last meeting of the Committee held in July 2020 outlined in
paragraph 31 of the officer’s report.
Background
Mauri Ora Fund
2. In February 2020 Council’s community funding strategy was reviewed to
ensure it aligned with the vision and priorities of our new Council. Phase 1
included an internal review of the criteria and processes priorities for
2020/2021 funding round.
3. Council’s Corporate Leadership Team approved the Phase 1 outcome and
this was provided to Councillors in the General Manager’s report in April
2020;
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4. Phase 2 includes a wider review of all contestable and discretionary
funding to inform Long Term Plan in time for the 2021/2022 financial year.
That review is currently underway.
5. The previous Mahia Atu Partnership Fund and the Mahia Atu Community
fund have been collapsed into one fund for 2020/2021 - the Mauri Ora fund
which is one-off funding with a focus on COVID-19 recovery.
6. Under the 2020/2021 financial year there is budgetary provision of $713K
made through the Annual Plan.
7. This year, $80K is already committed to the second year of a three year
community funding contract with Wesley Community Action. This
supports the Hutt Ageing Well Initiative/Network. Representatives from
Wesley Community Action are attending the meeting as part of their
annual reporting requirements.
8. The Mauri Ora fund opened on 1 July 2020 and closed on 31 July 2020. A
total of $633K is available for allocation.
9. The fund is promoted through Council’s website and was promoted
through Council’s Online Grant’s system, which has a database of around
630 made up of community organisations and individuals who have
previously applied for funding. The fund was also advertised through the
Hutt News.
10. There were 31 applications received, requesting a total of $1.389M.
Community Resilience Fund
11. On Tuesday 24 March 2020, Council resolved to establish a Community
Resilience Fund and at an extraordinary meeting of Council held on 9 April
2020 members endorsed the Community Resilience Fund.
13. The purpose of the funding was to ensure that organisations, groups and
initiatives across Lower Hutt are financially supported to deliver services
that support local resilience during the COVID-19 Alert Level 4 period and
following recovery period.
14. The criteria targets the fund to organisations that are a NGO, registered
charity and/or a community group providing community support to
others in need to enable and strengthen our communities and improve
their well-being during a time of crisis;
15. On Tuesday, 26 May 2020, Council agreed to an additional $30K for the
provision of grants of up to $500 for sport and recreation groups.
16. The funds are promoted through Council’s website and Facebook
pages. The funds are continuously open until fully spent.
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Discussion
Mauri Ora Fund
18. The Mauri Ora fund provides one-off funding with a focus on COVID-19
recovery.
19. In alignment to the Community Funding Strategy 2020-2021, this fund
contributes to Council’s vision and is aimed at:
(a) Those who work closely with communities and harness volunteer
power;
(b) Those with an equity focus where it is needed most; and
(c) Those who enable people and communities.
20. All applications were scored through a matrix system that was developed
by the Council’s Community Funding Advisor and Senior Research and
Evaluation Advisor. Criteria included:
- Clearly making a difference – benefitting diverse group, a priority
group;
- Collaborative approaches – working with others;
- Well managed organisations – financial reporting, organisation
structure, charities commission up to date, evaluation;
- Community ownership – community led, local group with local
volunteers, employee, service provided result of need identified
community;
- COVID-19 – response to an impact.
21. The following recommendations have been approved by Council’s
Corporate Leadership Team. More detail is provided in Appendix 1.
(a) The following grants respond to the needs arising in the community
from COVID-19 - total recommended $272,000 (43%) as follows:
Group Recommended $
Food
Common Unity $20,000
Taita Pomare Community Trust $50,000
Kaibosh $25,000
Takiri Mai (Food Sovereignty) $32,000
Employment
Youth Inspire $75,000
Trade School Kitchen $20,000
Social Isolation
ReConnect Hutt City (Age Concern) $25,000
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Te Puna Manawa Drop In Centre, (St $25,000
David’s Anglican Parish of Naenae and
Epuni)
(b) Outcomes aligned to Council’s priorities - total recommended
$135,000 (21%)
Group Recommended $
CAB Lower Hutt $35,000
Ignite Sport Trust $15,000
Naenae Youth Charitable Trust $25,000
Moera Community House $25,000
Wellington City Mission $10,000
Big Brothers Big Sisters $25,000
(c) Lower impact and funded in 2019/20 – total recommended $35,000
(6%)
