GUIDE 2018 TROOP COOKIE COORDINATOR - GETYOURGIRLPOWER.ORG
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TROOP COOKIE COORDINATOR GUIDE 2018 GetYourGirlPower.org
TROOP COORDINATOR GUIDE
Customer Care
888-623-1237
customercare@girlscouts-gsci.org This book belongs to:
Name ___________________________Troop ____________
Bloomington Service Center
3 Westport Court
Bloomington, IL 61704 MY SERVICE AREA COORDINATOR IS:
Champaign Service Center Name __________________________Service Area ________
2001 Round Barn Road, Suite C
Champaign, IL 61820 Address ___________________________________________
Decatur Urban Program Center City/State/Zip _______________________________________
1170 E. Pershing Road
Decatur, IL 62526 Email ______________________________________________
Peoria Service Center Phone (_____) ____________ Best Time to Call ____________
1103 W. Lake Ave.
Peoria IL, 61614 Cell Phone (_____) _____________
Quincy Service Center
3837 Eastlake Centre Drive Username ____________________
Suite 400B
Quincy, IL 62305 Password _____________________
Springfield Service Center SERVICE AREA DELIVERY INFORMATION
3020 Baker Drive
Springfield, IL 62703 Location: ________________________________________________
Date: ________________ Time:_______________
GSCI Website
www.GetYourGirlPower.org
Cookie Order Management Site
eBudde.littlebrownie.com
GSUSA Website Orders are placed at: eBudde.littlebrownie.com
www.girlscouts.org Log on email address: the email address we have on file
for you (we must have your active email for you to log onto eBudde or
Digital Cookies)
To update your email: call Customer Care at 888-623-1237
Password: Toff4158
Girls may begin selling Girl Scout cookies on February 2, 2018.
The 2017-2018 season begins the next one hundred years of Girl Scouts selling cookies. This
A NEW generation and future generations of Girl Scouts will continue to provide energy, creativity and
ingenuity in making the Girl Scout Cookie Program the largest all girl-led business in the country.
CENTURY
Your most important function in preparing for the Girl Scout Cookie Program will be the time you
OF THE spend with the girls in the troop. Through the cookie program, even the youngest Girl Scouts gain
self-confidence and poise by learning how to greet customers and offer cookies for purchase.
GIRL SCOUT The Troop Leader and Troop Cookie Coordinator should work closely throughout the sale and
COOKIE communicate the progress of the sale on a continuing basis. This resource is written to help you
organize and conduct the most successful cookie campaign possible and has been designed to
PROGRAM help you make the most of your time and energy. Please take the time to thoroughly review the
new updates to the program, general facts, important dates, guidelines, procedures, and forms
AWAITS! provided. This guide should answer most of your questions.
A Direct Sale format will provide your troop more opportunity in sales and troop profit. Girls will
earn Cookie Dough and recognitions throughout the entire program, including during Cookie Booths. This means that girls will
earn more Cookie Dough and recognitions and parents/guardians will save lots of time because cookies in hand means just
one transaction. Returning to customers’ homes after an order has been placed is now a thing of the past!
To help your troop manage your cookie inventory, and also to provide cookies for additional sales, your troop will be provided
six opportunities to place a troop order. You will have one initial order and five additional cupboard orders. As in previous
years, your initial order will arrive at your local delivery site. (After your initial order you will have five opportunities to place
additional cupboard troop orders.) The cupboard orders will arrive at strategic locations and you will have an opportunity to
choose your cupboard delivery location. Cookie inventory management will be very important to you. Inventory management
requires communicating with girls and parents. With good communication between the troop cookie coordinator and parents,
your troop will be able to have cookies when and where you need them and your troop will not end up with more than you
need. The resources on GetYourGirlPower.org contain several tools that will help you determine troop orders as well as tools
that will help you keep track and manage your troop inventory.
If you have questions we are here to help! Our Coordinators, Program Specialists, Membership Recruiters, Support
Specialists, and Product Sales team will be happy to assist. Have a safe and fun cookie season!
The Girl Scout Cookie Program is a great responsibility - it could not happen without you. We are confident you will find the
experience to be both enjoyable and rewarding. Thank you for your support and dedication to the success of the program.
