FINANCE MANAGER JOB PROFILE - STUDIO WAYNE MCGREGOR
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Finance Manager Job Profile
WHO WE ARE
Studio Wayne McGregor is the crea:ve engine for choreographer and director Wayne McGregor, and the home of his
life-long choreographic enquiry into thinking through and with the body. It describes the dynamic team of individuals
and resources that supports his vision, and comprises dance ar:sts, writers, composers, film-makers, visual ar:sts,
scien:sts, designers, architects, stage technicians, soFware engineers, administrators and producers who form his
collabora:ve network.
In 2017 we opened an inspiring new arts space at Here East in Queen Elizabeth Park. Part of a new technological and
crea:ve community re-imagining the cultural landscape of east London, it comprises three extraordinary studio
spaces, hos:ng all of McGregor’s crea:ve work and collabora:ons alongside ar:st development and crea:ve learning
programmes based on the trading of space, :me and skills.
We are crea:ve, curious and ambi:ous, with collabora:on, inclusion, diversity, sharing and generosity at our centre.
We aspire to be a place where a diverse mix of talented people want to come and do their best work. We strive to
build an inclusive culture that encourages, supports, and celebrates the individual voices of our team and reflects the
communi:es we work with.
PA G E 2
WHO WE ARE LOOKING FOR D E TA I L S O F T H E R O L E
We are looking for an experienced and crea:ve This role has responsibility for managing all the
Finance Manager to join our Team to con:nue to company finance func:ons, line-managing the Admin
support all aspects of the company’s work with a & Finance Administrator and ensuring that the
robust and flexible finance resource. With finance team runs smoothly. In addi:on to purchase
responsibility for managing a complex mix of income and sales ledger, the role leads on VAT, PAYE,
streams, you will need to be able to respond to pensions, assis:ng with annual accounts prepara:on
changes in ar:s:c ac:vity, ensure budget holders are and audit, preparing quarter-end management
supported to meet repor:ng requirements and accounts, company cashflow, and managing per diems
maintain an accurate and :mely accoun:ng system. in mul:ple currencies. There is also basic support for
You will need to be comfortable with sage50 accounts the Development Team, advising on budget proposals
(or similar experience) and MS excel, budge:ng, and financial repor:ng to funders. The role maintains
cashflowing, prepara:on of management accounts, the fixed asset register and deals with the main Studio
have been involved in external audit processes and business insurances. The role has the responsibility
able to ensure company policies and controls are for suppor:ng budget holders, project budge:ng and
followed. In addi:on to you will service the financial cashflow. This is a full-:me role with a salary of £32k
condi:ons of Arts Council England funding. per annum and will be mainly based at the Studio
with the flexibility to also work remotely. Hours of
THE OPPORTUNITY work are 10am to 6pm each day. Holiday en:tlement
is 28 days (including bank holidays) each holiday year.
This is an exci:ng :me to be joining this crea:ve and
adventurous organisa:on. Having managed to remain
H O W TO A P P LY
resilient through the covid pandemic a recent
reorganiza:on has created a specific Finance Manager Complete the Applica:on Form on our website heps://
role to support the company back to full momentum waynemcgregor.com/about/audi:ons-jobs/
as touring and performance opportuni:es in the UK And email your CV including your full name in the subject
and interna:onally become available again. Reviewing line to d8dab069.waynemcgregor.com@uk.teams.ms
current systems and enthusiasm to challenge the
The deadline for receipt of applica:ons and CV’s is
status quo are all part of ensuring there is a robust
Sunday 10 October 2021 at midnight
and reliable finance system into the future.
Interviews will take place at the Studio on Thursday 14
October
PA G E 3
JOB DESCRIPTION
Job Ctle: Finance Manager
Main ObjecCves: To ensure an efficient and effec:ve organisa:onal finance func:on
To manage the financial ac:vi:es of the organisa:on ensuring effec:ve opera:on and
implementa:on of financial controls
To provide guidance on financial policy and procedure for staff across the organisa:on
Responsible to: Execu:ve Director
Responsible for: Admin & Finance Administrator
ResponsibiliCes:
Financial Management
•Responsible for ongoing day-to-day running of the organisa:on’s financial systems, primarily on sage50 accoun:ng
soFware and MS Excel.
