FALL 2020 CO-OP Placement Logistics and Interviews - Social Distancing Edition Programmes d'enseignement coopératif Co-operative Education Programs
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FALL 2020 CO-OP Placement Logistics
and Interviews
Social Distancing Edition
Presented by: Professional Development Specialists
Programmes d’enseignement coopératif │ Co-operative Education Programs
coop.uottawa.ca
Agenda • Fall 2020 placement logistics • Phone and Video Interviews • Interview questions and answers refresher
CO-OP interview
logistics
The FALL 2020 Placement will be Continuous
placement
(like the 2nd round)
All interviews will be virtual by video or phone in
Eastern Standard time (Ottawa time)
Please check your emails and calls as we will
contact you as soon as we get a job offer for you.
Calls from the co-op office will indicate "blocked
number" and not our usual, 562-5800, since
officers are currently using their own cell phones.
If you get more than one interview in a 48 hour
period, we ask that you rank the positions in
order of preference (1, 2, 3, etc.).
You can only refuse (X) one offer during the
entire placement.
coop.uOttawa.ca
CO-OP interview
logistics
• Please read job descriptions carefully and apply to
positions that interest you, because we expect you to
accept your first job offer.
• Given the current situation, don't worry if there
aren't currently a lot of positions posted. We all live
in uncertainty and some employers prefer to wait to
see developments in deconfinement before posting
a job.
• If it is important for you to know whether the
internship will take place virtually (telecommuting)
or face-to-face, please ask during the interview.
• Please continue checking the NAV daily for new
positions.
coop.uOttawa.ca
CO-OP interview
logistics
Communications
• The 1st point of contact for everything related to interviews
(posted positions, interviews, ranking, technical
problems) is
the central telephone line 613-562-5741
or coop@uOttawa.ca
• All requests are processed within a short time or they are
forwarded to the right person. Make sure you leave a clear
message, say your name, student number, and phone
number well.
• Please update your personal information in the NAV,
Your phone number
Your Skype username.
*To find out how, you can refer to the May 4 newsletter.
coop.uOttawa.ca
CO-OP interview
logistics
• Some Job descriptions have special funding and qualifications
***THIS IS A CO-OP WORK-STUDY POSITION***
To be eligible, students must:
• Qualify for governmental financial assistance or demonstrate a
financial need by completing the Financial Questionnaire.
Instructions: Go through UOZone, go on the application tab and
choose financial questionnaire. If for summer, click in the box
(Extend this questionnaire to include the current spring/summer
term. ** Do not include your projected salary for the summer.
• Be a Canadian citizen or a permanent resident or International
student.
• Be registered at the University of Ottawa in the session
subsequent to the work period.
Upon receipt of the work study eligibility decision from Financial
coop.uOttawa.ca Aid and Awards please ensure to send a copy by email to
coop@uottawa.ca with your complete name and student number.
CO-OP interview logistics
• Virtual interview plateforms include Microsoft Teams,
Zoom, Skype for Business and WebEx.
• A Virtual Waiting Room will be used when possible.
• For example When using a Microsoft Teams meeting
link, by default, all attendees who are not from your
organization will arrive in a virtual lobby after which
they will be admitted to join the actual meeting. The
meeting organizer will see a list of people in the lobby
and will admit people one by one from the lobby to
complete interviews.
Scheduling
Conflicts
PLEASE NOTE
• Centralized interview scheduling: you will never
have two interviews scheduled at the same time. Let us
know if there is too little time between two interviews
• Part-time jobs: avoid day shifts during interview period
• Conflicts with a class: Make arrangements with your
professor if an interview conflicts with class time
• Conflict with a mid-term: Contact our office as soon
as possible
• Mid-term right before or right after an interview:
Inform us
coop.uOttawa.caInterview Conflict Tool Co-op students are now required to enter their interview conflicts through the Co-op Navigator Please log in the Navigator and on your front page, look for the Quick links and click on Interview Conflict
Employer
ranking
• When you have more than 1
interview in a 48h window you
can rank your preferred
employer.
You might see these partial ranking:
1 - guaranteed job offer
Rank – did well but not chosen
X – not chosen
coop.uOttawa.caRanking is
mandatory
Allowed only one Student
number 1 Ranking
Only one job can
be eliminated
One X
coop.uOttawa.ca• Once Matched, you’ll see the job number
and the name of the organization on the
Next step Term Sequence tab
• Complete Work-Term Excellence module
on Brightspace
coop.uOttawa.ca• Increase your odds of finding a placement by applying
elsewhere.
Create an Alert on the INDEX portal for new postings
Review big city employers like Ottawa.ca
Register with FSWEP
Search Job Bank, LinkedIn Jobs and Indeed.ca
Connect with your PDS for industry specific job search
websitesVirtual Interview suggestions
• Test camera, mic,
headphones
• Natural or artificial lighting
behind camera
• Camera at eye level
• Check the background
• Dress professionally
• Establish and maintain eye
contact
• Be calm and relaxed
• Show interest and smile
coop.uOttawa.caWhat your future boss is
really wondering...
CAN YOU WORK CAN YOU WORK WHAT MOTIVATES WHAT WOULD YOU
FROM HOME AND INDEPENDANTLY? YOU TO DO YOUR DO IF YOU FINISHED
STAY PRODUCTIVE? WORK? ALL YOUR PROJECTS
AND ASSIGNED
TASKS?
