Depot Hotel Sonoma - Wedding Receptions Date of Publication: August 2021
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Depot Hotel Sonoma
Jen Philips Photography
Wedding Receptions
Date of Publication: August 2021
CONGRATULATIONS!
Planning your wedding is an exciting time! The Depot Hotel Restaurant and Garden has had the honor of
hosting many Ceremonies, Elopements, Weddings, Receptions, and Rehearsal Dinners. No matter how
many “special events” we do, we always remember that this is a most important day in the life of those joining
their lives together. Whether it is an elopement and a very small, intimate group, or a larger wedding where
the happy couple is surrounded by a larger group of family and friends, the day will be a very joyous one,
filled with many happy memories for years to come.
Our goal is to make the planning process, and the wedding day itself, simple and joyful for the couple.. Our
in-house Event Manager enjoys planning unique, personalized weddings. The wait-staff is highly trained in
anticipating a guest’s wishes. Our team of culinary professionals is led by a Chef of remarkable skill, creativity,
and experience. Together, with our waitstaff, our event team provides elegance, thoughtfulness, and a level
of professionalism that is hard to match.
In this package:
Small Weddings 3
Wedding Reception Services 4
Passed Hors d’oeuvres 5
Stationary Platters 6
Plated Menus 7
Duet Menus 8
Buffets 9
Dessert Buffet 12
Beverages 13
Availability & Capacity 14
Frequently Asked Questions 15
Contact Information
Gia Ghilarducci, Event Manager
Depot Hotel Restaurant
241 1st St. West
Sonoma. CA 95476
Email: gia@depotsonoma.com
Phone: 707 938 2980
Event Office is closed Monday and Tuesday
Tours: Wed-Sun. 9 am - 1 pm by Appointment
Please visit our website for many more images of our
beautiful venue www.depotsonoma.com/gallery.
Find many more pictures on Pinterest at
www.pinterest.com/depotsonoma
Map of Downtown Sonoma
and the Depot Hotel Restaurant at link below
Link: http://www.depotsonoma.com/find-us/
Depot Hotel Restaurant—241 1st St. West, Sonoma, CA 95476 2
Depot hotel Sonoma
Wedding Reception Services – Groups 50 - 140
Here are the “short answers!” All our packages are as all-inclusive as possible. At midday, the only charges
are for food, beverages, tax and tip. In the evening, the charges are the same, plus an additional evening
site fee for private use of the entire venue in the evening. There are no other charges of any kind. There are
no hidden costs or “add on” fees.
Our maximum group size we accommodate is 140 guests.
Included in all our wedding packages at no extra cost:
• Completely private use of the entire venue, indoors and out, for your event.
• Venue Insurance
• The professional services of our Event Coordinators to plan and coordinate your event, in all the
months leading up to your event, for your rehearsal, and the entire day of the event.
• Our Coordination Staff also does all your event décor set-up prior to the event,
as well as all your event break down after the event.
• Professional service staff.
• European-trained Chef, supported by a trained team of culinary professionals.
• One-hour of wedding rehearsal time, scheduled one or two days prior to the reception.
• Ceremony on site, if desired, with the reception following.
• Wedding cake cutting and service by our staff.
• Covered poolside dancing terrace.
• Sound engineer-designed, professional quality sound system throughout.
• White market umbrellas.
• Votive candles in white chimneys.
• Dramatic Italian copper space heaters, for evening events
• Tables and chairs, both indoors and outdoors.
• White linen tablecloths and napkins.
• European-style flatware, white china, and glassware.
• Complimentary parking for 500 vehicles, in our private lot and two large public lots
directly across the street.
Not included:
• Flowers.
• Wedding cake.
• Live music or DJ,
• Photography services.
