FY19 NEW GRANTEE ORIENTATION - HUD
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U.S. Department of Housing and Urban Development (HUD)
Office of Lead Hazard Control and Healthy Homes (OLHCHH)
FY19 NEW
FY2021 NEW GRANTEE
GRANTEE ORIENTATION
ORIENTATION
OLHCHH Project Monitoring and Maintenance
AJ Salkoski, Program Analyst, GTR
Virtual conference, May
Dallas, 3rdDecember
Texas -May 14Th , 2021
3-5, 2019
Table of Content
• Enrollment
• Home Improvement
• Income Verification
• Reassess
• Assessment
• Clearance
• Scope of Work
• Reporting
• Contractors
• File Closure
• Materials
Enrollment
• Who are you trying
to reach?
• Elders
• Children
• Broader?
• How are you trying
to reach them?
• Public announcement
• Events
• Targeted outreach
Photo: Health Insurance Marketplace • Existing list
Income Verification
• 80% of the Area
Median Income
(AMI)
• Verification
Methods:
• Third-Party
• Other options if
third-party cannot
occur
Home Assessment
• Assessing for Healthy
Homes Hazards
• 29 Hazards
• Includes immediately
life and safety
issues, accessibility,
and systems in the
home that can affect
Photo: sites.google.com
occupant health
1 Most vulnerable: Most vulnerable: 10 associated with
No Specific Group For CO - 65 years plus; inadequate natural and/
Damp and Mold For NO2, SO2 & smoke
Volatile Organic or artificial light. It
growth – no specific group
Compounds includes the
5
Caused by dust mites, Volatile organic psychological effect
mold or fungal growth Biocides 7 compounds (VOCs) are a associated with the
caused by dampness Threats to health from diverse group of organic view from the dwelling.
and/or high humidity. It those chemicals used to Lead chemicals which
includes threats to treat timber and mold Ingestion from lead- includes formaldehyde,
mental health and social growth in dwelling. paint dust, debris or that are gaseous at
wellbeing caused by While biocides include leaded water pipes. room temperature, and
living with damp, damp insecticides and Most vulnerable: 6 are found in a wide
staining and/or mold rodenticides to control years or younger variety of materials in
growth. pest infestations (e.g. the home. Most vulnerable:
Most vulnerable: cockroaches or rats and Most vulnerable: No Specific Group
8
14 years or less mice), these are not No Specific Group
considered for the Radiation 14
2 purposes of the HHRT. This category covers the 11
Most vulnerable: threats to health from Noise
Excess cold No Specific Group radon gas and its Crowding and Covers threats to
Caused by excessively daughters, primarily Space physical and mental
cold indoor 6 airborne, but also radon This category covers health resulting from
temperatures. dissolved in water. hazards associated with exposure to noise inside
Carbon Most vulnerable: lack of space within the the dwelling or within
monoxide and All persons aged 60 - 64 dwelling for living, its curtilage.
fuel combustion with lifelong exposure sleeping and normal Most vulnerable:
family/household life. No Specific Group
products Most vulnerable: No
9
Excess levels of carbon
Specific Group 15
Most vulnerable: monoxide, nitrogen Uncombusted
65 years or older dioxide, sulphur dioxide fuel gas 12
Domestic
and smoke in the Fuel gas escaping into Hygiene, Pests
dwelling’s atmosphere. the atmosphere within Entry by
3 and Refuse
a dwelling. Intruders Covers hazards which
Excess heat Most vulnerable: Difficulties in keeping a can result from poor
Caused by excessively No Specific Group dwelling secure against design, layout and
high indoor air unauthorized entry and construction such that
temperatures. the maintenance of the dwelling cannot be
Most vulnerable: defensible space. readily kept clean and
65 years or older hygienic; access into,
and harborage within,
4 THE the dwelling for pests;
and inadequate and
Asbestos, Silica
and other MMF EFFECT OF unhygienic provision for
storing and disposal of
Caused by excessive Most vulnerable:
levels of silica, asbestos THE DEFECT No Specific Group
household waste.
and man-made mineral
fibers (MMF). 13
Housing Lighting
Hazards
This category covers
Identified in the
Healthy Home the threats to physical Most vulnerable:
Rating System and mental health No Specific Group
16 19 outside a dwelling, 25 of a building as the
where the difference in result of an explosion.
