COMMUNITY STANDARDS 2018 - Griffith Residential Colleges Handbook - Griffith University
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
COMMUNITY STANDARDS 2018 Griffith Residential Colleges Handbook
WELCOME
COLLEGE MEMBERS
Welcome and congratulations
on becoming a part of the Griffith
University Residential Colleges.
2 A-Z Living Guide
I recommend that you read this handbook carefully as it contains valuable information. For most college
members living on-campus is a time when you are moving towards independence and I hope that we can offer
you the freedom and opportunities to achieve this. On accepting your Offer to move onto College you have
agreed to the community standards as set out in this handbook.
Living on college is an exciting and stimulating experience. It can also be challenging as life in a community
inevitably means that you must modify your behaviour so it will not negatively impact on those who live and
learn around you.
The imposition of rules and regulations within the College has been minimised deliberately. This is because we
believe that if members are mindful that consideration for others is the fundamental and guiding principle of
community living, it will result in sensible and responsible behaviour.
Experience has shown that there are a number of areas that warrant special mention below. The
comprehensive list of community standards are outlined in the A – Z guide in this handbook.
As a college member, your primary responsibility is to conduct yourself as a person who cares about fellow
college members. In practical terms this means that you must:
• Be mindful of how the noise you generate impacts on your neighbours
and act accordingly;
• Ensure that your consumption of alcoholic beverages is in a moderate
and sensible manner;
• Accept individual and collective financial responsibility for any damage
to college property;
• For security reason obtain permission for overnight guests;
• Not use or possess illegal drugs and other substances and;
• Solve any interpersonal difficulties that might arise without resorting
to physical or verbal aggression or intimidation.
As Manager of Griffith Accommodation I work with a strong support team which consists of an Administration
team led by the Operations Coordinator and a Residential Life team led by the Residential Life Coordinator,
Residential Advisors and Residential Committees to develop a residential community based on academic
endeavour, tolerance, co-operation and good fellowship.
Our Colleges can only truly prosper with the support and co-operation of all college members. In particular,
the Residential Committees, as representatives of college members play an important role in assisting the
development of community life and I expect that all college members will actively support their Committee.
You should feel free to approach Residential Advisors or the Accommodation Office with any problems or
concerns that you may have. All matters will be treated seriously and confidentially. Additionally there is a wide
range of support services within the University to which you can be referred in particular circumstances.
On behalf of Griffith University Residential Colleges I wish you all the best for the year.
Renee Harryman
Accommodation Manager
A-Z Living Guide 3
Contents
Abandoned Items 8 Electrical Equipment in Rooms and Flats 16
Abandonment of Room 8 Electrical Equipment Safety and Energy Conservation 16
Absence from College 8 Emergencies 16
Academic Endeavour 9 Emergency Contacts 17
Academic Records 9 Enrolment Changes 17
Access to Restricted Areas 9
Accidents and Incidents 9 Failure to Comply 17
Accommodation Resources 9 Family Accommodation 17
Air-conditioning Units 9 Fire Protection Systems 17
Alcohol 9 Furniture, Equipment and Other Fittings 17
Bicycles 10 Garbage Disposal and Recycling 18
Bottles 10
Breaches of Community Standards 10 Harassment 18
Building Evacuation 10 Hazardous Materials 18
Hazing 19
Candles, Incense and Oil Burners 11 Health and Safety 19
Carparking 11
Carpet Damage 11 Illness or Medical Issues 19
Children within the Precinct 11 Incident Reporting 19
Cleaning and Hygiene 11 Indoor Plants 19
Closing access to College 12 Insurance 19
Common Rooms 12
Keys / Access Cards 20
Community 12
Computer and Internet Connections 12
Laundry Facilities 20
Continuation of Residency 13
Legal Status of College members 20
Continuation of Residency (Review by Director) 13
Littering 20
Cooking in Rooms 13
Cooking Facilities 13
Mail 21
Maintenance Requests 21
Damage Assessment 14
Model Release 22
Decorating Rooms and Flats 15
Motor Vehicles (Cars, Motorbikes, Scooters) 22
Disability 15
Moving In 22
Discipline and Misconduct 15
Moving Out 22
Drugs (Illegal) 16
Moving out Procedures 22
4 A-Z Living Guide
Noise 23 Television, Video and DVD 31
Noisy Neighbours 23 Termination of Residency 31
Theft 31
Organised (social) Activities / Parties 23
Unacceptable Behaviour 31
Passive Participation 23
Personal Crises 24 Vacation Accommodation 31
Pest Control 24 Vacuum Cleaners 32
Pets 24 Violence 32
Posting and Chalking 24 Visitors 32
Privacy Issues 25 Visitor Guidelines 33
Prohibited Items 26 Visitor Procedures 34
Quiet time 26 Washing Vehicles 34
Water Wise 34
Re-admission to College 26 Weapons 34
Relocating Furniture in your Room 27 Withdrawing Access to the College 34
Removal of Furniture from your Room 27
Rental Conditions 27 Appendix A - Schedule of Charges 36
Rights and Responsibilities of College Members 27 Appendix B - Policy on Hazing 38
Room Allocations 27 Appendix C - Policy on the Resolution of Breaches
Room Moves 27 of Residential Community Standards and Other Grievances
Right to Enter and Inspect your Room or Flat 28 within the Griffith University Residential Colleges 40
Room Checks 28 Appendix D - Child Protection Policy 46
Room Inventory 28 Appendix E - Posting Guidelines 48
Room Lockout 28
Running a Business from your Room or Flat 28
Security Phones 29
Smoking 30
Solicitation 30
Sports and Games 30
Storage Facilities 30
Student Support 30
Substance Abuse 30
Sustainability 30
A-Z Living Guide 5
A- Z Living Guide 6 A-Z Living Guide
A-Z Living Guide 7
A- Z Living Guide
ABANDONED ITEMS ABSENCE FROM COLLEGE
While every effort is made to locate the owner of any item left In cases where you will be absent overnight it is wise to inform
in the Colleges’ precinct, your ownership of personal property a fellow College member or your Residential Advisor. If you are
is deemed to have transferred to Griffith Accommodation intending to be away from College for more than three days
at the expiration of fourteen days (14) after you vacate or (72 hours), please inform Griffith Accommodation via email
terminate your accommodation. The University may thereafter (accommodation@griffith.edu.au) and leave an emergency
sell or otherwise dispose of the property without any obligation contact number. You do not have to tell anyone where you are
to you for the property or the proceeds of its sale. Griffith going, we just want to know how to contact you urgently if we
Accommodation may recover from you any costs it incurs in the need to. This is also important in the event of a fire alarm or
storage or disposal of any such property. other emergency, where it is important to be able to account for
all College members. If you are detained away from College for
any reason, please contact Griffith Accommodation and leave
ABANDONMENT OF ROOM a message if your call is not answered. If you are absent for
If you are absent from your room for fourteen (14) or more more than three days (72 hours) or one of your fellow College
consecutive days and have not advised your Residential Advisor members reports that you have not been seen for 72 hours
or Griffith Accommodation, you will be considered to have or more, and you have not advised us of your absence, Griffith
abandoned your room. Griffith Accommodation, at its option, Accommodation has the authority to enter your room to check
may then terminate your residency, dispose of any property that you are not ill or injured. Griffith Accommodation must act
remaining within the Colleges (at your expense), and then responsibly and report you as a missing person to the Police in
re-rent the room. In cases of abandonment, you remain liable this type of situation. If you are under 18 years of age we will also
for accommodation costs according to the terms of your college contact the person you have nominated as Parent or Guardian.