In Girl Scouting,
Clark (CJ) Hinrichsen Kelly Day Rachel Gifford
Director of Product Sales Chief Operating Officer Product Sales Specialist
chinrichsen@girlscouts-gsci.org
kday@girlscouts-gsci.org rgifford@girlscouts-gsci.org
217-720-2092 (cell) 217-620-7791 (cell) 217-720-2087 (cell)
Customer Care 888-623-1237 or customercare@girlscouts-gsci.org
1
FAMILIAR TERMS
ON THE INSIDE ACH DEBIT - When troop funds are electronically taken from a troop
account to cover payments for cookies the troop has ordered or
transferred in from another troop. To be ACH ready means that the
Glossary of Terms Page 2 troop has set up a troop account and completed and turned in the ACH
What’s New? Page 3 paperwork. ACH paperwork is available on the cookie portion of the
council website (www.getyourgirlpower.org) in the forms section.
What's Back! Page 3
COOKIE BOOTHS - Locations, usually stores, where girls sell cookies
Cookie Calendar Page 4 to customers. Troops should bring tables, chairs, cookies and change.
GSCI works with some of the local retailers to secure locations for
What Is a Direct Sale? Page 5 troop leaders and these locations may be reserved through the Cookie
Booth Scheduler. Troops are encouraged to set up their own cookie
Cookie Patch Program Page 5 booth locations since most cookie reservations set up by the council go
The 5 Skills For Girls Page 5 fast. Successful cookie booths are in high traffic areas, display troop
goals and incorporate eye-catching marketing.
Planning Your Sale Page 6
COOKIE BOOTH SCHEDULER - Located in eBudde and is used by
Cookie Success Page 7 troops to schedule booth sales in their area. Troops may begin to
schedule booth sales at 9:00 a.m. on January 12, 2018.
Goal Setting Page 7
COOKIE CUPBOARDS - Locations where cupboard orders arrive and
Digital Cookie 3.0 Page 8 are picked up by the troop. Some regions will have multiple location
Estimating Your Initial Girl Orders Page 8 choices for cupboard order pickups.
Delivery Page 10 COOKIE DOUGH - Credit earned by selling cookies. Cookie Dough
may be used toward day and resident camp, council-sponsored
Cookie Inventory Control Page 10 programs and items in the Trefoil Boutique (except gift cards). Cookie
Dough expires on September 22, 2018, and will not be accepted as
Operation Cookie Share Page 11 payment after this date.
Troop Proceeds and Troop Bonus Page 11 DIGITAL COOKIES - The new online way to sell cookies to custom-
Cookie Dough and Recognitions Page 12 ers. Digital Cookie customers can have their cookies shipped directly
to their home or donated to Operation Cookie Share. Customers can
Council Recognition Levels Page 13 even request their cookies be delivered by the Girl Scout, all while pay-
ing with a credit card. Each family and troop leader must have an
How the Cookie Crumbles Page 15 email address on file to gain access to Digital Cookies.
Cookie-Related Awards Page 16 DIRECT SALE FORMAT - Allows girls to have cookies in-hand to sell
Cookie Cupboards Page 17 door-to-door to family, friends, and neighbors. With the direct sale
format there is only one transaction, and selling is condensed into one
Cookie Booths Page 18 simple step.
eBudde Instructions Page 20 eBUDDE -Website where troops place cookie orders and document
sales made by Girl Scouts. Troops also us eBudde to place Girl Scout
Money, Deposits, and Collections Page 22 recognition orders, reserve council-secured cookie booth locations, run
reports, and much more. The website is eBudde.littlebrownies.com
Cookie Resources Page 23
Volunteer Resources Page 24 INITIAL ORDER - The first order a troop places. The initial order must
be placed in eBudde by January 9, 2017.
Meet The Cookies Page 25
CUPBOARD ORDERS - Used to supply troops with additional cookies
they need after the initial order. There will be 5 cupboard orders after
the initial order. Cupboard orders are due by 8 p.m. on Sunday nights.
SERVICE AREA COORDINATOR - The Service Area Coordinator (SAC)
is a volunteer who oversees a particular geographic area within the
council. The Service Area Coordinator serves the troop leaders in her/
his area. The SAC has good knowledge of the cookie program and is
a great resource for troop leaders. They help train troop leaders and
cookie coordinators, secure cookie delivery sites, and determine troop
cookie pickup dates and times. It is important that you know who your
Service Area Coordinator is and that you communicate with her/him so
you know where and when to pick up your cookies. If you do not know
who your SAC is, please contact your membership recruiter or support
specialist.