Custock Photography
Depot Hotel Restaurant—241 1st St. West, Sonoma, CA 95476 3
Depot Hotel Sonoma
MENUS
~
Appetizer Selections
HOT AND COLD PASSED HORS D’OEUVRES
From the Land
Roasted Duck Breast, Pear and Cherry Compote, Belgian Endive 6.00
Garlic-Herb Meatballs with Bordelaise Sauce 5.00
Cadiz-style Meatballs with Sherry Sauce 5.00
Roast Pork Tenderloin on Crostini with Balsamic Caramelized Onions 5.00
Classic Devilled Eggs 4.50
Spiedini with Salami, Fresh Mozzarella and Pickled Vegetable “Giardiniera” 5.00
Fried Chicken Wings with Garlic, Rosemary, Sage and Balsamic Vinegar 5.50
Prosciutto wrapped Bosc Pears 6.00
Cantaloupe wrapped in Jamon Serrano 6.00
Italian Sausage, Picholine Olive and Fontina Spiedini 5.50
Tuscan Style Chicken Liver Crostini 4.00
Italian Sausage in Puff Pastry with Parmigiano-Reggiano 4.00
Pork Terrine with Dijon Mustard and Toasted Baguette 4.50
Mini Focaccia Sandwiches with Prosciutto, Provolone and Tomatoes 5.00
Filet of Beef Wellington Tartlettes, Mushroom Duxelles 7.50
From the Sea
Mushroom Caps Stuffed with Crab and Ricotta 5.50
Seared Scallops, Bacon, Roasted Cauliflower Spiedini 7.50
Chilled Gulf White Prawns with Cocktail Sauce 8.00
Littleneck Clams Casino with Bacon and Sweet Peppers 5.00
Sauteed Prawns with Garlic and Lemon 8.00
Grilled Maine Lobster Tail Spiedini, Grilled Leeks and White Truffle Beurre Blanc 14.00
Fried Prawns with Calabrian Chile Rouille 7.50
Cucumber Canapes with Smoked Salmon, Crème Fraiche and Capers 5.50
Belgian Endive with Herb Cheese and Shrimp 5.00
Fried Oysters with Caper and Shallot Remoulade 7.50
Gougere Cheese Puffs stuffed with Maryland Blue Crab 7.00
Crisp Potato Pancake with Creme Fraiche and Caviar 16.00
From the Garden
Belgian Endive with Mascarpone Cheese and Fresh Herbs 3.50
House-made Potato Chips with Fresh Chives and Black Truffle Dip 5.00
Tomato and Fresh Mozzarella Bruschetta with Basil Pesto 4.25
Tortilla Espana with Potatoes and Onions 4.00
Gruyere Cheese Gougere Puffs 3.50
Mushroom Caps stuffed with Ricotta, Mozzarella and Parmigiano-Reggiano 4.50
Artichokes and Romesco Sauce on Grilled Bread 4.50
Puff Pastry Bouchees with Point Reyes Blue Cheese and Quince Confit 4.00
Crostini with Taggiasca Olive Tapenade 3.50
Focaccia with Tomato, Black Olive, and Vella Jack Cheese 3.50
Rosemary, Parsley and Garlic Focaccia 3.00
Caramelized Onion and Point Reyes Blue Cheese Focaccia 3.50
Barquettes of Mushroom and Brie Cheese Fondue 4.50
Depot Hotel Restaurant—241 1st St. West, Sonoma, CA 95476 4
Depot Hotel Sonoma
Appetizer Selections Continued
STATIONARY PLATTER DISPLAYS
Fresh Fruit and Selection of Artisanal Cheeses
A selection of fresh seasonal fruits, dried fruits and nuts, and imported and local artisan cheeses, displayed
with Basque Boulangerie baguettes
10.00 per guest
Pinzimonio
Tuscan-style platter of crudites, with seasonal raw and cooked vegetables served with aioli and traditional
extra virgin olive oil and sea salt
5.00 per guest
Salumi Display
Selection of Tuscan-style salamis, coppa, pates, and terrines served with house-cured olives and Ciabatta
bread 8.00 per guest
Traditional Smoked Salmon Display
Served with capers, pickled onion, sour cream, and crisp baguette rounds
9.00 per guest
Italian Crostini Assortment
Our Chef's selection of grilled crostini, served with olivade dip, peperonata, and pesto aioli
5.00 per guest
Our recommendations:
Select 3 to 4 passed Hors d’oeuvres, or Stationary Platters for 45-60 minutes of “cocktail” service prior to the
reception main meal. Stage your hors d’oeuvres throughout the cocktail time, so that guests constantly have
something “new” to enjoy!
Prices are per person attending, for ages 12 and up.
Children 11 years and under are half price.
Due to market fluctuations, food prices are subject to change and are guaranteed no more than 4 months in
advance of the event.
Depot Hotel Restaurant—241 1st St. West, Sonoma, CA 95476 5Depot Hotel Sonoma
Plated Menus - Small Groups of 50 -70 guests only
First Course - Select one
ORCHARD SALAD Organic Baby Lettuces, Seasonal Fruit, Marcona Almonds
SONOMA SALAD Organic Baby Lettuces, Cherry Tomatoes, Cucumbers, Sherry Vinaigrette.
SPINACH SALAD Crisp Bacon, Cherry Vinaigrette.
PALERMO SALAD Butter Lettuce, Fennel, Picholine Olives, Oranges, Citrus Vinaigrette.
ROASTED BEET SALAD Laurel Chenel Goat Cheese, Arugula, Balsamico.
CAESAR SALAD Little Gem Lettuce, Croutons, Parmigiano-Reggiano, Spanish Anchovies
Main Course - Select three, with an exact advance count of guest selections
CRISP POLENTA CAKE Seasonal Vegetable Ragout 41.
CARNAROLI RISOTTO Chef’s Vegetarian Selection 41.
PENNE BOLOGNESE Ricotta, Mozzarella, Parmigiano-Reggiano, Ragú Bolognese 43.
SPINACH AND RICOTTA RAVIOLI Mushrooms, Tomatoes, Pecorino Cheese with Black Truffles 44.
CARNAROLI RISOTTO CON GAMBERONI Chef’s Seasonal Selection with Gulf Shrimp 46.
ORECCHIETTE CON GAMBERONI Gulf Shrimp with Chef’s Seasonal Presentation 46.
CHICKEN VENEZIANA Venetian style Green Pea Risotto, Mushrooms, White Wine 46.
CHICKEN GENOVESE Pesto Pasta, Cherry Tomatoes, and Green Beans 46.
ROAST LOIN OF PORK STUFFED WITH APRICOTS Grappa and Apricot Sauce, Potato Gratin 47.
PORCHETTA TOSCANA - Our Chefs specialty… whole roast Tuscan-style pork, with herbs,
garlic and spices, slow roasted whole until moist and golden 48.
