Executive Directives - Seton Catholic College
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Executive Directives
The Seton Catholic College Student Health Care Procedures have been developed with
reference to the Executive Directives – Student Safety, Wellbeing and Behaviour.
These guide the creation of cultures of safety and wellbeing where students feel safe and
can flourish in their learning and development. The Executive Directive ensures all CEWA
employees have the knowledge and skills to promote student wellbeing and respond and
intervene in matters where the behaviour, safety or mental health of students is concerned.
Health Executive Directives
1. The Principal must ensure staff follow the Guidelines for the Administration of
Medication and Provision of Health Care to Students.
2. When a student identifies with a health issue, the principal must ensure staff
implement the appropriate Health Care Plan including but not limited to:
a. Diabetes Management Plan from Diabetes WA
b. Anaphylaxis action plans from Australian Society of Clinical Immunology and
Allergy
c. Asthma action plans from National Asthma Council Australia
d. Epilepsy management plan from Epilepsy Smart Schools
3. CEWA Executive and Principals must ensure the following areas are smoke free:
a. Any Catholic school building
b. Enclosed public areas
c. Grounds (including the land up to the boundaries on which buildings located)
d. Playgrounds
e. Vehicles on a school site
f. Vehicles transporting students either during or outside school hours.
g. School camps and excursions
4. CEWA Executive and Principals must ensure all persons on a CEWA site are aware
that it is a totally smoke free environment.
5. The Principal must ensure their school follows the Sun Protection: Best practice
guidelines for Western Australian schools developed by Cancer Council WA.
6. When supplying food and drinks to students, the Principal must ensure
the Guidelines for healthy food and drinks supplied in school canteens, as published
by the Department of Health, are followed.
7. The Principal must ensure the Executive Directive – Work Health and Safety is
followed to provide for the safe handling, preparation and serving of food.
Seton Catholic College Student Health Care ProceduresProcedures
1. Student Health Care Records
The College ensures that all student health records/medical information is collected and
stored confidentially, in line with CEWA and Seton College Privacy Procedures.
The College reviews all student health care records annually or when the student’s health
needs change.
At enrolment, a student’s medical information is collected and placed on the College
database.
Changes to a student’s medical information is provided to the College by the student’s
parent or caregiver through the following methods -
• The Student Services Officer or College Nurse will receive a notification through
Consent2Go, parent phone call or email informing the school of Student Medical
Conditions. Parents will be asked to forward a Medical Certificate and/or Health
Care Plan if it is a new condition or there is a change to the current plan. Student
Health Care Plans are updated on the College databases and provided to the
College Nurse.
• Consent2Go updates (primary contact with parents) are sent annually to parents to
update their Student/Family details including health care information. A student
medical alert email may also be sent (copy attached). If changes are identified, the
student databases and health care documentation is updated.
• Direct contact by phone or email to the College Nurse. Up to date Asthma and
Anaphylaxis action plans to be provided to the nurse annually.
Copies of all documentation including the student health care plans and immunisation
records are kept securely in the student’s file.
The College Nurse ensures all staff are notified of new health care plans or changes to
current plans.
Up to date anaphylaxis and asthma plans are located in the Wellbeing Centre and are
managed by the College Nurse. Anaphylaxis alerts are displayed adjacent to staff pigeon
holes in the College staffroom.
2. Administration of Medication
Prescription Medications
Seton Catholic College requires parents to provide permission and up-to-date
documentation regarding administration of prescription medication at school. Parents
need to supply the medication to the College Nurse who will arrange for it to be stored
appropriately. It is the parent’s responsibility to note when a medicine is due to expire and
to provide a replacement if required.
Seton Catholic College Student Health Care ProceduresIf prescription medication is to be provided to students at school, parents/caregivers need
to meet with the College Nurse. This meeting with the parents/caregiver will provide
consent and directions on how to administer the medication. The nurse will communicate
this information to relevant staff.
All documentation is placed in the student file and their health care record updated on the
College databases.
Students with Epipens and asthma inhalers keep these in their lockers or on their person.
Spare EpiPens and asthma medication are kept by staff at the Wellbeing Centre, Mother
Seton Centre Reception, Consumer Science, Science and in the Physical Education
Department.
Short-term Medications
Parents must provide consent for the College to administer short-term medication e.g.
Panadol. A copy of this consent/email is placed in the student’s file. Parents will be called if
no permission has been given. A note will be added to SEQTA stating parent permission to
give medication has been received.
When a student requests Panadol and parent permission has been provided, this is
recorded in SEQTA Health Centre ‘1-2 Panadol given’ with date, time, and staff member’s
name. The student will remain at the Wellbeing Centre for 5-10mins before returning to
class. If after this time the student is still unwell, parents may be called to pick up their child.
Administration of Medications during Camps, Retreats and Excursions
Please refer to the Seton Catholic College Camps and Excursions Procedures (under review).
