Elizabeth House Handbook 2019 - Sacred Heart Girls ...
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Elizabeth House Handbook 2019
Table of Contents Welcome to Elizabeth house ............................................................................................................................................ 1 Mission Statement ............................................................................................................................................................ 1 Hostel Staff ....................................................................................................................................................................... 2 Contact Details .................................................................................................................................................................. 2 Dates and Times ................................................................................................................................................................ 3 Daily Routines ................................................................................................................................................................... 3 Leave ................................................................................................................................................................................. 4 Town leave, Overnight leave, Sports Extra-curricular Activities, Visitors ..................................................................... 4 Transport........................................................................................................................................................................... 5 Hostel Van, Taxis, Hawera Bus Service, Coastal Bus Service, Year 13 Cars................................................................... 5 Health, Safety and Wellbeing............................................................................................................................................ 6 Sick from School, Visiting the Doctor, Provided Medication ........................................................................................ 6 Personal Medication, Personal Electrical Appliances and Safety Checks .................................................................... 6 Expectations of Boarders .................................................................................................................................................. 7 Code of Conduct, Consequences, Breakages ................................................................................................................ 7 Dining Room Manners and Rules .................................................................................................................................. 8 General ............................................................................................................................................................................. 8 Laundry, Cleaning, Pocket Money and Valuables, Bedding .......................................................................................... 8 Email and Internet Usage, Computers and Electronic Devices ..................................................................................... 9 Chapel, Outings and Charges, What you need to bring ................................................................................................ 9
Welcome to Elizabeth house Mission Statement
Kia ora, welcome to Elizabeth House shall be a community with an
Elizabeth House which atmosphere of welcome and love where girls are
is home to 84 girls given the opportunity to open their minds to the
from Year 9 to 13. On awareness of God in their lives and where the
behalf of all the Catholic faith is fostered.
Elizabeth House staff I
Elizabeth House is based on Christian principles,
wish to welcome you
which respect the dignity of each person and
and your daughter to
recognised them as valued members of our
Sacred Heart Girls’
community.
College and the
Elizabeth House It shall be a place where mutual respect is given, self-
whanau. esteem is developed, learning takes place, spiritual
guidance is provided and where girls aim for personal
At first boarding can be overwhelming and requires a
excellence in all things.
period of adjustment for new boarders and also their
families, this Handbook is one tool to help with this Elizabeth House is a loving and caring community
transition and to understand what life in Elizabeth where young women are safe and nurtured.
House is like. Homesickness is not uncommon
especially during the first couple of Terms as a new
boarder, once friendships are made and each girl
finds their sense of belonging within our community
this tends to ease.
Elizabeth House provides a safe, secure and caring
‘Home away from Home’ where the boarders can feel
happy and supported in all that they do. Our
experienced staff develop strong relationships with
the girls ensuring their wellbeing is looked after and
they feel loved, accepted, listened to and one-to-one
attention given when needed.
The founding principles of the Mission Sisters and our
Special Catholic Character are fundamental elements
in all we do within Elizabeth House.
If you would like any further information or have any
questions, please don’t hesitate to contact me.
Nga mihi
Susan Evans
Hostel Manager
1
Hostel Staff Contact Details
Manager Mrs Susan Evans Email Manager
sev@shgcnp.school.nz
Assistant Manager Mrs Leah Shoemark Supervisors
hostel@shgcnp.school.nz
Supervisors Mrs Kay Death
Telephone 06 757 5713
Mrs Chrissy Slaats Office – extension 1
Manager – extension 2
Mrs Jean Valintine
Manager Cell – 027 555 0955
Mrs Wendy Hawkey Hostel/Van – 027 479 4450
Postal Elizabeth House
Mrs Leonie Smart address PO Box 3123
Fitzroy
Mrs Philippa Kalin 4341
Night Supervisors Mrs Jean Valintine
Mrs Michelle Shoemark Parent details
Supervisor/Van Driver Mrs Lynn Crossan It is extremely import to notify us if there is any
change to your residential, postal and/or email
addresses, telephone numbers or marital relationship
status.
Catering/Cleaning - Eurest (Compass Group New
Please confirm in writing any changes including
Zealand Ltd)
emergency contact.
Site Manager Mrs Helen Stening
If you have distressing news please let staff know
before your daughter so we can be ready to assist and
Catering Assistant Mrs Stephanie Moss
support her.
Ms Christine Bollond
Cleaning Mrs Lisa Macdonald
Hostel Dean
Ms Wendy Payne, who is the Guidance Conunsellor at
the College is also the Elizabeth House Dean. She
visits the Hostel regularly and provides liaison
between the College and Hostel. She is always
available to speak to parents/girls and staff.
