Exhibitor Package BIRMINGHAM JEFFERSON CIVIC CENTER - Momentum
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Exhibitor Package
BIRMINGHAM JEFFERSON CIVIC CENTER
This Exhibitor Manual has been compiled to help you and your
company/organization with complete details regarding the 2020
Momentum Conference. Enclosed you will find helpful information to
make your participation in our conference more successful. We
strongly urge that you share this manual with those having
responsibility for your participation in the conference.
WWW.MOMENTUMLEADERS.ORG
momentum 2020 conference
YOUR VISION. YOUR FUTURE.
ABOUT THE CONFERENCE
Don't miss Alabama's largest, most exciting leadership conference! Momentum has significantly expanded our
fifth biennial leadership conference. March 11 & 12 of 2020 at the BJCC, the conference will attract 1500
professional women and men statewide. The experience will include three motivational keynote speakers, more
than 20 educational breakout sessions, and an inspirational Woman of Impact Awards luncheon. In addition, the
conference will feature CEUs for many professions, an exhibit hall, community engagement zone, professional
photographers for head shots, social media profile tips, and plenty of opportunities to network!
DATE AND TIMES
Wednesday, March 11, 2020 - Time: 10:00 am to 5:00 pm & Thursday, March 12, 2020 - Time: 9:30 am to 6:00 pm
HOST VENUE
The Momentum Conference is held at: Birmingham Jefferson Convention Complex — One 2100 Richard Arrington
Jr., Blvd. North | Birmingham, AL 35203; P: 205-324-5000; http://www.bjcc.org; Sheretha Yarber Event Manager
Sheretha.yarber@marriott.com.
CONFERENCE LEADERSHIP
The Momentum Conference is managed by the Momentum staff, board of directors and leadership team with the
assistance of GoPro Event Solutions. A detailed list of contacts is listed on page 5 of this package.
WHAT IS INCLUDED WITH MY BOOTH?
Each exhibitor will receive a 10 x 10 space on the expo floor which includes (1) 6 ft table with linen, (2) chairs, pipe and
drape, and inclusion in the conference mobile app. There are 25 exhibitor spaces available, which includes 15 hours of
exhibit time with over 1,500 attendees. Please see details below regarding further booth guidelines.
TABLE LINENS & SIGNAGE
As stated above, a standard table linen will be provided for you. However, if you would prefer to provide your own
branded linen please let us know in advance. It is mandatory that all tables are properly skirted. Your booth should
look professional and inviting to the attendees. All booths can use S-hooks to hang banners from the pipe and drape.
All signage is to be one sided and not read into neighboring booths. Free-standing signs should be placed in the back
half of the booth and not block neighbor’s site lines.
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momentum 2020 conference
YOUR VISION. YOUR FUTURE.
LOAD IN / OUT INSTRUCTIONS
MOVE-IN Wednesday March 11, 2020 7:00am. All booths must be ready no later than 9:30 am. Exhibitors' vehicles
must form a line in the eastbound center lane on 9th Avenue North in order to turn left and enter the loading dock
area. Westbound traffic on 9th Avenue will not be allowed to turn right and enter the loading dock area. All unloading
will take place at DOCK 1. You may use your own carts, hand trucks, dollies, etc., to transport your exhibit from the
dock to your booth. Move-Out is on Thursday, March 12 after 6:00 pm. No dismantling or removal of exhibits or
exhibit material will be permitted before 6:00pm. The dock doors will not be opened until all attendees and any
children under the age of 16 have left the show floor. Please work only in your exhibit space and keep the aisles clear.
OTHER RULES, REGULATIONS & GUIDELINES
All exhibitors are expected to be in their booths during all published show hours. All exhibitors are welcome and
encouraged to distribute marketing materials, product samples or souvenirs within the confines of your booth.
TENTS AND CANOPIES ARE NOT PERMITTED. Exhibitors are allowed to build their booth to the maximum height of 10
feet. This includes back wall and sidewalls. If your display includes a sign attached to the back wall, you must get
approval from show management and the following rules apply: • TOTAL HEIGHT OF SIGN MUST NOT EXCEED 2 FEET
FROM TOP OF DRAPE LINE • Sign must be single sided, professionally finished on the back side and no PVC pipe
allowed. If you are using side walls as part of your display they must be completely finished on BOTH sides. No
exposed wires or frames may be visible to your neighbor. Unfinished sides will be covered at the exhibitor’s expense.
If you intend to sample food and/or beverages at your booth, you must meet with the operating codes of the
Jefferson County Department of Health. Compliance with the Health Department must be completed prior to the
opening of the show. All food must be provided in sample sizes. Please contact Cheryl Mitchner at the BCJJ for
approval. Cheryl.Mitchner@bjcc.com.
Use of audio equipment, microphone and musical instruments are permitted; however, sound levels must be kept at
a volume that Show Management deems reasonable. If there is a problem with volume, Show Management reserves
the right to prohibit the exhibitor from using sound equipment for the reminder of the show. Music is ONLY allowed
as part of a product demonstration.
VEHICLES IN EXHIBITS
If you plan on having a vehicle in your booth as part of your display, please contact Show Management for approval
and move-in instructions. ➢ Visqueen must be put down on the floor before the vehicle is driven into place. ➢ All
vehicles must have a locking gas cap or gas cap sealed with tape and no more than 1/4 tank of gas in the vehicle. ➢ A
set of keys must be left with Show Management for the duration of the show. ➢ All vehicle batteries must be
disconnected and cables taped.