ROAST SIRLOIN OF LAMB Parsley Pesto, Rosemary, Red Wine Jus, Braised Cannellini Beans 48.
SALMON FILLET IN PUFF PASTRY Mushroom Duxelle, White Wine Sauce 49.
ROAST NEW YORK SIRLOIN OF BEEF Bordelaise Sauce, Chef’s Seasonal Presentation 55.
FILET OF BEEF WELLINGTON Mushroom Duxelle, Puff Pastry, Truffle Sauce 58.
Dessert Course – your choice of one of the desserts below is included
Choice of one Dessert is also included
For $5 additional, we include a dessert buffet of all the desserts
TIRAMISU Belgian Chocolate, Espresso, and Dark Chocolate Sauce
TORTA CIOCCOLATO Flourless Valrhona Manjari Chocolate Cake
HOUSEMADE LIMONCELLO Cake Mango Sauce
SOUR CREAM CHEESECAKE Raspberry Coulis
CANNOLI Dark Chocolate, Candied Ginger, Orange Zest
This menu option is available for small groups up to 70 guests only.
An exact count of the number of each of the three main-course choices is required three weeks in
advance. We request that the host/hostess of the event provide the Event Manager with guest place cards
two days in advance that clearly identify each guest’s main course choice using a large block letter symbol.
This assists our wait staff in delivering each different entrée to the correct guest.
Prices are per person for ages 12 and up. Children 11 years and under are half price.
Depot Hotel Restaurant—241 1st St. West, Sonoma, CA 95476 6Depot Hotel Sonoma
Plated Duet Menus Groups of 50 To 140 guests
First Course - Select one
ORCHARD SALAD Organic Baby Lettuces, Seasonal Fruit, Marcona Almonds
SONOMA SALAD Organic Baby Lettuces, Cherry Tomatoes, Cucumbers, Sherry Vinaigrette.
SPINACH SALAD Crisp Bacon, Cherry Vinaigrette.
PALERMO SALAD Butter Lettuce, Fennel, Picholine Olives, Oranges, Citrus Vinaigrette.
ROASTED BEET SALAD Laurel Chenel Goat Cheese, Arugula, Balsamico.
CAESAR SALAD Little Gem Lettuce, Croutons, Parmigiano-Reggiano, Spanish Anchovies
Main Course - Select one double - entrée plate for the entire group
(Each duet dinner plate includes two entrées on the same plate)
ITALIAN SAUSAGE WITH POLENTA and Roasted Peppers
paired with GRILLED PRAWNS and Arugula, Orange, Almond Salad 47.
BRAISED PORK OSSO BUCO
paired with SEAFOOD PAELLA Chorizo, Clams, Mussels, and Prawns 48.
ROAST SIRLOIN OF LAMB with Artichokes, Garlic Confit, Rosemary, Yukon Gold Potatoes,
paired with BRAISED LAMB SHOULDER, Ghilarducci Cabernet Sauce 50.
ROAST LOIN OF BEEF with Creamed Spinach,
paired with PORCINI MUSHROOM LASAGNA, Sauce Bordelaise 55.
GRILLED PETIT MIGNON OF BEEF Potato Ragout with Taggiasca Olives, and Fennel
paired with ROULADE OF CHICKEN BREAST with Sweet Peppers and Jack Cheese 56.
GRILLED PETIT MIGNON OF BEEF Roasted Fingerling Potatoes, Spinach, Tomato Truffle Fonduta
paired with BUTTER-POACHED WILD GULF PRAWNS 59.
Dessert Course
Choice of one Dessert is also included For $5 additional, we include a dessert buffet of all the desserts
TIRAMISU Belgian Chocolate, Espresso, and Dark Chocolate Sauce
TORTA CIOCCOLATO Flourless Valrhona Manjari Chocolate Cake
HOUSEMADE LIMONCELLO Cake Mango Sauce
SOUR CREAM CHEESECAKE Raspberry Coulis
CANNOLI Dark Chocolate, Candied Ginger, Orange Zest
The main course price includes all three courses.
Please make only one duet main course selection for all guests. Special diets must be requested at least 3
weeks in advance. Prices are per person attending, for ages 12 and up. Children 11 and under are half
price. All food prices are guaranteed no more than 4 months in advance of an event.