2
WHAT’S NEW?
This year we welcome back LITTLE BROWNIE BAKERS. Our Council will implement eBudde,
the powerful cookie-management software that electronically manages every part of the sale.
Explore Little Brownies fun and engaging resources-including Cookie Rookie, for first time
cookie sellers, and Cookie Captain to engage experienced girls in mentoring roles.
STANDARDIZING PRICING. All cookies will be $5 per box. This is advantageous to all. It increases troop
profit, offsets 5 years of cost increases and makes the process of relating prices easier for girls.
• Troop profit will increase by 20%.
• All varieties will be available to "trade out" at your local service center
• It will no longer be required to transfer cookies or add girl sales by variety. However, you may transfer by
variety if you prefer.
• Keeping track of the amount each girl owes will be simple.
• GSCI will offer the same outstanding programs, along with maintaining summer camp pricing.
• GSCI will continue to enhance the superior cookie recognition program.
• Our sister councils to the north, GSNI and GSCNWI, will also be selling at $5 per box for all varieties
Back again is DIGITAL COOKIES. Girls and troops learn more, earn more and have lots more fun. It takes
learning Goal Setting, Decision Making, Money Management, People Skills and Business Ethics to the next
level. Digital Cookies is a great opportunity to learn and participate in E-commerce. To take full advantage of
Digital Order card opportunities Girl Scouts may begin the Digital Order card program on
Friday January 26. On that day, girls will receive a DOC registration email and may begin to email
customers to have cookies shipped to their door or in-person delivery.
Please note that Girls/Troops may not make any deliveries until February 2.
To better serve the financial needs of troops and our council, we will have THREE ACH PAYMENTS. The first
ACH payment is for one third of the initial order (minus troop profit), the second ACH payment is for one
third of the total amount owed to council and the last ACH payment will cover all remaining
balance owed to council. Please review the Cookie Calendar for ACH dates.
In an effort to begin our program about the same time as surrounding Girl Scout councils, we will begin one
week earlier than previous years. This year our Direct Sale will begin February 2, 2018.
FEBRUARY 23-25, 2018
WHAT’S BACK!
S’MORES! Back by popular demand is S’mores
captures the adventurous spirt, love of the outdoors and
feeling of community that is the cornerstone of our
organization.
Disney World Trip Reward for selling 2500+ boxes.
GSCI will again provide 4 day/3 night lodging at Disney World Resort, a 3 day Hopper
pass to the parks and airfare for the Girl Scout and one chaperone. Transportation to and
from Disney World Resort and Sanford international Airport is included. Parking at and /or
transportation to/from your home airport, baggage fees, meals/food, souvenirs, etc. are
not included. As an alternative to the Disney World trip we are offering a 13.3” MacBook
Pro with 8GB memory and 128GB flash storage.
All recognitions are cumulative except at the 2500 box level. Girls who earn the 2500 boxlevel recognition will earn and keep all levels up 33
to and including the 1000 box levels. The 1500 box level is not included with the Disney Trip or MacBook Pro. GSCI reserves the right to
substitute a similar Apple MacBook Pro if Apple’s product lineup changes.
3
2018 COOKIE CALENDAR
DATE ACTIVITY
January 9 Initial troop cookie order due by 11:00 p.m. (Order in boxes)
January 21, 28 Cookie Rally (Check Adventures Plus book for details)
January 26 Digital Cookie registration begins, Cookie Booth scheduler opens, and troop
leaders begin to enter INITIAL cookie order in eBudde
January 31 Last day to be ACH ready
Jan. 26-Feb. 1 Delivery of product to delivery sites
February 2 Direct Sale begins, girls begin to use Facebook, Digital Cookie, and social media, and
first day for Booth Sales
February 4 Troops place first cupboard orders in eBudde by 8:00 p.m. Sunday (Order in BOXES)
February 16 Troop funds must be in troop bank account (1/3 of initial order)
February 23-25 National Girl Scout Cookie Weekend
February 20 First ACH (1/3 of initial order less troop profit)
March 5 Troops begin to enter recognition orders
March 12 Recognition orders due
March 12 ACH (1/3 of overall balance owed to council)
March 20 All money turned into troop leader
March 21 Outstanding Balance forms due to service centers
March 23 Troop money deposited in troop account
March 27 Final ACH sweep (Remainder of balance owed to council)
April 10 Recognitions will be available for pickup
May 7 Recognition pickup due date
May 23 Last day to submit NSF checks
June 3 Super Seller Celebration (Camp Tapawingo)
Cupboard Order Schedule - Due by 8:00 p.m.
