Fremantle to Exmouth 2021 Race and Rally - May 8th 2021 Sailing Instructions
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Fremantle to Exmouth 2021
Race and Rally
May 8th 2021
Sailing Instructions
Doc Ref No. FSC-OFF-F2E-SI-210508
Date Issued 6 May 2021
Revision 4 – Issued For Use
Originator/Approved TSC TMI
Document Name: Fremantle to Exmouth 2021 SI’s
Fremantle to Exmouth 2021 Race and Rally
REVISION HISTORY
Rev Description
1 First copy – Issued for Information Only
2 Issued for Use
3 Issued for Use – inc amendment
4 Issued for Use – inc amendment
RECORD OF AMENDMENT
It is certified that the amendments listed below have been incorporated in this copy of the publication.
No Section Para No Description of changes
1 3 2 Racing Around Waypoints
2 13 1 Location of Day Buoy
3 19 2 Inclusion of self-evidence of finish
HOLD STATUS
No Section Para No Description of changes
Document Number: FSC-OFF-F2E-SI-210508 - Rev 4 – Issued For Use
Date Issued: 6 May 2021 Page 1
ORGANISING AUTHORITY:
Fremantle Sailing Club Event Number – 08 9438 8888
RACE CONTROL:
FSC Race Control Ph: 0411 862 234
Email: fscexmouth@gmail.com
RACE COMMITTEE:
The Race Committee comprises:
Trevor Milton (Principal Race Officer) – 0419 280 268
Cameron Berg (Deputy Race Officer) – 0417 919 347
Bernie Kaaks (Exmouth Race Officer) – 0412 532 211
Thor Schoenhoff (FSC Sailing Manager) – 0438 025 787
Document Number: FSC-OFF-F2E-SI-210508 - Rev 4 – Issued For Use
Date Issued: 6 May 2021 Page 2
Fremantle to Exmouth 2021 Race and Rally
1 COVID-19 REGULATIONS
1.1 The racing will be conducted in accordance with Federal & State legislations relating to COVID-19.
1.2 Skippers are responsible for deciding whether to participate or not, and for compliance with all applicable rules
and regulations, including all COVID regulations.
2 RESPONSIBILITY
2.1 Responsibility: All those taking part in the race do so at their own risk and responsibility. The Organising Authority,
Fremantle Sailing Club and their respective officers, employees, volunteers and members, accept no liability for
any injury, loss or damage that may be suffered by any competitor.
2.2 Specific attention is drawn to RRS Fundamental Rule 4 – Decision to Race, which states: “The responsibility for a
boat’s decision to participate in a race or to continue racing is hers alone”.
3 RULES
3.1 The race will be governed by the Rules as defined in the Racing Rules of Sailing, the Notice of Race or Notice of
Rally and by these Sailing Instructions. In the event of conflict, these Sailing Instructions will prevail.
3.2 RRS Appendix WP Rules for Racing Around Waypoints will apply.
4 SKIPPERS BRIEFING
4.1 Thursday 6th May will be a Farewell event where Skippers shall collect YB Trackers & information packs.
4.2 Saturday 8th 09:30hrs Skipper & Navigator mandatory weather briefing.
5 PRE-RACE RADIO CHECKS
5.1 Mandatory pre-race radio check - Fremantle Sailing Club Race Office will be open at 1105 hours Saturday 8th May
for Radio Checks on VHF Channel 72.
6 INSPECTION
6.1 Boats shall be made available for spot inspections by the Race Committee or its nominee at any time up until 12
hours after the boats finish time.
7 MARKS
7.1 The Start Pin and Day Buoy will be Yellow Cylindrical Inflatable Buoys.
7.2 The NW Reef 1 “mark” and the NW Reef 2 “mark” will both be GPS Waypoints as defined in Sailing Instruction
Section 13.1.
Document Number: FSC-OFF-F2E-SI-210508 - Rev 4 – Issued For Use
Date Issued: 6 May 2021 Page 38 STARTING LINE
8.1 For Race boats, there will be a single starting line to the North West of North Mole. See diagrams at the end of
this document.
8.2 The starting line will be between the Orange Flag displayed onboard the start boat (committee vessel) at the Port
end, and a yellow inflatable buoy at the Starboard end.