Depot Hotel Restaurant—241 1st St. West, Sonoma, CA 95476 7Depot Hotel Sonoma
Buffet Menus Groups of 50 To 140
WINE COUNTRY BRUNCH BUFFET
(Served before 3 pm)
$48
Baked Niman Ranch Ham
Chicken and Ricotta Tortellini in a Delicate Cream Sauce with Parmigiano-Reggiano Cheese
French Quiche Lorraine with Bacon, Caramelized Onions, and Gruyere Cheese
Roasted Red Potatoes with Fresh Herbs
Seasonal Fruits in a Carved Watermelon
Smoked Salmon and Red Onion Focaccia with Dill Crème Fraiche
Assorted Sweet Rolls
Muffins
French Baguettes
Choice of one Dessert is also included
For $5 additional, we include a dessert buffet of all the desserts
TIRAMISU Belgian Chocolate, Espresso, and Dark Chocolate Sauce
TORTA CIOCCOLATO Flourless Valrhona Manjari Chocolate Cake
HOUSEMADE LIMONCELLO Cake Mango Sauce
SOUR CREAM CHEESECAKE Raspberry Coulis
CANNOLI Dark Chocolate, Candied Ginger, Orange Zest
SONOMA LUNCH BUFFET
(Served before 3 pm)
$50
Penne Bolognese with Beef and Pork Ragu, Tomatoes, Parmigiano-Reggiano
Roast Loin of Pork with Olive Tapenade
Orecchiette Pasta with Cherry Tomatoes, Corn, Chives, and Goat Cheese
House-made Focaccia with Tomato, Olives, and Melted Cheese
Orchard Salad with Organic Baby Lettuces, Seasonal Fruit, Marcona Almonds
Marinated Artichoke, Tomato and Red Onion Salad
Broccoli Salad with Black Olives and Garlic
Bread & Butter
Choice of one Dessert is also included
For $5 additional, we include a dessert buffet of all the desserts
TIRAMISU Belgian Chocolate, Espresso, and Dark Chocolate Sauce
TORTA CIOCCOLATO Flourless Valrhona Manjari Chocolate Cake
HOUSEMADE LIMONCELLO Cake Mango Sauce
SOUR CREAM CHEESECAKE Raspberry Coulis
CANNOLI Dark Chocolate, Candied Ginger, Orange Zest
Depot Hotel Restaurant—241 1st St. West, Sonoma, CA 95476 8Depot Hotel Sonoma
TUSCAN GRILL BUFFET
$52
Pollo ai Ferri ~ Rotisserie Chicken with Garlic, Rosemary and Thyme
Arista di Maiale ~ Fennel Crusted, Slow-Roast Pork Loin, Shaved Fennel
Penne al Forno ~ with Ricotta, Tomatoes, and Olives (vegetarian)
Braised Cannellini Beans with Sage
Grilled Zucchini with Lemon and Thyme
Broccoli Salad with Olives and Garlic
Mixed Field Green Salad, Pinenuts, Zante Currants, Shaved Pecorino
Panzanella Salad ~ with Ciabatta, Tomatoes, Capers and Basil
Bread & Butter
Choice of one Dessert is also included
For $5 additional, we include a dessert buffet of all the desserts
TIRAMISU Belgian Chocolate, Espresso, and Dark Chocolate Sauce
TORTA CIOCCOLATO Flourless Valrhona Manjari Chocolate Cake
HOUSEMADE LIMONCELLO Cake Mango Sauce
SOUR CREAM CHEESECAKE Raspberry Coulis
CANNOLI Dark Chocolate, Candied Ginger, Orange Zest
VENETIAN BUFFET
$54
Pollastro Veneziana ~ Braised Chicken Venetian Style with Tomatoes and Exotic Spices
Seafood Salad Triestina ~ Prawns, Clams, Scallops, Calamari and Mussels
Risotto Risi Bisi ~ English Peas and Parmigiano Reggiano
Broccoli allo Zenzero ~ Ginger and Lemon Zest
Roasted Beet Salad ~ Goat Cheese, Arugula and Balsamico
Farro Salad ~ Tomatoes, Olives, and Pine Nuts
Rialto Salad ~ Radicchio, Fennel, and Oranges
Schiacciatta alle Uve ~ with Grapes, Rosemary, and Fresh Mozzarella
Bread & Butter
Choice of one Dessert is also included
For $5 additional, we include a dessert buffet of all the desserts
TIRAMISU Belgian Chocolate, Espresso, and Dark Chocolate Sauce
TORTA CIOCCOLATO Flourless Valrhona Manjari Chocolate Cake
HOUSEMADE LIMONCELLO Cake Mango Sauce
SOUR CREAM CHEESECAKE Raspberry Coulis
CANNOLI Dark Chocolate, Candied Ginger, Orange Zest
Depot Hotel Restaurant—241 1st St. West, Sonoma, CA 95476 9Depot Hotel Sonoma VALENCIA BUFFET $58 Paella a la Valenciana ~ Saffron Rice, Prawns, Roasted Chicken, Chorizo Sausage, Clams, and Prince Edward Island Mussels Albondigas Gaditano ~ Meatballs in the style of Cadiz, with Sherry, Garlic, and Cumin Spanish Torta ~ Potatoes and Caramelized Onions Sevillian Orange Salad ~ Red Onions and Moroccan Olives in a Sherry Vinaigrette Calamari Salad ~ Sweet Peppers and Pimenton Marinated Baby Artichoke Salad ~ Tomatoes and Red Onion Artisanal Cheese and Dried Fruits Bread & Butter Choice of one Dessert is also included For $5 additional, we include a dessert buffet of all the desserts TIRAMISU Belgian Chocolate, Espresso, and Dark Chocolate Sauce TORTA CIOCCOLATO Flourless Valrhona Manjari Chocolate Cake HOUSEMADE LIMONCELLO Cake Mango Sauce SOUR CREAM CHEESECAKE Raspberry Coulis CANNOLI Dark Chocolate, Candied Ginger, Orange Zest FRENCH BISTRO BUFFET $60 Coq au Vin ~ Chicken Braised in Red Wine with Mushrooms Whole Roast Loin of Beef ~ Green Peppercorn Sauce Ratatouille Provencal (vegetarian) Herbed French Fries Glazed Root Vegetables Butter Lettuce Salad ~ Creamy Fines Herbes Vinaigrette Fruits de Mer ~ Mussels, Prawns and Clams with Lemon, Olive Oil, and Thyme Artisanal Cheeses and Dried Fruits Bread & Butter Choice of one Dessert is also included For $5 additional, we include a dessert buffet of all the desserts TIRAMISU Belgian Chocolate, Espresso, and Dark Chocolate Sauce TORTA CIOCCOLATO Flourless Valrhona Manjari Chocolate Cake HOUSEMADE LIMONCELLO Cake Mango Sauce SOUR CREAM CHEESECAKE Raspberry Coulis CANNOLI Dark Chocolate, Candied Ginger, Orange Zest Depot Hotel Restaurant—241 1st St. West, Sonoma, CA 95476 10
