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FIND MORE
THAN JUST THE FINISH LINE
Taranaki 20-21 March 2021
Your Oxfam Trailwalker Preparation Guide
1
www.oxfamtrailwalker.org.nz
Welcome!
We're so happy
to see you!
Congratulations! You’ve made the first step to becoming an
Oxfam Trailwalker and are now part of New Zealand's best
endurance team challenge for 2021. In the months leading up
to the event in March, we’ll be here to support you every step
of the way. From preparing for the big weekend, training and
fundraising, you and your team will do amazing things. You’ll find
more than just the finish line by taking action to tackle poverty
around the world one step at a time. Welcome to the team!
CONTENTS
1 Your preparation guide 11 Training top tips
2 Kia ora 12 Looking after yourself
3 Your impact 13 Support crew
5 Your check list 15 Fundraising tips
6 Key dates 16 Steps to success
7 Destination Taranaki 17 Online resources
8 You’re covered – 18 Rewards and incentives
training and support 19 FAQs
9 Pathway to the finish 20 Raising money and awareness
10 Training 21 Partners and sponsors
1
KIA
ORA
Haere mai. Welcome to Oxfam
Trailwalker.
We're excited to launch our 16th Oxfam
Trailwalker in the stunning region of
Taranaki for the first time in Trailwalker
history! Thanks for making history with
us.
In this booklet you’ll find heaps of
helpful advice and guidance.
I took part in Oxfam Trailwalker in 2016,
and it was one of the most amazing
experiences of my life. I will remember
forever how it felt to cross that finish
line – blisters and all – but I can’t stress
enough how important preparation or 100km, you're also challenging the
and training was to get us there. My injustice of poverty, climate change and
feet wish I took the advice about wet gender inequality. The funds you raise
feet and wet socks! Please do take and the kilometres you walk make you
advantage of the tips and tricks we've an Oxfam superstar. You’ll find so much
put together for you and your team, more than just the finish line throughout
and support each other via the Oxfam the coming months, and don't forget the
Trailwalker Facebook page. most important tip of all - have fun!
Kia kaha for the days and weeks ahead
as you train, prepare and fundraise. Rachael Le Mesurier
By taking on the challenge of 50km Executive Director and 2016 Trailwalker
It all started in 1981….
Oxfam Trailwalker began in 1981 as a military exercise for the elite Queen’s Gurkha
Signals Regiment in Hong Kong. It is now one of the world’s ultimate team challenges.
Oxfam Trailwalker started in New Zealand in 2006 and since then over 14,000 Kiwis have
challenged themselves and challenged poverty to raise over $14 million dollars through
this iconic event. Thank you for joining us for Oxfam Trailwalker New Zealand in 2021 –
together we will make Trailwalker history!
2 PHOTO CREDITS: All photos by Artur Francisco, Alicia Grocz, Photos 4 Sale and teams.
Your impact
– changing lives
By participating in Oxfam Trailwalker, you are making the world a
better place by giving a hand up to those who need it the most.
As you and your team prepare for this epic event, you are raising
vital funds to end the injustices of poverty in the Pacific and
around the world. Together, you and other New Zealand Oxfam
Trailwalkers raise around $1,000,000 each year!
Long-term development
We work with families and communities to equip them with the
tools and resources to meet their basic human rights. We fund
long-term projects around the world and work in a range of areas,
from water and sanitation to education and creating sustainable
livelihoods, to bring about positive change in people’s lives.
Responding to emergencies
When communities are struck by disaster, they need help fast.
Whether it’s an outbreak of disease, a natural disaster or a time
of conflict, we respond swiftly to emergencies – providing life-
saving aid, support and protection.
Right now, we’re responding to these emergencies. Once the
immediate danger has passed, we work to help rebuild lives and
reduce the risk of future disasters.
Campaigning for change
Poverty isn’t just about lack of resources. We urge governments
and companies to change rules and practices that keep people
in poverty, and we support communities to call for justice and
take action.
