CONFERENCE CENTER - www.arkana-forum.com - ARKANA Forum
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CONFERENCE CENTER
I N F O R M AT I O N
www.arkana-forum.com
ROOMS
Floor plan ground floor
ARKANA Restaurant & Café
office and „Kulinarium
reception Emmendingen“
ce
rra
Te
parking
Floor plan first floor
Balcony Balcony Balcony
with 3 diffent venue options VisionsRaum
Foyer Foyer
ZeitRaum ZeitRaum
open
IdeenRaum
C A PA C I T Y
Chair circle
-style seating
Classroom
U-shape
seating
Theatre-style
-style seating
Boardroom
Size in m
Length x width
Room
IdeenRaum 50 m 2 15 16 14 30 18 5,80 x 8,60
VisionsRaum 72 m 2 20 24 18 50 24 8,40 x 8,60
ZeitRaum 112 m 2 - 48 28 100 28 13,00 x 8,60
ZeitRaum open 172 m 2 - 70 28 150 54 13,00 x 13,20
Restaurant & Café
90 seats + sun terrace with 60 seats
„Kulinarium Emmendingen“
173 m 2
*Recommended number of persons per room and seating type
FAC TS & F I G U R E S
Prices
1 day
1/2 day
1 hour
including standard
conference technique
Room
IdeenRaum 50 m 2 185 € 115 € 55 € • 1 projector
• 1 screen
VisionsRaum 72 m 2 230 € 145 € 68 €
• 1 laser pointer
ZeitRaum 112 m 2
410 € 260 € 118 € • 1 flipchart
with pad and 4 pens
ZeitRaum open 172 m 2 445 € 275 € 125 €
Included in the room rent:
Standard conference technology, tables and chairs according to contract.
VGA, HDMI-Adapter as well as MAC-Adapter for VGA and HDMI are also available.
(If required, please specify in advance when ordering.)
1 day 8:30-17:00 h 1/2 day 8:30-12:30 h 1/2 day 13:00-17:00 h
Weekend surcharge (Saturday and Sunday) on the premises: 25 %.
For reservation outside our opening hours (Mo. - Fr. 8:30 - 17:00 h)
there are additional costs of 21,00 € per hour or part thereof.
All prices plus 19 % VAT.
ADDITIONAL Conference equipment
projector 45,00 €
Moderation accessories
flipchart including one pad 15,00 €
ACCESSORIES laptop incl. Microsoft Office software 45,00 €
laser pointer free of charge
whiteboard
presentation wall
35,00 €
20,00 €
television 50,00 € moderation kit 20,00 €
CD /DVD Player with 2 speakers 20,00 € flipchart pad 5,00 €
wireless microphone 15,00 € paper sheet for presentation wall 1,00 €
wireless headset microphone 20,00 € bell free of charge
multiple socket extension free of charge
Furniture
power extension cable free of charge
podium/lectern 35,00 €
free wifi free of charge
high table 8,00 €
Service
assistance per hour/ per person 75,00 €
other services per 15 min. or part thereof. 25,00 €
photocopy 0,30 €
decoration on request All prices plus 19 % VAT.
R E S TA U R A N T We are pleased, to welcome you to our house! Food and drinks are served in front of the conference room. With regionally selected dishes from the adjacent restaurant & café „Kulinarium Emmendingen“, the breaks will also be an experience. Choose from our packages or ask for your individual offer.
O U R C AT E R I N G
Drinks and snacks
mineral water, orange juice, apple juice, coffee,
with unlimited beverages tea and snack (hearty in the morning, sweet in the afternoon)
Complete day (2 x snack, 2 x hot drinks) 17,66 €
Complete day (1 x snack, 2 x hot drinks) 15,30 €
Half day (1 x snack, 1 x hot drink) 11,77 €
Mineral water, orange juice, apple juice, coffee, tea and snacks
(e.g. fruit salad / yoghurt in the morning and Bircher muesli / fruit basket in the afternoon)
Conference package „Vital“ 20,87 €
Drinks
with unlimited beverages Mineralwasser, Kaffee, Tee
Complete day (2 x hot drinks) 12,95 €
Complete day (1 x hot drinks) 9,09 €
Individual orders according to consumption
Lunch menu
3-course-menu served at the Restaurant „Kulinarium Emmendingen“
Salad, main course, dessert, (drinks are not included in the price)
Choice of: meat or vegetarian dish 14,72 €
Specials
Welcome coffee/tea (per pot) 11,97 €
Drinks on the conference tables with glass (mineral water 0,5l per bottle) 3,92 €
All prices are per person per day, plus 19% VAT.