Food Safety Falls associated levels is more than 12
Flames, Hot Most vulnerable: No
Threats of infection with Baths etc inches or 300mm. It Surfaces etc Specific Group
resulting from This category includes This category covers
includes, for example,
inadequacies in any fall associated threats of burns –
falls out of windows, 28
provision and facilities with a bath, shower injuries caused by
falls from balconies or
for the storage, or similar facility. landings, falls from contact with a hot flame Position and
preparation and cooking Most vulnerable: 60 or fire, and contact with
of food.
accessible roofs, into Operability of
years or older basement wells, and hot objects or hot non-‐
Most vulnerable: water based liquids; and
Amenities etc
over garden retaining This category covers
No Specific Group scalds – injuries caused
20 walls. threats of physical strain
Most vulnerable: by contact with hot
17 Falling on Level liquids and vapors. It
associated with
60 years or older functional space and
Personal Surfaces etc includes burns caused
other features at
This category covers 23 by clothing catching
Hygiene, alight from a controlled
dwellings.
falling on any level
Sanitation and surface such as floors, Electrical fire or flame.
Drainage yards, and paths. It also Hazards Most vulnerable:
Threats of infec tion and includes falls associated This category covers No Specific Group
threats to mental with trip steps, hazards from shock and
health associated with thresholds, or ramps, burns resulting from 26
personal hygiene, where the change in exposure to electricity,
including personal level is less than 12 including from lightning
Collision and Most vulnerable:
Entrapment No Specific Group
washing and clothes inches or 300mm. Most strikes. (It does not
washing facilities, vulnerable: 60 years or include risks associated This category includes
sanitation and drainage. older with fire caused by risks of physical injury 29
It does not include deficiencies to the from trapping body
parts in architectural
Structural
problems with pests 21 electrical installations,
associated with such as ignition of features, such as Collapse and
defective drainage Falling on Stairs material by a short-‐ trapping limbs or fingers Falling Elements
facilities. etc circuit.) in doors or windows; Covers the threat of
Most vulnerable: This category covers any and striking (colliding whole dwelling collapse,
Children under 5 years fall associated with a with) objects such as or of an element or a
stairs, steps and ramps architectural glazing, part of the fabric being
18 windows, doors, low displaced or falling
where the change in
Water Supply level is greater than 12 ceilings and walls. because of inadequate
inches or 300mm. fixing, disrepair, or as a
Covers the quality and
Most vulnerable: result of adverse
adequacy of the supply
No Specific Group weather conditions.
of water within the
Structural failure may
dwelling for drinking
24 occur internally or
and for domestic
externally within the
purposes such as Fire Most vulnerable: curtilage threatening
cooking, washing, This category covers No Specific Group
Most vulnerable: occupants, or externally
cleaning and sanitation. threats from exposure
60 years or older outside the curtilage
As well as the to uncontrolled fire
adequacy, it includes
27 putting at risk members
and associated smoke of the public.
threats to health from 22 Explosions
at a dwelling. Most vulnerable:
contamination by This category covers the
bacteria, protozoa,
Falling between Most vulnerable: No Specific Group
No Specific Group threat from the blast of
parasites, viruses, and Levels an explosion, from
chemical pollutants. This category covers
debris generated by the
Most vulnerable: No falls from one level to
blast, and from the
Specific Group another, inside or
partial or total collapse
Scope of Work
• What can we repair? • What is the cost of
• What can we afford labor (internal and
to repair? external)?
• What is the value of • What are the cost of
the property vs. the procuring the
cost of the repair? materials?
• What are we going to • What is the overall
repair? cost to complete this
unit?
Scope of Work
Contractors (if applicable)
• For those using contractor labor:
• 3 Bids
• Follow your Policies and Procedures for Contractor
Selection
• For those using your own personnel labor:
• Follow your internal policy for determining staff
time toward a unitMaterial Procurement (if applicable)
• For those using contractor labor:
• Ensure that contractors have included material costs
in their bids and properly procure the materials
• For those using your own personnel labor:
• Follow your internal policy for receiving bids from
vendors and for vendor selectionHome Improvement •THE FUN PART!!!!!