Your fundraising makes a difference
$55 can buy life-saving water buckets to stop disease
can help young people into jobs with skills
$122 and training
can provide children access to safe drinking water
$300 at school
When you walk, you walk with Mila. As you walk and train for Oxfam Trailwalker, think about the people who walk for hours every day to fetch heavy loads of clean water. People like Mila. Mila lives in Papua New Guinea, and she is just one of many who benefit from fundraising like yours. Everyday Mila walked down the river with a child on her back to collect water for her family. But the water she brought back wasn't clean - it was making her children sick. Because you fundraise, you are changing people's lives by installing clean water right in the heart of their villages. Now Mila's walk for water takes minutes - and the water she and her children drink is clean. Her children don't get sick any more. "Since they (Oxfam) came, there is a great sense of happiness in my family'' - Mila A small hand up is all it takes. You're helping people like Mila lift themselves out of poverty for good. You are making a real difference. Thank you. 4 4
YOUR
CHeck LIST
SURE AND STEADY IS THE BEST WAY TO ENSURE YOU ARE
PREPARED FOR OXFAM TRAILWALKER. HERE ARE SOME KEY
MILESTONES TO ENSURE YOU ARE ON THE ROAD TO SUCCESS.
1 Personalise your fundraising page 8 Train, train, train. Use our online
and make use of all the resources training guides, and take advantage
online of our team training days!
2 Recruit your support crew members 9 Make sure you have met your
minimum fundraising before Friday
Promote your fundraising page via
3 19th March
email/social media and start to plan
your fundraising events 10 Plan timings of the route – what times
are you aiming for? When will you
4 Book your accommodation in arrive and leave each check point?
Taranaki – be quick, places sell out
quickly. Check out recommendations 11 Organise how you will get to the
on our website. event. Remember you must be there
to attend registration on Friday 19th
Schedule planning sessions with
5 March.
your team, covering both your game
plan for fundraising and training 12 Finalise all plans (including food!)
with your support crew for the
6 Check you have all the right gear. weekend
Find out more by checking the
Bivouac gear list online 13 Thank everyone involved after the
event weekend for all their support
Follow Oxfam Trailwalker on
7
Facebook for up-to-date advice and
information
5
KEY DATES
August
18TH: INFO SESSION #1 - TRAINING
31TH: END OF EARLY BIRD PRICES
September
22ND: INFO SESSION #2 - EVENT WEEKEND
EXPECTATIONS
October
20TH: INFO SESSION #3 - FUNDRAISING
November
28TH: NEW PLYMOUTH TRAINING DAY
December
5TH: WELLINGTON TRAINING DAY
12TH: AUCKLAND TRAINING DAY
JANUARY
31ST: REGISTRATION CLOSES
March
19TH: MINIMUM FUNDRAISING COMMITMENT
DEADLINE
19TH: REGISTRATION AND EVENT BRIEFINGS
20-21ST: EVENT WEEKEND
April
30TH: FINAL FUNDRAISING DEADLINE
Dates are subject to change. Check our
website and Facebook for more information.
6
Taranaki
WE ARE BEYOND THRILLED TO BE HOSTING OXFAM TRAILWALKER
FOR THE FIRST TIME IN PICTURE – PERFECT NEW PLYMOUTH, IN THE
STUNNING TARANAKI REGION!
Judged by Lonely Planet as one of the world's top
two regions to visit in their Best in Travel 2017
awards, Taranaki has so much to offer-and we
agree! From museums, nature walks, culture and
cuisine, to surfing and skiing; it fits into anyone's
'ideal' version of a weekend away. It's unique, it's
legendary and it's seriously impressive.
New Plymouth District Council and Venture Taranaki have been working closely with
Oxfam in planning Oxfam Trailwalker 2021 and we hugely appreciate their support.
I promote the experience as extremely rewarding personally due to increased fitness,
team bonding and the contribution you make to Oxfam's work through the fundraising
- PREVIOUS OXFAM TRAILWALKER PARTICIPANT
7
We're here
to support
Together we WILL achieve great things
The more you tap into your support networks for help the better. Also the earlier you
start preparing, the easier it will be to succeed in this challenge.
Training Days
Later this year we will be running some training days. They are loads of fun and a great
opportunity to meet other participants. We recommend getting your support crew
involved in your training days too!
