EVENT INFORMATION BOOK - FRIDAY 29 - SATURDAY 31 JANUARY, 2021 SYDNEY INTERNATIONAL REGATTA CENTRE - Swimming Australia
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FRIDAY 29 - SATURDAY 31 JANUARY, 2021 SYDNEY INTERNATIONAL REGATTA CENTRE EVENT INFORMATION BOOK IMPORTANT NOTE: The information in this booklet is correct at the time of publishing. Swimming Australia Limited will not be held liable for any costs and expenses incurred by any person following any changes to the information outlined in this Event Information Book. Any updates/amendments to this booklet will be posted on the Swimming Australia website in the same location this booklet can be found.
1. EVENT DETAILS - Technical Officials (local officials will be appointed The 2021 Australian Open Water Swimming as a priority) Championships will showcase the country’s top and - Swimming Australia Staff and contractors emerging open water swimming talent on the road to essential to event delivery and high-performance Tokyo. requirements - Guardian/s of athletes aged U18 Dates: 29 – 31 January 2021 - Multi class athlete carers Venue: Sydney International Regatta Centre General spectators are advised not to attend. To Old Castlereigh Road, Castlereigh support this, the championships will be live NSW 2749 streamed. This event will be conducted under the Swimming For those travelling, key considerations include: Australia Rules and By-Laws for the conduct of open - Wiping of high touch surfaces when sharing water swimming events (available here). Please note vehicles the By-Laws for the conduct of Australian Open Water - Encouraging single rooms in hotels Swimming Events were updated in November 2020. - Wearing face masks where social distancing isn’t Participants and spectators must also abide by possible Swimming Australia’s Code of Conduct and Safe Sport Framework (available here). Taking these precautions where possible, ensures we deliver a COVID safe event. 2. EVENT PERSONNEL By nominating and attending, you agree: Amie Quirk - General Manager Events - You have not travelled into a NSW-defined COVID- firstname.lastname@example.org 19 hot spot in the last 14 days prior to the event - You have not travelled overseas in the last 14 days Hannah Sidebottom – Events Manager prior to the event email@example.com - You are not experiencing COVID-19 or cold/flu symptoms Liz Avery – Entries, Records & Results Specialist firstname.lastname@example.org If you become unwell, you must not attend this event. On the first day of symptoms, it is important you get Wade Meaney – Event Coordinator tested for COVID-19 at your nearest testing location. email@example.com You must also notify Swimming Australia. Sophie Harmer – Event Coordinator Swimming Australia will continue to provide updates firstname.lastname@example.org through swimming.org.au and social media channels with relation to this event. Karen Macleod - Technical Manager email@example.com 4. ENTRIES Entries for the 2021 Australian Open Water Swimming 3. TRAVELLING TO NSW & COVID-19 REQUIREMENTS Championships open Wednesday 9 December. Entries Due to the current COVID-19 pandemic, it is important will close at 11.59pm AEDT Monday 11 January. all athletes and supporters carefully consider their travel to this event from both NSW and interstate. Alternative qualification methods have been added Travel restrictions may change at any time. for this event, should athletes not have a current open water qualifying time. View the full qualification This event should only be attended on a needs basis criteria here. and only those considered essential should travel, including: CLICK HERE TO ENTER - Athletes - Coaches, team managers and support staff (limited where possible)
Please note Swimming Australia enforces a strict ‘no 8. WORLD JUNIOR TEAM SELECTION late entries’ policy. Due to the COVID-19 pandemic forcing the postponement of the 2020 World Junior Open Water If your club would like to enter relay only swimmers, Championships, FINA has announced changes to the and for any entries enquiries please email Liz Avery age groups eligible to compete at the 2021 (firstname.lastname@example.org) Championships. Due to these changes, Swimming Australia has amended its selection criteria for this Entry Fees (inclusive of GST) event. View the full announcement here. Bio Island 2.5km Event $20.00 Athletes born in 2003 who wish to be selected for the Individual Events $35.00 World Junior Open Water team are required to Relay Only Swimmer $35.00 manually enter the 7.5km using the alternative entry Relay Events $70.00 method here. 5. PRE-MEET TRAINING 9. WETSUITS Please see Swimming Australia’s By-Laws (available Thursday 28 January 2021 here) for the conduct of Australian Open Water Venue: Competition Lake (event location) Swimming events for details regarding the provision of Times: 8.00am – 10.00am & 2.00pm – 4.00pm wetsuits. Set up: Course will be set up for training 10. VENUE ACCESS, ACCREDITATION & TICKETING Due to the current government restrictions relating to 6. RESULTS, SCORING & AWARDS COVID-19, Swimming Australia is required to The following events will score points for the club implement a number of safety measures. point score: - All open events Swimming Australia asks that you carefully