offer. If you fail to return your room key within the fourteen day
(14) period, you are also charged for the re-keying of your room.
8 A-Z Living Guide
It is important that you
achieve an appropriate
balance between all aspects
of your life.
ACADEMIC ENDEAVOUR returned to the office. These forms are available from the
Griffith Accommodation office (N11).
As the Colleges are an integral part of the University’s education,
your academic progress is of great interest to us. The Colleges
care about your academic progress and will, where possible, ACCOMMODATION RESOURCES
assist you in achieving your best. You should feel free to approach
Griffith Accommodation provides a number of items regarded
your Residential Advisor or the Residential Life Coordinator if
as resources to College members. These resources include
you require some academic assistance. It is important that you
bicycles, visitor mattresses, visitor linen kits, vacuum cleaners,
achieve an appropriate balance between all aspects of your life
spare room keys, spare College access cards. These items are
(ie. Academic, personal, sporting, cultural and extracurricular).
loaned for a set duration (usually 3 days) and must be returned
You are expected to make an earnest attempt at your academic
in good condition. Charges may apply for late returns or damage.
studies by demonstrating academic endeavour.
Resource terms of hire are available at the Accommodation
office. Charges applied as per the Schedule of Charges –
ACADEMIC RECORDS Appendix A.
As a College member, Griffith Accommodation staff will have
access to your Academic Records (on a strictly confidential AIR-CONDITIONING UNITS
basis). At the beginning of each semester, the Residential Life
Portable air conditioning units may be used within College
and Communications Officer reviews the Academic Results of all
members’ rooms with prior approval by the Accommodation
College members (for the previous semester). College members
Manager. Additional charges will apply (refer to Schedule of
are expected to maintain GPA of at least 3.9 (semester and
Charges). Portable units are not to impact on the structure
cumulative). College members experiencing difficulties with
of the building or be placed within the window of College
their studies will be encouraged to utilise the Learning Advisors,
members’ rooms.
and Skills and Training Sessions offered by the university, and to
show how the plan to improve their results. More information
can be found at griffith.edu.au/library/study ALCOHOL
The University Site Policy states that a person must not
ACCESS TO RESTRICTED AREAS consume alcohol unless this is in premises licensed pursuant
to the Liquor Act 1992 (Qld) or unless authorised by the Vice
A person must not access a restricted area unless specially
Chancellor or an Authorised Person to do so. College members
authorised to do so. Restricted areas include but are not limited to
and (under supervision) their visitors may consume alcohol in a
roofs, secure storage areas or machine rooms. Climbing to or from
moderate and sensible manner within the Colleges’ precinct.
balconies or windows constitutes accessing a restricted area.
Consumption of alcohol is normally restricted to individual
student rooms or common rooms. College members are not
ACCIDENTS AND INCIDENTS permitted to consume alcohol in common areas, public areas
The Residential Advisor on Duty or Griffith Accommodation or outside areas between the hours of 10.00pm and 10.00am
should be informed immediately of an accident involving unless specifically approved by Griffith Accommodation.
a College member whether this occurs on or off-campus. Drinking games or brewing of alcohol is not acceptable under
All Residential Advisors hold First Aid qualifications from a any circumstances.
recognised organisation. Each Residential Advisor, Griffith
The Director (or nominee) or the Accommodation Manager may
Accommodation office, and Dining Room hold First Aid kits to
determine that a particular time of year or certain functions are
manage minor injuries. In the event of a more serious accident
alcohol free. It is normal practise that the first 3 days of
an Ambulance should be called (on mobile phone 000) without
O-Week are alcohol free days within
delay. Workplace Health and Safety legislation requires Griffith
the Colleges precinct.
Accommodation to record all accidents, incidents, and risks
that are identified. An incident report must be completed and
A-Z Living Guide 9
A- Z Living Guide
BICYCLES
There are secure areas for bikes to be stored. Access to this area is gained by contacting Griffith
Accommodation. A bike hire system is also operational on both campuses. Please ask Griffith
Accommodation staff for details.
Fire safety regulations specify that bicycles may not be left in stairwells or hallways. Bicycles found
blocking these and other evacuation routes will be removed without notice. It would be unwise to
store a bicycle outside the College.
BOTTLES
Glass bottles and drinking glasses are not permitted in any areas of the Colleges’ precinct
where broken glass could be dangerous. This includes but is not limited to BBQ areas, foyers,
balconies, stairwells, ramps, common rooms, entry areas or other areas designated by Griffith
Accommodation. Glass items should be disposed of in one of the recycling bins provided and
broken glass in particular should be wrapped in paper to prevent any injuries. Disposal of glass
bottles is the individual responsibility of College members who are required to place them in the
recycling wheelie bins and not in any common area bins.
