Globalink Mentor Training 2021 - Presented by Chat moderated by www.mitacs.ca www.mitacs.ca
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Globalink Mentor Training 2021
Presented by
Chat moderated by
www.mitacs.ca
www.mitacs.ca 1
Mitacs Overview
Payment
Mentor Role and Responsibilities
www.mitacs.ca 2
Welcome to Mitacs!
Overview for the 2021 Globalink
Mentor Team
www.mitacs.ca
www.mitacs.ca 3
www.mitacs.ca 4
About Mitacs
Mitacs is a national, not-for-profit organization that has designed and delivered research and
training programs in Canada for 20 years. Working with 70 universities, 6,000 companies, and
both federal and provincial governments, we build partnerships that support industrial and
social innovation in Canada.
Mitacs was founded in 1999 as a Canadian Network of Centres of Excellence, dedicated to
supporting applied and industrial research in mathematical sciences and associated disciplines.
In 2003, we launched a research internship program designed to increase deployment of highly
educated graduates into the private sector. Open to all disciplines since 2007, Mitacs has
expanded in response to industrial and university needs, including programs in R&D
management, professional skills development, and international research training. Mitacs is
committed to its core vision of supporting research-based innovation and continues to work
closely with its partners in industry, academia, and government.
From aerospace systems to childhood literacy rates, Mitacs-funded research helps to
strengthen connections, improve economic performance, and create jobs. Over the past 20
years, we have supported more than 20,000 research projects, trained more than 33,000
student and postdoc career-skills participants, and supported more than 3,600 international
research collaborations.
Mitacs has 25 offices across Canada, a robust leadership team, and a coast-to-coast business
development team dedicated to building and supporting new partnerships.
www.mitacs.ca 5
Our Journey www.mitacs.ca 6
Mitacs in the news
Mitacs thanks the Government of Canada for the April 2021 budget announcement of $708 million in funding over five years to create 85,000
innovation internships. This announcement will give Canada’s young innovators more opportunities to succeed while supporting businesses of
all sizes across the country by providing them with the talent they need to get ahead in the competitive global marketplace.
As Canada emerges from the COVID-19 pandemic, our innovation ecosystem will play a critical role in our national economic recovery and
future prosperity. By ramping up collaborative innovation and bringing together highly educated students and postdoctoral researchers with
industry, we play to our strengths as a country. Increased internship opportunities will help grow our economy and fill critical gaps by providing
companies with the talent they need and ensuring our highly trained expertise is deployed across all sectors of the economy.
Mitacs also welcomes the announced funding strategies for the quantum computing, biomanufacturing, artificial intelligence, clean technology,
and genomics sectors which are critical areas of focus in developing Canada’s innovation ecosystem. We look forward to supporting these
strategies however we can.
As the connector between our present situation and our future success, Mitacs looks forward to continuing its partnership with the
Government of Canada in the post-COVID-19 economic recovery.
John Hepburn, CEO and Scientific Director of Mitacs, April 19, 2021:
“In a year unlike any other, Mitacs was proud to partner with the federal government to generate opportunities for students to drive
innovation and economic development. Today’s significant announcement will allow us to continue to do that important work by giving young
innovators even more opportunities to succeed while supporting businesses by providing them with the skilled talent they rely on. Thank you
to the federal government for your confidence and support. We are ready to answer the call.”
www.mitacs.ca 7
Key Partnerships
Government:
www.mitacs.ca 8Key Partnerships
Full Academic Partners:
www.mitacs.ca 9Our Executive Management Team (EMT)
John Hepburn, CEO and Scientific Director
Eric Bosco, Chief Business Development and
Partnerships Officer
www.mitacs.ca 10New Team Member Orientation - 2016 www.mitacs.ca 11
Your Employment with Mitacs
Payroll
• $20/hour on a casual basis, as needed
• Maximum hours listed in your employment agreement
• Connect with Mitacs if you think you need more than what is stated in your
agreement
• All employees are paid mid-month and the last day of each month, paid one
segment in arrears (ie you are paid for May 1-15 on May 31st)
E-Post
• Your paystubs will be delivered by Canada Post’s e-post platform. More details will
be provided from our payroll team in May, after the first payments have been
made.
Vacation
• Approximately 4% pay in lieu of time off on top of your hourly rate
www.mitacs.ca 12Payroll
$20/hour
Mentors submit hours to Mitacs every Monday by 5pm
Receive payment every two weeks
Mentors must submit at least 30 minutes of working hours each month – we
recommend you submit 30 minutes every two weeks
More information is available on the mentor information website in the
“Online Payroll System” section
All new mentors receive an email from Dayforce requiring you to activate your
account before logging in. If you have not received this email, please check
your junk mail and spam filter and if you do not see it within the next few days
please notify Mitacs.