Group Recommended $
Goodtime Foundation $10,000
Petone Community House $5,000
Arohanui Strings $10,000
Vulnerable Support Charitable Trust $5,000
Team Naenae Trust $5,000
22. Total recommended funding under the Mauri Ora Fund is $442,000.
23. Officers are currently developing a Recovery Plan in response to COVID-
19. In approving the 2021/22 Annual Plan, Councillors decided not to
include any specific allocation for Recovery, opting for this to be funded
through reprioritisation of existing budgets, including Community
Funding. As such, officers propose that the remaining $191,000 of
Community Funding be retained, with further recommendations to follow
as part of the Recovery Plan.
24. Officers also signalled an intention to identify early funding opportunities
coming out of the Recovery Plan work. Given the demand for emergency
food during the Level 4 and 3 lockdown, the need has been identified for a
more sustainable and resilient food system in Lower Hutt. Given recent
shifts in COVID alert levels, it was felt appropriate to fund this initiative
quickly. To get this work underway, Common Unity has additionally been
allocated $42k from Council’s Kakano Fund. This will contribute to the
development of a Hutt Valley Food Resilience Network which will increase
our food resilience overall, and in future emergency situations.
24. Based on the recommendations outlined above, the following groups will
not receive funding from the Mauri Ora Fund, due to lack of alignment to
the criteria:
Porirua Living Without Violence Wellington Boys and Girls Institute
Te Whare Tane Petone Budget Service
Kiwi Trust Toku Reo Charitable Trust
Big Buddy Mentoring Trust Wharekai Pepe Breastfeeding
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Epilepsy New Zealand Massey Avenue Bowling Club
The Family Centre (Pasefika Ola Manuia)
25. These applicants will be contacted and provided with information on other
funding opportunities.
26. All recipients under the Mauri Ora fund will be allocated a Council officer
to support their services and to also enhance, where possible, further
collaboration with Council.
27. Council’s website will be updated to reflect organisations that have been
granted funding.
28. Organisations will be required to report on their initiative in a round-the-
table forum amongst other recipients of the fund. This will also be
reported back to Council.
29. One year funding agreements are not ideal for some groups and may be
seen as a step backwards for those who have received multi-year funding
previously. Multiyear funding reduces administration, and gives groups
the certainty and the ability to be future focused. However we consider
this the most appropriate approach for this year, and multi-year funding is
being considered in the wider review now underway.
Community Resilience Fund
30. To date a total of $40,193 has been allocated by the Panel. A total of $10,836
is through the Sport and Recreation criteria.
31. Since reporting at the last meeting of the Committee, the Panel have
granted funding to the following groups:
COVID Response
Organisation Project Granted
Team Naenae Trust Working alongside Rata Street $990
and Naenae Primary School to
provide free masks for tamariki
Te Ara Whanui To support tamariki in a cultural $600
event
Common Unity Project Costs associated to running free $1,000
community workshops for
making masks
Sport and Recreation
Wainuiomata Rugby Club $197
Boulcott’s Farm Heritage Golf Club Inc $500
Hutt Valley Runners $500
Petone Rugby Football Club $242
Riai Aikido Belmont $409
Stokes Valley Tennis Club $400
Wainuiomata Athletic & Harrier Club Inc $500
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Wainuiomata Rugby Football League Club $312
D Sport Inc $500
Wainuiomata Junior Hockey Club $500
32. A total of $89,807 is still available to be allocated under this fund. Should
this fund not be fully allocated before then, we propose the remaining
balance also be applied to initiatives out of the Recovery Plan.
Climate Change Impact and Considerations
33. The matters addressed in this report have been considered in accordance
with the process set out in Council’s Climate Change Considerations
Guide.
34. The wider Community Funding review will consider the impact of this
allocation on climate change, including whether climate change criteria
should be included in the decision-making process.
Legal Considerations
35. Funds must be used only for the purpose for which they were sought
and/or approved.
36. Funds must be used within 10 months of the recipient being notified of
their successful application.
37. Recipients are required to inform Council immediately if any difficulties
arise which may compromise the service or project.
38. A complaint must be laid with the Police if any funds received under this
scheme are stolen or misappropriated. Council must be notified of all such
complaints to the Police.