BREACHES OF COMMUNITY STANDARDS
The Policy on the Resolution of Breaches of Residential Community Standards and Other
Grievances within the Griffith University Colleges, defines the rights and responsibilities of College
members and staff, and provides procedures and sanctions to be invoked and applied if Community
Standards are breached. While elements of this policy may have similarities with the legal system, it
is essentially educative and administrative in nature. The full text of this policy is at the end of this
handbook (refer Appendix C). As policies are updated the most recent version can be found at
policies.griffith.edu.au
BUILDING EVACUATION
Evacuation signs are posted in various buildings and rooms indicating your location in relation to
the nearest exit and steps to take to vacate the premises. Please familiarise yourself with the
location of all exits from your College. Evacuation maps are part of the fire equipment and must
not be tampered with.
If the fire alarm sounds everyone must vacate the building immediately and follow the directions
of the Building Wardens. In the event of an evacuation, please report to your building’s assigned
assembly point for further instruction. Failure to evacuate when an emergency alarm sounds or
when instructed to do so by a staff member, or wilful misuse of fire-fighting equipment, may
result in termination of residency or prosecution of offenders for a Fire Code violation.
Any College member found to have set off a false fire alarm, whether purposefully or because
of carelessness is subject to substantial fines that will be imposed by the Queensland Fire
and Emergency Service (refer to Schedule of Charges).
10 A-Z Living GuideCANDLES, INCENSE AND OIL BURNERS Bellenden Ker
Naked flames, including candles or incense of any sort are not College members who have a limited access permit and
permitted. Experience has shown that candles have caused the wish to park near Bellenden Ker can use the top level in
majority of fires within Colleges. the Ridge carpark.
Candles, incense, oil burners and other open flame devices are Mt Gravatt Campus
strictly prohibited inside rooms, common rooms, and common
Mt Gravatt College has carparking within and around the
areas within flats or anywhere else within College buildings.
College grounds. College members must purchase a permit
The burning of any of these devices will set off the smoke
specific to Mt Gravatt to park in these areas.
detectors in your room.
CARPET DAMAGE
CARPARKING
Damage to carpet will be billed to the College member who
There is no free carparking on any Griffith University campuses
resides in the particular room or, if the carpet damage is located
between 8 am and 7 pm, Monday to Friday (excluding Public
in the common area of a flat or College, the bill will be divided
Holidays). Parking on campus is primarily by permit only.
equally amongst all College members of the flat or corridor
The University is a regulated traffic area so failure to comply concerned if an individual cannot be identified. The total invoice
with parking signage will result in either a Breach of Community amount billed will be the cost to Griffith Accommodation of
Standards or an infringement notice issued by the security and materials and labour required to effect the repair.
traffic section.
CHILDREN WITHIN THE PRECINCT
For more information on parking visit griffith.edu.au/parking
Persons who bring children (ie people under the age of 16
Nathan Campus years) within the Colleges’ precinct must ensure that they are
The Village Carpark supervised by an adult at all times, cause minimal disruption to
others, and are not allowed access to areas that are restricted
The Village Carpark is a designated College member carpark, for safety and security reasons. The Residential Life Coordinator
which is in close proximity to the Kinaba, Girraween and may direct that a child be removed if the child’s health or safety
Barakula buildings and has a capacity of 60 bays. College is at risk, the child is presenting a health or safety risk to others,
members with a valid permit are provided with access to the child’s behaviour is causing undue disruption to the work
this restricted area on a first come, first serve basis until of staff or College members, or the presence of the child is
allocation is exhausted. inappropriate. The full text of this policy can be found at
Ridge (Undercover) policies.griffith.edu.au
College members may use the N38 Ridge car park after hours
if they hold a valid University permit. After hours means CLEANING AND HYGIENE
outside of the University Parking Regulatory hours of 8 am -
College members are responsible for the cleanliness of their
7 pm Mon - Fri. If you hold a multi-storey permit, parking is
individual rooms and shared living spaces. It is the College
permitted in this area at any time. Vehicles left in the Ridge
member’s responsibility to make sure that rooms are kept clean
(or any other permit area) during Regulatory hours without
and that all rubbish is removed to the designated rubbish bins.
the correct permit maybe issued with an infringement.
Garbage bags should not be left in any corridors or stairwells as
Carnarvon they block evacuation routes.
Carnarvon College members that wish to park under The shower and toilet areas within Bellenden Ker and Mt Gravatt
Carnarvon must see Griffith Accommodation for Colleges are cleaned daily by the housekeeping staff. The
further details. cleanliness of common rooms within these Colleges is the joint
responsibility of all College members with the housekeeping
A-Z Living Guide 11A- Z Living Guide
staff providing daily rubbish removal, regular cleaning and CLOSING ACCESS TO COLLEGE
vacuuming.
The Director (or nominee) or the Accommodation Manager
KGBC College may close any part of the Colleges’ precinct to visitors during
a particular time of the year or for the duration of certain
The condition of kitchens, bathrooms, toilets and living areas
functions or activities.
within the flats is the responsibility of all members of the
flat. Every College member should ensure that he or she
cleans up the communal kitchen properly after each meal COMMON ROOMS
preparation. All dishes, utensils and equipment (including
Each College has a large common room for use as gathering
microwave and hotplate) are to be cleaned after use and all
places for planned and spontaneous activities. They are also
loose items put away as appropriate.
places where you can read, study, watch television and relax.
Flats are inspected fortnightly by Residential Advisors Activities, programs and meetings organised by a Residents’
and random fortnightly inspections will be completed by Committee take priority over general use. Colleges may choose
housekeeping staff. Residents will be given 48 hours notice to designate smaller common rooms or areas as study or quiet
via email when an inspection by housekeeping staff is to be areas where television or other activities generating noise have
completed. If a flat is found to have unclean or unhygienic second priority.
common rooms, all College members living in the flat will be
You may invite non-College members to use common rooms
issued with a ‘Cleaning Charge – Failed Inspection’ charge
for small meetings or study groups at which you are also
as set out in the Schedule of Charges – Appendix A. You will
present but in doing so you should recognise the impact that
find information on the fridge in your flat and the Residential
these gatherings may have on other College members. You are
Advisors will explain the procedures for cleaning.
responsible for the actions of your visitors. Common rooms are
Bellenden Ker College generally not available for use by persons or organisations not
directly related to the Colleges.