Depot Hotel Sonoma SAN FRANCISCO BUFFET $64 Whole Roast Loin of Beef ~ Cabernet Sauvignon Sauce Cold Poached Salmon ~Tarragon Sauce Creamy Orecchiette ~ Crab, Lemon and Dill Roasted Fingerling Potatoes ~ Garlic and Thyme Cauliflower Gratin Spinach Salad ~ Crisp Bacon, Cherry Vinaigrette Romaine Salad ~ Radishes, Croutons, and Green Goddess Dressing Artisanal Cheeses and Dried Fruits Bread and Butter Choice of one Dessert is also included For $5 additional, we include a dessert buffet of all the desserts TIRAMISU Belgian Chocolate, Espresso, and Dark Chocolate Sauce TORTA CIOCCOLATO Flourless Valrhona Manjari Chocolate Cake HOUSEMADE LIMONCELLO Cake Mango Sauce SOUR CREAM CHEESECAKE Raspberry Coulis CANNOLI Dark Chocolate, Candied Ginger, Orange Zest CARNEROS BUFFET $68 Whole Roast Loin of Beef ~ Cabernet Sauvignon Sauce Cannelloni della Casa ~ Veal, Chicken and Ricotta Roast Chicken with Lemon, Garlic, and Rosemary Panko-crusted Prawns with Cocktail Sauce Porcini Mushroom Risotto Orchard Salad with Seasonal Fruit, Marcona Almonds, Blue Cheese Caprese Salad ~ Buffalo Mozzarella and Basil Roasted Beet Salad ~ Goat Cheese, Arugula and Balsamico Bread and Butter Choice of one Dessert is also included For $5 additional, we include a dessert buffet of all the desserts TIRAMISU Belgian Chocolate, Espresso, and Dark Chocolate Sauce TORTA CIOCCOLATO Flourless Valrhona Manjari Chocolate Cake HOUSEMADE LIMONCELLO Cake Mango Sauce SOUR CREAM CHEESECAKE Raspberry Coulis CANNOLI Dark Chocolate, Candied Ginger, Orange Zest Depot Hotel Restaurant—241 1st St. West, Sonoma, CA 95476 11
Depot Hotel Sonoma GRAND FRENCH BUFFET $78 Poached Filet of Sole ~ Stuffed with Crab, Tarragon Sauce Beef Wellington ~ Filet of Beef, Mushroom Duxelle in Puff Pastry, Black Truffle Sauce Roast Sonoma Duck Breast ~ Sauce a l’Orange House-made Terrines and Charcuterie Fried Pacific Coast Oysters ~ Sauce Rouille Potato Gratin Dauphinoise French Green Beans Amandine or Asparagus in Season Field Greens Salad ~ French Vinaigrette Dressing Lavish French Cheese Display Fresh Seasonal Fruit Cornucopia Bread & Butter Choice of one Dessert is also included For $5 additional, we include a dessert buffet of all the desserts TIRAMISU Belgian Chocolate, Espresso, and Dark Chocolate Sauce TORTA CIOCCOLATO Flourless Valrhona Manjari Chocolate Cake HOUSEMADE LIMONCELLO Cake Mango Sauce SOUR CREAM CHEESECAKE Raspberry Coulis CANNOLI Dark Chocolate, Candied Ginger, Orange Zest For the above buffet packages, prices are per person attending, for ages 12 and up. Children 11 and under are half price. Due to market fluctuations, food prices are subject to change and are guaranteed no more than 4 months in advance. We write menus to order all the time, so do not hesitate to ask, if changes or alterations to a Buffet Menu are preferred. We can accommodate vegetarian and vegan requests, if arranged for at least one week in advance! Depot Hotel Restaurant—241 1st St. West, Sonoma, CA 95476 12
EVENT STAFFING AND BEVERAGE PACKAGES All beverage packages also cover all the staffing for the event as well as all the beverages served. The Platinum Package Han Vodka Cocktails ~ Moscow Mules, Cosmopolitans, Lemon Drops, and other signature vodka drinks. Champagne, white and red wines ~ Wines included are Domaine Carneros Brut Rose, Lioco Sonoma County Chardonnay, Catalina Sounds Sauvignon Blanc, Bedrock Zinfandel, Cline Cabernet Sauvignon. Platinum level domestic and imported beers ~ Lagunitas IPA, Amstel Lite, Anchor Steam, Moretti. Non-alcoholic beverages ~ soft drinks, lemonade, iced tea, coffee, and hot tea. $12 per hour, per guest over 21, for professional staff payroll and all beverages The Gold Package Han Vodka Cocktails ~ Moscow Mules, Cosmopolitans, Lemon Drops, and other signature vodka drinks. Champagne, white and red wines ~ Wines included are Gloria Ferrer Champagne, St Francis Chardonnay, Ghilarducci Sauvignon Blanc, Cline Cabernet Sauvignon, and Allegrini Valpolicella. Premium domestic and imported beers~ Lagunitas IPA, Amstel Lite, Anchor Steam. Non-alcoholic beverages ~ soft drinks, lemonade, iced tea, coffee, and hot tea. $11 