Your coaches
We’re at the end of an email, phone call or Facebook message to help you succeed.
You’ll hear from the coaches with advice, support and important event information.
We’ll share regular emails with you, post tips on the Facebook group 'Oxfam Trailwalker
NZ Community' (join us!) and be available for any queries you might have.
Fundraising Resources
New to 2021, we'll have a hub of fundraising resources for you to optimise your
fundraising. Check out www.oxfamtrailwalker.org.nz/fundraisingresources
TOP TIP
To help you have the best time
and achieve your best, fill in the
Goals section on the next page.
8 8
Pathway
to the Finish
TO HELP YOU ACHIEVE YOUR BEST, EVEN WHEN THOSE TOUGH MOMENTS
OCCUR (AND THEY DO) PLEASE COMPLETE YOUR GOAL SECTION BELOW.
This a brilliant tool to grab when you’re feeling like things are a bit hard
or frustrating. Being able to easily remind yourself why you are doing this
incredible challenge will make all the difference.
I am doing Oxfam Trailwalker because Support Crew are key to my event weekend
plan. How will I get mine involved?
When I cross the finish line I will
Obstacles that could occur along my
Oxfam Trailwalker journey are
I will overcome these obstacles by
Self-agreement
(E.g. To reduce the chance of skipping a training
session I will schedule them in advance) I agree to proactively plan my
training and fundraising steps so I
can successfully reach my goals. I
agree to ask for help when needed
from my team mates, family,
It is important for me to complete this friends and Oxfam Trailwalker staff.
Oxfam Trailwalker journey because
I agree to have fun and celebrate
each milestone along the way!
Name
Date
Preparation
9 + Practice = Success + FunTraining
Make a plan
• In your first team meeting, discuss the training approach you’ll do, together and
individually, to reach your team target time.
• Check when people are available for training and on holiday.
• There may be limited crossovers left, so schedule team training sessions
and meetings into the calendar. Please RSVP your place on our website at
oxfamtrailwalker.org.nz/training.
• Team walks should be non-negotiable, as by training together, you get a sense of
your team pace instead of just your individual pace.
Put someone in charge
It’s important to talk about what you’ll do individually. It can be difficult to walk together
for all your training – so you’ll have to keep going by yourself in between team walks. At
times you’ll need someone to take charge to ensure training doesn’t grind to a halt. We
recommend this person is well organised, comfortable to speak up and has reasonable
knowledge of good walking tracks (or is willing to research them).
Train together on long walks
And by long, we mean over 25 kilometres. You will each have different highs and lows on
a long walk. By knowing about these before the event you’ll know how best to support
each other when you need it most. It’s also a great time for talking team tactics, gear
and food (there is always plenty to chat about with food).
Try and Test
Try and test everything! It’s important to work out what works best for you. Train on
different terrains – feet move differently on varied terrain and your body uses different
muscles. Test food and drink – your body responds differently when moving, so find out
what works best for you and your stomach. Socks are also a biggie, and you’ll soon know
which ones you prefer (thick, thin, double layer etc.) and which ones help you stay
blister-free.
Record and update
Update your online team page with training photos, stories and tracks covered. This
helps your supporters connect with your journey and stimulates people to donate.
Keeping a record of your training distances and times will help your support crew with
event weekend planning.
Training guides are available on our website
Need some help getting started with your training? Our training guides can help you plan
out each phase. With beginner, intermediate and advanced guides available you can
start at the level that best suits you.
10Top tips
Don’t skimp on socks. Good moisture-wicking socks like Thorlo, Drymax
Injinji and Icebreaker are great options for Oxfam Trailwalker.
Regular sock changes are important too. Keep your feet dry. Wet feet means
more friction, which means a higher likelihood of blisters. Again, changing
your socks and shoes at regular intervals is a good tactic.
Recognise your hot-spots. When you start to get slightly sore, warm patches
of skin, act fast with blister prevention so it doesn’t turn into a blister.
Need a little extra help? Try out Hikers Wool from Bivouac Outdoor.