The condition of the kitchens in self catered areas in
Bellenden Ker will are the responsability of the College
Members allocated to that floor. COMMUNITY
Each College member should ensure that he or she cleans up Refers to both the College Members currently residing within
the kitchen properly after each meal preparation. All dishes, one of Griffith Accommodation’s three Colleges: Bellenden Ker,
utensils and kitchen equipment are to be cleaned after use KGBC, Mt Gravatt; and the specific area these Colleges are
and all loose items put away as appropriate. located in.
Mt Gravatt College As a member of the college community, you have a
The condition of the kitchens in the self-catered areas of responsibility to those who live and learn around you, as well as
Mt Gravatt College are the responsibility of the College to the environment in which you live. Consideration for others is
members allocated to this area. the fundamental and guiding principal of community living.
Each College member should ensure that he or she cleans up
the kitchen properly after each meal preparation. All dishes, COMPUTER AND INTERNET
utensils and kitchen equipment are to be cleaned after use CONNECTIONS
and all loose items put away as appropriate.
Each bedroom within the Colleges has a permanent data point.
For those College members who do not own a computer or
printer, there are business centres at various locations within
the colleges.
12 A-Z Living GuideCONTINUATION OF RESIDENCY COOKING FACILITIES
Where a College member is deemed to not be complying or Nathan
engaging with community standards and has received a number
If you live in flat-style accommodation you will share cooking
of Breaches of Community Standard notices, they will be
and cleaning responsibilities. All flats are provided with a stove
required to show cause to the Director (or nominee) as to why
or hotplates and convection microwave, refrigerator and storage
their residency should continue.
space, however College members will need to provide other
cooking utensils, crockery and cutlery. You will also need to make
CONTINUATION OF RESIDENCY – your own arrangements concerning the purchase and cooking of
REVIEW BY DIRECTOR food. Cooking facilities are located in Bellenden Ker College and
you will share cooking and cleaning responsibilities.
Where a College member has been given a “Show Cause Notice”
they may request a review in writing to the Director within Mt Gravatt
three (3) working days of the notification. In constructing If you live in self-catered accommodation at Mt Gravatt
a review the College member should provide an action plan College you will share cooking and cleaning responsibilities.
outlining what steps they will take to ensure their behaviour is The kitchens in Mt Gravatt College are provided with an oven
modified to align with community living. The Action Plan should or hotplates (indiction cookware required for Lowana College
clearly relate to the breaches made previously and provide for residents) and microwave, refrigerator, storage space, limited
self-review, review by the Residential Advisor team and the cooking utensils, crockery and cutlery. College members will
Residential Life Coordinator. need to provide any additional cooking utensils. You will need
Upon receiving the review request the Director will determine to make your own arrangements concerning the purchase and
whether the College member should continue to remain on cooking of food.
campus or have their residency terminated. The College member College members are responsible for staying with their cooking
will be informed in writing of the outcome. at all times. Activation of the automatic fire protection systems
(fire alarm) will result in associated costs being the responsibility
of the College member as set out in the Schedule of Charges -
COOKING IN ROOMS
Appendix A.
Cooking is permitted only within the kitchens of the self-
catered flats. Cooking within Bellenden Ker and Mt Gravatt
Colleges is limited to the common rooms and kitchen areas. No
cooking devices are permitted in any College bedrooms. Cooking
devices include, but not limited to portable BBQs, hot plates,
rice cookers, electric woks and electric fry pans. All electrical
appliances and cooking devices are required to be tested and
tagged by an approved authority.
Barbeques within the College precinct must only be held in
designated areas and with properly constructed facilities.
Open fires are not permitted at any time.
A-Z Living Guide 13A- Z Living Guide
DAMAGE ASSESSMENT
Damages beyond normal wear and tear and acts of vandalism or carelessness are an expense
not covered in the maintenance budget. Every College member needs to be aware of the cost of
damage and take an active role in preventing its occurrence. Reducing damage begins with your
acceptance of both community and financial responsibility for your actions and those of your
guests. It also extends to you playing your part in ensuring that acceptable Community Standards
are maintained.
All instances of damage will be investigated by Griffith Accommodation to determine which College
member(s) were involved. Wherever possible the cost of damage due to vandalism or carelessness
will be attributed to the individual(s) responsible. If the damages cannot be assigned in this manner
then they will be assessed to the smallest logical group, normally a flat/wing or floor/block. The
group concerned will be given a seven-day period during which persons with information leading
to the identification of the responsible individual(s) may provide this to Griffith Accommodation.
If, at the conclusion of the period, the responsible individual(s) remain unidentified, the cost will be
divided equally between the group members and each member will be charged.
Proper care of University property within the Colleges’ precinct is the responsibility of each and
every College member. A person must not destroy, damage, injure or otherwise interfere with any
building, property, vegetation, garden, pond or any of the wildlife within the Colleges’ precinct.
This includes fire alarms, fire extinguishers, exit signs, lights, outdoor fittings and fixtures and
fittings and equipment located in corridors and stairwells. Removal of any University property
from its designated location will be reported to the Police. This includes, but is not limited to:
furniture, appliances, street signs, street furniture, plants and bike racks. The person responsible
for interference, loss, damage or relocation of any University property will be charged replacement
costs. When responsibility cannot be attributed to a specific person, the costs will be divided
between all College members of the living areas (ie College or Flat).
Recipients of a bill for damage have seven (7) days after the date of billing in which to pay the
bill or request a review of the claim. If you receive a bill for damage, please take action and pay
immediately. Any bill not challenged within seven (7) days after issue is no longer subject to review.
Standard charges for replacement of damaged furniture and fittings in a College room or self-
catered flat are set out in the Schedule of Charges - Appendix A.
14 A-Z Living GuideThe Colleges will
provide whatever support
is reasonably necessary
to assist students with
disabilities.
