Compass Handbook for Parents - Creek Street Christian College

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Compass Handbook for Parents - Creek Street Christian College
Compass
Handbook for
   Parents
Compass Handbook for Parents - Creek Street Christian College
Table of Contents

Compass School Manager                   3
Parental Login / Access to Compass       4
Checking Your Details on Compass         5
Changing Your Password                   5

Home Page of Compass                     6
Student Profile                          7
Student Schedule (Timetable)             8
Student Attendance                       9
Notes – Parent Approved Absences         10
Unexplained Absences – Parent Approval   11

Attendance Data                          12
Downloading Reports                      13
Parent Student Teacher Interviews        14
My Bookings Page                         14
Forgotten Password                       15
Compass FAQ                              16

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      Compass Handbook for Parents
Compass Handbook for Parents - Creek Street Christian College
Compass School Manager
Compass School Manager is a whole school Learning Management & Administration package.
It is used by the College to streamline many school operations, from attendance,
timetabling, communication, event management and reporting. In the past, many of these
functions of the College were kept manually or in various computer software packages.
It is envisaged that Compass will replace many of these existing record keeping tools into
one place and will increasingly become a central portal for communication between the
College and yourself.

As a Parent of one or more students at Creek Street Christian College
you will have access to the following features initially with more
features to be rolled out over the coming months.

 My News                              •   This newsfeed module will let you view
                                          Newsletters and any other information
                                          published by the College.
                                      •   This will display attendance alerts consisting of
                                          not present or late without approval for your
                                          student.

 Student Profile                      •   Attendance – This module lets you review
                                          your student’s attendance at your own
                                          convenience and also provide the College with
                                          parent approval for absences.
                                      •   Student Schedule – This allows you to view
                                          your students schedule/timetable and events.
                                      •   Communication – email your student’s
                                          teachers

 Reports                              •   Access students’ reports, including past
                                          years and assessment feedback.

 Organisation / Events                •   This allows you to view events assigned to
                                          your child/children and will be visible in the
                                          schedule.

 Parent/Student/Teacher               •   This module allows you to view & book
 Conferences                              school interviews through compass.

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       Compass Handbook for Parents
Compass Handbook for Parents - Creek Street Christian College
Parental Login / Access to Compass
  Compass is a web application that is accessible through any modern web browser or by using
  the ‘Compass School Manager’ app available for iOS or Android.

  To access our Parent Portal on Compass, go to www.creekstreet.vic.edu.au and click on the
  Compass tab at the bottom of the website.

When parents first login to Compass they will need to enter their unique Username &
Password which can be found on introduction letter you should have received.

Eg. Username: ABC0001 Password: 123456

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         Compass Handbook for Parents
Compass Handbook for Parents - Creek Street Christian College
Checking Your Details on Compass
After entering your username and password into Compass you will see the below screen.

Please ensure that your mobile number and email address are correct, then click
‘Update My Details’.

Changing Your Password
After verifying your details, you may need to change your password to login to
Compass.
   •   Your new password must include numbers and upper/lower case letters and if
       you forget your password, you can reset it using the ‘Don't know your
       username/password’ located on the login page, (Pg15 for more details).

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       Compass Handbook for Parents
Compass Handbook for Parents - Creek Street Christian College
Home Page of Compass
    When you first log into Compass you will see the below page.
      Home                    Calendar          Teaching &         Organisation        Community
      This will return        This will allow   Learning           This will allow     This will allow
      you to the              you to view a     This will allow    you to view         you to book
      ‘Home Page’             range of          you to view        ‘Events’ or         interview times
      from anywhere           ‘Calendars’       your students      activities that     for ‘Parent
      within                  such as your      ‘Learning          your                Teacher
      Compass.                student/s,        Tasks’ along       student/s           Conferences’
                              event and         with the           may/will be         and access
                              school            ‘School            participating       ‘School
                              calendars.        Resources’         in.                 Documents’.
                                                and other
                                                useful
                                                documents.