While distance is important while you train, remember that
it's more about how long you can be on your feet instead
of how far you can walk! If you have a can do attitude, no
doubt you'll be crossing the finish line!
alleviating some
If the dollars we raise go towards
then the ‘hard parts’ of
of the suffering in the world,
mor e bear able. THANK
Oxfam Trailwalker are all the
g on the jour ney!
YOU OXFAM for having us alon
TICIPANT
- PREVIOUS OXFAM TRAILWALKER PARLooking after
yourself
It’s extremely important you look after yourself and your team mates in training
and during the event. Here are a few key things you can do to look after yourself
and ultimately make sure you have a more enjoyable event.
Your feet
Blisters are the number one injury at Oxfam Trailwalker, followed closely by knee pain.
Both problems can be prevented by having the right pair of worn-in shoes. Find the
perfect shoes for you at Bivouac Outdoor.
See a professional
If something hurts, don’t ignore it. Get professional advice and treatment so you don’t
create a bigger problem out of a small one. Past participants especially recommend
podiatrists, massage therapists and physios to help you stay on track.
Keep warm
It can get cold overnight on event weekend. Layers are your friend! You'll heat up and
down depending on movement, time of day, temperature, fatigue etc – think of yourself
like an onion, layering on and off as you need. Keep extras with your support crew so you
can travel light on the trail.
First Aid
First aiders will be stationed at each checkpoint. However, each team is encouraged
to carry a standard first aid kit during training and at the event (see the gear list). All
participants are encouraged to learn the most up-to-date basic first-aid techniques.
Take a break
You should ensure you take adequate rest stops. The desire to finish the event should
never override the need for personal safety. To prevent exhaustion, your team’s pace
should be guided by the slowest team member.
Take extreme care on road crossings
The trail crosses numerous roads throughout the course. Oxfam Trailwalker endeavours
to provide marshals at key road crossings. However, we ask participants to take special
care and to obey pedestrian lights when they are in place.
12Support crew
Support crew are the unsung heroes of the event. They will provide your team with
unconditional love, dedicated support and endless motivation throughout your Oxfam
Trailwalker journey. Every team must have a support crew of at least two people.
Your support crew will carry the bulk of your food and equipment and provide all the
supplies your team needs so you can travel light on the trail. Only the basics are
provided by Oxfam at each checkpoint.
Support crew game plan
This will help ensure the event weekend runs smoothly for you, and is enjoyable for
them too. Create a strategy for the event weekend with your support crew based on
the areas mentioned below:
Add your support crew to your online team page to ensure they get team
newsletter emails, which are packed with event news, tips and advice.
Practice your game plan by involving your support crew on long walks, or better
still, having them with you at one of our training days for the ultimate pre-event
experience.
Plan when you are likely to arrive at each checkpoint based on your training
times. There’s nothing worse than the team turning up before the support crew!
Agree on a budget in advance. Work out who will cover fuel, food, drink and
accommodation expenses.
We recommend arranging local accommodation for the Friday, Saturday and
Sunday nights in Taranaki. There is no accommodation available on the trail.
13
Photo Credit: Team
Scrambled Legs 2020Food and drink
Determine what food you will need from your support crew and when. You should aim to
eat at every checkpoint, even if just small snacks, to keep up your energy.
Logistics
Prepare a schedule of team members’ requirements for each checkpoint. The more
organised your support crew are the more you can relax. Consider having labelled plastic
bins for each team member to store their changes of clothes and specific requirements.
It's a good idea to have support crew set up your team shelter at the checkpoints, such
as a gazebo in case of rain.
Communications
Make a plan for how you will notify your support crew of your impending arrival at
checkpoints. For safety, your support crew should have at least one mobile phone with
them at all times. We recommend walkers have two mobiles on different networks. Make
sure you and your support crew have the ability to charge your phones along the way so
you can always stay in contact.
Injuries
Blisters are the most common injury, so your support crew should be well versed in how
to help your team prevent them. Have a handy supply of blister prevention and strapping
tape on-hand to reapply along the way.
14Fundraising
tips from past
Trailwalkers
How do I raise the most money?
Here are the top three tips from past participants for reaching your
fundraising goals easily, and having fun doing it!
