BOOKINGS OPEN TUESDAY 8 MAY - WEDNESDAY 13 JUNE RSVP AND BOOK GUEST TICKETS ONLINE VIA THE HUB - Bath Spa University
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graduation tickets 2018
BOOKINGS OPEN TUESDAY 8 MAY -
WEDNESDAY 13 JUNE
RSVP AND BOOK GUEST TICKETS
ONLINE VIA THE HUB
contents
Graduation July 2018 1
How to RSVP and book guest tickets 3
The Forum floor plan 5
On the day 8
Souvenirs 10
Where to stay 12
What else do I need to know? 13
Useful contacts 14
GRADUATION 2018
Graduation is a chance to celebrate your academic achievement with friends and Friday 20 July
family.
11am 3pm
Our Graduation ceremonies this year will be held in the Forum, Bath; there will be CoLA:
Bath School of Art & Design
seven ceremonies over three days, each for around 300 students. The ceremony Writing, Film & Digital Creativity
you attend is determined by your School, Field and course. Undergraduate and Undergraduate and
Postgraduate awards Postgraduate awards
Wednesday 18 July
11am 3pm Your invitation letter will state the time and date of the ceremony or ceremonies
you are eligible to attend; if you are unsure, please contact the Graduation Office
Institute for Education Institute for Education
or check the list of courses online at www.bathspa.ac.uk/students/graduation
Undergraduate awards
Postgraduate awards All other PGCE We expect each ceremony to last around 90 minutes.
PGCE SCITT and School Direct
Students doing a major/minor or joint (equally balanced) combined degree (this
Thursday 19 July includes Creative Arts degrees) will be able to choose at the time of booking which
10am 1:15pm 4:30pm of the two relevant schools they graduate with (if applicable). Combined awards
are presented as one group within each School, e.g. if you are studying Music
CoLA: CoLA: CoLA: and History, your award will be presented with neither BA Music nor BA History
Culture & Environment Culture & Environment Music & Performance awards, but with other Combined awards from whichever of the two Schools you
Undergraduate awards: choose to graduate with.
Undergraduate awards:
English Literature,
Biology, Environmental
History, Religion All students on a Specialised Education course (also known as the ‘3+1’ or
Science, Food with
Philosophy & Ethics, ‘Primary Pathway’, which leads straight into the PGCE course) will graduate
Nutrition, Geography,
Criminology, Sociology with the Institute for Education, regardless of whether they do a combination of
Global Development,
subjects within this course.
Human Nutrition,
Postgraduate awards:
Psychology, Combined Undergraduate and Please note
Heritage Management,
Postgraduate awards In the event of oversubscription for a particular ceremony or ceremonies, the University reserves the
Jane Austen’s England
Postgraduate awards: right to vary the allocation of students to ceremonies from that indicated above. However, this will
Environmental CoLA: only be done as a last resort.
Management, Bath Business School
Principles of Applied
Neuropsychology Undergraduate and
Postgraduate awards
1 2
How to RSVP and book
guest tickets
You must RSVP online to let us know if you are planning to attend or not are 100 tickets available and 60 students have requested extra tickets, all 60 are
attend graduation. allocated one extra ticket. We then look at the list again, and if 30 students had
requested more than one extra ticket, all 30 will be allocated a further ticket.
If you are not intending to come to Graduation, please let us know (RSVP) via We continue this process until we have fewer tickets than people requesting
The Hub during the booking period, and provide a delivery address for your award them, at which point they’re allocated by a random ballot. We will email to let
certificate and transcript. The Hub will open for this from Tuesday 8th May. you know how many extra tickets you have been allocated, and how to pay for
them. It can take us several days to crunch the numbers, so please be patient; all
Your documents will be sent by Recorded Delivery during August, to the delivery correspondence will be via your Bath Spa email address.
address you give (if you have already received your certificate earlier in the
academic year we would like to send you a copy of the souvenir programme, so Guest tickets will not be posted to you, they can be collected at the Forum on the
please do RSVP in order to check your address). day, when you register for your ceremony.
You will not receive your certificate unless you RSVP and provide a delivery
address. Do not think you can leave booking your tickets until after you have your
results, this will be too late: we cannot guarantee there will be any tickets left,
If you will be attending Graduation, please RSVP via The Hub during the booking and bookings made after 13th June may incur a £10 ‘late booking’ admin charge.
period to let us know and to book tickets for your guests. You must also book your
academic dress through Ede & Ravenscroft (see the enclosed flyer for contact Demand for tickets is always high due to the large number of students eligible to
details). attend the ceremonies; please note that we can guarantee tickets only for those
who book from 8th May – 13th June.