DECORATING ROOMS AND FLATS DISCIPLINE AND MISCONDUCT
Posters may be used to decorate rooms but please ensure that All College members are expected to behave in a civil, co-
they are only affixed to walls using ‘Blutak’ or a similar non- operative and respectful manner appropriate to communal living
marking re-usable adhesive. Please be aware that they must in the college environment. Any inappropriate or disruptive
not be placed on any surface other than an interior wall and behaviour or other disturbance will constitute misconduct and
you will be responsible for the cost of repairing any damage result in disciplinary action being taken against the College
(eg. peeled paint), regardless of the method of attachment. member(s) involved. Any such misconduct will be considered a
Please note that College members will be required to remove breach of the College Community Standards (refer Resolution
any offensive material. and Breaches of Residential Community Standards and Other
Grievances within the Griffith University Colleges) – Appendix C.
Hanging framed pictures and paintings on interior walls of your
room is discouraged because most methods of attachment to Any illegal/unlawful behaviour will be immediately referred
the wall will leave holes in the surface or remove/peel paint. Do to the Police.
not attach any form of adhesive decoration to the walls, ceiling
Disciplinary measures for misconduct include (but not limited to):
or elsewhere in your room or flat and do not use any form of
adhesive tape. All will remove paint. The use of nails or screws • Written warning
is prohibited because it will damage the walls and the paint. If • Repair bill for damages
any holes are left in the walls or ceilings, or any paint is removed
• Loss or restriction of privileges
from the wall, you will be billed for the repairs, which will include
filling any holes and repainting the entire wall. • Room reallocation
• Community service
You are not permitted to paint murals, signs, messages or any
form of artwork on walls, ceilings or any other surface. ‘Painting’ • Probation
includes the use of paint, varnish, stain, nail polish, ‘white-out’, • Termination of residency
marker pen, pencil, colouring pencil, charcoal, chalk or any other • Referral to the University-wide discipline system
substance applied directly to the surface. This will result in the • A combination of the above
entire wall or ceiling being repainted and you will be billed for the
cleaning and repair. Murals and other artwork painted directly For a behaviour or action to result in exclusion from College,
onto a surface are considered to be vandalism and will incur the College member(s) concerned will receive a warning in
disciplinary action as well as a repair bill. writing, including by email, describing the inappropriate action
or offensive behaviour as well as Griffith Accommodation’s right
on behalf of the University to require the College member(s) to
DISABILITY leave College.
Any College member who is physically challenged or has a Should a College member fail to respond in an appropriate
chronic medical problem must notify the Accommodation manner within the time-frame set out in the written warning or
Manager prior to moving in. Such information will be treated if the College member continues to behave inappropriately, the
in the strictest confidence. The Colleges will provide whatever College member(s) residency will be terminated and they will
support is reasonably necessary to assist students with be required to leave their room/flat and the Colleges’ precinct
disabilities. The University’s Disabilities Coordinator is a immediately and without further notice.
useful source of support for students with disabilities. More
information can be found at griffith.edu.au/accessibility A College member required to leave College for disciplinary
reasons will forfeit all accommodation fees. Requests to return
to live on college will be reviewed upon an interview with the
Director, Campus life or nominee.
A-Z Living Guide 15A- Z Living Guide
DRUGS (ILLEGAL)
According to the Drugs Misuse Act 1986 (Qld) (Part 2) a person must not:
• Trafficking: Unlawfully carry on a business of trafficking of a dangerous drug
• Supply: Unlawfully supply a dangerous drug to another person
• Production: Unlawfully produce a dangerous drug
• Possession: Unlawfully possess a dangerous drug
• Drug Paraphernalia: Have in one’s possession anything for use in connection with a drug offence.
The Director, Campus Life (or nominee) and the Accommodation Manager are obliged to assist the Queensland Police Service
in respect to the use of illegal drugs and will do so without hesitation. A drug offence on College will result in immediate
termination from the Colleges.
ELECTRICAL EQUIPMENT ELECTRICAL EQUIPMENT SAFETY
IN ROOMS AND FLATS AND ENERGY CONSERVATION
Electrical equipment in rooms is limited to the following items: It is your responsibility to ensure that all personal electrical
equipment in your room is safe. Please switch off the lights and
• computer/laptop • fridges
other electrical appliances in your room whenever they are not
• clock/radio • study/bedside lamps required, as thoughtful conservation of electricity can result in
• CD/DVD stereo equipment • television enormous savings each year and help to keep rent costs down.
• personal electronic items • battery rechargers
• music equipment • pedestal fan EMERGENCIES
The following items are not allowed in individual rooms: For any life-threatening emergency to contact Queensland Fire
• electrical blanket • bar/fan heater and Emergency Service, Police and Ambulance Services. From
mobile phones, dial 000 directly.
These items must be maintained in safe and clean operating
condition and be tested and tagged by an approved authority You are responsible for familiarising yourself with the location
(eg electrician). Power boards must have surge protection where of alarms and fire fighting equipment, and with the emergency
there are more appliances than power points in the room. ‘Daisy procedures for the Colleges precinct. Fire safety information is
chains’ of double-adaptors are prohibited. College members posted in all foyers and kitchens of flats.
must ensure that all appliances are turned off when they leave False alarms waste the time of Security and Griffith
their rooms or common areas. Accommodation staff and will incur an QFES callout fee for
Electrical equipment that has not been tested and tagged and disturbances/disruptive behaviour as well as disciplinary action
results in tripping the power supply to outlets will result in the for Breach of Community Standards.
equipment being removed and the appropriate labour charge An emergency evacuation requires a clear and unobstructed
for restoring power applied to the College members account path to safety. Any obstruction found in hallways, walkways,
(charge will vary depending on time of day/night). stairways and other common areas is considered to be a fire
code violation. College members are required to keep building
common areas clear at all times. Items including boxes, bicycles,
mattresses, bed frames, shopping trolleys, food trays and
personal items are fire obstructions.
16 A-Z Living GuideThe Queensland Fire and Emergency Service inspect all student FIRE PROTECTION SYSTEMS
accommodation regularly for safety and fire code compliance.