Student Profile This           Attendance            My News                                     Tools
                                                                           Parent Profile
will display your              Approvals This        This will                                   This will allow
                                                                           This will allow
student’s current              will allow you        contain                                     you to
                                                                           you to view
timetable, weekly,             to approve            news items                                  change
                                                                           Parent A’s
monthly Schedule,              your student’s        that relate                                 password,
                                                                           Profile (first
Chronicle,                     absences –            to you and                                  update
                                                                           listed parent
Attendance &                   future                your                                        details and
                                                                           on College’s
Reports, Learning              absences can          student/s.                                  eventually
                                                                           database.
Tasks, Analytics               also be                                                           make
and later Insight.             approved.                                                         payments.

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             Compass Handbook for Parents
Compass Handbook for Parents - Creek Street Christian College
Student Profile
  You will be able to view your student’s Dashboard, Schedule, Events, Attendance &
  Reports. Learning Tasks, Analytics & Insights will become available at a later date.

Dashboard                   Schedule                     Attendance                   Reports
Displays:                   Displays your students       Displays your student’s      Displays all your
  Your student’s            weekly timetable.            attendance history. You      students past
  detail (with              Which includes,              also have the ability to     reports. Future
  photo)                    classes,                     approve unexplained          reports will also
  Your student’s            extracurricular              absences or enter future     be posted in here
  timetable for the         activities or                known absences.              for your
  current day               events/excursions.                                        convenience, see
                                                                                      Pg. 13.

    Learning Tasks                              Analytics &              Chronicle
    Displays online tasks set by your           Insights                 This is where you can see
    student’s teacher. At present you           Will be active at a      statements entered by your student’s
    can view these details in Canvas but        later date. You will     teachers.
    this will be transitioned across to         be notified via          Achievements, behaviour,
    Compass during 2020.                        Compass and              meeting notes, wellbeing are
                                                school newsletter        some examples.
                                                when available.

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           Compass Handbook for Parents
Compass Handbook for Parents - Creek Street Christian College
Student Schedule (Timetable)
This displays your students weekly/monthly schedule. This includes classes,
extracurricular activities and events/excursions.

     Blue Colour                      Green Colour        Pink Colour            Week - Month
     This indicates the               This indicates      This indicates there   Gives you
     class has no                     your student is     have been changes      option to view
     change.                          involved in         made:                  schedule in
                                                            Change of teacher    weekly or
                                      activities and/or     and/or               monthly
                                      event. Click for      Room changes         calendar view.
                                      more details.

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       Compass Handbook for Parents
Compass Handbook for Parents - Creek Street Christian College
Student Attendance
This displays your student’s attendance history. You also have the ability to
approve unexplained absences or enter future known absences such as a holiday.

 Summary                       Arrival/Departure          Full Record
 This displays the             This displays a record     This displays a full
 student’s ‘Daily              of all                     record of your
 Activities’ along with                                   student’s
 a full summary                involving your             attendance for the
 showing attendance            student.                   entire year.
 data.

Notes/Approvals                                 Unexplained
Parents can approve future                      This displays the classes that your
absences for part or whole day                  student/s have been marked ‘Not
without having to contact the                   Present’. Parents can select the
school.                                         classes and provide approval.

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         Compass Handbook for Parents
Compass Handbook for Parents - Creek Street Christian College
Notes – Parent Approved Absences
If your student will not be at school for part or a whole day you are able to approve the
absence without having to call the College or send a note. This can be done the morning
the student/s will not be at school or if it is a planned event it can be entered any time
prior.
Parents are unable to delete these entries; please be sure these are correct before
entering. If a mistake has occurred, please contact the College to amend the entry.

 Step 1                     Step 2                 Step 3                        Step 4
 Click add                  Select the reason      Select the start and finish   Click Save
                            the student will not   date, and the time of when
                            be at school from      the student will not be at
                            the drop-down          school.
                            menu. Add any             If the student will be
                            details or                away for the entire day,
                            comments.                 leave the default times
                                                      (8am-5pm).

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       Compass Handbook for Parents
Unexplained Absences – Parent Approval
If your child was marked as ‘not present’ in class at 9.30am on that day, you will receive an
SMS notifying you that your child is absent from the College. The SMS notification provides you
with a one time link that allows you to notify the College of the reason for your child’s absence
and updates the attendance record directly into Compass. Alternatively, you may call the
College to advise the reason for the absence. If we haven’t heard from you shortly after this
text message has been sent, you will receive a follow up phone call to confirm the whereabouts
of your child to ensure they are safe.
If your student has any outstanding unexplained absences they will be visible in this section.
This includes any incidents of the student being late to class. You will also see an alert under
the ‘My News’ section on your Home Page. Selecting the alert will bring you to this same page.
Parent Approval
If your student/s has unexplained absences listed, these can be approved by a parent.