39. The recipient must allow an audit on the use of Council’s funds should
Council wish to undertake such an audit.
40. The recipient must recognise the support of Council in appropriate
publicity material, annual reports and similar publications.
Financial Considerations
41. Under the 2020/2021 financial year there is budgetary provision of $713K
made through the Annual Plan for the Mauri Ora Fund.
42. Council agreed that the unallocated funds for the Community Resilience
Fund through the 2019/2020 be carried over to 2020/2021 for allocation.
DEM15-4-1 - 20/926 - Community Funding 2020-2021 Page 2526 09 September 2020 Appendices No. Title Page 1 Appendix 1 - CEC Community Funding 2020-2021 27 Author: Debbie Hunter Community Funding Advisor Author: Melanie Laban Head of Community Projects and Relationships Reviewed By: Andrea Blackshaw Director Neighbourhoods and Communities Approved By: Jo Miller Chief Executive DEM15-4-1 - 20/926 - Community Funding 2020-2021 Page 26
Attachment 1 Appendix 1 - CEC Community Funding 2020-2021
APPENDIX 1 - COMMUNITY FUNDING 2020-2021
1. COVID 19 response to impact recommend funding of $272,000:
Food
Group Recommend Notes
Common Unity $20,000 $42k already committed to this group from 2020/21 - Kakano
Fund (seed funding) towards food network supported by
Requested Healthy Families. Regarding request to this Mauri Ora Fund –
$86.688 thinking still being developed and we will continue to work with
them on this - see below notes
2019/2020 Support from HCC: $20k Environmental and
Sustainability
Taita Pomare $50,000 Rental space for Taita foodbank and coordinator to be located
Community in Taita shops. This initiative is a collaboration with Oasis
Trust Church. Have received funding via MSD $75K
Requested 2019/2020 support from HCC: $40K community funding for
$61,620 community programmes.
Kaibosh $25,000 New Storage facility for kai receiving and distribution depot.
Group has also applied to MSD. Kaibosh are still looking for a
Requested suitable warehouse/facility within Lower Hutt
$50,000
Takiri Mai (Food $32,000 To create a food hub where the community can learn and
Sovereignty) share new concepts related to food
Wainuiomata
2019/2020 support from HCC: $40K Mahia Atu Fund for an
Requested afterhours outreach programme in Wainuiomata
$32,000
Total $127,000
Employment
Group Recommend Notes
Youth Inspire $75,000 To reduce unemployment in Lower Hutt through the Youth
Employability Programme, the Rangatahi (18-24 yrs) Learner
Requested and Restricted Driver Licence and through the ongoing
$150,000 pastoral support provided. Council also supports through
providing space for them to operate at Wainuiomata Hub and
Walter Nash Centre where they pay rent to only cover
overheads.
2019/2020 support from HCC: $175K Mahia Atu Partnership
Fund
Trade School $20,000 $10k is already committed from HCC City Growth team to
Kitchen Trade School Kitchen (TSK) to provide training opportunities
for rangatahi and physical changes to the TSK space to
Requested improve connectivity with Hillary Court.
$52,500
Recommended amount of $20k recognises this existing
commitment and the key role of TSK within the Naenae town
centre.
To develop and deliver additional Trade School industries
training and employment pathways in the Hutt Valley for our
rangatahi those facing barriers to securing employment, and
people re-entering the community after time in prison
Total $95,000
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Social Isolation
Group Recommend Notes
ReConnect Hutt $25,000 To improve the wellbeing of Hutt City seniors, improve the
City (Age strength and mobility of Hutt City seniors, reconnect into
Concern) society and everyday life after COVID19 pandemic
Requested 2019/2020 HCC Support - $15,000 from Mahia Atu Fund - $7,500
$45.178 has been put towards this project c/o from Mahia Atu Fund
Te Puna $25,000 Provide support and connection for those struggling with
Manawa Drop In addiction, lack of housing, employment, mental health and
Centre (St. criminal justice system
David's Anglican
Parish of
Naenae and
Epuni)
Requested
$47,580
Total $50,000
GRAND TOTAL $272,000
2. Outcomes aligned to our priorities – recommend funding of $135,000:
Group Recommend Notes
CAB (Lower $35,000 Funding is recommended at a smaller amount than previous
Hutt) years to signal support of their mahi. We will also connect them
to additional potential funding sources.