1st Cupboard Order February 4
2nd Cupboard Order February 11
3rd Cupboard Order February 18
4th Cupboard Order February 25
5th Cupboard Order March 4
4
THE FIVE SKILLS FOR GIRLS
Everything girls do in Girl Scouting is designed to help them grow into leaders of courage, confidence, and character. The five
skills girls learn through the Girl Scout Cookie Program are an important ingredient in the Girl Scout Leadership Experience and
teaches Girl Scouts skills that will help them grow into leaders in their own lives, leaders in business, and leaders in the world.
GOAL SETTING DECISION MONEY PEOPLE SKILLS BUSINESS
Girl Scouts set cookie MAKING MANAGEMENT Girl Scouts learn ETHICS
goals individually and, Girls help decide how Girls take cookie how to talk to, listen Girls are honest and
with a team, create a the team will spend orders, handle to, and work with all responsible at every
plan to reach them. their cookie money, customers’ money, kinds of people while step of the cookie
They develop furthering critical and gain valuable selling cookies. These sale. Their business
cooperation and team thinking and problem and practical life experiences help ethics reinforce the
building skills along solving skills that will skills around financial them to develop positive values they
the way. help in many aspects literacy. healthy relationship are developing as
of life. and conflict Girl Scouts.
resolution skills they
can use throughout
their lives.
COOKIE PATCH PROGRAM
GSCI offers a great cookie patch program that allows the girls to learn more about the cookie program while working on
the five skills of goal setting, money management, people skills, decision making, and business ethics. Visit our website at
GetYourGirlPower.org for patch requirements.
WHAT IS A DIRECT SALE?
WHAT IS A DIRECT SALE?
Girl Scouts of Central Illinois will be using a direct-sale format to sell cookies for the cookie program. Girls will have
boxes IN HAND to sell door-to-door to family, friends, and neighbors. Girl Scouts exchange cookies and payment in one easy
step! No more taking orders, waiting weeks, and then returning for the delivery and money collection. A direct sale
program condenses all that work into one simple step.
NO RETURN POLICY
Little Brownie Bakers does not allow GSCI to return unsold cookies. GSCI does not allow Girl Scout troops to return unsold
cookies, and troop leaders should not allow parents/guardians to return unsold cookies. The orders your troop places should
be based on the demand of your Girl Scouts (with parent/guardian consent). If you accept return cookies from your parents,
you are personally accepting responsibility for the cost of the cookies that are being returned. GSCI does not encourage troop
leaders/cookie coordinators to accept return cookies from parents.
5
5
ROLES AND RESPONSIBILITIES
The main job of the cookie volunteer is to:
1. Be a registered Girl Scout adult volunteer. 2. Honor the Girl Scout Promise/Law. 3. Follow policies and meet all deadlines.
BEFORE THE SALE
• Complete training. Receive cookie training via GSCI council training, through your Service Area Coordinator, or on Video
Troop Training at GetYourGirlPower.org.
• Set the troop up in eBudde (the baker’s online order management system).
DURING THE SALE
• Enter girl orders and keep eBudde up to date.
• Monitor online sales from Digital Cookie, which will be visible in eBudde.
• Coordinate booth sales (or ask another volunteer to help with this task).
• Arrange pickups from the Cookie Cupboard and briefly store cookies until pick-up (or select another volunteer to help).
• Collect money, issue receipts, and make frequent bank deposits to the troop account.
AFTER THE SALE
• Complete reward order in eBudde • Update troop records.
• Distribute girl rewards in a timely manner. • Celebrate with the girls!
