Broadcast Lighting and Rigging Technical Manager

Broadcast Lighting and Rigging
                  Technical Manager

Department: Venue Development and Overlay (VDO)
Reports to: Head of VDO Central Services
Position Type: Full-Time

     1. JOB PURPOSE
     In July 2022, Birmingham will host the XXII Commonwealth Games, the largest
     multi-sport event to be held in England in 10 years. Approximately 6,500 athletes
     and team officials from 71 nations and territories across the Commonwealth will
     come together in a 12-day celebration of sport and culture. Events will take place
     across Birmingham and the West Midlands, entertaining more than one million
     ticketed spectators and reaching a global broadcast audience of more than one
     billion.

     Each of the signatories to the Host City Contract (HCC); the Commonwealth Games
     Federation (CGF), UK Government, Birmingham City Council and Commonwealth
     Games England (CGE) together with the Organising Committee (OC) have key roles
     role in the planning and delivery of the 2022 Commonwealth Games, both
     individually and collectively to ensure that the 2022 Commonwealth Games and the
     host community legacies derived from hosting the Games are a huge success.

     The parties to the HCC have established Birmingham Organising Committee for the
     2022 Commonwealth Games Ltd as the Organising Committee (‘OC’). The scope of
     the OC’s role is broad and complex and ranges from ensuring the physical readiness
     of the venues and temporary facilities, to the planning, coordination and delivery of
     more than 40 operational functions such as transport, security and catering to meet

the needs of the Games, including the athletes, technical officials, spectators, press,
broadcasters and other Games Family and stakeholders.

The OC and partners are committed to delivering the Games as efficiently and
effectively as possible to ensure the event is sustainable and accessible to all in the
long term. We are seeking individuals to join us who are innovative, commercially
astute and have a genuine passion and interest in delivering the most sustainable,
inclusive and accessible Commonwealth Games to date.

The Venue Development and Overlay Department is responsible for the planning,
design and delivery of temporary infrastructure for all competition/training venues and
non-competition venues including Commonwealth Games Athletes Village. This
includes the adaptation of new and existing venues and development of complete
temporary venues. The Department provides design integration of venue
requirements for all Birmingham 2022 operational departments and external partners,
including host broadcast and security.

Overlay refers to the entire temporary infrastructure and hired commodities required
to support a particular facility or venue, including but not limited to temporary seating,
tents, cabins, staging, power, fencing, flooring, lighting, signage etc.

The purpose of this role is to provide technical consultation, design, planning and
delivery support to the Birmingham 2022 Contract Management and Overlay Teams
for Broadcast Lighting, Rigging, and Technology Support Structure packages during
tender preparation, contract execution and post-contract delivery phases.

2. KEY RESPONSIBILITIES AND
   ACCOUNTABILITIES
Responsibilities of the role will evolve during the lifespan of the Organising
Committee and it is likely that the role profile will evolve with the changing needs of
the OC.

Tender Preparation
   • Manage and work with specialist consultants, internal and external
       stakeholders, to gather requirements, agree service levels, develop and define
       scopes of work and technical specifications
   • Ascertain design requirements from Birmingham 2022 Functional Area (FA)
       teams (such as Broadcast, Ceremonies, Sports, Technology) working in
       collaboration with the Overlay Team