Requested
$52.513 2019/2020 - $52K annually through Annual Plan
Ignite Sport $15,000 Youth development organisation that encourages supports and
Trust inspires young people to make wise choices and to reach their
potential. Assist young people 11-24 to realise their full
Requested potential. Working in Wainuiomata Intermediate, Wainuiomata
$50,000 High School, Naenae College, Taita College, Hutt Valley High
School, St Bernards College, Hutt Valley Teen Parent Centre
2019/2020 HCC Support - $15,000 from Mahia Atu Fund.
2020/21 – HCC have set aside $200K for the purpose of
upgrading Bell Park. IS have been given free rent by HCC until
they vacate from their space situated upstairs at the Petone
Library. They are expected to move to Bell Park
Naenae Youth $25,000 Connecting with young people outside of the Boxing Academy
Charitable Trust premises, tamariki 9-19 years. Holistic service
Requested 2019/2020 HCC support - $15,000 from Mahia Atu Fund
$50,000
Moera $25,000 Support for operation of Moera Community House to build
Community wellbeing, provision of the Tomatis Neuro-Auditory Listening
House Programme to help children, provision of regaining the power
programme to help families to learn lifestyle skills
Requested
$80,000 2019/2020 HCC support - $40,000 from Mahia Atu Fund
Wellington City $10,000 Contribution to providing community social workers operating
Mission from WNC and KSV
Requested
$44,436
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Big Brothers Big $25,000 Enhance the quality of life of disadvantaged children in the Hutt
Sisters Valley. Pairing them with volunteers – mentors
$50,000 2019/2020 HCC support - $7,500 from Mahia Atu Fund
GRAND TOTAL $135,000
3. Outcome alignment and funded in 2019/20 recommended funding of $35,000:
Group Recommend Notes
Goodtime $10,000 Youth development music scholarship programme that allows
Foundation 20 aged 8-13 at risk tamariki from low decile schools in the
Hutt Valley region to have free music lessons. Also to provide
Requested 30 mentor/volunteers leadership positions for teenagers aged
$100,000 14-19 from the Hutt.
2019/2020 HCC support: $35,000 through Mahia Atu fund
Petone $5,000 Free community room project to help people and groups to
Community recover from COVID19 and support people coming back or out
House to events, groups and activities in the community.
Requested 2019/2020 HCC support: withdrew their application from the
$10,000 Mahia Atu fund
Arohanui Strings $10,000 Provide music classes to children in low income / high
deprivation areas. Social justice is the primary focus, with
$40,000 music as the vehicle.
2019/2020 HCC support: $10,000 through Community Arts and
Culture Fund
Vulnerable $5,000 Providing school lunch project to their partner’s schools
Support Arakura, Taita Central and Pomare Schools. Providing lunch
Charitable Trust food for tamariki in these schools. Funding is to ensure lunches
continue pending the government roll out of their free and
Requested healthy school lunches programme
$10,000
2019/2020 HCC support: $7,500 through Mahia Atu Fund
Team Naenae $5,000 $20K already committed from City Growth team towards
Trust Market and 2 festivals.
Requested To offer programmes and events that provides communities
$43,000 with opportunities. Community based activities and
programmes for the community that promote a sense of
wellbeing and meaningful social interaction and that prevent
social isolation.
2019/2020 HCC support: $10,000 through Mahia Atu Fund
GRAND TOTAL $35,000
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Community and Environment
Committee
14 August 2020
File: (20/908)
Report no: CEC2020/5/181
Director's Report - Neighbourhoods and
Communities Group
Purpose of Report
1. To provide the Committee with an update from the Neighbourhoods and
Communities Group.
Recommendations
That the Committee notes and receives the report.
Overview
2. As you will see in this report, Covid 19 continues to significantly impact
community services and facilities. Post the initial lockdown period, many
activities had started to return to normal attendance levels. However, the
recent move into Level 2 has seen some activities again restricted. Activities
have been cancelled where they involved over 100 people or where social
distancing could not be maintained. Most community sport is continuing
but in some cases without spectators.
3. There are several impacts from this. Our community have fewer
opportunities to connect and be active and/or creative, and in some cases
our revenue is significantly reduced.