Email: wpa@shgcnp.school.nz
2
Dates and Times Daily Routines
The Hostel is open from 4:30pm on Sunday (NB: no 7:00 – Breakfast Time (also make packed
evening meal is provided) and closed at 4:30pm on 7:45am lunch during this time)
Friday afternoons. During the winter sport months 8:30am Depart for school
(Term 2 and 3) the Hostel may be open Friday nights 1:10 Friday – Hot lunch in Hostel
for students who have a match the following day, 3:00pm Wednesday - School finishes. Return to
closing at noon on Saturday. Elizabeth House
3:20pm Monday, Tuesday, Thursday, and
Important date: Friday - School finishes. Return to
30 January – ‘First Night In’ all girls arrive back to set Elizabeth House
up rooms ready for first day of school. 3:20pm Afternoon tea
3:20 – Free time
31 January – First day of Term 1 2019 5:30pm
5:30pm Dinner Time
6 February – Waitangi Day, Hostel will remain open.
Activity day out planned. 6:30 – Study Time (Year 9 and 10)
8:00pm
11 March – Taranaki Anniversary day, Hostel opens at 6:30 – Study Time (Year 11, 12) *Year 13
4:30pm 8:30pm study time at their own discretion
8:00pm Junior Supper Time
12 April – Last day of Term 1, Hostel closes at 4:30pm
8:30pm Senior Supper Time
28 April – Hostel opens 4:30pm for Term 2 8:50pm Year 9 electronic hand in and group
prayer
29 April – First day of Term 2 9:00pm Year 10 electronic hand in and group
3 June – Queens Birthday, Hostel opens at 4:30pm prayer
9:15pm Year 9 lights out and Year 10s in bed
5 July – Last day of Term 2, Hostel closes at 4:30pm reading/quiet time
9:30pm Year 10 lights out
21 July - Hostel opens 4:30pm for Term 3
9:30pm Year 11 phone hand in and group
27 September - Last day of Term 3, Hostel closes at prayer
4:30pm 9:45pm Year 11 lights out
9:45pm Year 12 prayer in own room
13 October - Hostel opens 4:30pm for Term 4 10:00pm Year 12 lights out
28 October – Labour Day, Hostel opens at 4:30pm 10:30pm Year 13 upstairs and in own room
3
Leave Overnight Leave
OnBoard, which is a Boarding Management System, It is desirable, where possible, that all girls are in the
Hostel Monday-Thursday nights. When it is required
is used by all girls to sign in and out of the Hostel. This
for you daughter to stay at home or another location
software assists staff, boarders and families to
during this time she will need to apply for ‘Overnight
streamline leave, share pastoral notes and keep track
Leave’ through OnBoard. This then sends an email to
of the students’ whereabouts.
the nominated parent email for you to confirm this.
It is important that we know where your daughter is Once approved by the parent, the application comes
any given time. Failure to do so will result in loss of back for staff to approve before she can actually sign
privileges. Each outing must have permission of the out. This process is not needed every weekend, just
when the Hostel is “open” eg Monday – Thursday
staff. All girls must get permission before they leave
nights.
the school grounds.
Sports and Extra-curricular Activities
Town Leave
We value the importance for your daughter to be
During free time 3:30-5:00pm the girls are permitted involved in sport and other extra-curricular activities.
to leave school site and visit nearby areas. Parent When signing up for activities please bear in mind the
permission for this is given on the form ‘Elizabeth need for her to also have time in the Hostel for
House Permission Form’. Students are still required to building friendships, as well as time for homework.
ask permission from Hostel supervisors before We ask that before committing to activities you speak
leaving site and must sign out on OnBoard. with staff, especially if it will require transport via the
hostel van.
Year 9 and 10 Once a week
- Visit to the local Fitzroy shops
or The Valley. There must be at Visitors
least 2 students.
Walks, runs or gym visits are also In order to protect the girls’ privacy and, as a matter
allowed. of courtesy, we ask that all parents check in with staff
Year 11 Twice a week when arriving at the Hostel. Mothers are able to go
upstairs when necessary but ask that all guests and
- Visit to the local Fitzroy shops, siblings remain downstairs in the foyer. Fathers or
The Valley or town. There must
male relatives may only go upstairs on ‘Move in Day’
be at least 2 students.
which is the day before the first day of the school
Walks, runs or gym visits are also
year.
allowed.
Year 12 Twice a week
- Visit to the local Fitzroy shops,
The Valley or town. They may go
by themselves or with friend.
Year 13 On request.
All girls are only permitted to swim at the Beach
when there are life-guards on duty. When the girls
return to school in February, the beaches are
patrolled. No-one is to swim at the river off Rimu St.
4
Transport Coastal Bus Service
This service is proved by Pickering Transport and
Hostel Van bookings are made directly through them.
