Congregational Meeting - June 14, 2020 Holy Spirit Lutheran Church
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Holy Spirit Lutheran Church
Congregational Meeting
June 14, 2020
Welcome! Meeting Guidelines
• We are greeting others and will start our meeting at 1210
• Your audio will be muted as you join,
• The Chat feature will be disabled during this meeting
During the meeting:
• To ask a question you can use the zoom “raise your hand” feature
to ask a question or
• If you are joining by phone – there will be time to interrupt with a
question
• We will have a breakout groups for budget discussion and questions
• Voting instructions will be provided during the meeting
We are very grateful that you have joined our meeting today!
Compassionate, Challenging,
(
& Inclusive
Welcome!
ØWelcome Kathie Olson
ØMeeting guidelines Kathie Olson
ØOpening Prayer/State of Congregation Pastor Mike
ØQuorum Call Kathie Olson
ØStaff Recognition Kathie Olson
ØCouncil Member Selection and Vote Kathie Olson
ØYear Ending budget Summary Tracey Dunlap
Ø2020-2021 Budget/ Vote Tracey Dunlap
ØRe-opening Updates Amy Wulfestieg
Dave Papenhausen
ØClosing Prayer Pastor Katy
ØAdjournment Kathie Olson
Compassionate, Challenging,
(
& InclusiveCelebrating 10 Year Anniversary John Sparkman Danielle Dadashi
Voting: Council Members
We move to approve the following slate of candidates
to service as Council members at Holy Spirit Lutheran
Church. This is a 3-year term extending from 2020-
2023.
vBrent Barker
vPaul de la Port
vKathie Olson
vDave Papenhausen
vBrad Paulson
vMark Wegener
vAmy Wulfestieg
Approve – Yes
Oppose – No2020/2021 HSLC
Budget2020/2021
HSLC
Budget
After the presentation you will be able to ask your
questions in a breakout session, then you will be
returned to the meeting to vote on the proposed
budget.2019/20 Summary
• Operating income projected at $1.22 million
• This result is despite the impacts of the pandemic - thanks
to all contributors!
• Operating expense projected at $1.25 million
• Projected expenses are lower than the approved budget
of $1.30 million
• General Fund balance is expected to end the year at
about $140K (1.3 months of operating expenses)
Compassionate, Challenging, & InclusiveIncome and General Fund Trends
Fiscal Year 2019/20
Income & General Fund Trends
240,000
220,000
$108,541 is the average
200,000 monthly income required
to support the current
180,000
fiscal year’s budget
160,000 ($25,048 per week)
140,000
120,000
100,000
80,000
60,000
40,000
Income General Fund
20,000
-
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Note: General Fund line reflects the balance at month-end.
Compassionate, Challenging, & InclusiveFY 2021 Budget Recommendation
Budget Pct.
Summary Spending Categories: 2020/2021 2019/2020 Change Change
Benevolence $ 118,400 $ 118,400 $ - 0.0%
Staffing Costs 899,565 899,565 - 0.0%
Administrative and Building 142,410 142,410 - 0.0%
Committees 63,550 63,550 - 0.0%
Mortgage & Furnishings 78,564 78,564 - 0.0%
Total Operating Budget $ 1,302,489 $ 1,302,489 $ - 0.0%
Compassionate, Challenging, & InclusiveBudget Summary/Recap
• Recommended FY21 operating budget reflects no increase
from FY20 budget
• If giving does not support that budget, Church Council has
identified potential reductions to stay within income
• If giving is greater than necessary to support the no increase
budget, recommendations for adjustments will be brought
forward for consideration at the January 2021
Congregational meeting
• The congregation’s continuing generosity is sincerely
appreciated and Council and staff will continue to monitor
financial trend closely
Compassionate, Challenging, & InclusiveVoting 2020-2021 Budget We move to approve the proposed 2020- 2021 HSLC operating budget of $1,302,487 as presented during this meeting. Approve – Yes Oppose - No
Building Re-opening Assessment
1) Guiding principles
2) Assumptions
3) Stages
13Guiding principles
Re-opening assessment will encompass a multi-staged
approach guided by King County phases:
Guided by our Mission Statement, we will apply the
following imperatives and considerations:
• Ensured health and safety of congregation and staff
• Wisdom and guidance of scientists, government
standards, synod and church-wide partners
• Flexibility to adjust based on changing circumstances
and the interests of the congregation
14Assumptions
• Vulnerable populations should remain home until stage
4 (age 65+, underlying medical conditions)
• Facial coverings will be required at least through stage 3
• Social distancing measures will remain in place until
stage 4
• Enhanced cleaning measures in place consistent with
government guidance
• Online ministry will continue to evolve
• All stages and actions in full coordination with staff
15Stage 1
Beginning no earlier than when King County enters
1 Phase 2
• On-line worshipping continues
• Limited staff in building
• Sign-in log
• Social distancing, facial coverings, health checks
• COVID-19 procedure plan in place
• Explore potential outside worshipping/special event
alternatives (confirmation, senior quilts)
16Stage 2
Timing TBD
2 • Online worship continues
• Pre-scheduled, limited access to building:
! Social distancing, face coverings, health checks,
sign-ins required
! Small groups (5 or less)
! Appointments
! Personal prayer
• Staff will continue to work limited hours in the
church building
• Weddings and funerals with limited attendance
17Stage 3
Timing TBD
3 • On-line worship continues
• Staff working onsite
• Health and safety procedures remain in place
• Increase population of small group meetings
• Potential live-streamed worship with invited
attendance, pastors and musicians
• Things to consider:
! Capacity
! Singing/choir
! Communion/peace/offering
! Fellowship hour
• Meet with outside groups to determine access
18Stage 4
Timing TBD
4 • Full worship service and programs resume
• Outside groups may use the building
19King County
L Phase 2 Phase 3 Phase 4
HSLC
Stage 1 Stage 2 Stage 3 Stage 4
Live stream worship
COVID-19 procedure Limited small with invited attendance
plan group access
Limited full worship
Limited staff only Limited Full worship service and
weddings, Increased small
programs resume
Outside special funerals group population
events possible
Live stream Begin working with
Full cleaning plans experiment outside groups to
determine access
Online Worship
20Next steps
Follow-up survey via eNews:
1. Please check all that apply. I am a:
• Member of HSLC
• Regular worshipper
• Committee member
• Volunteer
• Worship assistant
2. What are your most important considerations for returning to programs and
worship at HSLC?
• Health of myself and/or family members
• Availability of a vaccine
• Availability of personal protective equipment and social distancing
• Abiding by state guidelines
• I am ready to return anytime
• Other (space for respondent to include reason)
21Survey continued
3. If we needed to return to worship with limited attendance, what method would
you prefer?
• RSVP for worship
• Assign by alphabetical order
• Other (open for respondent to include idea)
4. With 10 meaning ‘strongly agree’ and 1 meaning ‘strongly disagree,’ how do you
feel about the following:
We should return to full worship in the building only when a vaccine is readily
available
1 2 3 4 5 6 7 8 9 10
5. What other feedback would you like to share with the Re-opening Task Force?
(space available for response)
22Closing Prayer
Go in
Peace to
Serve the
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