Automatic fire detection systems and equipment is installed
Accordingly, the law requires us to remove anything left in these
in each College. Fire equipment includes fire extinguishers
areas immediately.
and hoses, fire alarm boxes, smoke detectors, exit signs and
evacuation maps. Fire equipment that is not in working order
EMERGENCY CONTACTS jeopardises the safety of all College members. Consequently, all
fire equipment is checked regularly by Griffith Accommodation
As part of your application you will have provided an emergency
and kept in good working order.
contact name and details. It is vital that should this contact
information change you must notify Griffith Accommodation It is against the law to interfere or tamper with fire equipment.
immediately and keep your Griffith portal details up-to-date. This includes removing or covering exit signs, damaging exit
By providing these details you are giving consent for Griffith signs, altering the function of door closers, disabling or covering
Accommodation to contact the nominated emergency contact smoke detectors, discharging fire extinguishers for any purpose
person and release personal information if required for reasons other than putting out a fire and doing anything that may
pertaining to health, well-being or the personal safety of compromise the proper functioning of fire equipment.
yourself or others.
If the repair or replacement of fire equipment is the result
of College member’s misconduct, the cost of that repair
ENROLMENT CHANGES or replacement will be charged to the College member(s)
concerned. If the responsible College member(s) cannot be
Allocation of on-campus accommodation is made according to
identified, the damage bill may be divided equally amongst all
established criteria. Because of the demand for accommodation
the College members of the relevant building or flat.
you must inform Griffith Accommodation if you change your
enrolment status from full-time to part-time or you terminate As well as constituting a breach of Griffith University policy, it
your enrolment. College members not enrolled with Griffith is against the law to tamper with any fire equipment. Offenders
University or Griffith College or any other institution are not may be subject to heavy fines and possible criminal penalties as
entitled to reside on college. Special circumstances will be well as College disciplinary action for misconduct.
considered and approved by the Accommodation Manager.
The Automatic fire detection system automatically contacts the
fire brigade when activated. Activation of the automatic fire
FAILURE TO COMPLY protection systems (fire alarm) will result in associated costs
being the responsibility of the College member. Charges apply as
College members and their visitors must co-operate with
per Schedule of Charges - Appendix A.
University staff members acting in the performance of their
duties. Persons failing to comply with such reasonable directions
may be subject to disciplinary action. Verbal or physical abuse FURNITURE, EQUIPMENT AND
of University staff may result in termination of residency or OTHER FITTINGS
prosecution of offenders.
property of griffith accommodation
A person must use University equipment and furniture properly
FAMILY ACCOMMODATION
and safely and only for its intended purpose. Common area
The Griffith University Residential Colleges have limited furniture must not be removed or relocated to individual
accommodation for family and friends for short-term visits. student rooms.
For further information or bookings contact Griffith
Within living rooms, common rooms, and kitchens, the Colleges
Accommodation on (07) 3735 7575.
provide many items of furniture, equipment and other fittings. It
is your responsibility to ensure that these items are maintained in
good order and to report any faults to Griffith Accommodation.
A-Z Living Guide 17A- Z Living Guide
Items such as televisions and microwave ovens are quite Staff (Accommodation Manager, Residential Life Coordinator,
attractive to thieves. It is your responsibility to take an active Operations Coordinator and Residential Life and Communications
role in ensuring that these items are protected from theft by, for Officer) who are aware of University policies and procedures in
example, ensuring that entry doors are kept locked. If Griffith such matters.
Accommodation forms the opinion that a theft resulted from
Any such behaviour is unlawful and will be regarded as a Breach
inadequate precautions being taken by a College member (or
of College Community Standards, thus becoming grounds for
group of College members) then the cost of replacing the stolen
disciplinary action, including exclusion from College.
item will be assessed to the smallest logical group, normally a
flat/wing or floor/block. Harassment can fall into a number of broad categories:
• Nuisance - where you continue to be contacted from a
GARBAGE DISPOSAL AND RECYCLING person even after you have asked them not to contact
you again.
The Colleges utilise the waste management and recycling
contractors used by the University. Garbage and recyclables • Obscene - where you are subjected to sexual harassment
should therefore be separated at the source and placed in the via the email or the internet.
appropriate recycle wheelie bins, identified by their different • Discriminatory - where the person uses the internet as
colouring and labelling. a way of making derogatory comments which might be
directed at your racial background, ethnicity, religion, sex,
All clean paper, cardboard, plastics, aluminium and steel cans
sexual orientation, or disability.
are to be placed in the recycling bins. All other garbage is to be
placed in the designated “wheelie” bins. No items of garbage or • Threatening - where the person says (or implies) that he or
recyclable materials are to be placed beside the bins. she will physically harm you. The timing of the threat might
be stated specifically or left vague.
In general, if you receive a harassing contact:
HARASSMENT
• Don’t attempt to engage the person in conversation or
Discrimination, bullying or harassment in any form (including reason with them, it might encourage them further.
racial, ethnic, religious, disability, sexual orientation, etc.)
is unacceptable in the Colleges and every attempt is made • Do not reply or acknowledge any email or internet
to develop a community free of such behaviour. All College correspondence.
members are encouraged to be tolerant of and learn from the • Keep a log of any contact you receive which might assist in
differences between College members. Those differences add determining a pattern.
to the richness of our community and provide an outstanding • Contact your Residential Advisor or Griffith Accommodation
educational opportunity. for appropriate advice and direction.
The University recognises the right of all students and staff
to work and study in an environment free from all forms HAZARDOUS MATERIALS
of harassment, including sexual harassment, bullying and
Hazardous materials must not be used or stored in or around
discrimination. Griffith Residential Colleges are part of the
any building, flat room or common room within the Colleges’
University and are committed to providing a living and study
precinct because of the safety risk to all College members.
environment where such behaviour does not occur. The Colleges
Examples of hazardous materials include flammable liquid such
recognise the Harassment, Bullying and Discrimination policies of
as petroleum or paint thinner, automotive or industrial batteries,
the University. The full text of this policy can be found at
chemicals, charcoal fluid, propane, fuelled camping lanterns,
policies.griffith.edu.au. College members harassed by fellow
kerosene, corrosives, explosives, dry-ice and acid-like materials.
students may make a formal complaint via the Student
Do not pour motor oil on the ground or down any drain as it is
Misconduct Policy.
a hazardous waste material and cannot legally be recycled or
You are encouraged to discuss any concerns you may have in this discarded on campus.
area with your Residential Advisor or Griffith Accommodation
18 A-Z Living GuideGriffith University aims
for excellence in workplace
health and safety.