8.3 Rally boats will commence the rally by passing to the west of the Committee boat. See diagrams at the end of
this document.
9 STARTING TIME / START SIGNALS
9.1 The Race and Rally events are scheduled to start at 1200hrs on the 8th May 2021, with the warning signal for Race
boats scheduled at 1155hrs.
9.2 Visual signals will be made from the committee vessel as describe in SI 8.
9.3 Sound signals and/or VHF communication may be made from the committee vessel.
9.4 A boat starting later than 15 minutes after the starting signal shall be scored DNS.
10 INDIVIDUAL RECALLS
10.1 After the stating signal the Race Committee may broadcast the sail numbers of those boats that have not
complied with Rule 29.1. Failure of the Race Committee to make a broadcast or a boat to receive any broadcast
will not be grounds for redress. This changes Rule 62.1.
11 EXCLUSION ZONE
11.1 Prior to and after the start, all boats shall not enter an area bounded by the lines joining Green No. 1 Harbour
Entrance Buoy, Red “A” Harbour Entrance Buoy, Red “C” Harbour Entrance Beacon and Green No 3 Harbour
Entrance Beacon.
11.2 All boats shall keep clear of the Campbell Barracks Military Exercise Area.
11.3 For the purpose of the RRS these areas are considered an obstruction and the limit of safe pilotage.
Document Number: FSC-OFF-F2E-SI-210508 - Rev 4 – Issued For Use
Date Issued: 6 May 2021 Page 4Fremantle to Exmouth 2021 Race and Rally
12 COURSES
12.1 The course for the Race and the Rally is provided as below.
Course
Start
Burnell Buoy Port
Day Buoy Mark Port
Fairway Buoy Staying clear of the Military Exclusion Zone near Campbell Starboard
NW Reef 1 Waypoint Starboard
NW Reef 2 Waypoint Starboard
Exmouth finish line
13 COURSE MARK LOCATIONS
13.1 Location of marks is as described below.
Name Latitude* Longitude*
Burnell Spa Buoy 32° 01.397’S 115° 44.304’E
Day Buoy (approx. location) 32° 00.166’S 115° 44.465’E
Fairway Buoy 31° 57.148’S 115° 38.841’E
NW Reef 1 Waypoint 21° 45.000’S 114° 9.60’ E
NW Reef 2 Waypoint 21° 45.000’S 114° 11.1’E
Inner Waypoint 21 °57.609’S 114° 8.828’E
Exmouth Finish
Outer Waypoint 21°57.728’S 114° 9.037’E
*Note: Using the WGS84 datum.
Document Number: FSC-OFF-F2E-SI-210508 - Rev 4 – Issued For Use
Date Issued: 6 May 2021 Page 514 COMMUNICATION PROCEDURES
14.1 All race yachts are required to send a TXT (text) message via Satellite phone at 0900hrs +/- 10 minutes and
21:00hrs +/- 10 minutes every day for the duration of the event.
14.2 All rally yachts are required to send a TXT (text) message via Satellite phone at 0800hrs +/- 10 minutes and
20:00hrs +/- 10 minutes every day for the duration of the event.
14.3 The TXT message from yachts shall be in the following sample format: “Boat A
OK” to the primary SKED mobile phone number +61411 862 234. Race control will reply “Boat A logged”.
14.4 Although unlikely, should the primary SKED phone number become disabled all yachts will
be notified via TXT to their satellite phone of the backup mobile phone number.
14.5 Should yachts not be able to make contact with race control for a SKED via satellite or
Mobile phone their YB Tracker can be used as a backup. Skippers need to review the YB Tracker instructions for
details on YB Tracker Messaging. Race control will receive and reply to messages via the YB Tracker management
interface.
14.6 Should yachts not be able to make contact via the methods described at 14.1 - 5 they can
email their SKED message to fscexmouth@gmail.com
14.7 Should yachts not be able to make contact via the methods described at 14.1 - 6 they
should then attempt to contact another yacht via VHF or HF radio and ask them to relay their SKED message. The
relay yacht shall send the message in the following sample format: “relay via Boat A, Boat B OK” Race control will
reply “Boat B logged”.
