ELECTRONIC PAYMENT OF SCHOLARSHIPS IN TELANGANA & ANDHRA PRADESH - M.PRASHANTI IAS
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ELECTRONIC PAYMENT OF
SCHOLARSHIPS
IN TELANGANA & ANDHRA PRADESH
PRESENTATION BY
M.PRASHANTI IAS
DEPUTY SECY,
WCD&SC DEPARTMENT
GOVT. OF TELANGANA
Scholarships for all underprivileged:
• Flagship program of the Government
• Transition from means cum merit basis to Saturation mode:
Any student whose family income is less than one lakh is eligible for a scholarship under
the new scheme
Assistance given to all communities on a Saturation mode:
Scheduled Caste – Social Welfare Department
Scheduled Tribe – Tribal Welfare Department
Backward Class – BC Welfare Department
Disabled Groups – Women & Child Welfare Department
Economically Backward Classes - BC Welfare Department
Minorities – Minority Welfare Department
Large volume of disbursement – 28.00 Lakh Students; Rs. 4,500 Cr
Social Welfare Department is the Nodal Agency
2
Post Matric Scholarships at a glance
PMS includes:
RTF: Reimbursement of Tuition Fee - College
MF: Maintenance fee – Student
Income ceiling:
- Rs. 1:00 lakh PA for BC/EBC/Minorities/Disabled.
- Rs. 2.00 lakh PA for SCs/STs.
Fully administered online since 2010-11
http://epasswebsite.cgg.gov.in by welfare departments
3
PMS Trends:
4000.00
3500.00
3000.00
2500.00
2000.00
1500.00
1000.00
500.00
0.00
97-98 98-99 99-00 00-01 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11
Expenditure in Rs. Crs No. of students covered
(in Lakhs) 4
PMS Complexity:
• 1600 unique courses.
• 10934 colleges
• 1,44,000 fee combinations
• 26,00,000 students
• Around Rs.4000 crs worth PMS claims per year
• Coordinating with 5 Welfare Departments i.e., Social Welfare, Tribal
welfare , BC & EBC Welfare, Disabled Welfare & Minority Welfare
& also with Higher Education, Technical Education, School
Education, Board of Intermediate, Directorate of Employment &
Training & Health Dept., etc.
• Also deals with all Universities in the State along with the 188
Premier Institutes indentified by GOI across India.
• Deal with all Scheduled banks & Treasury Dept.
5
PMS - Analysis of Expenditures:
Group
Group IV
Group 425.31
1, 472966, 2 15%
1%
Group IV Group III
1030450 383.13
45% 13%
Group 1
1665.56
Group II Group II 58%
236234, 10 386.41
Group III 14%
543242 %
24%
Group 1 Group II Group III Group IV Group 1 Group II Group III Group IV
21% of the professional course students consume 58% of the total Scholarship
outlay; 45% students in Group IV account for only 15% of the Scholarship
amount. 6
Disbursements of Scholarships
TRANSITION FROM A MANUAL TO A
FULLY ONLINE SYSTEM…
7
Manual Procedures - Cumbersome
•Manual 1 2 3 4
process -
Notification Blank Application Filling Form Submit
Cumbersome
& Time 8 7 6 5
consuming, Field Inspect &
Checking Receive/Ack. Consolidate&send
•Large verification
number of 9 10 11 12
1
2
scholarships Segregate into
Calculation Inst. Wise list
Eligibility/Reject Fresh / Renewal
•Less Staff 14 13
16 15
•Unable to Preparation of Prep.
Handle queries Dispatch D.D
cope up with D.Dt Proceedings
work load 17 18 19 20
•Corruption Cross verify Reconcile Report Progress Disb. By Inst.
