WERRIBEE CITY FC COMMITTEE POSITION DESCRIPTION

WERRIBEE CITY FC
             COMMITTEE POSITION DESCRIPTION
POSITION: Football Operations Manager (FOM)
      FOM is a member and representative of the WCFC committee, a subcommittee of
       the ISCW.
      Implement the football strategic/operations plans.
      Enforce the WCFC’s codes of conduct.
      Manage the day to day operations of the football department/teams.
      Work with the WCFC administrator with respect to player registration and family
       membership.
      Manage assigned resource and equipment.
      Work with WCFC sub committee to identify sponsorship opportunities.
      Work with WCFC sub committee with respect to financial management.
      Report to WCFC sub committee and the ISCW board as and when required.
      In the case of the FOM for men’s assist the TDF with negotiation and administering
       of player contracts and with payment of player wages WCFC, sub committee.
      Consult and work with the ISCW with respect to all contractual and branding
       matters.
      Along with the other FOMs, form the “football Panel” to provide governance over
       the SSF, Junior, Women and Men’s Football departments and executive direction to
       the TDF, SSF Coordinator and senior coaching bodies (refer to Football Panel purpose
       statements)**.
**Except where there is an obvious conflict of interest.

WERRIBEE CITY FC
             COMMITTEE POSITION DESCRIPTION
POSITION: SECRETARY
     Assist with the implementation of the WCFC business plan.
     Arrange sub committee meetings, prepare agenda’s, record the minutes and keep
      records of sub committee meetings.
     Track action items.
     Arrange meetings / information nights with team managers, coaching staff, parents
      and keep a record of such meetings/information nights.
     Escalate unresolved disciplinary matters to the disciplinary Panel for action. Keep
      records of all proceedings and outcomes
     Collect, check, distribute and prepare all necessary correspondence and keep a
      record of all correspondence incoming and outgoing.
     Work with WCFC Administrator to communicate rules, requirements and general
      information of the governing football bodies to sub committee and where necessary
      to WCFC community (including parents, players and WCFC personnel).
     Work with WCFC administrator to assist the Technical Director of Football (TDF) and the
      Football Operations Managers (FOMs) to ensure all players contracts and registrations are
      effected in a timely manner.
     Liaise with WCFC Administrator to ensure all necessary information is communicated to the
      WCFC community (including parents, players and WCFC personnel.
     Liaise with the website manager to ensure in relevant information is posted on the WCFC
      website in a timely Manner.

WERRIBEE CITY FC
             COMMITTEE POSITION DESCRIPTION
POSITION: EVENTS – SOCIAL
     Assist with the implementation of the WCFC business plan.
     Generate ideas for events.
     Prepare event budgets for presentation to the sub committee.
     Prepare final event proposal for sub committee ratification.
     Prepare and present event statues report and final report to sub committee.
     Establish, implement and direct event work plans.
     Co-ordinate activities of designated event to ensure that goals or objectives of
      events are accomplished within required time frame and funding parameters in
      accordance with sub committee direction/guidelines.
     Create and co-ordinate fundraising opportunities.
     Promote events, arrange ticket sales and communicate with WCFC community
      (including parents, players and WCFC personnel.
     Confer, co-ordinate and cult with the ISCW re venue, catering and general
      requirements.
     Consult and inform the ISCW and seek consent with respect to all contractual
      obligations /agreements and branding matters.
     Liaise with the website manager to ensure in relevant information is posted on the
      WCFC website in a timely manner.

WERRIBEE CITY FC
             COMMITTEE POSITION DESCRIPTION
POSITION: SPONSORSHIP AND MARKETING
     Assist with the implementation of the WCFC business plan.
     Develop marketing and sponsorship strategies.
     Recognise marketing and sponsorship opportunities.
     Create sponsorship packages ain consultation with the ISCW.
     Research prospective funding source and work with the ISCW with respect to any
      funding application.
     Manage and track sponsorship pledges and funding applications.
     Internal communications with WCFC community (including parents, players and
      WCFC personnel).
     Promotion of the “Werribee City” brand.
     Create and coordinate fundraising opportunities.
     Acquire new sponsors for WCFC
     Manager and nurture relationships with existing sponsors.
     Consult and inform the ISCW and seek consent with respect to all contractual
      obligations/agreements and brand matters.
     Liaise with the website manager to ensure relevant information is posted on the
      WCFC website in a timely manner.

WERRIBEE CITY FC
            COMMITTEE POSITION DESCRIPTION
POSITION: WCFC FOOTBALL COMMITTEE
     Sub – Committee members are required to be a financial member of the ISCW.
     Work collectively to ensure the integrity of the ISCW vision is maintained in
      accordance with the ISCW mission statement.
     Develop a short, medium and long term vision for football operations at the WCFC.
     Develop and prepare the WCFC business and strategic plans.
     Prepare and maintain football operations policy and procedures.
     Develop a code of conduct covering sub committee members, including coaches.
      team managers, officials, players, spectators and parents.
     Support the Football Operations Managers in the delivery of their responsibilities.
     Prepare the football budget to ensure all expenses are covered.
     Ensure compliance to the football budget throughout the year.
     Future planning and forecasting (including financial).
     Provide complete and timely financial information to the ISCW on all aspects of
      football operations.
     Work in conjunction with the ISCW on branding, promotion and marketing of WCFC.
     Ensure effective communication across the ISCW community.
     Comply with any and all football authorities, regulations and guidelines.
     Consult and inform the ISCW and seek consent with respect to all contractual
      obligations/agreements and branding matters.
     Liaise with the website manager to ensure in relevant information is posted on the
      WCFC website in a timely manner.

WERRIBEE CITY FC
             COMMITTEE POSITION DESCRIPTION
POSITION: TREASURER
     To prepare our financial budgets in line with our strategic plan on an annual basis in
      conjunction with the ISCW treasurer.

     Monitor the progress of WCFC financial performance against budgets on a timely
      basis.

     Maintain WCFC financial records in the form required by the FFV and Australian Law.

     Provide Annual Financial Statements in accordance with Australian Accounting
      Standards including balance sheet, profit and loss and cash flow.

     Provide annual audited financial statements within 4 months of the end of our
      financial year.

     Submit an annual report by 31 Dec outlining our proposed fee structure for the
      following year.

WERRIBEE CITY FC
            COMMITTEE POSITION DESCRIPTION
POSITION: COMMUNICATIONS
1, Manage and utilise various communication channels including newsletters,
website, social media, various publications, emails and other relevant mediums;

2, Plan, implement and manage the communication around all WCFC activities, including
national and community events.

3, Plan, implement and manage a wide range of media and communications opportunities
which help to deliver WCFC Media and Communications effectively in the western area.

4, Assist in the coordination of regular communication between State and membered
Associations ie FFV, FFA, Wyndham Council and NPLV.

5. Initiate publicity and publications for WCFC teams.

6. Assist in the development of the Club’s brand and associated brand promise.

7. Assist in the development of the Club’s annual marketing plan.

8. Working with the Communications & Events Coordinator, assist in the development of
compelling content and engagement strategies for various users of the club, through
application of various media channels.

9. Working with members of the marketing team, assist in the ongoing development of the
Club’s website and web-based communications systems.

10. Participate and represent Werribee City FC in community outreach efforts within the
Western / Wyndham community.