PLANNING YOUR SALE
COOKIE TRAINING FOR GIRLS AND PARENTS
When parents attend cookie training, the cookie experience is more enjoyable for everyone and is a great way to motivate
parents and their Girl Scouts to participate. There is a sample parent training available on GetYourGirlPower.org. We encourage
the troop leader/cookie coordinator to train Girl Scouts and parent/guardians using GSCI’s training Power Point/video.
I. Welcome and Introductions
• Give contact information/hours of availability for yourself, troop leader (if applicable), and the Service Area Coordinator.
II. Present Power Point/video to Girl Scouts and parents/guardians
III. Program Activities
• Goal Setting
> Review the goals already set through girl/leader planning.
> Explain how each girl can do her part to reach the goal.
> Use a goal chart and update it at each meeting.
• Discuss safety tips including internet marketing.
IV. Marketing and Sales Techniques
• Discuss sales tips, do role playing, and practice sales techniques.
• Explain cookie booths and stress cookie booth etiquette.
• Earn age level appropriate badges, cookie pin and/or council cookie program patch.
V. Girl Materials
• Show a copy of the cookie card and brainstorm ways they can use the cookie card to boost sales.
• Have parents sign parent permission forms.
> Discuss important dates – including the date(s) you want them to turn in cookie money.
You will want them to turn money in periodically in order to ensure you have funds in the troop account to cover
the automatic debits. Remind them to choose the recognitions on the back of the order card.
VI. Demonstrate Digital Cookies (use online videos found at GetYourGirlPower.org - cookie training.
Explain that GSCI must have each families active email on file to register for Digital Cookies.
1. Registering for Digital Cookie 5. Customer experience-In person delivery
2. Digital Cookie site setup 6. Approving in-person delivery orders
3. Uploading a photo and video 7. Customer experience-shipped cookies
4. Adding customer emails and sending email
VII. Build a volunteer cookie team to reduce stress, have fun, and help reach troop/girl goals.
Review 2 minute video “Build a Volunteer Team” located at GetYourGirlPower.org (cookie training section).
• Recruit
>Someone to guide the girls in learning >Person to help with ordering and record keeping
>Volunteer to help manage booth sales >Team to help with deliveries and door to door activities
VII. Closing and thanks for attending
6
COOKIE SUCCESS
KICK OFF THE COOKIE SEASON
Help girls get ready by selecting learning activities that fit their experiences and interests. Create a custom plan with the
Built by Me tool (www.builtbyme.littlebrownies.com). Kick off your first cookie meeting with a video! Cookies Live Videos
are interactive shows that teach girls selling tips, inspire them to reach goals and have loads of fun along the way. First time
sellers love Cookie Rookie. Made for young girls, this show teaches cookie names, how to ask customers to buy and other
skills. Keep teens interested and have them give back with the Cookie Captain program. Older girls love being mentors. These
resources can be accessed at www.littlebrownie.com. Choose “Girls” for Cookie Rookie or “Teens” for Cookie Captain.
GOAL SETTING
Goal setting is one of the most valuable life skills you can pass on to girls. Research has shown that girls who set goals will
increase their sales by approximately 35%. We have the perfect online tool for the girls to set goals AND have fun! When you
help girl set high goals for the cookie season, they learn an important skill for life. Encourage girls to set two types of goals:
Something they’d like to try and something they can do to help others. Visit the Volunteer Blog for goal-setting games and
crafts (http://blog.littlebrownie.com).
COOKIE HOUSE PARTY
This season, cookie sales are in the house! During a Cookie House Party, girl comes together under one roof to
sell cookies by the case! With 12 boxes per case, cookie sales add up fast. Girls will invite friends, families and all
their favorite cookie customers to the their story, declare their goals and share their dreams. Check out the Cookie
House Party hostess guide at www.idealcookiesale.com for planning a party, theme ideas, planning a sales pitch
and much more. Throwing a party is fun and sells cookies fast!
SELL BEYOND FAMILY AND FRIENDS
For girls to reach high goals; they will need to expand their circle of customers. Don’t worry; customers are eagerly looking for
their favorite Girl Scout cookies!
DOOR-TO-DOOR SALES
Encourage girls to canvas their community with buddies and adult partners, leaving no doorbell unrung! Sell door-to-door with
cookies in hand. Load up a wagon with cookies, make signs, and you are ready for a neighborhood walk-about.
ONLINE SALES
Customers buy more cookies when girls sell online. With Digital Order Card, girls can send cookie customers to
their website to order and pay for their cookies online. It’s a faster, easier way to reach high goals.