per hour, per guest over 21, for professional staff payroll and all beverages The Silver Package Champagne, white and red wines ~ Wines included are Gloria Ferrer Champagne, St Francis Chardonnay, Ghilarducci Sauvignon Blanc, Cline Cabernet Sauvignon, and Allegrini Valpolicella. Premium domestic and imported beers~ Lagunitas IPA, Amstel Lite, Anchor Steam. Non-alcoholic beverages ~ soft drinks, lemonade, iced tea, coffee, and hot tea. $9 per hour, per guest over 21, for professional staff payroll and all beverages included The Vintage Package Champagne, white, and red wines ~ La Maschera Prosecco, Ghilarducci Sauvignon Blanc, La Quercia Montepulciano d’Abruzzo. Quality domestic and imported beers ~ Lagunitas IPA, Sierra Nevada, Amstel Lite. Non-alcoholic beverages ~ soft drinks, lemonade, iced tea, coffee, and hot tea. $8 per hour, per guest over 21, for professional staff payroll and all beverages included Each group must select ONE of the above packages for the event. The package applies to all adult guests present for the event, 21 years and over, the soft beverages for all underage guests. The package also provides for payroll for all staff for the duration for the event. Price per person on unlimited service packages for any event that exceeds four hours, will by pro-rated for additional beverage service time by full hours. Service Staff and Beverage Package pricest are guaranteed no more than 4 months in advance of an event. Unlimited Package Beverage service is unlimited only the within limits of California State Liquor Licensing Law and commonsense. By State law, we are not allowed to serve persons who are clearly inebriated. Beverage service will cease immediately if members of the party serve alcoholic beverages to underage guests. Last call at the bar is 15 minutes before the conclusion of any event. We make every effort to provide the exact wines described in every package on the day of the event. However, we cannot control supplies available from wineries and distributors. In the event a wine becomes unavailable, we reserve the right to substitute a wine of similar quality and price. Depot Hotel Restaurant—241 1st St. West, Sonoma, CA 95476 13
DEPOT HOTEL SONOMA
Megan Clouse Photography
AVAILABILITY AND CAPACITY
April - October Guest Maximum Adult Guest Minimum Evening
Site Fee
Evening Events ~ Wednesday, Thursday 140 50 $1000
Evening Events ~ Friday 140 90 $2000
Evening Events ~ Saturday 140 90 $3000
Evening Events ~ Sunday 140 90 $2000
Midday Events ~ Wednesday – Friday 140 50 None
Midday Events ~ Saturday - Sunday 140 90 None
Five-hour evening events are available from 4 pm to 9 pm or from 5 pm to 10 pm. Extra hours are pro-rated.
Five-hour midday events are available on Wednesday through Saturday from 9 am to 2 pm.
November - March Guest Maximum Adult Guest Minimum Evening
Site Fee
Evening Events ~ Wednesday, Thursday 90 50 $1000
Evening Events ~ Friday 90 90 $2000
Evening Events ~ Saturday 90 90 $2000
Evening Events ~ Sunday 90 90 $2000
Midday Events ~ Wednesday - Sunday 90 50 None
Five-hour evening events are available from 4 pm to 9 pm or from 5 pm to 10 pm. Extra hours are pro-rated.
Four or Five-hour midday events are available on Wednesday through Sunday from 9 am to 2 pm.
There are no Rental Fees. All our receptions include event coordination at no additional charge. The
Evening Site Fee (evening buyout fee) provides you with completely private use of our entire venue in the
evenings, including all dining rooms, bars, terraces, and the garden. A nighttime event is any event with
hours after 4 pm. Please see all our complimentary services on page 3.
Depot Hotel Restaurant—241 1st St. West, Sonoma, CA 95476 14Frequently asked questions
1. How much does a wedding at the Depot Hotel cost?
Midday wedding reception costs are based only on food, beverages, tax and tip. Evening wedding
receptions are exactly the same, with the addition of an Evening Site Fee (buyout fee.)
There are no other rental fees or other costs of any kind.
Food and Staffing/Beverage Cost Varies (See menus)
Evening site fee (evening buyout fee) $0-$3000 (Evening only, see page 13)
Banquet service charge (tip) 20%
State sales tax 9% (Can change over time)
All other services we include are completely complimentary and are listed on page 3.
By California State law, all food, beverages, evening site fees, and event gratuities are taxable.
Gratuities are based on 20% of food and beverage costs only. All evening site fees, booking fees,
and food deposits, and final payments, are non-refundable in the event of a cancellation.
The Security Deposit is refundable after the event, if all contract Terms and Conditions are met.