14.8 Race control acknowledge that some yachts might at times have difficulties getting their
SKED message through. As such race control will accept messages outside, but as close as possible to the times
detailed at 14.1 without penalty (race yachts). Race control will endeavour to do everything possible to assist
inside and outside of the prescribed SKED times. The overall objective is that race control achieves and maintains
regular contact with yachts and vice versa.
14.9 All boats shall maintain a continuous listening watch on VHF 72, repeater stations (within range) and 16 at all
times.
14.10 For Race boats, failure to communicate in accordance with SI 14 on Satellite Phone or by the methods listed in SI
16 without reasonable cause shall result in the imposition of a penalty as below at the discretion of the Race
Committee having regard to the circumstances
Position Report Missed Penalty Imposed
1st Sked missed No penalty imposed
2nd Sked missed 20 minutes added to elapsed time
Each successive sked missed 40 minutes added to elapsed time
i.e a boat that missed 3 sked reports without reasonable cause during the race shall receive a time penalty of
60 minutes added to the boats elapsed time.
Document Number: FSC-OFF-F2E-SI-210508 - Rev 4 – Issued For Use
Date Issued: 6 May 2021 Page 6Fremantle to Exmouth 2021 Race and Rally
14.11 For Rally boats, failure to communicate in accordance with SI 0 on Satellite Phone or by the methods listed in SI
16 - 7 without reasonable cause shall result in the imposition of a penalty
Position Report Missed Penalty Imposed
1st Sked missed No penalty imposed
2nd Sked missed No penalty imposed
3rd and successive sked missed No longer eligible for Rally Awards
15 RESPONDING TO AND RECORDING SKED’S BY RACE CONTROL
15.1 Overview: Race control will use TXT (text message) management software as the primary means of managing
SKED messages from all yachts. Once TXT messages are received, they will be acknowledged as above. The YB
tracker interface will also be monitored for positions. Race control will log all communications, including positions
in a live Excel document.
16 RACE CONTROL METHODS TO CONTACT YACHTS
16.1 Satellite TXT: Race Control will use Satellite phone txt messaging as the primary form of communications. Race
Control may call yachts via Satellite voice call if required.
16.2 Satellite Group TXT: Race Control will set up “txt message Group’s” for messages to go to the entire fleet from
the primary or secondary race control mobile phones if necessary. Sending a group txt might for example be
used to advise a change to the SKED phone number, or for a weather alert etc. Yachts must acknowledge with a
reply message in the following sample format: “Boat A Received”
16.3 Satellite Voice: Race Control may use Satellite phone voice calls if necessary.
16.4 YB Tracker Messaging: Race Control may use YB Tracker Messaging during the event to contact yachts.
16.5 Mobile Phone (LTE): Race Control may use mobile phone voice and txt messaging during the event.
16.6 Email: Race Control may use fscexmouth@gmail.com to contact yachts if necessary.
16.7 HF Radio: Race Control will not be monitoring but may use HF Radio to communicate with Yachts during the
event. RO’s will have remote access to the Barrett Communications base stations at Bibra Lake and Wiluna. Race
control will confirm which yachts have working HF radio
16.8 Marine VHF Radio: Race Control may use marine VHF radio, if within range to contact yachts if necessary.
16.9 AMSA, WA Water Police, and/or VMR groups: Although unlikely may use any of the above methods to contact
yachts during the event if necessary.
Document Number: FSC-OFF-F2E-SI-210508 - Rev 4 – Issued For Use
Date Issued: 6 May 2021 Page 717 POSITION REPORTS
17.1 All boats in the event (i.e. Race and Rally) shall report via communications methods in section 14 (satellite phone
TXT etc) promptly after passing north of 29 degrees South (Geraldton) to declare (for example) ‘Boat A complies
with 17.1 of the SI’s’:
17.1.1 Satellite communication device and VHF is operational.
17.1.2 Life raft(s) are on board.
17.1.3 Engine is operational and the batteries charged.
17.1.4 Boat and crew are in a satisfactory condition to continue.
17.1.5 The skipper has received and comprehensively considered a current long-range weather forecast.
17.1.6 The boat has on board sufficient water and fuel to satisfy Parts B-5 and B-6 of the Notice of Rally & Race.
17.2 Boats which are not recorded as having met the reporting requirements above shall be disqualified without a
hearing (amends RRS 63.1).
17.3 Boats that make a false report will be subject to action by the Rally & Race Committee in accordance with RRS
60.2(c).
