Fund for Veterans' Assistance Grants 2021-2022 Presentation Opportunity - Standby
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Standby
The webinar will begin shortly.
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Fund for Veterans’ Assistance Grants
2021-2022 Presentation Opportunity
General Assistance · Housing 4 Texas Heroes
Veterans Mental Health · Veterans Treatment Courts
Veterans County Service Officers
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Introduction
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January 28-29, 2021
Meeting Starts: 8am
Presentations Begin: 8:3am
Online Location: GoToWebinar
(Virtual meeting. No travel required.)
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What is the Presentation Meeting?
• An opportunity for applicants to present their grant projects to the FVA Advisory
Committee, who will ultimately make award recommendations to
the Commission.
• Participation is not required. This is an optional event for applicants.
• Non‐participation does not negatively affect your chances of being awarded. The
FVA Advisory Committee reviews all application material in their process
of recommending grants to the Commission.
• In summary, the Presentation Meeting is an opportunity for applicants to speak in
an official, public meeting environment about how their grant project will help
improve the lives of veterans in their communities.
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2 Ways to Participate
1. Virtually via GoToWebinar 2. Media/Slides Only
• Join the virtual event from your • No virtual appearance required
own computer • Staff will click through your
• Speak while your Presentation Slide Presentation Slide Deck while
Deck is displayed on‐screen Committee Members review your
• Committee Members will have Executive Summary
access to your Executive Summary
• Committee Members may ask
questions
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Sign Up & File Submission Deadline
For All Presenters:
Thursday, January 21
No Late File Submissions or Sign Ups!
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Changes for 2021
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New for 2021
• 4 minute time limit
• All presentations will be virtual or media only
• Participants must submit BOTH files: the Slide Deck AND the Executive Summary
• Prompts for the Slide Deck and Executive Summary
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Presentation Slide Deck
Why should this project
be awarded?
• Submit one or more slides that respond to the prompt
• PowerPoint preferred
• Media (video, audio, etc.) must be EMBEDDED in the file
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Executive Summary
What will you do specifically
with TVC funding?
• Submit a 1‐2 page document
• DOCX or PDF preferred
• Include information about the proposed project (not the organization in general)
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Best Practices
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Best Practices for Presenters
• Cameras are allowed, but not required
• Connect from a stable internet connection, in a quiet location
• Test your comms equipment before you log on to GoToWebinar the first time
• Attend the Technical Rehearsal with FVA staff on January 22, 1‐3pm. You don’t need
to stay on for the entire time – just test systems then go on about your day!
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Best Practices for Presentations
• Practice, practice, practice! Four minutes could go by very fast… or very slow…
• Practice your pitch virtually before the Technical Rehearsal
• Talk about your project, not your organization
• Accuracy of statistics and demographics are key
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Technical Rehearsal
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Technical Rehearsal: January 22, 1-3pm
• Presenters and alternate contacts will receive a confirmation and reminders
about the event from GoToWebinar
• Only the Presenter must attend
• Practice turning comms equipment on/off
• Practice verbally cueing FVA staff to advance an example slide deck
• This is not a practice of your actual pitch to the Committee
• Staff will verify your files have been received, and if we had any issues opening
files or test‐playing embedded media
If you are presenting virtually, you must participate in the Technical Rehearsal
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What Happens at the Technical Rehearsal?
• Presenters will be muted unless actively practicing
• Do you have a question before it’s your turn in the spotlight? Chat us!
• The Moderator will provide a verbal cue: “Next up, [Name] with [Organization].
Presenter, are you ready?”
• The Moderator will un‐mute/send an unmute request when it’s time for your
practice/presentation
• You will speak into your mic/camera and verbally cue staff to advance the slides
(i.e., “Next Slide”) when ready
• This helps everyone identify and resolve equipment issues BEFORE the meeting
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Presentation Meeting
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9DRAFT Meeting Agenda: Thursday, January 28
1. Call to order and roll call
2. Introduction of Committee members
3. Public comment
4. Review of administrative rules and requirements of the Committee
5. Election of Chairman of the FVA Advisory Committee
6. Election of Vice‐Chair of the FVA Advisory Committee
7. Approve the minutes of the December 11, 2020, FVA Advisory Committee meeting
8. Four‐Minute presentations from Eligible Veterans Treatment Court applicants
9. Four‐Minute presentations from Eligible Veteran County Service Officer applicants
10. Four‐Minute presentations from Eligible Housing for Texas Heroes applicants
11. Four‐Minute presentations from Eligible Veterans Mental Health applicants
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DRAFT Meeting Agenda: Friday, January 29
12. Four‐Minute presentations from Eligible General Assistance applicants
13. Discussion and review of Grant Application and evaluation materials and
procedures using GovGrants for Advisory Committee members
14. Discussion to set the date, time and location of the next Advisory Committee
meeting
15. Adjournment
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10Estimated Daily Schedule
8:00 am ‐ Meeting opens for housekeeping business
8:30 am ‐ Presentations begin
15‐minute morning break as schedule permits
Noon‐1:00 pm ‐ Lunch
15‐minute afternoon break as schedule permits
Meeting ends for the day after all presentations have been completed for
the grant program
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What Happens at the Presentation Meeting?
• Same rules as the Technical Rehearsal
• Presenters will be called in the order posted on the webpage
• When called, make your pitch and cue staff to advance slides when needed
• Your time will start when you begin speaking
• Your time cannot be paused or reset for any reason, including technical or
internet issues
• After 4 minutes has elapsed, the Timekeeper will call time and mute your audio
• Committee members may ask questions
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11Committee Member Questions
• Committee Members may ask as many, or as few, questions as they want to
about your project
• There is no time limit for Committee Member questions
• Time used for questions does not count against your presentation time
• Committee Members are evaluating applications so they can provide the
Commission with their recommendations
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Miss your presentation?
Life happens… we know. The internet goes down, computers restart, etc.
Plan B:
• If something happens during the Presentation Meeting and your presenter is not
able to appear as scheduled, staff will come back to you after the rest of the
presenters have pitched in your group of applicants.
Plan C:
• If your presenter is still unable to appear when re‐called, staff will present your
organization’s files with the rest of the Media Only presenters in your grant
category.
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12Media Only Presentations
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Why present with Media Only?
• Scheduling conflicts
• Internet connection not stable
• Comms equipment not working
• Backup presenter not available
• Other unforeseeable circumstances
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13What Happens in a Media Only Presentation?
• Staff will present each slide to the Committee
• Committee Members read the slide, and cue staff to advance the deck
• Slide Deck and Executive Summary files are made available to the Committee
before the meeting begins
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Questions?
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