•Management of month-end process ensuring all procedures are completed including overseeing bank reconcilia:ons.
•Oversee monthly departmental finance reports in liaison with department contact, discuss/resolve any variances.
•Hold monthly budget and cashflow mee:ngs with Execu:ve Director.
•Check budgets and financial commitments in all grant applica:ons and keep a record of all grants received annually and
their alloca:on for audit repor:ng, in liaison with the Development team. Produce financial reports as required to
support applica:ons and post-grant repor:ng.
•Develop, review and document all financial systems and procedures and keep informa:on and processes up to date,
including processes dealt with by the Finance and Administrator (peey cash, credit cards, approval & pos:ng of
purchase invoices).
•Review all financial data and make adjustments where necessary to ensure integrity of accoun:ng data.
•Ensure systems are in place to capture informa:on required for successful Theatre Tax Credit (TTR) claim and work with
auditors to finalise submissions.
Accounts Payable/Receivable & Banking
•Manage the accounts payable process and, working alongside the Finance Administrator, ensure all invoices are posted
correctly and paid in line with organisa:on policy.
•Oversee accounts receivable process and ensure all sales invoices are posted correctly. Review debtors weekly and take
ac:on to ensure invoices are seeled in good :me.
•Act as a signatory and main point of contact for all company bank accounts, credit cards and payment portals both GBP
and foreign currencies.
•Review and resolve any issues with monthly bank reconcilia:ons.
•Manage all online payment plaoorms and processes, troubleshoo:ng as necessary to ensure seamless payment
process.
Governance & ReporCng
•Lead and produce minutes for quarterly Finance & Audit Commieee (FAC) mee:ngs, preparing management accounts,
cashflow and other papers, as required.
•Produce and submit quarterly VAT returns and manage any VAT inspec:ons.
•Compila:on and submission of monthly payroll including staff salaries and dancer fees, in collabora:on with
Administra:ve Director and reviewed by Execu:ve Director. Ensure payroll is posted correctly.
•Manage company auto-enrolment pension scheme and ensure all PAYE and pension contribu:ons are submieed and
paid on :me.
•Management of monthly Ar:s:c Director fee payments.
•Monitor and ensure the company’s compliance with financial and finance-related regula:ons including tax, VAT,
accoun:ng regula:ons (including SORP, SOFA) and Chari:es Act and Companies House. Submission of Charity and
Companies House annual returns.
•Be main contact for all HMRC online services.
Other ResponsibiliCes
•Be responsible for the main Studio business insurances and manage/supervise any claims.
•Manage and maintain the fixed assets register ensuring the company has accurate and relevant informa:on.
•Par:cipate in staff mee:ngs and full studio discussions.
•Assist as needed at all Studio Wayne McGregor events and performances both at the Studio and externally.
PA G E 4
YOU WILL HAVE
• A recognised financial qualifica:on/training or equivalent experience
• At least 3 years’ experience managing organisa:on finances
• Knowledge of charity financial management, FRS102 accounts
• Excellent working knowledge of sage50 or other financial soFware and packages
• Excellent working knowledge of MS applica:ons, par:cularly Excel and Word
• Experience working across mul:ple online banking/payment plaoorms and currencies
• Experience of managing budgets, financial repor:ng, fixed assets and quarter-end and year end processes
• Knowledge of managing year end audit process, preparing annual accounts and working with external
auditors
• Sound working knowledge of VAT and preparing and submipng VAT returns
• Understanding of Theatre Tax Credit claims
• Knowledge of company payroll process from instruc:on, to pos:ng to submipng to HMRC/pension provider
• Ability to interrogate and analyse financial informa:on/reports
• An up-to-date knowledge/understanding of good financial prac:ce
• Understanding of business insurances and experience of making claims
• Ability to adapt working processes to support changing workload
• Be able to manage and priori:se workload to ensure best support for the organisa:on’s ac:vi:es
• Excellent communica:on skills, both wrieen and verbal to work effec:vely with a wide range of people and
organisa:ons
• Commitment to finding imagina:ve solu:ons to problems
• Be collabora:ve and a team player
• Ability to inves:gate a problem or situa:on beyond rou:ne ques:oning
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PA G E 5
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