•Frustration
23 22 21
in the student 24
Revalidate
community Closure Recover Check dual claims
DDs
8
Pitfalls of the Manual System:
• Driven by the Department
• Large number of students – no control or check
Fake scholarships; double claims; Bogus colleges
Cumbersome procedures
• Inordinate delays in processing
• Inappropriate release of budgets in time
• Checks of students given to colleges who often
collaborate to misappropriate
• Student frustrated and unaware of the status
9Highlights of online sanction of
Post Matric Scholarships
Multi-Departmental: Disbursement for five welfare Departments
(BC,EBC,SC,ST,DW).
Disbursement to 26.00 lakh Students studying in AP and other states
online.
Total web based application - Student application – online
processing and sanction – online upload to treasury – remittance
online to colleges and student bank account.
Low cost of ownership of software through open source
technologies.
First of its kind in India linking State Treasury and Banks online.
First of its kind project in India using eZ-Pay (Pre-loaded) ATM cards
of SBI for student bank accounts. – 16.5 lakh accounts
10Online sanction Highlights
Grievance Reddressal System for Students, Colleges, Officers.
Change requests from HOD’s online.
Email & SMS based tracking and Grievance Reddressal System.
Virtual private network with all welfare officers of different department - using APSWAN.
Virtual Private Network (VPN) - between CGG and Treasury.
Interface through web-services with Universities/Boards for Attendance, Performance, Fees etc.
Interface with Counseling Centre's – type of admissions`.
User-friendly and real time.
Payments to bank Accounts
Transparent Process for colleges, students, departments
Unique identity based on SSC registration No.
Mee seva Caste & Income Certificates made compulsory for scholarship holders.
It is proposed to automate certificate verification by procuring bar code readers.
11Work Flow of the
Online Scholarship System
Students • File applications online; scan & upload documents
(Caste, Income, Aadhar, Bank documents, CET documents)
• Register in epass. Verify student applications & forward
Colleges booklets of application forms for each welfare department, to
the verification officers
• Physical Verification of Students and documents.
This is to be replaced by automated biometric
Verification Officers verification thru Aadhar authenticating point of sale
machine
• Final scrutiny & Sanctions scholarships online and
Dt. Welfare Officer transmits to treasury after Aadhar seeding thru lead
Bank Managers.
• Passes the bills – value of 2 Crores each & Uploads
Treasury to the CINB – Banks
• Transfer funds to accounts of students and
Banks colleges
12Role of ASWOs
• As a verification officer, every ASWOs/ABCWOs/ ATWOs has to verify applications of
SCs/STs/BCs/EBCs/DWs/Minority students.
• Every ASWO is given separate User ID & Password to login for processing of PMS
applications.
• In respect of PMS, ASWO is acting as Verification Officer.
• ASWO has to conduct awareness meetings (live demo) to the Principals of his/her
jurisdiction on online process of scholarships at Principal’s level & also to conduct
awareness meetings with students & Students associations on online application of Post-
Matric Scholarships.
• Wide publicity shall be given on PMS through print media.
• ASWOs has to collect the booklets (hard copies of applications) from the college
Principals & update them online. After updation, allotted colleges will be displayed at
ASWOs login.
• ASWO has to inform the date of verification to the concerned college Principals well in
advance so that students could be made available on that date
13
Contd.Role of ASWOs
• ASWO has to conduct 100% physical verification & verify all necessary
records available in the college.
• While verification records, ASWO/VO has to put a stamp consisting study
details of student on the overleaf of SSC certificate.
• After due verification of all necessary documents enclosed to the hard copy
of application form, ASWO/VO has to put his remarks as
“Recommended/not recommended”. If recommended, type of
scholarship like DS/SMH/CAH/DAH is to be furnished.
• All eligible applications shall be recommended & forward to District Welfare
Officers through online.
• Submit booklets after due recommended by ASWO/VO to the concerned
District Welfare Officer.
• If any application found ineligible put his remarks & submit online as well as
hard copy.