17.4 All boats shall report to Exmouth Race Control on VHF 72 promptly after becoming abeam of Point Murat.
18 FINISH
18.1 The finishing line will be the extension of an imaginary line extending from the Exmouth VMR Base to the Outer
Port Entrance marker at the entry to the Exmouth Marina. Virtual marks Inner Waypoint & Outer Waypoint
represent the inner and the outer extremities of the line but may not be precisely on the line itself.
18.2 A boat is required by the Race Committee to provide evidence, in the form of screen shot or photo of its GPS
track and time, to demonstrate that it has correctly crossed the finish line and has correctly recorded its finish
time.
18.3 Each boat shall inform Exmouth Race Control by SMS (+61 412 532 211) or VHF 72 of their finish time as soon as
practicable, but no later than 30 minutes after finishing.
19 TROPHIES/PRIZES
19.1 Race Divisions 1, 2 and Double Handed - IRC
19.2 Race Divisions 1, 2 and Double Handed – ORCI
19.3 Race Divisions 1,2 and Double Handed – PHS
19.4 Race boat environmental prize scored according to attachment 1
19.5 Race Double Handed results and prizes will be combined with Division 2 if there are less than 3 entries in the DH
division.
20 RALLY PRIZES SHALL BE AWARDED FOR THE FOLLOWING CATEGORIES:
20.1 Rally boat environmental prize scored according to attachment 1
20.2 Special contribution award shall be made by the rally committee to a rally boat or individual that has made the
greatest contribution to helping others in the event or with preparation for the event.
20.3 Longest legal fish caught during event. Photographic evidence, incorporating tape measure (or similar), to be
submitted. Boat name, position, date and time of catch, also to be submitted. A photo of an in date recreational
‘boating’ fishing licence is also required.
Document Number: FSC-OFF-F2E-SI-210508 - Rev 4 – Issued For Use
Date Issued: 6 May 2021 Page 8Fremantle to Exmouth 2021 Race and Rally
20.4 Best video taken on board a rally boat during the event of not more than 3 minutes, as judged by the rally
committee.
20.5 Best ‘on board meal’ presentation, as judged by the rally committee. Photographic evidence together with the
recipe to be submitted together with supporting statements from the crew.
21 PROTESTS
21.1 Protests or requests for redress arising from the Race shall be lodged by email to sailingmanager@fsc.com.au or
in person at Exmouth to the Race Committee within 2 hours of the finishing time of the protesting boat.
21.2 The Race Committee will, within eight hours of receipt of a protest or request for redress, post the time and place
of hearing and a copy of the protest form on the Official Notice Board and notify the parties. This shall be
compliance with and notification to the parties under RRS 63.2.
22 ANNOUNCEMENT OF RESULTS
22.1 Results will be announced on Saturday 15th May in the evening at Exmouth Sailing Club. Provisional results may
be available prior on the event website.
23 HANDICAPS
23.1 PHS handicaps to be issued by ORWA.
23.2 PHS handicaps will distributed to skippers via email and placed on the FSC Noticeboard prior to the event
23.3 Handicaps will also be uploaded to FSC event website: https://www.fsc.com.au/exmouth2021/
24 INCIDENT REPORTING
24.1 Whilst participating in the Exmouth Race or Rally, there is a fundamental obligation to inform Race Control/Officer
of incidents as soon as practical. An incident is any event where there is any damage or risk of damage to people,
property, and/or the Club.
24.2 MOB Incidents must be reported immediately to the fleet on VHF 72 and by satellite phone / SMS to Race control.
24.3 Any accident, boat, or equipment failure that results in any of the following, and when the report may improve
safety and reduce the likelihood of a recurrence then a formal FSC Incident Report needs to be completed.
• Injury that required professional medical attention
• Incidents involving the need to inform Race Control such as; contact between boats, MOB, Grounding,
structural failure
• Failure of FSC’s management systems that resulted in a materially worse outcome
• Incident requiring outside assistance e.g. activation of a beacon / distress signal, Sea Rescue, 3rd Party to
the event / race.
• A near miss of any of the above. A near miss is considered as an incident where no property was damaged
and no personal injury was sustained, but where given a slight shift in time or position catastrophic damage
and/or serious injury easily could have occurred.