consider - 18 & 19 years 5km your arrival time to the competition venue, and to not - 18 & 19 years 10km arrive earlier than required due to COVID safety requirements. It is also important that you depart the Medals will be awarded to 1st, 2nd, and 3rd place for competition venue as soon as practical following your each age group in all Championship events race, following medal ceremonies etc. Medal presentations will take place after the results have been confirmed for each event, and all VIEW ARRIVAL AND DEPARTURE TIME GUIDES HERE competitors have completed the course. All access to the event area is via Gate A. All vehicles Official results will be posted on the Swimming must proceed to the island and park in the designated Australia website free parking area. All participants and spectators must 7. RACE PROGRAM & BRIEFINGS then enter via the event entry point and check in using CLICK HERE TO VIEW THE EVENT PROGRAM the displayed QR code. A manual option will also be available for those unable to use a mobile device. A compulsory online Team Leaders Briefing will be A full accreditation system will be implemented at this held on Thursday 21 January, a Team Manager and/or event to manage access control and COVID-19 Coach from each competing club must attend this requirements. Accreditation will be required to briefing. manage access into the registration and briefing zone and feeding pontoon. When: Thursday 21 January, 7.00pm AEDT Where: Online webinar – register below All athletes will automatically receive an accreditation pass for the event. Athletes will be required to hand CLICK HERE TO REGISTER their accreditation pass to the Technical Official in the role of Clerk of Course before they enter the water.
Athletes must collect their pass when they exit the 13. RACE FINISH water at the conclusion of the race or warm up. The cut-off time limit will commence countdown after the first athlete in each competition has finished. Cut- CLUB STAFF ARE REQUIRED TO APPLY HERE. off times shall be advised at the pre-race briefing. Applications close 11.59pm Monday 11 January 2021. The referee has the authority to stop the race for safety reasons. The referee can also withdraw an 11. PREPARING FOR YOUR RACE ONSITE athlete from the water if they believe that the Onsite registrations will operate differently to swimmer will not complete the distance or will not previous years, due to COVID-19 requirements. finish within the prescribed cut-off time. Accreditation will be available for collection from the If an athlete withdraws or fails to complete the event entry point on the island during pre-meet designated course for any reason, they must report in training periods and on competition days. You can also person to the Medical Personnel for examination. collect your tattoos for application at home, or you After release from the medical area, athletes must may collect your tattoos on the day of your race from report in person to the Clerk of Course to have their the race registration point. competitor number recorded. This process is mandatory - please do not leave the area without On your race day, you will still be required to register reporting to the Clerk of Course. for your race. Technical Officials will check you in, and check that your tattoo application is correct. To 14. ESCORT CRAFT manage capacity at the venue, it is important that you For all events, safety/security craft will be in attend only during the times relevant to your race. attendance and individual escort craft are not permitted. VIEW ARRIVAL AND DEPARTURE TIME GUIDES HERE 15. FEEDING – 7.5 & 10KM EVENTS All athletes are advised to: A designated feeding area will be provided for the - Ensure that all jewellery items have been feeding of swimmers during the 7.5km and 10km completely removed. events. This area will be the only place on the course - Ensure that all acrylic nails have been where a swimmer may be fed. completely removed. - Ensure that their fingernails and toenails have Each athlete is allowed one (1) feeder, who will be been trimmed so that they do not extend required to check in with the athlete at the time of passed the tip of the finger/toe. registration. Once registered, the handler will be given - Ensure that they present themselves to an event specific wrist band. Failure to display this registration in their race costumes. wrist band will result in the feeder being denied access to the feeding area. 12. PRE-RACE BRIEFINGS There will be a compulsory pre-race briefing for all The feeding pole must be inspected when the athlete athletes prior to each wave start time. The briefing will is attending registrations. take place in the main grandstand located in the event area. Briefing times are listed on the competition All athletes are responsible for organising their own program. feeders. All feeders must complete the feeder indemnity form. The feeder indemnity form must be Coaches and feeders (for 10km and 7.5km events) are returned by Monday 15 January 2021. Completed encouraged to join athletes at the briefings, as all forms should be emailed to email@example.com instructions concerning the course, water conditions, and other relevant matters will be detailed by the DOWNLOAD FORM HERE Chief Referee at this time.