14KEY CHANGES INTRODUCED
15Key Changes: Students
Apply for fresh registration online
Apply for renewals online
Students cannot enter names
Only retrieve data through the
SSC/ Inter Database through
ID’s
Students must have a bank
account
Students who do have an
account are given eZ pay card
of SBI
Student can access the site
though a user id ( email id)
and password (sent to email
accounts)
16Key Changes: Colleges
Colleges must register on the website
Give details of
recognitions, capacity, bank
accounts, management details etc
Principals of colleges will have to
verify each of the student
applications:
Print and prepare booklets for
fresh and renewal students
department wise.
Contact the verification officer
for getting the verification done
for sanction of scholarships
17Key Changes: Verification
District Collectors appoint
verification officers
Physical Verification of students
and Documents
Results of verification updated
online
Recommended candidates are
forwarded to the district officer
Rejected applications are either
sent to the colleges or students
for rectification
18Key Changes: Welfare Department
• Authenticate colleges on the e-Pass website
• All colleges must register on the website
• Processing and sanction online:
• Scrutiny and Sanction of Bills
• Each bill value is pegged at Rs. 3.00 Crores
• Forward bills to treasury online
• Treasury Bill Register Number generated for
every bill sent
1920
Sanction Process is simple…
2122
Key Changes: Treasury
• Receive a paper copy of the Scholarship Bill and an
online copy
• Comparison and Verification
• Sanction of Bills online
• Automatic upload to banks online
Through common internet banking interface
Interbank; Intrabank
NEFT & RTGS
Return confirmations online
• Remittance to banks and reconciliation
23Project Management Unit:
Ensures the smooth administration of the online system.
Dy. Director from all Welfare Departments
key task - updated masters and address key issues:
Institution Master
Dept. Hostel Master
College-Course Mapping & College Officer Link Master -
Registration
Course Master & University Course Mapping
Course Fee Entry Form & Fee Confirmation
Budget Master
Student SSC Details Edit
Help Desk Functions
24USER FRIENDLY
REPORTS
2526
Scholarship schemes included under
Direct Benefit Transfer (DBT) Scheme
• Govt. of India have issued instructions to sanction scholarships through DBT
from the current financial year
• DBT to be administered through Aadhar payment bridge
• Aadhar card made mandatory to implement DBT
• Seeding of Aadhar cards taken up in bank accounts of scholarship holders
• RASF service given for verification of student details viz-a-viz the Aadhar
card details for authentication
• Necessary changes made in treasury to implement DBT
• Bank specific codes obtained from NPCI to implement DBT
• Aadhar made financial address of student
27Problems & steps taken to implement DBT
• Poor enrolment of Aadhar among scholarship holders is a bottleneck in the implementation of
DBT.
• Aadhar enrolment centres limited in number and capacity of each centre is also limited to
capturing data of about 70 individuals per day.
• District collectors have been instructed to take up drive for Aadhar enrolment of scholarship
holders in the summer holidays by opening special centres for students.
• The Aadhar card numbers submitted by the students are being validated and the validated list
is communicated to lead Bank Managers of the concerned districts for Aadhar seeding in the
concerned Bank of the students. The seeding process has to be expedited.
• Aadhar authentication is done with point of sale machines by accessing data from e-pass
which is in turn connected to the Aadhar database.
• Colleges have been instructed to purchase Aadhar authenticating machines for biometric
verification of scholarship holders & for enabling sanction of scholarships and disburse
through AEP.
• Pilot projects were successfully carried out in two Engineering Colleges in April 2013.
28PoS Devices
29PoS DEVICES
• To be procured by each college.
• Device to be compatible with Aadhar norms
• GPRS enabled.
• Click on the ePASS and enter the application id
• Check the details and click on Authenticate
• Finger Print Reader glows
• Ask the student to place the finger
• If the confirmation is true it will be available for verification
and if false , invalid the application is rejected.
• Some of the vendors—Analogics, Ingenico, Visiontek,
30Digital Signature Pad
31Digital Signature Pad
• Connect the digital signature pad
• Install the apps/drivers
• Click against the student record
• Signature screen populates
• Ask the student to sign on the pad with the digital pen
• Principal or the concerned also to sign
• Some of the Vendors—WACOM, iball, Topaz
32Thank u
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