H OW TO F I N D U S
BY CAR
From Basel
• MotorwayA5 – Exit for Freiburg Nord
• Exit No. 61 – on the B294
• Stay left in the direction of Emmendingen on the B3
• Follow the B3 until the first traffic light / Jet service station
• Then turn left onto Denzlinger Straße
• Take the next right to “Im Hausgrün” - Follow the signs for ARKANA
From Karlsruhe
• Motorway A5 – Exit for Teningen
• Exit No. 60 – on the L114
• Keep going in the direction of Teningen / Emmendingen
• After Teningen, at the roundabout,
take the exit for the B3 direction Emmendingen / Freiburg
• Through Emmendingen, until you’ve crossed the River Enz
• Keep going in the direction of Freiburg until the last traffic light / Jet service station
• Turn right onto Denzlinger Straße
• Take the next right to “Im Hausgrün” - Follow the signs for ARKANA
There are 8 free parking spaces available.
BY TRAIN
• ICE Freiburg Central Station
• In Freiburg change to Emmendingen (track 1 or 2, direction Offenburg)
• In Emmendingen (bus station directly opposite) bus no. 9 to stop „Im Hausgrün“,
directly opposite you find ARKANA or 15 min. walk (dotted route)
A C C O M M O D AT I O N P O S S I B I L I T I E S
Our partner TAOme Feng-Shui-Stadthotel Hotels Park Hotel Post
hotel: Karl-Friedrich Str. 63/1 in Freiburg: Eisenbahnstraße 35/37
79312 Emmendingen 79098 Freiburg
Tel. +49 (0)7641 962 62 88 Tel. +49 (0)761 385 480
info@taome.de info@park-hotel-post.de
www.taome.de www.park-hotel-post.de
Other hotels Business & Art Hotel Markgraf Novotel Freiburg
in Emmendingen: Markgrafenstraße 53 Konrad Adenauer Platz 2
79312 Emmendingen 79098 Freiburg
Tel. +49 (0)7641 930 680 Tel. +49 (0)761 388 90
auskunft@business-art-hotel.de h5383@accor.com
www.hotel-galerie-markgraf.de www.accorhotels.com
Hotel Windenreuter Hof City Hotel
Rathausweg 19 Weberstrasse 3
79312 Emmendingen-Windenreute 79098 Freiburg
Tel. +49 (0)7641 93 08 30 Tel. +49 (0)761 388 070
info@windenreuter-hof.de info@cityhotelfreiburg.de
www.windenreuter-hof.de www.cityhotel-freiburg.deGENERAL TERMS AND CONDITIONS
1. Validity of the conditions accordance with point 8 of these General Terms and Conditions and demand cancellation
These General Terms and Conditions apply to all contracts concluded with ARKANA Forum fees.
GmbH, Managing Director Rüdiger Ott, hereinafter referred to as ARKANA Forum GmbH. 9.2 In the case of political or ideological/religious events or if the organiser is a ideological/
They may be replaced by collateral agreements negotiated in individual cases. religious association, the validity of the contract also requires the prior written approval of
2. Conclusion of the contract ARKANA Forum GmbH. If the Organiser conceals to ARKANA Forum GmbH that such an
event or association is involved, ARKANA Forum GmbH shall be entitled to terminate the
The prices valid at the time with the service descriptions and/or the individual offer for the contract at any time and to demand cancellation fees in accordance with Item 8 of these
customer are authoritative. For the rest, services and tariffs are subject to change. The contract is General Terms and Conditions.
concluded in writing, orally or by telephone - however, it only becomes effective with the written
confirmation of the client to ARKANA Forum GmbH. If deliveries and services are reserved by the 10. Liability / Damage / Concession
customer on an option basis, the option data shall be binding for both contracting parties. After 10.1 For the liability the §§701 ff. apply. BGB (GERMAN CIVIL CODE). Liability for other reasons is
expiry of the agreed option period, ARKANA Forum GmbH may freely dispose of the premises excluded unless damage was caused intentionally or through gross negligence by ARKANA
booked on an option basis without consultation. Rooms reserved and confirmed by ARKANA Forum GmbH, its entrepreneurs or vicarious agents.
Forum GmbH will be made available on the day of the event. Any changes must be confirmed in 10.2 The client is liable for losses and damages caused by his employees, assistants or event
writing. participants. In order to prevent damage to the walls, the attachment of decorative material
3. Room reservation and other objects must always be agreed with ARKANA Forum GmbH. In any case, the client
A room reservation is only possible in connection with catering. It is not permitted to bring food shall guarantee that such material meets the fire police requirements; Arkana can demand
and drinks to the events. the corresponding proof for this.