16. MEDAL CEREMONIES 19. PHOTOGRAPHY & VIDEOGRAPHY Medal ceremonies will occur as soon as practical once Photos and videos will be taken throughout the results have been finalised. Ceremonies will occur at competition. If you have any concerns, please the team viewing lawned area, east of the grandstand. approach a Swimming Australia staff member. 17. ELECTRONIC TIMING INSTRUCTIONS 20. HEAT PROTECTION & MEDICAL SERVICES Athletes will be provided with two timing First aid and emergency medical services for this event transponders and two velcro bands when they register will be provided by Aquatic Rescue Management. Two for their event. Athletes are required to wear a velcro qualified paramedics will be onsite during the event. band with a timing transponder around each wrist at all times during the race. PLEASE NOTE: There is limited shade protection provided at the venue and Swimming Australia advises Athletes are required to hand their timing transponder all spectators to bring their own portable shade to the Clerk of Course at the conclusion of the race. options (marquees, beach umbrellas etc.) to protect Failure to return the timing transponder will incur a themselves from the sun. There will be a designated fee. area assigned to set up portable shade options. Please do not set up in any areas outside of this space. All 18. BIO ISLAND 2.5KM SWIM shade structures are set up at your own risk. The 2021 Bio Island 2.5km Exhibition Swim will take place on Saturday 30 January. This is a development 21. ANTI-DOPING opportunity offered to members of Swimming Sport Integrity Australia has been notified of the event Australia aged between 12 – 14 years as at 31 and may conduct random testing. December 2021. To be adequately informed on testing procedures, please read the guidelines here. All entries must be completed online using the Swimming Australia strongly encourages all athletes, championship entry link (provided above). coaches and support personnel to maintain ample knowledge about your rights and responsibilities in Time Activity relation to testing. Sport Integrity Australia provides 9.30am Registration education tools – click here to access 10.45am Extended Briefing – introduction to Open Water Swimming and how to approach the 2.5km event. 22. SITE PLAN & COURSE INFORMATION 11.15am 2.5km OWS event start The competition will be conducted in the main lake in Following Presentation of Bio Island pack to all on a 1.25km course, with the start/finish area located swim participants on the north east side, closest to the event staging area. The course will be rectangular with buoys to This is not a championship event, so neither points nor guide athletes. medals will be awarded. Each athlete will be required to complete and submit Appendix B – Site Map a consent form before close of entries for this event. Appendix C – Course Map This form will be available for download from the Swimming Australia website shortly.
Appendix A – Preparing Age Athletes for Open Water Swimming In preparation for the Australian Open Water Swimming Championships, we suggest that coaches, athletes and parents consider several issues in order to safely prepare for a successful meet. These may include: QUESTIONS: • What will the water temperature be? • What are the expected weather conditions? • What are the arrangements for feeding an athlete during the race? Are there pontoons, will I be able to wade out, are there specific feeding areas or will there be nothing at all? • What does the course look like? • What are the water conditions, is it flat, is it rough, and is it tidal? EQUIPMENT: • Wool fat (lanolin) (Its application helps to reduce the loss of body heat in cold water) • Vaseline helps with several things from reducing costume rub to providing an insulating or protective layer on the skin. • Sunscreen • Latex gloves. For the application of the above substances. • Old towels or rags for removing the above substance on completion of the race, • Sufficient hydration (Pre-race, during race, and post-race) • Sufficient food and or Carbo Shots (Pre-race, during race, and post-race) • Warm clothes, including closed shoes, beanie and spare towels or a blanket. • Esky, feed sticks, cups and or bottles. STRATEGIES: • Have your athletes trialled different eating strategies and or products at training prior to racing. There are many brands of Carbo shots and sports drinks on the market, however tastes and consistency vary. Find out what works for your swimmer. • If you are expecting to compete in cold water, then attempt to have your athletes do some training or acclimatisation work in cold water during their preparation. • Spend some time with your athletes practicing how to feed. This can include taking a drink or Carbo Shot. Remember this is a skill, and if done well can save a lot of time and ensure a swimmer’s ability to continue. • If you have the space and/or time, practice turning around a buoy. Simulate the angles and directions you will be racing. • When and where possible, encourage your athletes to participate in Club or State open water swimming events or even weekend surf races. Don’t be afraid to expose younger athletes to open water swimming, as there are many shorter races also available. These are just a few of the things you need to consider when preparing athletes for open water events.
Appendix B – Site Map Appendix C – Course Map
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