• Tender preparation including initial design development, supplier scope of
      works, certifier requirements and technical work specifications
   • Participate in tender Q&A, site visits and supplier presentations as the key VDO
      representative
   • Evaluate tender responses as part of the technical evaluation team
Design Development
   • Coordinate with multiple FAs, Suppliers, venue owners and all other
      stakeholders regarding the lighting requirements, rigging items and technology
      structures to be supported. Validate design proposals with existing venue
      infrastructure via site audits and design confirmations with venue owners.
   • Work with the Suppliers to validate the lighting levels, uniformities, quality,
      access systems, electrical systems, structural support systems, cable
      management, rigging points, reflected ceiling plans and site geometry
   • Undertake detailed design reviews of supplier and consultant design
      information. Work with client stakeholders to manage review process towards
      achieving design sign-off and scope confirmation.
   • Ensure integration and communication of design information with wider venue
      overlay/temporary power teams.
Delivery
   • Monitor onsite delivery, installation and testing/commissioning                and
      certifications
   • Ensure all items are delivered as per the agreed programme and requirements
   • Resolve onsite issues with relevant Stakeholders and Suppliers
Games Time
   • Monitor all the Venues with requirements, including any field of play/venue
      transitions
   • Provide reports on daily monitored venue status and highlight issues
   • Liaise with Suppliers regarding any daily inspections and maintenance
   • Oversee the execution of the agreed Service Levels
General Management and other Duties
   • Act as the key client contact for suppliers on a day-to-day basis for all technical
      matters to support the Contract Managers in charge of the Contracts
   • Interface between Suppliers and VDO to manage cost, schedule and scope of
      work
   • Provide costing estimates and validation for Overlay Managers
   • Manage the Overlay database for areas of responsibility
   • Work with Regulatory Compliance Manager, H&S Manager, Programme
      Manager, Engineering Services Manager and contractors to ensure compliance
      with schedule, health and safety, building code and permitting regulations

• Act as an escalation point for Overlay Managers to resolve technical issues
      related to commodities
  • Identify and develop risk control measures to mitigate potential risks associated
      with project

3. PERSON SPECIFICATION
a) Skills and experience required

    AREA                           ESSENTIAL                          DESIRABLE

                     •   Related post-secondary education
Qualifications           (engineering and/or business is
                         preferred)
                     •   10+ years’ work experience with
                         minimum of 5 years’ experience in the
                         delivery of temporary event lighting,
                         rigging and structures

Skills &             •   Strong proficiency with Microsoft Office     •   A willingness
Abilities                programs with an emphasis on Word and            to work in a
                         Excel                                            spirit of
                     •   Ability to successfully utilise, interpret       partnership
                         drawings/AutoCAD use
                     •   Highly developed stakeholder
                         management skills
                     •   Able to work independently, with a strong
                         tolerance for ambiguity of an evolving
                         organisation
                     •   Demonstrable strong analytical and
                         problem-solving skills
                     •   Exemplary negotiation skills
                     •   Exceptional interpersonal and
                         communication skills - both verbal and
                         written
                     •   Ability to make decisions on complex
                         technical matters
                     •   Flexible and can drive change as needed

                     •   Highly developed organizational skills,
                         able to multi-task - comfortable working
                         in a fast -paced, high-energy, evolving
                         culture and environment

Knowledge &   •   Previous experience working on multi-      •     Experience
Experience        sport event                                      of working
              •   Experience with broadcast lighting and           in/with the
                  rigging design                                   public and
              •   Experience and knowledge with event              private
                  lighting and rigging                             sectors
              •   Management of construction-related
                  projects
              •   Experience in delivery of temporary
                  infrastructure
              •   Demonstrated ability to make decisions
                  within delegated authority

b) Personal Qualities

Teamwork      •   Embraces diversity and displays respect and loyalty to
                  colleagues, the organisation and partners;
              •   Engages effectively, and is helpful and supportive towards
                  others;
              •   Highly collaborative, taking the time to engage with team
                  members;
              •   Reliable and committed to success of the team;
              •   Embraces change and is adaptable;

Communication •   Natural communicator at all levels, approachable and
                  knowledgeable;
              •   Open and transparent but also maintains trust and
                  confidentiality;
              •   Prepared to challenge information and bureaucracy;
              •   Embraces and absorbs new information.

Commitment       •   Excellent communication, diplomatic and interpersonal
and results          skills; the ability to enthuse, negotiate and influence across
delivery             a variety of forms of communication;
                 •   Demonstrate an ability to interpret a range of information or
                     tasks, making decisions that have an impact on the wider
                     sport team and project;
                 •   An ability to mentor team members, developing their
                     capabilities through support, guidance and exposure to
                     opportunities.

Motivation and   •   Self - motivated and proud to be part of the experience;
drive            •   Demonstrates enjoyment in their work;
                 •   Professional, polite and approachable manner;
                 •   Positive attitude and optimistic;
                 •   Resilient, calm and in control of emotions;