4. Price regulations / changes 10.3 The client is liable for the careful handling and proper return of the rental object. He shall
indemnify ARKANA Forum GmbH against all claims by third parties arising from the provi-
4.1 The agreed prices are in Euro. sion of these facilities.
4.2 In all, individual offers there are indications whether the price quotations contain the legal 10.4 Any exhibition or other objects, including personal items, carried along by the customer
value added tax or not. are at the customer‘s risk in the event rooms. Arkana Forum GmbH accepts no liability for
4.3 Agreed prices can be changed by Arkana Forum GmbH after conclusion of the contract loss or damage, not even for financial losses, except in cases of gross negligence or intent
according to the price lists valid at that time, if the period between conclusion of the on the part of ARKANA Forum GmbH. Excluded from this are damages resulting from
contract and provision of the individual services exceeds the period of 3 months. injury to life, limb or health. In addition, all cases in which safe custody represents a typical
contractual obligation due to the circumstances of the individual case are excluded from
5. Terms of payment
this exemption from liability.
Payment of the invoice is due 8 days after receipt, without deduction, unless other terms of
10.5 The client must pay the fees payable to third parties for the event - in particular GEMA fees
payment have been expressly agreed. The issued invoices are shown in local currency Euro and
etc. - directly to the creditor. ARKANA Forum GmbH may demand proof of this.
are therefore to be paid in Euro.
10.6 If ARKANA Forum GmbH provides the client with a parking space in the parking lot, even for
6. Prepayments
a fee, this shall not constitute a custody relationship. ARKANA Forum GmbH is not obliged
ARKANA Forum GmbH may, without justification, make any order acceptance, reservation to monitor.
or other service to be carried out or continued dependent on the total or partial payment in
11. Other provisions
advance of the amounts expected to be owed, in the form of down payments, advance pay-
ments or total advance payments. If such payment has been requested, the receipt of such pay- 11.1 The client is liable for any items brought along. These must be removed immediately after
ment is a further condition for the effectiveness of the reservation. The requested amount must the end of the event. If the client fails to do so, ARKANA Forum GmbH may remove and
be received by ARKANA Forum GmbH at least 3 days before arrival in order for the reservation store the objects at the expense of the client. ARKANA Forum GmbH may charge appro-
to become finally effective. priate compensation for the use of objects remaining in event rooms for the duration of
the stay. The client is free to prove that the aforementioned claim has not arisen or has not
7. Attendance figures
arisen in the required amount.
The client must notify the final number of participants at least 7 days before the start of the
11.2 The headings merely serve to provide a better overview and have no substantive legal
event. The stated number of participants will be included in the contract as the guaranteed
significance; in particular, they are not exhaustive.
number and is the basis for the calculation. Deviations from this number require separate arran-
gements. 11.3 Deviating agreements or subsidiary agreements must be made in writing.
8. Withdrawal/cancellation conditions 11.4 Should any provision of these GTC be invalid, this shall not affect the validity of the remai-
ning provisions in case of doubt. The invalid provision shall be replaced by a legally valid
up to 31 days before the event free of charge
provision that comes as close as possible to the invalid provision.
4 to 30 days before the start of the event 50 % of the costs will be charged
11.5 These terms and conditions and the entire legal relationship between ARKANA Forum
3 to 1 day before the start of the event 70 % of the costs will be charged GmbH and the customer shall be governed by the laws of the Federal Republic of Germany.
thereafter 100 % of the costs are due for payment 12. Jurisdiction
Die vorstehenden Stornogebühren fallen auch dann an, wenn die bereitgestellten und reserThe The exclusive place of jurisdiction for both contracting parties, as far as it concerns is
aforementioned cancellation fees shall also apply if the services provided and reserved have Freiburg im Breisgau.
only been partially cancelled by the Client, whereby the fees shall only apply to those parts of
the service which have been cancelled, or if the Client does not make use of ordered or reserved
services without express cancellation.
9. Revocation of events
9.1 If ARKANA Forum GmbH has good reason to believe that the client or the event threatens
to jeopardise the smooth operation, safety or reputation of ARKANA Forum GmbH, as well
as in the event of force majeure (e.g. fire, strike, etc.), ARKANA Forum GmbH can cancel any
cancel the event without being obliged to pay damages. ARKANA Forum GmbH may proceed in Status Februar 2020I N VO LV E M E N T
A RT E X H I B I T I O N S
Here at ARKANA Forum we’re proud to present works from various artists on our premises. You’re invited to come and
visit the current exhibition during open hours – Monday to Friday 8:30am - 5pm – or to attend our next preview.
A RT P RO M OT I O N
Do you as an artist want to exhibit your work in the light-flooded rooms of the ARKANA Forum and Kulinarium Em-
mendingen? Then get in touch by sending an e-mail to info@arkana-forum.com. You can also get in touch with us if
you want to organise a preview, for example.
ARKANA Forum GmbH
Im Hausgrün 29
79312 Emmendingen
ARKANA Forum GmbH - Im Hausgrün 29 - 79312 Emmendingen Tel. +49 (0)7641 962 232-0
Fax +49 (0)7641 962 232-19
Tel. +49 (0)7641 962 232-0 info@arkana-forum.com
Fax +49 (0)7641 962 232-19 www.arkana-forum.com
info@arkana-forum.com
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