SOCIAL NETWORKING
Online social networking sites are a great place for teens (13 and older with parent permission) to ask for cookie orders. Be
sure girls follow the GUSUA safety guidelines for online marketing!
TELEPHONE SALES
It’s fast and easy to sell Girl Scout Cookies by phone. Review order cards from previous years and contact customers again.
Once cookies have been delivered, call customers, thank them for their orders and ask if they need additional cookies. Try a
text-a-thon. Girls may want to text their friends and family to let them know it’s cookie time and ask for orders.
WORKPLACE SALES
With a parent as a guide, contact business owners to request permission to sell cookies. Girl can make either make a quick
“sales pitch” at a staff meeting or make sales calls around the office, depending on the wishes of the business. You may be
able to leave an order card or have an adult oversee a sales card. Just remember it’s the girl’s responsibility to fill the order.
Girls should establish a date and time to pick up the order cards and deliver the cookies
BOOTH SALES
Booth sales are a great way to increase your team’s success. Remember, you must have the appropriate
permission from the booth location. Grocery stores, malls, banks, sporting events, community events and high
traffic locations are great for booth sales.
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7
DIGITAL COOKIE
BIG NEWS!
The Girl Scout Cookie Program you know and love has gone beyond the booth and now offers a new way to sell and buy
cookies—and support girls’ learning at the same time. The Digital cookie platform helps prepare girls to be leaders in the fast-
paced e-commerce world of today. With the Digital Cookie platform, girls can customize the way they learn and earn, using
technology in a whole new way and earning cool cookie badges along the way! With Digital Cookie girls can:
1. Promote their troop’s cookie business and inspire more support than ever—with more ways to sell and more ways
to talk to customers about the cookie business
2. Keep track of cookie customers—because an organized Cookie Boss is a rock star Cookie Boss!
3. Take digital credit card orders for in person delivery or shipped orders. Customers appreciate being able to easily
pay for their cookies. Less hassle equals more support!
4. Ship cookies directly to customers or have customers share the love with a cookie donation.
HOW DOES DIGITAL COOKIE WORK?
It’s a lot like buying your cookies at a traditional cookie booth but with an online twist. The girls initiate a cookie sale, whether
online, via email or in person at the cookie booth with their mobile app.
She can invite customers to visit her personalized cookie website where they can place an order, pay using a credit card, have
their order shipped/delivered by a Girl Scout or even donate cookies to Operation Cookie Share. Some Girl Scouts may take
in-person orders using a mobile app that also allows them to securely accept payments using credit cards. Customers select
cookies, place their order and complete their transaction.
DIGITAL COOKIE SET UP BEGINS JANUARY 26!
For Girl Scouts and volunteers to participate in Digital Cookies the volunteer AND Girl Scout must be registered and GSCI must
have your correct email address on file. On January 26, the Girl Scout will receive an email from “Girl Scout Cookie Program”
with the subject “Ready Set Register for Digital Cookie”. From there simply register, create a password and set up your Girl
Scout Digital Cookie site. If you do not have receive an email check your Spam/junk inbox or we may not have your current
email on file. To update your current email address with GSCI please call Customer Care at 888-623-1237.
We have several helpful videos at GetYourGirPower.org that demonstrate Digital Cookies ranging from Girl Scout and volunteer
registration, site set up, sending customer emails, receiving/approving online orders and more. Being their own Cookie Boss
will provide them with valuable e-commerce skills and will be fun and exciting at the same time!
DIGITAL COOKIE HELP
For questions and support regarding digital cookies orders, order status, shipping charges or to even chat live go to:
girlscouts.org/digitalcookiesupport or call 866-376-8499.
ESTIMATING AN INITIAL ORDER
Initial orders may be placed by individual girls, as a total troop order, or even as a combination of both. Make sure the
Parent Permission form is completed. The bottom of the Parent Permission Form includes an order form for the Girl
Scout. Please use this form to document individual girl orders. You will place the initial order in box quantities. The total
of each order variety will automatically be rounded up to make full cases. If your girl/troop prefers not to have any
extra cookies, then round down your initial cookie order and pick up any extras you need at your local service center.