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YOUR VISION. YOUR FUTURE.
SECURITY
Security is provided by the Birmingham Jefferson Convention Complex and guards will be on duty 24 hours
throughout the event. Every reasonable precaution will be taken to protect exhibitors’ property, but Show
Management assumes no responsibility for any losses due to fire, theft, robbery, damage, accident or other causes.
SHIPPING IN ADVANCE
If you need to ship event materials and/or supplies in advance, you are able to do so. All shipments must be pre-
paid. Collect shipments will not be accepted. The last date to ship to the warehouse is Monday, March 9, 2020 to
avoid late fees. For more information on shipping to/from the show, please contact Veal Convention Services at
1-800-844-8325.
STATEMENT / NOTICE REGARDING PHOTOGRAPHY & VIDEO
All Registration for, attendance at, or participation in the Momentum Conference 2020: Your Vision Your Future in
March 2020 and other associated activities constitutes an agreement by the registrant or attendee to permit
Momentum to use and distribute (both now and in the future) the participant’s image or voice in photographs,
videotapes, electronic reproductions, or audio format in our publications, on our website and in social media, or in
any third party publication.
PARKING
Parking is available at various lots around the convention complex. We advise you utilize P4 and P5 (see map on last
page of this manual). Parking is $10.00 per day. Valet parking is available at the Sheraton Hotel or Westin Hotel.
BJCC RULES AND REGULATIONS
• Flammable decorations or flammable decorative materials are prohibited.
• All draperies, drops, curtains, and table coverings used are to be noncombustible and inherently flame resistant.
• The Fire Marshall may require proof that the materials used are fire resistant or have been treated to be fire resistant.
• Open flame, candles, torches, etc. are prohibited.
• No covered structures, such as tents, roofs, or overhead coverings, are allowed on any display in a building equipped
with fire sprinklers without prior approval of the Fire Marshall.
• All utility panels, fire hose cabinets, standpipes, fire extinguishers and fire alarms must remain visible and accessible.
• Drapes, decorations, buntings and other decorative materials must be fire retardant and/or properly treated to meet
the requirements of flame proofing.
• Cotton batting (whether natural, artificial or manufactured) straw, dry vines, leaves, hay, pine needles and sawdust
are prohibited unless treated to be fire retardant. The use of cut trees, such as Christmas trees, must have prior
approval of the Fire Marshal
• Flammable liquids of any sort are prohibited in public buildings.
• Five-pound bottles of L.P. gas may be used for demonstration purposes only if approved by the Fire Marshall.
• Cooking Displays: Displays involving cooking with a pan or deep-frying must have a 2A-10BC rated fire extinguisher in
the booth. No L.P. gas cooking is allowed.
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YOUR VISION. YOUR FUTURE.
BJCC PARKING MAP
MOMENTUM 2020 CONFERENCE CONTACTS
april benetollo | abenetollo@momentumleaders.com | 205.202.6208
CEO
Conference Sponsorship Contact
tina upshaw | tupshaw@momentumleaders.com | 205. 321.6102
Director of Operations
Conference Payment Contact
katherine thrower | kthrower@momentumleaders.com | 205.202.6988
Manager, Logistics and Events
jennifer gowers | Jennifer@goproeventsolutions.com | 205.918.7670
Event Management & Logistics
denise Koch | dlovoykoch@gmail.com | 205.994.2317
Conference Exhibitor Contact
PAGE 5/6momentum 2020 conference
YOUR VISION. YOUR FUTURE.
EXHIBITOR PRICING
Exhibitor Booth, $1,500
Each 10 x 10 space includes:
(1) 6 ft table
2 chairs
Pipe and Drape
15 hours total exhibit time with 1,500 attendees
Inclusion in the conference mobile app
ADDITIONAL SPONSORSHIP OPPORTUNITIES
General Session & Keynote Session Sponsorship, $15,000 each
Opening Session with Risha Grant
Morning Session with Hillary Wicht
Afternoon Keynote with Robyn Benincasa
Corporate Table for Eight, $3,500
Corporate tables receive logo recognition on their tables, priority seating, and full conference registration for
eight attendees. Seating will be assigned as orders are received, so reserve early to get the best seats!
Tech & Swag, $3,000 each (subject to availability)
Mobile App Sponsor (1)
T-Shirt Sponsor (1)
Conference Tote Sponsor (1)
Conference Breakouts and Services, $1,000 each
Expo Hall Main Stage (1)
Breakout Sessions (20)
Charging Station Sponsor (1)
Head shot Sponsor (1)
Community Zone, $500 each
We invite our Mission Partners and other area nonprofits to participate in a Community Zone of the Expo Hall. This
is an excellent opportunity to share your mission with professionals in the community to recruit volunteers, board
members, and financial support.
HELP US MAXIMIZE YOUR PARTICIPATION
What we are asking of our exhibitors:
1. Assist us in promoting the event and your involvement through your various digital and social media outlets
and networks. To share on social media tag @MomentumLeaders in your social media to optimize views and
use conference hashtag #momentumleaders2020.
2. A minimum of one donation/ door prize to be used as attendee incentives.
HOW DO WE SIGN UP?
To register for your expo booth please fill out the attached Exhibitor Agreement and remit with payment to:
Momentum
Attention: Tina Upshaw
2821 2nd Avenue South, Suite B-1
Birmingham, AL 35233
Checks should be made payable to Momentum. If you would prefer to pay via credit card please email tupshaw@momentumleaders.com.
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