The Hostel van is available after school for local Phone: 0800 221 120
journeys. Girls may book a place in the van prior to
school on the day they wish to go to town. The ride Email: pickeringsmotors@xtra.co.nz
is subject to the availability of the van and driver. The cost is $20 per trip as a casual or a 10 trip ticket
Please note if girls need to attend an activity which can be purchased for $150 ($15 per trip).
finishes after 8pm they may need to arrange and pay
for their transport back to the Hostel. The bus departs Elizabeth House on Friday at 3:40pm,
making stops when needed along the main road
through to Opunake. Returning either Sunday night
Taxis or Monday morning depending on the company.
If your daughter requires a taxi for transport these
can be put on the Hostel account which will then be
charged back to you in the end of term invoice. Year 13 Cars
Where possible we try to transport the girls via the
hostel vehicles. A contract is agreed between the Manager and the
student and all keys must be held in to the office.
Hawera Bus Service Only those with FULL licenses may carry
passengers. Girls are to park their car at the rear of
The Hostel runs a bus service between Elizabeth
the building. Elizabeth House accepts no
House and Hawera on a Monday morning and Friday
responsibility for any damage incurred while on
afternoon. This costs $12 per person per trip and is
charged to the end of term invoice. school property.
Monday Morning
Stop Time
Hawera – The Hub 7:10am
Normanby - Toilets
Eltham – Opposite to
Library
Stratford – Northern 7:30am
Dairy
Elizabeth House 8:00am
Friday Afternoon
Stop Time
Elizabeth House 3:40pm
Stratford – Northern 4:15pm
Dairy
Eltham – Opposite to
Library
Normanby - Toilets
Hawera – The Hub 4:35pm
5
Health, Safety and Wellbeing Personal Medication
Students with contagious illnesses must be kept at If your daughter requires regular medication, this
needs to be handed to and administered by staff. All
home until cleared by their doctor. If your daughter
medication needs to be in its supplied box with
is unwell over the weekend please ensure that she is
prescription label on it. This again is recorded in the
fit for school on Monday before sending her back to
medical history on OnBoard.
the Hostel. If your daughter is not going to school for
any reason, we and the school need to know.
All staff members hold current First Aid Certificates Personal Electrical Appliances and Safety
and can deal with day to day health care.
Checks
All electrical equipment (including charging cables)
brought into the Hostel needs to have a current safety
Sick from School
check by a registered electrician with supporting tag.
If your daughter becomes ill during school time they This can either be done prior to your daughter
will contact the Hostel and we will then contact arriving or by the Hostel electrician after arrival, all
parents. If she is unwell and requires more than a day costs will be charged back on the end of term invoice.
off school we will ask that you come and collect her.
Electric blankets and personal heaters are not
Any diarrhoea or vomiting requires quarantine from permitted in the Hostel.
the Hostel for 24hours.
Visiting the Doctor
We usually take the girls to Phoenix Doctors, unless
your own family Doctor is in New Plymouth. Any
costs will be charged straight to the parents. If there
is any issue that may unsettle your daughter please
let us know so we can care for her with
understanding.
For organised medical, dentist and/or orthodontist
appointments, where possible these should be made
outside school hours. If this is unavoidable and there
is no-one available for transport, a taxi may have to
be organized and paid for by your daughter.
Provided Medication
The Hostel keeps a supply of Panadol, Ibuprofen, anti-
histamines and cough medicine for minor ailments
and treatment. These are administered by staff and
recorded under each individual’s medical history on
OnBoard.
6
Expectations of Boarders Consequences
Elizabeth House is committed to provide the highest
Code of Conduct quality of care and safety for your daughter. To
The Code of Conduct is determined by The Mission achieve this there are rules to ensure harmonious
College New Plymouth Trust Board that has complete living for everyone. Respect, acceptance and
discretion which is non-negotiable. obedience are required at all times when staff are
giving directives. If this is not evident the following
Purpose – To develop and maintain a positive,
consequences may be imposed at the discretion of
respectful and caring environment.
the Management and Staff
Rights and responsibilities – Each student has the
right to: • Extra domestic duties/responsibilities
• Withdrawal of privileges and/ or town leave
• Be treated as an individual • Confiscation of electronic devices (mobile
• Be treated with understanding and kindness phone, i.phone/pod/pad or personal laptop
• Be treated with respect and courtesy
• Verbal warning / written warning lesser to
• Be safe, secure and listened to
greater
• Expect their property to be safe and not
• Consultation with parents
touched by others
• Behaviour contract
Each Student has a responsibility to • Exclusion/suspension from the Hostel (in
consultation with the Hostel Management
• Accept personal and individual differences
Board)
• Treat others with understanding
• Be thoughtful of others, especially those who
wish to study Breakages
• Treat everyone with respect
• Respect the authority of the staff All breakages must be reported immediately. Girls
• Respect Elizabeth House property will be responsible for any damage they have caused
• Observe safety rules by inappropriate behaviour e.g. jumping on beds or
• Report assault or harassment of anyone in desks, flipping beds, stacking mattresses, kicking
the Hostel walls etc. Parents will be charged for any repair
• Not steal or damage the property of others costs.