If you are no longer a current student, you will still be able to log into The
Hub using your 6-digit student number (found on the address label of your TICKET TYPE COST
information pack) and password that you used when you were studying. If you
need help with logging in, please call the IT Service Desk on 01225 876500 or Graduating Student No charge
email: itservicedesk@bathspa.ac.uk First 2 guest tickets No charge
Adult £15.00
Booking opens on Tuesday 8th May; initially you will be able to purchase a Children aged 3-16 £7.50
maximum of 4 guest tickets (the first 2 are free of charge), and place a request for
Children up to age 3* No charge
extra guest tickets.
*Please note that a seat will not be allocated to children aged 3 and under – they
Booking will close on Wednesday 13th June; we will then see how many extra are expected to sit on their parent’s/carer’s lap.
tickets have been requested for each ceremony, how many we have left, and Children will not be permitted to sit with the graduating student.
share these out amongst the students who requested them. For example, if there
3 4
Why am i charged for extra guest tickets? Children
Most universities charge for graduation ceremonies; the cost of the graduation We realise that some students may wish to bring young children, but we suggest
ceremony to the University is significant. If we spend money on the graduation that this event may not be suitable for them. Please bear in mind the limits on guest
ceremony, we obviously cannot spend it elsewhere, for instance, for books in the tickets and that this is a formal occasion.
library or for staff. We continue to heavily subsidise this event. On balance, given the
tight financial climate in which we operate, we believe it is proper that we make a If you do wish to bring children to Graduation, please note:
modest charge for extra tickets. • Children aged under 3 will not be allocated a seat, they must sit on their
parent’s/carer’s lap
What is the seating like? • All children aged 3-16 must be accompanied and supervised at all times by a
The seats are mainly ‘cinema-style’, arranged in blocks which are either sloped responsible adult who will be fully accountable for the safety, welfare and deeds
(Stalls) or stepped (Circle) to help everybody have an unobstructed view of the of that child/children
stage. • We will try to place parties with young children in seats at the end of a row, but
this may not always be possible
• If your child becomes restless, we would appreciate it if you would take them
outside as quickly and quietly as possible
• There is no room for prams or pushchairs
Special requirements
Included in the online booking system is a section for you to tell us about any
special requirements you or your guests may have, e.g. wheelchair access, mobility
issues etc. If you want to discuss this in more detail please phone the Graduation
Office, email us, or come and see us in person (our office is on the ground floor of
Stable at Newton Park, room STG01). If we are not aware that you have any special
requirements, we may be unable to meet them on the day.
You can also give us details about how to pronounce your name – during the
ceremony your name will be read by somebody from your department, but they
may not know you personally, so if you think your name might be tricky please let
us know.
International Students
We are not able to provide letters to help your guests arrange visas for their travel,
but you can write one yourself. Please email internationaladvice@bathspa.ac.uk
for more information and help on what to include in your letter.
If you need a letter to confirm the completion of your studies, please contact the
Student Information Desk (SID) in Commons or email mycourse@bathspa.ac.uk
5 6
What to wear Any student who has been allocated funds from the
You must wear the correct academic robes in order to take part in your ceremony. Bath Spa University Access Fund during the current
These should be hired or bought from Ede & Ravenscroft Ltd, whose details are academic year will be given a £20 discount on their
provided on the enclosed leaflet and on page 14 of this booklet. robe hire – this will be applied automatically when
you book your robes with Ede & Ravenscroft.
The designs of the specific robes and hoods for Bath Spa University are covered
under copyright law, and therefore are not available from any other supplier.
On the day
You MUST register before your ceremony; if we
Graduation is a formal occasion, and you should ensure that you are dressed
don’t know you’re here, your name will not be
appropriately. Smart but simple and uncluttered clothing will prove more
called during the ceremony. Registration opens
comfortable and manageable beneath your robes; you should also remember that
90 minutes before your ceremony, and closes
Graduation is held at what is often the hottest part of the year. Bath Spa University
30 minutes before.
robes are dark blue, and the hoods are blue with a silver trim. The hood is designed
to be worn by attaching a loop on the hood to a button on a shirt/blouse, though it
The Registration Point is in the Ballroom on the first floor of the Forum (there
can be pinned instead.
is lift access for those with limited mobility). When registering, you will be
given a card with your seat number – students are all seated at the front of the
You are likely to do a lot of walking on the day, so please bear this in mind. The
auditorium, in the order that they will be called up onto the stage. Guests will be
main access to and from the stage is via stairs, but there will be a lift for those with
seated further back and in the Circle on the first floor.
mobility issues.
You can collect your academic robes at any point during the day from the ground
Photographs floor of the Guildhall, but make sure to do this before you register for your
Ede & Ravenscroft Photography Ltd are our official photographers; information ceremony, as it takes about 10 minutes to walk from the Guildhall to the Forum.
about their services, together with a booking form, is enclosed. You are, of course, at Ede & Ravenscroft staff will be on hand at the Guildhall to help you put on your
liberty to make private photographic arrangements if you wish. gown and hood. All hired academic dress must be returned to the Guildhall the
same day.