Griffith Accommodation staff will remove any hazardous ILLNESS OR MEDICAL ISSUES
material found in the Colleges’ precinct immediately. Any
If you are unable to attend classes because of minor illness you
resulting in cleaning, costs will be billed to the College
should notify your lecturers of your absence. In the case of a
member(s) concerned and, where the College member(s)
more serious illness you should ask a fellow College member,
concerned cannot be identified, the cleaning bill may be divided
friend or family member to notify your Residential Advisor or
equally amongst all the College members of the relevant building
Griffith Accommodation. Medical services are available on the
or living area, floor, flat or block.
Nathan campus (telephone 373 57299 or extension 57299)
between the hours of 9 am – 5 pm, Monday to Friday. An after-
HAZING hours service is also available by contacting Brisbane After Hours
Doctors on 1300 466 337.
The Griffith University Residential Colleges define hazing as any
mental or physical requirement or obligation placed upon any
person or group of persons that could cause discomfort, pain, INCIDENT REPORTING
fright, disgrace, injury or is personally degrading or violates
Workplace Health and Safety legislation requires Griffith
any Commonwealth, State or Local Government statute or
Accommodation to record all identified accidents, incidents and
any University Policy. Hazing in any form is unacceptable in
risks. An Incident Report Form can be obtained from Griffith
the Griffith University Residential Colleges and any College
Accommodation or your Residential Advisor and must be
member who is found to be involved may have their residency
completed and returned within 24 hours of the incident.
terminated. For the full Hazing Policy see Appendix B.
HEALTH AND SAFETY INDOOR PLANTS
Indoor plants are permitted in rooms and flats and must be
Griffith University aims for excellence in workplace health and
placed on trays or other receptacles to avoid staining carpets.
safety, as it does in all its fields of activity and is committed to
Any water damage to carpets as the result of keeping and
ensuring the health, safety and well-being of its staff, students,
watering indoor plants will be the responsibility of College
contractors and visitors while undertaking work, study or
member(s) and will result in a bill for damage. Plants must not
research activities.
be watered in the shower, bathtub or sink as this can create
The University requires those responsible for all University plumbing problems.
activities whether on or off campus to comply with relevant
workplace health and safety legislation, codes of practice,
advisory standards and established good practice including
INSURANCE
Australian Standards as well as University policies and The University does not take out insurance cover for your
procedures. Workplace health and safety is both an individual belongings nor does it accept responsibility for their loss or
and a shared responsibility. The success of the University’s safety damage. You should make sure that you protect your personal
management system depends on commitment from all members possessions by locking your room door and obtaining adequate
of the university community. insurance. You should check your parents/guardians home and
contents insurance for coverage.
All staff, students, visitors and contractors are expected to:
• comply with University health and safety policies and
procedures
• conduct their activities in a manner which prevents personal
injury or injury to others, and damage to property
• cooperate with and actively participate in the University’s
safety management system
• report any incidents, unsafe conditions or acts that come to
their attention.
A-Z Living Guide 19A- Z Living Guide
KEYS / ACCESS CARDS
You are issued with a key to your room and, a security
access card to the front door of your flat or building. You are
responsible for the keys and access cards issued to you when
you move into your allocated room so please take care of these.
If you lose or damage your keys or access card, you must report
it to Griffith Accommodation as soon as possible. There is a
charge to replace lost keys or access cards. If you find the lost
keys/access cards within a two day (48 hours) period, the lost
key/access card charge may be refunded. If your keys/access
card is faulty, please return and it will be replaced at no charge.
Keys may not be duplicated. Griffith University staff carry out all
repairs. Refer to Room Lockout section.
LAUNDRY FACILITIES
Washing machines and dryers are available in each College.
You will need to supply your own detergent. In consideration
for others, please remove your clothes from dryers as soon
as possible after they have dried. If you discover clothes that
have been left for some time in a washing machine or dryer
please place them in their owner’s laundry basket rather than
pulling them out and leaving them on the floor. You should also
be aware that theft of clothes may occur from time to time,
particularly towards the end of semester, and you should take
steps to minimise the potential of this occurring.
LEGAL STATUS OF COLLEGE MEMBERS
It is important that you understand that when you move into
a Griffith University Residential College, you have the right to
occupy a room only for the period specified in the College offer.
You do not have the rights of a tenant under a residential
lease and you do not acquire any legal interest or ownership
in your room, flat, furnishings or any other part of the
Colleges’ precinct.
LITTERING
Griffith University is proud of its grounds and physical facilities.
In order to maintain this attractive environment it is expected
that you will not litter.
20 A-Z Living GuideMAIL MAINTENANCE REQUESTS
Griffith Accommodation at Nathan does not provide a permanent All requests for repairs or replacements in your room or flat must
mail service for College members therefore you are advised to be submitted via the online Accommodation Portal (griffith.edu.
acquire a post office box. Information on this can be obtained au/accommodation). Requests are processed Monday to Friday.
from the post office on the Nathan campus. From time to time Urgent repairs will be handled immediately, whereas others
residents may need to receive couriered items, or require a may take longer depending on the availability of contractors
temporary mailing address until permanent arrangements are and parts. In the case of an out of office hours (4 pm to 8.30
made. College members are responsible for checking if they am) urgent maintenance situation, the Residential Advisor must
have mail on a regular basis by looking in the respective pigeon be contacted to authorise repairs. College members are not
holes at the Nathan or Mt Gravatt campuses. Temporary mail for permitted to repair or replace electrical, plumbing, heating,
Nathan campus can be sent to the following address: security equipment, glass or any other University property and
are not permitted to contact external tradespeople/vendors for
any such repairs.