Agree on how to fundraise and book dates. It’s
1 important to agree as a team what the most suitable
fundraising activities are. For some it’s doing one
or two bigger events like a movie fundraiser or quiz
night, for others smaller activities such as bake
sales, mufti days and sausage sizzles best suit their
lifestyles. Once you’ve agreed on the approach, set
the dates!
Receive bonus fundraising credits. Encourage your
2 friends and family to shop directly with our sponsors and
event partners to receive fundraising team credits direct
to your team page. Further details listed in the Rewards
section on page 18.
3 Use fundraising promotions. Companies such
as Booster Wine Group, Trade Aid and more offer
incredible fundraising deals. The top 2018 Booster
Wine Group fundraiser team raised over $4,299 and
the top 2018 Trade Aid team raised over $2,524.
Need a bit of extra help?
Make use of the new Fundraising Resources
1 Hub we have avaliable on our website.
oxfamtrailwalker.org.nz/fundraisingresources
2 Our team are always here to help you - whether that
is just to have a chat about fundraising, or want a 1:1
coaching call; give us a call on 0800 600 700 or email
your queries through to info@oxfamtrailwalker.org.nz
15Steps to
success
Here is an outline of what past Oxfam Trailwalker teams have raised from specific
fundraising activities to help you reach your fundraising milestones.
Approaching businesses for product donations? Contact us for an Authority to Fundraise letter.
Matched donations from employer $2000
Auction $1000
Corporate sponsorship $500-2000
Quiz night $850
Sell Trade Aid chocolate $770
Movie night $750
Garden party $650
Online raffle $600
Sell lunches at work $550
New Year’s Day dinner & raffle $550
Zumba Class $400
Burger and beer afternoon $450
Dinner party $400
Bake sale $350
Sausage sizzle $350
Mufti day gold coin donation $300
Themed morning tea $300
Kids’ pool party and swimming race $300
Christmas crackers sale $250
Sell team t-shirts $250
Draw portraits of pets, people $200
16Online
resources
to help you
We have a range of great training and fundraising resources for you
to use. These will be released on an ongoing basis throughout the
lead up to the Oxfam Trailwalker event weekend.
Here’s what will be on offer to help you:
Email templates
Share with your friends,family and businesses to seek donations.
Email SIGNATURE banner
For adding to your email so everyone knows you’re taking part in
Oxfam Trailwalker.
Media kit
Reach out to local media to profile the amazing challenge you are
taking on.
Posters
So you can print for your workplaces and more.
Training guides
Whether you are a beginner, intermediate or an expert, there is a
guide to suit you.
Support Crew guide
Keep your support crew up-to-date on everything they need to
know to support you on your journey. Download your support crew
checklist on our website.
Event guide and walker directions
All the information you need for the big weekend. This will be
available on our website closer to the event weekend - don't worry,
17 we'll let you know when it's available!To keep you
going (rewards and
incentives)
Everyone appreciates a bit of timely recognition for going the extra mile. We want to
celebrate with you by acknowledging you with a few little extras along the way. We have
rewards for those who are achieving great things individually and as a team. Reach the
following fundraising goals and celebrate your success with these wonderful rewards.
RAISE Rewards
Watch your email and
individual
YOU CHOOSE: Fitletic Mini Sport Belt OR our Facebook page for
$750
Bivouac Outdoor Drink Bottle additional incentives,
including flash
challenges to win
further rewards.
Oxfam Trailwalker 2021 Buff for each
$2,000
team member To receive rewards you
must have reached
your individual or team
Premium VIP finish line experience for
TEAM
$3,000 targets on or before
your team
the 18th March, unless
otherwise stated.
$5,000 YOU AND YOUR TEAM ARE IN THE DRAW TO
WIN; a trip to Vanuatu, courtesy of Air Rewards must be
Vanuatu and Warwick Hotels claimed at or before
event registration on
Details TBC. the 19th March.
BONUS TEAM CREDITS ARE AVAILABLE FROM THESE PROVIDERS:
Bivouac: 10% of purchase R-Line: $5/bottle of R-Line credited to your team
credited to your team
Wireless Nation: $50 donated to your page
Out Wear: 20% of purchase when you sign up for one of their broadband
credited to your team plans
18FAQs
What is the fundraising commitment? Why
is it important?