Ede & Ravenscroft will be available in the Guildhall from 9.00am until at least 6pm,
and you may have photographs taken before or after your graduation ceremony. Ede & Ravenscroft are also our official photographers - they’ll be open on the first
Please be aware of the time when organising your photo sessions so that you are floor of the Guildhall on each graduation day from 9.00am, and you can have
not late registering or assembling for your ceremony, each ceremony will start on photos taken either before or after your ceremony.
time.
Web: www.edeandravenscroft.co.uk (click on ‘graduation services’) Don’t forget to visit the Alumni stand in the Forum to pick up a free graduate bag,
Email: photography@graduation-services.co.uk the Alumni Team will love to meet you! The Students’ Union will also be there
Phone: 0870 242 1170 selling a selection of souvenirs, and you can use our free photo booth.
Doors to the auditorium will open about 45 minutes before your ceremony
Assistance with costs begins, please be seated at least 10 minutes before the ceremony.
The University is aware that, for some students, the costs incurred in attending
Graduation may present difficulties. In addition to the two free guest tickets given to Please do not carry anything with you on to the stage.
all students who attend, the Vice-Chancellor has set aside funds to assist a limited
number of students with the cost of hiring academic robes for graduation.
7 8
What happens during the ceremony? Filming
Before the ceremony, while guests and students are taking their seats, live music The use of cameras and video recorders during the ceremony is strictly prohibited
is played by a harpist and a brass quintet. (this includes mobile phones) as they distract those taking part and spoil the
enjoyment of other guests. The University has arranged for 1st Take to make a
The ceremony will begin promptly at the advertised time, and it will not be professional recording of the ceremonies, and they will also be streamed live on
possible to admit late arrivals. the University website. You can order a DVD copy of your ceremony from 1st Take
- please complete and return the enclosed order form, or visit the sales desk on
After a welcome from the Registrar, the academic procession enters the the day (on the first floor of the Forum).
auditorium.
You may of course take photographs etc. before and after the ceremony itself.
The Order of Ceremonies is as follows:
• The ceremony is declared open
• Vice-Chancellor’s address Refreshments
• Presentation of honorary awards (if applicable) Refreshments are not provided, but there are plenty of cafes and restaurants
• Presentation of student awards nearby. Please note that no food or drink other than bottled water is allowed
• Student valedictory address inside the auditorium.
• The ceremony is declared closed
Souvenirs
For the presentation of your award, stewards will direct you to the side of the We work with several approved companies to provide graduation souvenirs,
stage at the appropriate time; your name will be read out by a member of staff whose details you should find with this booklet.
from your department, and you will cross the stage to be congratulated in the
centre by the Dean of your School. You then leave the stage on the opposite side, Our Students’ Union will be selling a variety of souvenirs in the Guildhall on
will be given your certificate, and stewards will direct you back to your seat. graduation days (T-shirts, hoodies, teddies etc).
Students are presented alphabetically for each award – we do not announce the
classification of degree that anyone achieved, nor do we print this in the souvenir
programme. DVD of the ceremony
Web: www.1st-take.com
At the end of the ceremony, the academic procession will leave the auditorium. Email: sales@1st-take.com
Phone 01454 321614
We expect each ceremony to last about 90 minutes.
Photographs
Web: www.edeandravenscroft.co.uk
(click on ‘graduation services’)
Email: photography@graduation-services.co.uk
Phone: 0870 242 1170
9 10
The Forum Looking for somewhere to stay?
The main entrance has several steps up into
the ground floor foyer – disabled access is via The Bath Visitor Information Centre can provide help and information, and book
Reception, which is found a little to the right accommodation for you:
of the main entrance. There is lift access to the Bridgwater House, 2 Terrace Walk, Bath BA1 1LN
first floor foyer and to the Ballroom. Web: www.visitbath.co.uk
Email: tourism@bathtourism.co.uk
Seating is mainly ‘cinema-style’ and on the Phone: 01225 614420
ground floor is sloped, there are no stairs.
Access to the Circle is via stairs only, there is no
lift to this area; seating in the Circle is stepped,
not sloped.
Green Park
There are no obstructions such as pillars, so
everyone has a good view of the stage.
There are toilets on both floors, including an
accessible toilet on the ground floor.