Document Number: FSC-OFF-F2E-SI-210508 - Rev 4 – Issued For Use
Date Issued: 6 May 2021 Page 9Document Number: FSC-OFF-F2E-SI-210508 - Rev 4 – Issued For Use Date Issued: 6 May 2021 Page 10
Fremantle to Exmouth 2021 Race and Rally Document Number: FSC-OFF-F2E-SI-210508 - Rev 4 – Issued For Use Date Issued: 6 May 2021 Page 11
Appendix 1- scoring for the environmental prize
1: PREPARATIONS
1A: On board
POINTS CHECK
Crockery and cutlery washed and re-used (e.g. melamine, steel) 1 ☐
Bamboo / paper crockery and cutlery – disposable, sometimes re-used 2 ☐
Plastic crockery and cutlery - disposable, sometimes re-used 3 ☐
Cotton/fabric teatowels, paper towels and toilet paper 1 ☐
Compostable superwipes and baby wipes 2 ☐
Rayon-based wipes and babywipes 3 ☐
1B: Provisioning
YES 0 Pts NO 2 pts
• Choose products sold in recycled and recyclable containers ☐ ☐
Purchases in bulk to reduce packaging. ☐ ☐
Remove surplus packaging before packing the boat ☐ ☐
• Menu planned to reduce wastage and boat weight ☐ ☐
• Concentrates and dehydrated supplies used where practicable ☐ ☐
Watermaker provides >80% of fresh water supplies ☐ ☐
1C: Vessel maintenance
YES 0 Pts NO 2 pts
Engine recently serviced and free of oil leaks ☐ ☐
Bilges clean ☐ ☐
Containment arrangements in place for fuel fills ☐ ☐
Oil spill contamination kit on board for engine/bilge cleanups ☐ ☐
1D: Power
POINTS CHECK
Batteries re-charged >80% by running engine or 10 ☐
Batteries re-charged >50% by running engine or 5 ☐
Batteries recharged 50% of power 1 ☐
Document Number: FSC-OFF-F2E-SI-210508 - Rev 4 – Issued For Use
Date Issued: 6 May 2021 Page 12Fremantle to Exmouth 2021 Race and Rally
2: JOURNEYING
2A: Carbon footprint – one point per kg CO2
FUEL Kg CO2/L1 FUEL Kg CO2/L
Diesel 2.55 UL 93 2.38
Biodiesel 0.60 UL 91, 89 2.34
Engine type and model:
Typical revs during this event:
Consumption rate: litres / hr:
Estimated hrs:
Engine hrs before leaving (please confirm with photo):
Engine hrs on arrival (please confirm with photo):
Number of points / kg CO2 generated during event:
2B: Travelling light
Yes 0 No - # Total
2 POINTS APPLIED FOR EACH INCIDENT e.g. 2 incidents = 4 pts
pts incidents points
Trash secured on board – nothing goes overboard! ☐
Deck gear secured – nothing lost overboard ☐
Fish taken are all legal species and sizes ☐
3: ARRIVAL
Yes – 0 No - 3
All trash taken ashore and disposed of in council facilities ☐ ☐
Contaminants (e.g. oil, batteries, coolant) correctly disposed of ☐ ☐
Any recyclables separated from trash and put in recycling bins ☐ ☐
4: BONUS DEDUCTIONS
A: Plus one boating: number of items of floating trash retrieved and returned to land:
• 0 items: 0 points. 1-10 items: 1 point 11-20 items: 2 pts >20 items: 3 pts
B: Trash retrieval logged on Marine Debris Tracker app (org. = Fremantle Sailing Club) Yes No
C: Bow sticker removed and handed to MEC Committee representative at end of event Yes No
• For items B & C Yes = 2 points No = 0 points
Total deductions:
Boat total points (Parts 1-3)
Boat deductions (Part 4)
BOAT TOTAL POINTS (lowest points to win)
1
Rates converted from (US) Sailors for the Sea Green Boating Guide
Document Number: FSC-OFF-F2E-SI-210508 - Rev 4 – Issued For Use
Date Issued: 6 May 2021 Page 13Document Number: FSC-OFF-F2E-SI-210508 - Rev 4 – Issued For Use Date Issued: 6 May 2021 Page 14
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