Griffith University
Locked Bag 2024
Archerfield BC 4108
Couriered mail/parcels can be delivered direct to the
Accommodation Office at the following address:
Griffith University
Accommodation Office
The Hub (N11) Room 1.07
Nathan QLD 4111
Temporary mail for Mt Gravatt campus can be sent to the
following address:
Griffith University
PO Box 4
Mansfield QLD 4122
Couriered mail/parcels can be delivered direct to the
Accommodation Office at the following address:
Griffith University
Accommodation Office
Lowana (M05) Room 0.05
Mt Gravatt QLD 4122
If mail is not correctly addressed, or remains uncollected for
seven days it will be returned to sender.
A-Z Living Guide 21A- Z Living Guide
MODEL RELEASE
College members consent to the University, its employees or
agents photographing/filming and using their image as the
University thinks fit in its absolute discretion to promote the
University or any of the University’s activities. College members
acknowledge that all rights, title and interest in order relating to
any image taken by or on behalf of the University belongs to the
University absolutely for its own use. College members release
the University from any claim arising out of the University’s use
of any photograph or video. If a College member does not wish
to provide consent notification of such request must be emailed
to accommodation@griffith.edu.au. MOVING OUT
Move out procedures are outlined in information sent to all
MOTOR VEHICLES - College members prior to the end of the residential year. The
CARS, MOTORBIKES, SCOOTERS main points to remember are that check out time is 10 am
and to ensure that your room and/or flat is clear of rubbish
Signed speed limits and car parking instructions must be and that furniture is in the correct area. Additional charges
observed at all times in the Colleges’ precinct. Bicycles must be will apply after 10 am. You may request to have your room
kept in individual student rooms or other such areas designated checked prior to leaving College, otherwise any maintenance or
for this purpose. Refer to carparking at griffith.edu.au/parking damage will be deemed to be your responsibility and you will
for details of costs and designated parking areas for College be charged accordingly.
members. Motorbikes and scooters can park free but in
designated University areas only.
MOVING OUT PROCEDURES
MOVING IN Some weeks prior to the end of the residential year, all College
members will be requested to confirm the dates they will be
College members have a designated check-in time of 1 pm vacating their rooms.
(except Welcome Day). If you wish to arrive outside of the dates
specified in your College Offer, you are required to give at least Following is a summary of the key points:
48 hours notice and specify the date and approximate time of • All College members will be assumed to be vacating their
arrival. If you do not notify us, you may find that your room is room as set out in the College offer unless we are
in use for conferences or other visitors. Please note additional advised otherwise.
charges will apply to arrivals prior to 1 pm. You may not arrive
• Upon vacating your room/flat it must be left clean with all
between midnight and 6 am unless special circumstances apply.
rubbish and belongings removed. Furniture and equipment
Once you have moved in you are responsible for the condition
must be placed in its original position.
of your room and all University property. For this reason it is
important that you complete your Room Inventory accurately. • Departing College members must account for all furniture,
fittings and appliances within rooms and flats. If any items
are missing, according to the room/flat inventory agreed
on the day of moving in, the missing items will be billed to
the College members(s) concerned.
• All personal belongings must be removed from rooms/flats
by 10 am on the day of departure and keys returned to the
office. If vacating outside office hours, arrangements for key
return must be made with the Duty RA.
22 A-Z Living GuideSocial gatherings are
an important part of
College life and members
may hold parties on
campus.
ORGANISED (SOCIAL)
ACTIVITIES / PARTIES
Social gatherings are an important part of College life and
members may hold parties on campus. If a party/gathering
of more than fifteen (15) people is held, this is considered an
organised activity. If you live in non-catered accommodation, it
is important that you seek agreement from other members in
your flat to host social activities and parties. The Residential Life
Coordinator or Residential Life and Commincations Officer must
approve all organised activities conducted under the auspices of
the Colleges.
NOISE
All normal University obligations must be observed. This implies
One of the major challenges of living together in harmony is that that all regulations, including those concerning alcohol and noise,
of being able to reside in the Colleges without being affected by must be observed. Most importantly, the obligation of personal
undue loud noise. responsibility for visitors’ behaviour must be observed. Many of
As the College is home to students, members should at all times the problems associated with parties and social functions are
respect each others needs in relation to noise. often linked to non-College members. If you have a party, then
you are responsible for it and all those you have allowed to join
Living on College is both a home and social environment and in. This doesn’t mean that they have no responsibilities—they
some noise will be present. It is the responsibility of each certainly do—but you have an even greater one. The guidelines
College member to balance these aspects and in doing so, are designed to protect the interests of all College members.
ensure that an environment conducive to study, sleep and
quiet relaxation is maintained. A College event request should be submitted through the
Accommodation Portal within the Online Community system
(Orgsync) for approval at least five (5) working days in advance.
NOISY NEIGHBOURS If alcohol is to be available at the event, then the request must
If your neighbours are making so much noise that you are be submitted at a minimum of ten (10) working days in advance.
unable to study or sleep, politely ask the College member The Director (or nominee), the Accommodation Manager or
to reduce the noise. If this is unsuccessful, contact the Duty the Residential Life Coordinator reserves the right to terminate
Residential Advisor. any organised activity at any time if they are of the opinion that
Noise levels, no matter how they originate, should not go the continuation of such activity is not in the best interests of
beyond a reasonable level. The rule is that if your noise disturbs the University, College members or their guests. If you hold an
someone else, it is too loud and it is your obligation to turn it organised activity you will be responsible for the appropriate
down. You can minimise noise if you: conduct of the occasion, proper behaviour of invited guests and
post-activity clean up.
• keep your door shut when you have visitors;
• discourage loud talking in your room;
PASSIVE PARTICIPATION
• do not slam doors;
Not only is every College member expected to comply with
• wear headphones if you like listening to music or watching
University policies and the standards of College community
TV in your room; Playing of musical instruments is permitted
living, but every member is also obliged to remove him or
in the Colleges but is subject to the same conditions as any
herself from any situation where a breach of these standards
other form of noise.
is occurring. College members are also expected to report any
behaviour that could compromise the safety or security of
people or property. Passive participation is subject to Breaches
of Community Standards.
A-Z Living Guide 23You can also read