3. First Aid
The College employs a Registered Nurse who is on campus from 9.00am-2.30pm daily.
Students who are injured or become unwell report to the Student Wellbeing Centre, or a
qualified first aider will attend to the student at the location where the accident/injury
occurred.
The College Nurse or other First Aid Officer will assist the student. The student may return
to class if cleared by the Nurse/First Aid Officer. The student database is updated.
If the student requires further medical attention outside of school (either at their Family GP
or Hospital), the Nurse or Student Services Officer will call parents to inform them of the
incident and ask them to collect their child for further medical attention. The family will be
provided with Insurance Claim Forms for any medical expenses that may be incurred. A
Seton Catholic College Incident Form (copy attached) will be completed by the staff
member on duty and returned to the College Nurse. This form is kept by the College Nurse
with a copy provided to Deputy Principal Wellbeing, Dean of Students and the student’s file.
Contact by phone will be made by the College Nurse or Dean of Students to monitor
student wellbeing at this time. This information is placed in SEQTA.
Lifts
The College has three lifts available for use in the case of an emergency or injury. Students
and staff will be provided access to the lift by the Student Services Officer who will provide
Seton Catholic College Student Health Care Proceduresan access code to operate the lift. The lift can only be accessed by the student and one
friend.
Staff Training
Seton Catholic College undertakes annual completion of recognised First Aid Training by
key staff.
Online Anaphylaxis training (Australian Society of Clinical Immunology & Allergy ASCIA) is
completed every two years by staff who have not completed First Aid Training.
Other Medical Equipment
Defibrillators are kept at the Wellbeing Centre and in the Physical Education Department.
4. Communicable & Infectious Diseases
It is necessary to exclude from the school all cases of infectious diseases and other
contagious conditions. In line with CEWA requirements and WA Health Department
guidelines, parents must notify the school if the student has a communicable or infectious
disease.
Notification of certain communicable diseases are communicated to the College from WA
Health Department. When this information is provided the College community will be
notified. Notification of Communicable Disease forms are kept at the Wellbeing Centre and
must be completed, together with a medical certificate which will be filed by the College
Nurse.
If a student or staff member has a communicable disease, the Principal or Deputy Principal
Wellbeing will notify the school community and take action in accordance with Health
Department advice.
If a student has not been immunised their parents/caregivers will be notified and they will
be required to remain at home until there is no further risk.
More information on specific communicable conditions can be found in the Communicable
Disease Guidelines Document WA Health Department.
*** COVID19 Update - Students who are unwell should stay home. Parents are asked to
seek medical advice if their child exhibits symptoms of COVID19 and notify the school if
they have undergone testing. The student is required to stay home until a negative test
result is achieved or they have completed the required quarantine period advised by WA
Health.
Normal processes for advising the school of a child’s absence will apply for any parent who
keeps their child home. The College Principal ensures a rigorous College cleaning process
and has implemented school procedures to promote effective hygiene to help reduce the
spread of possible infection.
If changes to COVID restrictions are communicated by CEWA or the Health Department, the
Principal will send a communication to all parents/caregivers. All COVID updates are placed
on the College website under the COVID19 update page.
5. Sun Protection
It is College procedure that hats are to be worn during Physical Education (PE) and outdoor
excursions in Terms 1 and 4. Students are encouraged to wear hats at recess and lunch.
Seton Catholic College Student Health Care ProceduresThe College will modify teaching and learning programs to suit weather conditions.
When outdoor activities are scheduled at times when the UV Index is 3 or higher, maximum
use is made of shade, sunscreen and hats to protect students and staff.
SPF 30 or higher broad spectrum water resistant sunscreen is available in the PE
department. Students are encouraged to apply sunscreen before they come to school.
6. Smoking and Substance Abuse
The College is a smoke free environment and does not permit smoking, drugs or alcohol.
Please refer to the Student Code of Conduct and Drug Procedure on the College website.
7. Healthy School Canteens
Seton College adheres to the guidelines for healthy food and drinks supplied in school
canteens, as published by the Department of Health.
Key Resources
CECWA Community Policy & Health Executive Directives
Student Health Care in Schools Procedure WA Education Department
Guidelines for Healthy food and drinks supplied in school canteens WA Health Department
Seton Catholic College Camps and Excursions Procedures
Seton Catholic College Crisis Management Plan
CEWA Privacy Procedure
Sun Protection: Best practice Guidelines for Western Australian schools Cancer Council WA
Guidelines for the Administration of Medication and Provision of Health Care to Students –
TBD
Australian Society of Clinical Immunology and Allergy Anaphylaxis action plans
National Asthma Council Australia Asthma action plans
Communicable Disease Guidelines Document WA Health Department
Originally released: July 2020 | Last updated: May 2021 | Date for review: May 2022
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