INITIAL ORDER ESTIMATE (EXISTING) SPREADSHEET
In the cookie form section of our website, we provide an interactive spreadsheet called the “Initial Order Estimate Existing
Troops”. This interactive spreadsheet will estimate your troop order for you. If you prefer not to use this spreadsheet, follow
the steps below to determine your troop initial order.
8
TOTAL SALES METHOD
When using the Total Troop Sales Method we recommend that your initial order is up to 75% of last year’s total troop sales.
1. View the “Total Troop Cookie Sales 2017” report found in the cookie forms section on our website at
getyourgirlpower.org. Look for your troop number to determine last year’s boxes sold.
2. Determine the number of boxes by variety to order. Multiply the number of boxes sold last year by the
“Percentage of Cookies Sold by Variety” (below). For example, if your troop sold 1200 boxes and you want to
know the number of Thin Mints to order, multiply 1200 X 27% X 75%. The order comes to 243 boxes.
3. Determine each girl’s order. Divide 270 boxes of Thin Mints by the number of girls in your troop to determine
the number of Thin Mints to order for each girl. If you have 10 girls in your troop you would order 24 boxes for
each girl (243/10=24.3).
2017 council per girl average Percentage of cookies sold by variety
Daisy =163 boxes Thin Mints 27% ~ Samoas 18% ~ Tagalongs 17%
Brownie=232 boxes Do Si Dos 12% ~ Trefoils 8% ~ Savannah Smiles 7%
Junior=202 boxes S’mores 8% ~ Toffee-tastic 3%
Cad, Sen, Ambas=224 boxes
Multiple Age Groups=212 boxes
PER-GIRL AVERAGE METHOD
An alternate method to estimate your troops order is by determining last year’s per girl average. When using Per girl
this method we recommend that your initial order is up to 75% of last year’s per girl average. average by
1. View the “Total Troop Cookie Sales 2017” report found in the cookie forms section on our website variety
getyourgirlpower.org. Look for your troop number to determine last year’s per girl average. 120
2. To determine a girl’s Thin Mint Order multiply the per-girl-average by the percentage of cookies sold x .27
by variety (above) then multiply by 75%. If the troop’s per girl average was 120 then
120 X 27% X 75%=24.3 or 24 boxes of Thin Mints. x .75
24.3
Initial Order cookies will be ORDERED IN BOXES (not cases).
Enter your Troop Initial Order in eBudde by January 9, 2018, at 11:59 p.m. CST.
If you miss this deadline for the initial order, you will need to contact your Service Area Coordinator and you will have the op-
portunity to place a Cupboard Order in eBudde by 8:00 p.m. on Sunday, February 4, 2018.
HOW TO ESTIMATE YOUR TROOP INITIAL GIRL ORDERS (NEW TROOPS) .
At a troop/family cookie meeting, discuss the troop goals for the cookie program. Each girl (with her family) should set sales
and personal goals. The troop can use the girl sales goals to help finalize the troop box goal
Things to consider when setting your troop goal
• What activities are the girls planning for the year?
• Are they working on an award or bridging this spring?
• Do they have a special community service project?
In the cookie form section of our website we provide an interactive spreadsheet called “Initial Order Estimate New Troops”.
This spreadsheet will calculate your girl orders for you. If you prefer not to use the spreadsheet, follow the steps to determine
the girl orders for your troop. We recommend that your girl orders are 75% of the per girl average. To estimate the girl orders
refer to the Council per-girl-average (above). Order by
variety
To determine a girl’s Thin Mint order for a new troop multiple the-per-girl average by the percentage of 224
cookies sold by variety then multiply by 75%. In this example 224 X 27% X 75%= 45 boxes of Thin Mints. x .27
x .75
45
9
9January 26-February 1, 2018 DELIVERY
SERVICE AREA DELIVERY INFORMATION Location: ________________________Date: ______Time:____
• When picking up your order, count out cases variety before you sign for your cookies. You will receive a copy of the
signed receipt. The amount you sign for is your responsibility.
• Once you have the cookies, separate each girl’s order and make arrangements for each girl to pick up her cookies.
• Each girl should count her order before leaving and have the parent/guardian sign for the cookies on a receipt. The
amount they sign for is their responsibility.
Girls may begin selling February 2, 2018.
HOW MANY CASES WILL FIT?