4. There is also a significant impact on staff who are required to make changes
as levels shift, support contact tracing and carry out a range of additional
health and safety measures daily. There can also be additional stress in
dealing with member of the public who question Covid management
measures. With staff showing any signs of Covid-like illness required to stay
home, in some cases we are unable to meet our usual service levels. We are
managing this on a day to day basis with a focus on the wellbeing of both
staff and the community.
5. As well as the activities out lined below, managers are all working on
baseline budget reviews and activity management plans to inform the Long
Term Plan work.
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Group31 09 September 2020
6. In July Andrea Blackshaw was appointed as Director of Neighbourhoods
and Communities.
Community Hubs, Projects and Relationships
7. Wainuiomata Community Matariki Celebration was held at the Hub and
was well attended by locals. The hub was gifted a Pou/Kaitiaki for wharenui
(meeting house) to help keep the whare warm and safe, and to help children
connect with Te Aro Maori (Maori world view).
8. School Holidays programming occurred in Level 1 and was extremely
popular across all hubs, attended by both young people and their whanau.
Sporting activities, basketball and netball trainings and games were well
underway at Walter Nash in Level 1. However as a result of Level 2
restrictions, changes were made to the timing of various sports leagues and
limits placed on spectators.
9. Prior to Level 2, there had been noticeable increase in groups requesting to
utilise space for community led programmes and/or community members
asking to contribute towards existing programmes. Community use of Hubs
was also heading back to pre Covid levels.
10. Online content continues to be offered and maintaining a level of both local
engagement and programming as we transition across the Covid levels.
11. Walter Nash Centre earthquake strengthening still has not progressed,
which is limiting full use of the Centre.
City Safety
12. Community Patrols: The number of patrols going out across the Valley
continues to increase, as volunteers become more confident to venture out.
The Petone team recently adopted a targeted approach to their patrolling
resulting in a number of positive outcomes.
13. CCTV Suite: Footage captured on camera footage has been instrumental in
helping Police make arrests over the last couple of months.
Community
14. First refugee/migrant network meeting post Level 4; this was very well
attended and some good relationships are being formed.
15. Te Awakairangi Youth Development Network (TAYDN) held their third
event this year, which was focused on self-harm. This was well attended by
youth sector with great feedback received. TAYDN also advised its members
that as result of Covid and financial pressures, membership is free for 2020.
16. ‘Growing Epuni Together’ project to be delivered alongside the Kainga Ora
housing development had its two year roadmap confirmed. A process is
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Group32 09 September 2020
currently underway to identify a local Epuni Kaitiaki group to drive the
delivery of this mahi.
17. Te Aroha Kai have secured their own location in Taita Shopping Centre to
deliver their service to the community. This collaboration is with Pomare
House, Oasis Church and Kokiri Marae.
18. Symphony in the Hutt has secured funding for its community concert at
Walter Nash centre on 4 September 2020. Previously this event has attracted
approximately 1,000 people, mainly locals from the Northern and Eastern
ward communities. This event is held the day after the Hutt Valley Sports
Awards. Both events are reliant on returning to COVID level 1 to go ahead.
Libraries
19. Central government has set up a National Library Partnership Programme,
comprising $58m funding over two years for public libraries in New Zealand
to aid with social and economic recovery from Covid19. This year and next,
Hutt City Libraries will receive:
$40k per annum as a fee waiver for National Library subscription
content. We are exploring options for using these funds to invest in new
subscriptions to online content, to support our communities with their
upskilling, training and entertainment needs.
Approximately $140k per annum in staffing secondment salaries, for new
positions to lead and develop sustainable library services in key areas
such as digital inclusion, supporting and assisting job seekers and
learners, Te Reo and mātauranga Māori, supporting local iwi, and Library
workforce development to support an increasingly diverse
workforce. Implementation details are being worked through now, with
a view to getting the first part of this programme up and running by
calendar year’s end (2020).
20. We are moving into implementation of the 2020/21 Annual Plan budget
savings, including reduced opening hours at War Memorial
Library. Consultation with staff on proposed new roster patterns as part of
this commenced 17 August.
Museums
Covid-19 response
21. At Alert Level 2 Museums facilities (The Dowse and Petone Settlers
Museum) have been open to the public with contact tracing, increased
hygiene and social distancing.
22. School groups were still able to visit as previously planned following
Ministry of Education guidelines.
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