As part of Oxfam Trailwalker, all teams commit to raising a
minimum level of fundraising. The money you raise will help
to save and improve lives in developing countries around the
world and bring real change to people living in poverty. We are
here to help you reach your goal – check out the ideas in this
preparation guide or on our website.
How do I get offline funds or money from a
fundraising event onto my team page?
The easiest option is to make a card payment to your team
page and bank the offline amount. Simply make a donation to
your team in the name of the organisation/event. If you have
any cheques (to Oxfam New Zealand) or other offline funds,
send them to us. Make sure to include your team name and
your supporter’s details if they would like a receipt.
How do I upgrade my fundraising
commitment?
Congratulations on reaching your fundraising target! It’s
as easy as logging into your account and adjusting your
commitment. Historically, almost 80% of teams who increased
their commitment successfully reached or exceeded their new
target. An awesome result! Note: Team leaders can increase
your team commitment.
How do we use our team page to fundraise?
Your team page is the number one tool you have to get the
word out and connect with your supporters. These may be
family, friends and sponsors or people generally interested in
how your team are progressing. You can personalise your team
page with a team bio, photos, updates, links to social media
and blogs to keep your supporters up to date. We have aimed
to make your team page streamlined and easy to navigate, but
if you have any questions about how to edit your team page,
please email info@oxfamtrailwalker.org.nz or call us toll-free on
0800 600 700 (within NZ).
19Raising money and
awareness
The core aim of Oxfam Trailwalker is about raising money to help end the
injustices of poverty. Your team and individual fundraising pages are developed to
clearly communicate why donations are so important. Direct people to your team
page as much as possible. Here are some tips to help you out.
Sponsor yourself Seek matched DONATIONS
By showing your contacts how much you from your workplace
care about fighting poverty, you’ll inspire Many Oxfam Trailwalkers find workplaces
them to donate to your page. The more get on-board too, by way of matching
generous you are the more likely they will dollar for dollar donations you raise.
follow your lead. Let them know you can post their logo
on your team page – everyone likes
acknowledgement. Why not ask yours?
Get social
Share your team page and story with
everyone. Post frequent updates about Use the resources online
how you are going. At every opportunity
We have a great range of resources online
include a link to your fundraising page.
to help you fundraise, such as email
Having a team Facebook page will also
templates, banners, posters and more!
help increase your reach.
These resources are free to use and are
avaliable any time of the year.
Raise your target
When you have reached your initial target, Email everyone
keep up the momentum and increase it
further! People are more likely to continue Email everyone you know. The more they
to support you if you haven’t yet reached know why you are doing it the more likely
your target. they will support you. You will have greater
success in receiving donations if your
contacts are seeing both Facebook posts
Approach the local media and emails from you. Talk about your
In our fundraising resourses online, there team, any upcoming fundraising events
is a media kit to help you spread the word you have and why you are doing Oxfam
with the support of your local media. Trailwalker!
Thank people! Be sure to say a huge ‘thank you’ to your generous friends.
Tag them in social media posts or flick them an email. Videos work extremely well
and have that extra impact if you are able to do a video shout-out, or alternatively
you can thank your donors directly from your fundraising profile online!
2021
Event
SPONSORS
Thank you to all our sponsors, partners and stakeholders for
supporting our vision of a fairer, safer, more sustainable world
through Oxfam Trailwalker. Special thanks to our gold sponsors.
GOLD
SILVER
+
BRONZE
We couldn’t do it
without our sponsors
22THE EXPERIENCE
OF A LIFETIME
- OXFAM TRAILWALKER 2015 PARTICIPANT
20-21 March 2021
0800 600 700
oxfamtrailwalker.org.nz
23 OXFAM NEW ZEALAND 0800 600 700 or 09 355 6500 | PO Box 68357, Newton, Auckland 1145 | info@oxfamtrailwalker.org.nz
facebook.com/OxfamTrailwalkerNZ | #otwnz | Charities commission number: #CC24641You can also read