 Step 1                            Step 2               Step 3                 Step 4
 Tick the box (or boxes) on        Click Explain with   Select the             Click Save
 the left-hand side for the                             reason from
 session you want to                                    drop-down
 approve.                                               menu and add
                                                        details if required.

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        Compass Handbook for Parents
Attendance Data
The Compass program enables access to your student’s attendance data. The
Compass handbook provides detailed information of how to use the program. For
attendance data:

   •   Login to Compass – access details have been provided to parents
       separately but contact the College if assistance required.
   •   Under the student’s name select ‘Profile’
   •   Select Attendance tab from top toolbar
   •   Scrolling down you will see a table as displayed at the bottom of this page
   •   Hovering the cursor over the column headings will provide explanations of the
       data in that column.

          Out of Class NP (Not Present)                            Percentage Class %
          These columns indicates when students                    This column indicates the
          have attended a school based activity                    percentage your child has
          outside of class (NP Schl), parents have                 attended each class.
          explained an absence (NP Parent) or there
          isn’t an explanation for the student’s
          absence (NP Un’d).

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       Compass Handbook for Parents
Attendance Data

Downloading Reports
 Step 1 - Reports Tab
 From the ‘Student Profile Page’
 select the ‘Reports’ tab.

 Step 2a – If you require end of semester report
 Select from available semester reports to
 download.

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      Compass Handbook for Parents
Parent Student Teacher Interviews
In the week or two leading up to Parent Teacher Interviews, parents will be able to book
appointments with teachers using Compass. After logging in, parents will see the Home
Page. To make a booking parents can select 'Book Parent/Student/Teacher
Interviews'.

                                                  Book Parent/Student/Teacher
                                                  interviews
                                                  From the Home Page’ select Book
                                                  Parent/Student/Teacher interviews,
                                                  this will only be available when
                                                  bookings are open.

My Bookings Page
Parents are able to make bookings for times that have 'Available Staff'.

                                                                       Making bookings
                                                                       To make a booking select
                                                                       the time that you wish to
                                                                       make the booking, a list of
                                                                       the staff members
                                                                       available at that time will
                                                                       appear in the drop-down
                                                                       list.
                                                                       Select the staff member
                                                                       you wish to book, and
                                                                       then click 'Update' to save
                                                                       the booking.

                                                                        Checking staff
                                                                        availability
                                                                        To view the staff
                                                                        member's availability, click
                                                                        on the staff member's
                                                                        name. This will display
                                                                        their schedule including
                                                                        free slots and already
                                                                        booked slots.

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       Compass Handbook for Parents
Forgotten Password
    Step 1
    Select the
    Can’t access your
    account?
    Option from the login
    page.

    Step 2                                Step 3
    Enter your unique Compass             Enter either your email address or
    username – e.g. ABC0012               mobile phone number, click on I’m
                                          not a robot and click continue.

                 Step 4
                 Answering either of these
                 correctly and you will be given a
                 unique code allowing you to reset
                 your password.

If you continue to have problems logging in
contact the College on 03 5442 1722.

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           Compass Handbook for Parents
Compass FAQ’s
Who should I contact for technical support?
During business hours, contact the College on 03 5442 1722.
How do I log on?
Your username and system generated password are included on a letter included in your
Compass Parent Information Package.
How do I ensure that my account remains secure?
Change your password as soon as you log on, and ensure it is a password nobody will be
likely to guess. Note your password must include only numbers. Never share your
password with anyone, including your own child. Should you suspect your account has
been compromised, it is essential you reset your password immediately and then report it
to the Creek Street Christian College as soon as possible.
Who should I contact for queries regarding my child’s attendance?
If you believe there is an error on your child’s attendance record, please contact the front
office on 03 5442 1722. If you believe your child has missed classes without
authorization, the administration staff will advise the correct year level managers who will
investigate it further.
What are the privacy arrangements regarding my child’s data?
Compass School Manager is a Victorian School Management System. Information stored
within this system is managed in accordance with Victorian privacy principles.
All data remains the property of the College.

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       Compass Handbook for Parents
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