If you have worked for Mitacs as a mentor previously, please re-use your login
credentials
Any problems logging in? Contact finance-payroll@mitacs.ca
www.mitacs.ca 13www.mitacs.ca 14
Your Questions – Payroll www.mitacs.ca 15
Mentor Role and Responsibilities
Please see the 2021 Globalink Mentor Guidebook, FAQs, and
a copy of this presentation on the Globalink Mentor Guide
and Templates webpage
– The role of a Globalink mentor is to provide social support for a group
of interns and foster a sense of community.
– Group sizes are dependent on the number of interns participating at
each institution, they however average around 10 interns per mentor.
– Globalink mentors help interns become familiar with their Canadian
institution, check-in at least once every two weeks, and organize and
run virtual social events and activities.
– Mentors should expect to work around 1-2hrs/week. More work is
required at the beginning when the interns start; less work is required
throughout the summer as the interns become more comfortable with
their internship.
www.mitacs.ca 16Communication with Mitacs
Mentors
– globalinkhire@mitacs.ca
Interns
– helpdesk@mitacs.ca
www.mitacs.ca 17Globalink Research Interns
• Top-performing senior undergraduate students from some of the best
schools in our partner countries.
• Selected by faculty at Canadian universities through a rigorous application
and screening process to participate in research projects over the summer.
• Virtual award covers: student fee stipend + living stipend
• Additional supports are intended to enrich their experience:
• Professional Development workshops
• Virtual industry Tours and Events
• Mentor supports and social events – that’s you!
www.mitacs.ca 18Mentor Role
Internship start
Social Events
Ongoing Support
Reporting
www.mitacs.ca 19Internship Start
Attends training provided by Mitacs
Prepares welcome package (one-page minimum), emails to Mitacs
(globalinkhire@mitacs.ca) for approval, emails to GRIs before they start. If your GRI
arrive later in the summer (ex. June), please submit by mid-May.
Contact assigned interns before they start (don’t wait until the starting day/month)
Around start date, contact them again to check-in (ex. within two days of start)
After this, please check-in with all interns approximately every two weeks
www.mitacs.ca 20Social Events
Organize two social events for all assigned interns
– Two events minimum
– Proposal must be submitted to Mitacs for approval at least two weeks
before event
– Is one GRI starting later in the summer? Don’t wait – it’s okay to run
events before an intern’s start date.
Examples (see guidebook)
• Game night (ex. Jackbox, Among Us, and board games with online versions, such as
Online Pictionary)
• Talent show
• Fancy Dress/costume party
• Virtual campus tours using photos, videos, and fun facts
www.mitacs.ca 21Ongoing Support
Contact interns approximately every two weeks to check-in with them
– Mentors answer questions around Canada, the host city, and social activities
– Any questions regarding the internship should be directed to helpdesk@mitacs.ca
End of internship
– Contact intern at least one week before end to check-in
– For your awareness, interns will complete a “final survey” after their internship ends,
which is where they can provide detailed feedback on their experience to Mitacs
www.mitacs.ca 22Reporting
Payroll
– Mentors report hours each week by Monday at 5:00pm PT
– Mentors are paid every two weeks (please see payment schedule)
Report
– Final report/survey
❑ Due end of summer, deadline will be emailed to you
❑ More details will be provided later
Ending work:
– After your final intern has completed their internship and you have submitted your final
report/survey, your work is now over. You can stop submitting working hours and Mitacs will
detect that your employment is complete.
– You do not need to notify Mitacs when your work is complete
www.mitacs.ca 23Best Practices
Keep things straight-forward and positive!
Listen to the needs of your interns; be flexible
and change plans as needed
Have fun!
www.mitacs.ca 24Next Steps
Next steps
– Globalink team will email you intern names and contact information towards
the end of next week
– Prepare welcome package, send to globalinkhire@mitacs.ca for approval,
email to interns once approved.
❑ Create and submit this as soon as possible, even if your GRI arrive later in the summer
❑ Submit this to Mitacs at least one week (ideally two) before you plan to share with interns, so
we have a chance to review and provide feedback + approval.
– We recommend you contact your interns as early as possible to establish
contact
❑ Mitacs does not provide intern start date change notifications to mentors, please ask your
assigned interns to inform you + helpdesk@mitacs.ca of any start/end date changes
www.mitacs.ca 25Your Questions! www.mitacs.ca 26
End of Training
Thank you for joining us today!
– Please see a copy of this presentation on the Globalink
Mentor Guide and Templates webpage
– Additional questions? Don’t hesitate to contact us at
globalinkhire@mitacs.ca
www.mitacs.ca 27You can also read