• Report theft and hand in lost property
No girl is to enter any bedroom without the owner
• Use appropriate language
being present. Nothing is to be ‘borrowed’ or
Listen attentively and cooperate with staff removed without the owner’s permission.
All property must be clearly named.
7
Dining Room Manners and Rules General
There is a high standard of behaviour expected in the
dining room. Girls sit in mixed year groups at tables
Laundry
of 8. The girls are expected to do their own washing. The
laundry is open from 7am until 8pm.The laundry is
The senior girls at each table have the responsibility
for blouses, socks, undies and sports gear. Jerseys,
of ensuring that everyone at the tables abides by the
hoodies, jeans and huge towels are expected to be
following rules:
taken home at the weekends. Laundry bags are
• We encourage good manners e.g. using recommended for undies and smaller items. Girls are
cutlery correctly, sitting properly expected to hang their washing outside or in the
• Please wear suitable clothing– pyjamas drying room and use the dryers sparingly. We are
permitted only at breakfast, underwear and happy to wash the girl’s sheets for them every two
bra straps must not be showing weeks, provided they are named clearly.
• Hair must be tied up at all times
• Footwear must be worn at all times
• We encourage all girls to make conversation Cleaning
with those at their table Elizabeth House employs a commercial cleaner who
• Tables are served on a rotational basis, the covers the bulk of the cleaning including bathrooms.
first table says Grace The girls are required to do some “employments” on
• Dinner is served buffet style a rotational roster basis to help with the running of
• Daily Notices are read out after dinner is the house.
finished & tables cleared
• Leave the dining room in an orderly manner
after putting in chairs Pocket Money and Valuables
Money may be required for personal items. The most
It is unacceptable to: convenient way of providing funds for pocket money
is with an eftpos card. Experience tells us most
• Talk loudly or shout money is spent on food. We do not encourage the
• Rock on a chair consumption of unhealthy food especially prior to
• Use a cell phone in the dining room dinner.
• Bang hands or cutlery on the table, play with
vases, water bottles Please make sure that all valuables are named and
• Leave the dining room without permission kept in a safe place or at home. Elizabeth House
from the Staff. holds no responsibility for damage of loss of
valuables.
Bedding
All bedding is provided by the students, which allows
for the girls to have a personal touch to their rooms
and comforts of home. Bedding is washed by Lisa the
cleaner every fortnight. Please make sure all bedding
is named.
8Email and Internet Usage What You Need to Bring
Each SHGC student is issued with a school email • School uniform
address and is required to sign an internet usage • Casual Clothing
agreement before being allowed access to the school • Warm coat/jacket /rain coat
Wi-Fi. This agreement also covers use within the • Umbrella
Hostel. • Sleepwear, dressing gown
• Slippers
Computers and Electronic Devices • Underwear
• Swimwear, sunhat & sunblock
Having any kind of electronic device including a
• Bedding-pillow, sheets, duvet, towels
mobile phone is a privilege not a right. The rules
• Clothes hangers
around the definition of and the use of are clearly set
• Personal toiletries-soap, toothbrush,
out in the Electronic Device Contract. Years 9 and 10
toothpaste, shampoo, sanitary
are required to hand in any internet capable device
requirements, nail polish remover
they may have and Year 11 their phones at study and
bedtime. The dining room is mobile phone free. • Laundry basket & laundry powder
Devices may be confiscated if any part of the • Drink bottle – lunchbox/ leak proof plastic
contract is broken. container
• Medical kit – plasters, Panadol, cough
At all times students have access to a landline phone lozenges etc.-these will be kept in the office
if they need to make contact with home. Parents can No medication is to be kept in bedrooms
contact students via the Hostel landline or cell phone • Bedroom décor -photos, soft toys etc.
at any time. • Padlock for your wardrobe, a combination
lock is recommended.
Please note you are responsible for everything you
Chapel bring to the Hostel. We recommend that anything
particularly precious to you is left at home.
Girls, with their table group, take turns at preparing
and conducting a short chapel service every Thursday All clothing, sheets, pillowcases and towels must
before school. This is a reflective time for us all as a be clearly named.
community. Each topic is chosen under the guidance
of Sister Margaret Monaghan, RNDM.
Outings and Charges
Parents are requested to give permission for Hostel
outings to be charged to their accounts. This is most
likely to be a Social and there may be a small charge
for transport. This will be a few times a year. In the
event that we would not be able to take your
daughter to an activity or appointment, alternative
transport will incur a cost.
92019 Head Boarder Team Ella McDonald – Deputy Head Boarder, Special Character Emily Poole – Head Boarder Shantae Davis – Deputy Head Boarder, Events
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