The Guildhall
“Immaculately clean,
The main entrance to the Guildhall is on High secure self-contained
Street, and is via several stone steps. Those studio apartment in
Primarily our student accommodation, we also central Bath”
requiring level access should ring the doorbell
accommodate bookings through booking.com and Shelly
at the entrance to the Market (to the left of the Airbnb. Many of our guests are pleasantly surprised Booking.com
main entrance), and a member of the Guildhall at our high standards, which often exceed their
staff will let you in. Once inside, each floor is expectations:
level, and there is a lift to the first floor. Our rates start from
We offer single and double rooms which £65 per night,
accommodate 1 and 2 people respectively. All per room
There are toilets (including accessible toilets) of our rooms are en-suite with kitchenettes
on each floor. containing cooking equipment. Fresh linen, tea,
coffee, hot chocolate and toiletries are provided.
The Guildhall also houses the Bath Register
Office, which will be open to the public on our To book a room at Green Park House:
Graduation days. greenparkhouse@bathspa.ac.uk
01225 876693 (during office hours)
Accommodation in the heart of the City of Bath
11 12
What else do I need to know?
It’s your big day - remember to enjoy it! But a few more things to bear in • Any changes to your booking (changes to any special requirements, change of
mind: address etc.) should be made by contacting the Graduation Office directly.
• Although graduation is being held in a building used for Christian worship, our • Graduation is a formal occasion – students and guests should dress
ceremonies are secular and have no religious content. appropriately.
• If you owe the university any money, such as library fines or course fees, you • Guest tickets are non-transferable. Any attempt to transfer tickets will lead to
will be allowed to attend graduation BUT you will not receive your certificate the booking being cancelled.
and transcript - these will not be released until all of your debts have been
cleared. If you have any questions regarding your debts please contact the • We reserve the right to refuse admission to graduating students or guests
Finance Office. who appear intoxicated, or are causing offence or nuisance.
• If you completed your course earlier in the academic year, your certificate and
transcript should have already been posted to you, and you will be given a Useful contacts
dummy certificate during the ceremony.
Graduation Office graduation@bathspa.ac.uk
01225 875566/01225 875873
• If you are a current student who has not yet completed their course,
www.bathspa.ac.uk/students/graduation
your invitation to graduation is PROVISIONAL, and is conditional on you
successfully completing your course. Students who have not completed their Finance Office myfinance@bathspa.ac.uk
course by the time of Graduation will not be able to attend. 01225 875870
BSU Reception 01225 875875
• Final results will be emailed to your Bath Spa email address on the date of
publication. It is your responsibility to check your email, results are not sent Ede & Ravenscroft Gown 01223 861854
out by post. Hire RNID Typetalk: 18001 01223 861854
www.gownhire.co.uk
• If you fail to complete successfully part of your course and become ineligible
to graduate this year, the university will arrange a full refund for any guest Next steps
tickets purchased. RSVP online to book your place at a ceremony and tickets for your guests, or to
confirm the delivery address for your award certificate
• If you have booked tickets for guests who can no longer attend, please let the
Graduation Office know BEFORE 18th July and we will arrange a full refund. Moving house?
We cannot give refunds for any tickets cancelled after the ceremony. Arrange to have your post redirected – visit www.royalmail.com
• Refunds for other services (gown hire, photographs, other souvenirs) should Planning to work abroad?
be sought directly from the supplier (sometimes this will be subject to an Make sure to take copies of your award certificate and transcripts, you are likely to
administration fee). need them for job and visa applications.
13 14
Students’
(full
Congratulations
page ads from SU and Alumni to follow)
Union
Bath Spa
from the SU on your Graduation!
Look out for the Students’ Union Stall at Graduation
Keep it togeth
er on
your graduatio
n with a
set of Magneta
rs.
Guaranteed to
hold WELCOME TO THE ALUMNI COMMUNITY
your gown
in place.
Congratulations! As a graduate of Bath Spa University you are part of a 80,000 strong
global community. We are here to help you celebrate your success, expand your networks
and stay connected with the University and fellow alumni.
As part of the alumni community, you will receive regular information via email about
Bath Spa news, and about events you might enjoy attending. You'll receive SPA - the
alumni magazine, and you can join our Bath Spa LinkedIn group where you can
Bath Spa University Students’ Union is a Registered Charity No: 1139037
find information on careers, networking, mentoring and other opportunities. Find out
more about alumni benefits on our website.
We’re selling... Bath Spa Hoodies | T-shirts | Graduation Magnetars
Wherever you are in the world, you are part of the Bath Spa community.
Souvenir Teddies | Notebooks 3 Year NUS Cards £25 Associate Membership
Contact us:
Associate Membership entitles you to the use of the Union’s facilities as well as clubs | societies | events | trips
Development and Alumni Relations Office
+44 1225 876 300
www.bathspasu.co.uk bathspasu@bathspa.ac.uk facebook.com/bathspasu
15 alumni@bathspa.ac.uk 16
www.bathspa.ac.uk/alumni/www.bathspa.ac.uk
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