Before and After
Photo: Tlingit Haida Regional Housing AuthorityBefore and After
Photo: Tlingit Haida Regional Housing AuthorityBefore and After
Photo: Alaska Native Tribal Health ConsortiumReassess
• Ensure that the
It’s GOOD! scope of work was
completed to
satisfaction (whether
by contractors of
staff)
• Get them back to the
house if it was not
Photo: cbssports.com
completed to
satisfactionClearance • Sign off on the completed unit • Close out agreement with the head of household
Reporting
File Closure
Healthy Homes Production -Checklist for Each Unit Files
Unit File Check List (Paper or Electronic Files) Section V – Lead/Healthy Homes
• Health Homes
Instructions: This is the list of supportive documentation
Inspection/Assessment & Healthy
that’s required in each unit files. Homes Clearance Report
• Any other miscellaneous Healthy Homes
Section I – Application for Unit Enrollment Information
• Application (List all adult household • Lead Inspection/Risk Assessment Report
members on lease/mortgage and children) (If lead hazard is addressed)
• Photo Identification (Tenant, o Unit sketch
Homeowner, or Landlord) o Dust Wipe Sample Lab Reports
• Landlord/Owner Agreement on Home o Clearance Achievement or Failure Notice
Modification Approval • Any miscellaneous Lead Information (if lead
• Household Eligibility Verification (i.e. Local hazard is addressed)
Income Chart within HUD website) • On-going Maintenance Plan with sign off
• Proof of Income Documentation (i.e. check
stubs, copy of tax documentation, social security Section VI – Project Information
income) • Scope of Work –
o What Definition of Income is Your o Lead Work specifications
Program Using? (Review OLHCHH o Healthy Homes Work Specification
Income Policy)
• In -House Cost Estimate
• Confidentiality Releases for 3rd Party Reports
(i.e. bank statements, tax documentation, DHHS • Bidders List
benefits, social security letter) • Request for Proposal
o Verification of the Income (less • All Original Bids
than or equal to 80% AMI) • Bid Opening Chart (if required for local
• Lead Pamphlet Sign Off (if lead procurement standards)
hazard is addressed) • Pre-Construction Meeting (if
• Case Notes (communication on production required for local program procurement
timeline - i.e. intake, risk assessment, procurement, standards)
clearance) • Contractor Evaluation Criteria
• Intent to Award
Section II – Property Information • Occupant Protection Plan
• Verified Deed (follow state or local • Monitoring Work Site Documentation
requirement) • Abatement Project Notification (follow
• Tax Receipts (follow state or local state or local requirement)
requirement) • Notice to Proceed
• Insurance Declaration (follow • Building Permit
state or local requirement) • Contractor Licenses/Worker Certificates
• Tier-II Environmental Review Documentation • Job Completion
o SHPO/Flood
Section III – Contracts Key Unit Address:
• Homeowner Participation Agreement Property Type:
o Sign Off on General Conditions Child(ren) Present:
o Owner Accepts Scope of Work AMI Income:
• Relocation Analysis
• Relocation Information/Agreement
Section IV – Financial
• Change Orders
• Project Completion Documentation
• Invoices (Partial Payments and Final Payments)
• Match Documentation❑Healthy Homes Production -Checklist for Each Unit Files
❑Electronic Database System (Spreadsheet Format)
❑Instruction: These are key dates that grantees should maintain in the electronic unit tracking database
when addressing Lead Remediation or Healthy Production Hazards within the unit production timeline:
❑ Date of Referral
❑ Date of initial application or intake
❑ Date of inspection/assessment
❑ Property address
❑ Age of property
❑ Multi-family or single-family property
❑ Owner Occupied or Rental Unit
❑ Local Income Verification Percentage (less than or equal to 80% AMI)
❑ Date Relocation Begins
❑ Date scope of work is completed
❑ Date for release of bidding information (
❑ Date bids are due/received
❑ Date the contractor was selected
❑ Date work began Date work is completed
❑ Date unit achieves clearance
❑ Date’s contractor monitoring was completed
❑ Cost of the unit
❑ Types of funding used to cover the costs
❑ Date of the final invoices are received
❑ Date of the contractors are paid in full
❑ Date that the family can return
❑ Dates of any follow up visits
❑ Number of children enrolled in programThank you! Contact Information: AJ Salkoski Email: Aaron.J.Salkoski@HUD.Gov
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