WHAT WOULD YOU CAN YOU PRIORITIZE
DO IF YOU CAN'T YOUR WORK?
REACH ANYONE
FROM WORK?Virtual Skills you need
COMMUNICATION PRIORITIES ORGANIZATION SELF-MOTIVATION
RESOURCEFULNESS INDEPENDENCE PASSION AND WHAT ELSE???
INTERESTChoose your 3
main skills
Preparing
Answers
for Typical
Interview
Questions
Build 3 storylines
Solo Academic
An event from
Project or A group
a work
Working from project
experience
home exampleS.T.A.R.
Situation
What was happening?
BEHAVIOUR-
BASED Tasks
INTERVIEW What needed to be done?
QUESTIONS
Actions
What did you do specifically?
Result
What was the outcome?
coop.uOttawa.caAt-home Peer Mock Interview
Review
2. Give me an example
4. What would you do
1.Tell me about of a time when you 3. What is your
showed strong if your work priorities
yourself. greatest strength? changed suddenly?
teamwork skills.
5. How would your 6. What is a weakness 7. Tell me about a
8. Where do you see
last employer describe that you struggle time when you showed
you? with? good judgment. yourself in five years?
9. Tell me about a 12. What do you feel is
11. Tell me about a
time when you worked the greatest
in a team and things 10. Describe your time you contribution you have
dream job. demonstrated strong
did not turn out as made in work or in
communication skills.
you had hoped. school?
13. Tell me about a 16. What qualities do
15. What does your
time when you were 14. What five words you respect and value
commended on your résumé not tell us (the in other people and
describe you best? company) about you?
attention to detail. why?What do you look for How will you
when analyzing a job respond if you do not
description? have all the
qualifications?
Questions
for group Why is it important
to do research on
What is a behavioral
question and how do
your employer and you answer it?
name one way you
can research an
organization?
What is a good
question for you to
ask at the end of an
interview?Sample Job Descriptions
Organization: Public Safety and Emergency
Preparedness Canada
Program of studies: Communication, History, Lettres
françaises, Political Science, Sociology, Commerce
Job title: Communications Assistant
• Bilingualism; working knowledge of second official language essential.
• Conduct media tracking and analysis
• Identify essential issues discussed in the media every day and analyze this
information
• Write and edit texts for diverse information purposes
• Help with information research on the Internet
• Help the Public Affairs team with a wide variety of projects, including
research, analysis, and writing/editing
coop.uOttawa.caSample Job Descriptions
• Organization: TransCanada PipeLines Limited
• Program of studies: Chemical Eng., Civil Eng., Mechanical
Eng.
Job title: Engineering CO-OP Student
• TransCanada is a leading North American energy company that specializes
in power generation and natural gas transmission.
• Assist the Technical Services Manager and Lead Engineers with preparation
and development of technical procedures and processes for the Front-End
Engineering Design (FEED) and Engineering, Procurement
• Preparation of technical team reports and presentations, including contractor
progress monitoring
• Provide input and support to the stakeholder and regulatory teams,
responding to information requests
• Assist with development of engineering and construction cost estimates
coop.uOttawa.caSample Job Descriptions
• Organization : 76design.com
• Program of studies : Computer engineering, Computer Science, Software
engineering, Master Computer Science, Master Electronic Business
Technologies
• Understanding of fundamentals of new marketing and communications principles
• Demonstrated experience with the following: Linux, Apache, MySQL,
• Experience with a modern MVC web framework (Laravel, Zend Framework, Java
Spring, etc.)
• Experience with a version control system like SVN
• Experience with automated deployment using tools like Phing, Ant considered an
asset
• Front end development experience working with XHTML, HTML5, CSS3,
Javascript, Ajax
coop.uOttawa.caTwo-part questions
Part 1. Have you ever worked on a project with an
employee/group of employees where the desired end
result was not achieved because of another
employee’s behaviour?
TRICKY Part 2. Can you think of anything you could have
INTERVIEW done differently that would have improved the
overall end result?
QUESTIONS
Unusual questions
What would you do if, after a long meeting, you
returned to your office and saw a blue elephant
sitting there?
coop.uOttawa.caScenarios
What would you do if you were given many different
projects that all had the same deadline, and you
were unable to do all of them on time?
Personality Questions
TRICKY
INTERVIEW
QUESTIONS Sell yourself to me. Why are you the best candidate?
What are your greatest strengths and weaknesses?
What motivates you?
coop.uOttawa.caPractice, practice, practice!
• Once you understand how to prepare for an interview,
it’s important to practice - this will help you become
more comfortable answering interview questions
• Say your answers out loud
• Get feedback from another personChecklist
Check COOP Navigator every day to verify if you have been selected for an
Check interview.
Research Research the organization / company / firm / department Web site.
Review your resumé and job postings: Match your skills to the requirements
Review sought by employers in your field.
Prepare Prepare answers to typical questions.
Practice Practice STAR answers to demonstrate skills and qualities related to job posting.
Prepare Prepare questions (at least three) to ask employer.
Have Have clothes ironed and ready.
Prepare Prepare writing sample for interview (if requested).
Book a mock interview (coop@uottawa.ca) - and remember to provide the job
Book number and interview language.
Relax and smile Relax and smile – you’re on camera!Questions Would you like to practice your interviewing skills with your Professional Development Specialist? To make an appointment for a mock interview or other service, contact the CO-OP Office: coop@uOttawa.ca coop.uOttawa.ca
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