2. What guest minimums are there for private use of the entire venue?
Please see the graph on the previous page
3. May we use just part of the venue for a small wedding?
Groups of 4 to 49 may reserve a part of the venue for a ceremony mid-week, between 10 and 2 pm.
The remainder of the venue is open to the public as a Restaurant, in a semi-private format.
Weekends are not available for small wedding events. Since the venue is shared, DJs and dancing
are not possible when the venue is shared. For more details, ask for the “Event and Party
Information Package.”
4. How are deposits and payments for large events scheduled?
A Booking Deposit of $1000 and a Contract are due upon booking.
An Evening Site Fee (buyout fee) for evening events is due 6 months in advance.
A Security Deposit of $1500 is required 4 months before the event.
A Food Deposit is due 3 months before the event.
The Guest Count and Seating Plan are due 3 weeks before the event.
The Final Balance is due 2 weeks before the event.
The Booking Deposit, Evening Site Fee, and Food Deposit are all separate non-refundable down
payments that go toward the final bill. The Security Deposit does not go toward the final bill, but is
refunded the week after the event if all contract terms are met. A credit card on file is required for
these scheduled deposits.
Depot Hotel Restaurant—241 1st St. West, Sonoma, CA 95476 15Frequently asked questions, continued
5. When is the guest count due?
An accurate guest list is always the key to a successful event.
A “best-guess” of the number of guests is required 90 days before the event.
A final, accurate guest count is due 3 weeks in advance of the event and is considered a guarantee.
The final guest count many not be reduced after that date. If unexpected additional guests attend
the day of the event, a supplemental bill will be calculated and paid from the Security Deposit, or
the credit card on file provided for this purpose. The Seating Plan is also due 3 weeks in advance.
6. What forms of payment are accepted?
Cash, local checks, PayPal, Master Card, Visa, American Express, Discover.
7. When may we visit the venue?
Wednesday through Sunday. The Restaurant and the Garden may be viewed informally during any
of the hours that we are open to the public for lunch or dinner. If you would like a tour or a more-in
depth meeting to discuss dates, timing, and menus, then an appointment with the Event Manager is
recommended, so that she may give your plans the attention they deserve. Call during office hours
707-938-2980, from 9 am to noon, Wednesday through Sunday. Email inquiries and questions are
welcomed at any time and returned promptly. gia@depotsonoma.com.
8. When do we plan our event?
Usually about five to six months in advance of the event, the couple makes an appointment with the
Event Manager to plan their wedding day in detail. At this meeting we discuss the menu,
beverages, tables, timing, ceremony, and all the other details of the event. At this time, final menus
and beverage packages are set and final prices are guaranteed. The Event Manager goes over every
wish of the wedding couple—to make sure that their special day will be exactly as they wish. The
Event Manager and team is also available at any time before and after these meetings to answer
questions, to offer suggestions, and to assist the wedding couple in making sure all their plans go
smoothly. Our goal is to make the wedding planning process as easy as possible—and to make the
time prior to the reception a relaxed and happy one for the bride and groom.
9. When can we rehearse and is there a fee?
Wedding rehearsals are frequently scheduled a day or two before the wedding and they are free of
charge. One hour of complimentary ceremony rehearsal time is included in your wedding package.
Additional time may be arranged for at an additional cost.
10. Where is the ceremony and is there a fee?
Many couples hold their ceremony beneath the Pergola in our beautiful garden. There is no charge
for a ceremony at the DEPOT HOTEL RESTAURANT, when followed by a reception. Ceremonies may
also be held earlier in the day at one of our many local churches, parks, or vineyards.
11. How long is our wedding reception?
The venue reception time, including ceremony if desired, is usually for five hours, but additional
hours are possible. Besides event hours, we also include a 2-hour set-up and 1-hour break-down
time for professional vendors, before and after your event. These vendor set-up times are separate
from your event hours. The coordination staff of the Depot Hotel performs all other set-up and
break-down for the event for you, so it is a completely effortless event for the family and friends of the
bridal couple.
Depot Hotel Restaurant—241 1st St. West, Sonoma, CA 95476 16Frequently asked questions, continued
12. Are music and dancing allowed?
Before planning music for your event, discuss your ideas with the Event Manager. While live music
or a DJ is absolutely allowed, there are County-wide curfews after 10 pm on Friday and Saturday
nights and 9 pm on Sunday through Thursday for amplified music. All DJs and bands must operate
through our in-house state-of-the-art sound system.
13. May a professional florist decorate the venue?
The host or hostess of the reception usually makes plans with a florist to decorate the cake, the
tables, and to provide flowers for the wedding party, as desired. We will be glad to work with your
florist in planning the arrangements. The florist may tour the Restaurant any open day prior to the
reception. The professional florist may have access to the Restaurant to set up flowers two hours in
advance of the event, by prior arrangement only.
14. Is there a charge for cake cutting?
We are delighted to cut and serve the cake for you as part of our complimentary services. We know
many excellent local bakers we are glad to recommend. Many couples also choose one of our
dessert buffets instead of, or in addition to a traditional wedding cake.
15. When may we have access to the venue the day of the event?
There is no need at all for family and friends to come in to “work.” Our staff is already hard at work
preparing the venue for your event, doing all your set up, just as you have instructed us to do! By
prior arrangement, professional vendors who are providing music, flowers, and cake have access to
the facilities two hours in advance of the event to do their professional services set-up. Please
discuss the needs of your vendors with the Event Manager. The rest of set-up is done for you by our
in-house Coordination Team. The venue is not available for photography while we are setting up for
your event. We recommend great local sites nearby, for fantastic “first look” and family
photography. The guests, the family, the hosts, and the photographer should arrive 30 minutes
before the event start time, as there is no work to do, simply to enjoy your day.
16. Do you have vendor recommendations or require us to work with certain vendors?
Over the last 30 years, we have become familiar with many excellent local bakers, florists, musicians,
photographers, etc. We are also able to recommend local lodging and entertainment for your
guests. Upon booking an event, we are delighted to share our "Highly Recommended Vendors" list
with you. It is an excellent resource to assist in your planning process. Most vendors may be
selected freely. However, there are special requirements to be met regarding music, (band or DJ,)
in order to conform with Napa and Sonoma County ordinances. Please check with the Event
Manager before hiring a band or DJ.
17. Do you offer a “tasting menu”?
We invite you to enjoy a sampling of some of our current Restaurant menu items at your
convenience. However, it is not usually possible for us to reproduce many of the large-scale dishes
from our banquet menus. Our menus in this package have been designed to work well for large
groups and are not easily scaled down for “just a taste.” Additionally, acquiring the finest and
freshest seasonal ingredients is important to us. Often, you are selecting your menu 4-8 months
ahead of the event and those seasonal items are not available when you are tasting. If there are
specific concerns or questions you have, please discuss it with us, for an additional fee we can
purchase out of season event ingredients and arrange a custom tasting menu for you.
Depot Hotel Restaurant—241 1st St. West, Sonoma, CA 95476 17Reviews and Comments from Past Clients
We have had the honor of hosting weddings and receptions in Sonoma for 30 years. Kind letters and good
reviews from our past clients warm our hearts and remind us why we love our job so much.
“Where do I start? My husband and I were married in a gorgeous morning/brunch wedding on May
2nd at the Depot Hotel. Our ceremony was at 11am on the patio in front on the fireplace with a brunch
reception immediately following. It felt like a beautiful fairytale/secret garden/rustic European gathering. It
was more beautiful than I could have ever imagined. Intimate, yet elegant was our goal. This goal was met
and exceeded to the 100th power. If you are looking for a wedding experience that you will never forget,
look no further than the Depot Hotel and its stellar team. If I could do it all over again, I wouldn't change one
single detail. It was beyond perfect. A HUGE THANK YOU to every wonderful person at the Depot
Hotel...you truly made our day more perfect than we could have ever foreseen. Attention Yelp: You need a
10 star button :)” Kate M. (May 2015)
“I am long overdue to write a review of our lovely wedding last fall. The staff took exceptional care of
our event and guests. It was a crazy wedding as it rained, (seriously, the only day all of last year), we had
maxed out the venue capacity and it was Game 4 of the Giants World Series. You would never have
guessed that it was such an eventful day. The staff was cool, calm, and professional and despite having so
many guests, no one had an empty glass all evening. The mushroom risotto was such a hit that our guests
were going back for full plates and the kitchen had no issue making more. As far as lacking a tasting menu
before the wedding, I completely understand the feelings of hesitation with this policy. We dined at the
restaurant before selecting the menu and the food is delicious so felt confident going forward. Our guests
were blown away by the quality of the food. I still receive compliments months later about how amazing the
food was. And it is very difficult keeping food hot for 170 guests but they just nailed every aspect of
presentation. . . Thanks so much for such a lovely wedding!!! Colleen C. (April 2019)
“We hosted our rehearsal dinner at the Depot Hotel on 8-22-14. Overall, the experience was
awesome. The Event Manager was wonderful in helping us plan the evening and the menu. The food
options were extensive. We ended up with 10+ appetizers and an open bar, which was perfect for a
welcome party and made it possible to mix and mingle in a lovely outdoor setting. On the day of, everything
was perfect as we had planned. We had the whole back patio to ourselves. The lights and fireplace made
the setting very intimate.” Liz M. (September 2014)
We just returned to Louisville after the best wedding ever, and I have to thank you and all people at
the Depot Hotel for helping me make this weekend so memorable! Everything was perfect, and I know it
was hard for all of you since we basically did everything via email. Thanks for working with me, and I must
say that the entire staff was unbelievable!! It seemed they all got into the spirit of the night. Especially thank
the chef for me! Everyone loved the food, and there were quite a few "foodies" there who know their
cuisine! Again, I would recommend your fine restaurant to anyone, and if you need any testimonials, you
can count on me as a number 1 fan! Barbara N. (August 2013)
Thanks again for making our wedding so beautiful and perfect!!!! Scott and I really appreciate your
assistance from the beginning to the end. I cannot believe that we pull this beautiful wedding off in only 2
1/2 months. Your help was one of the key components. We got tons of compliments about the
wedding.......the garden was beautiful, the food was awesome, and the staff were helpful...... You are the
best!!! Thanks a lot!!! Fiona and Scot (January 2011)
Depot Hotel Restaurant—241 1st St. West, Sonoma, CA 95476 18You can also read