The suggested amounts are figured with the vehicle empty, using all space available except the driver’s seat.
Compact Auto: 23 cases Standard Auto: 40 cases Sport Utility Vehicle: 60 cases
Mini Van: 60-100 cases Standard Pickup Truck: 100 Standard Van: 200 cases
COOKIE INVENTORY CONTROL
Troop inventory control is having cookies in stock to maximize troop sales while at the same time not having too much stock
so the troop has cookies left over. It is a balance between customer demand and troop orders.
Keep control of your cookie inventory. Take advantage of the six ordering opportunities. When placing the initial order DO NOT
order for an entire cookie season. Instead order up to 75% of last year’s order or 75% of last year’s council per girl average.
GSCI recommends that if you want to earn the $100 troop bonus then order the 160 per girl average but no more. This strat-
egy will provide a good inventory to start without having excess inventory. There will be 5 additional ordering opportunities
throughout the program. Your troop may also go to your local service center/ warehouse and pick up additional cookies if you
have an immediate need.
Also, before you place additional orders, talk with your girl’s parents to determine your troops overall inventory. You may find
that your inventory may be sufficient to hold booth sales, walk-abouts, etc for the week.
DO NOT ACCEPT COOKIE RETURNS
Troop leader/cookie coordinators are not required to take back any cookies from parents. GSCI discourages this practice.
Girl Scouts does not accept cookie returns. Cookies that are accepted back from parents by the troop leader become
the troop leader’s financial responsibility.
ONLY ORDER ON COMMITMENTS FROM PARENTS
GSCI discourages ordering for your girls, also known as blind ordering. Troop leaders/coordinators try hard to communicate
with parents to determine overall troop inventory. Leaders should consider “no response” from a parent equal to not needing
more cookies. Parents that place orders are responsible for cookies they order. The Parent Permission form will be included
with an Outstanding Balance form if your troop does not receive payment/partial payment from a parent/guardian.
UTILIZE CUPBOARD ORDERS TO CONTROL INVENTORY
Cupboard orders will help supply additional cookies needed after the initial order. These additional troop order opportunities,
must be placed no later than Sunday by 8 p.m. and will be picked up the following Friday at the cupboard location chosen.
Your troop does not need to carry a large inventory of cookies. Order according to customer demand.
TROOP-TO-TROOP TRANSFERS
If a troop has excess inventory and another troop has a need for more cookies, then the troop-to-troop transfer is a perfect
way to help each other out. When this transfer takes place, the troop that receives the cookies is also taking on the financial
responsibility of those cookies. Troops may transfer cookies from one troop to another without approval from GSCI.
UNDERSTAND CUSTOMER DEMAND
Customer demand is highest during the first three weeks of the program. Inventory should reflect cookies.
USE BOOTH SALES TO REDUCE INVENTORY - NOT INCREASE IT
A great way to reduce inventory. Communicate with parents and remember that a troop will sell between 2-5 cases/hour.
COMMUNICATE
Good communication=inventory control! Know your troop’s cookie inventory on a weekly/daily basis. Keep communication
open through a troop Facebook page, emails, or text messages.
10February 2, 2018 - Direct Sale Begins
OPERATION COOKIE SHARE
Operation Cookie Share has been a huge success. Girl Scouts of Central Illinois has provided over $1,000,000 worth of
Girl Scout cookies to the women and men of our armed forces at home and abroad. In fact, our Girl Scouts were so successful
that this achievement is entered in the Illinois Congressional Records.
With Operation Cookie Share orders, only troops will receive $1 per box troop profit.
HOW OPERATION COOKIE SHARE WORKS
Even though we are using a directs-sale format, girls should still take along their order cards. On each girl’s order card there is
a column listing each variety of cookie plus one additional column labeled “Cookie Share.” When the girls go out with cookies
in hand (and during cookie booths!), please encourage them to not only ask the customer to purchase Girl Scout cookies for
themselves, but also to ask the customers to purchase cookies for our military troops. Girls will enter the number of boxes
each customer donates on the Cookie Boxes Donated column. Customers do not have a choice of the variety of cookies to
be sent to troops. Operation Cookie Share cookies are held in a “virtual warehouse”, troops do not take possession of these
cookies. At the end of the program, all Operation Cookie Share orders are accounted for and then shipped to military soldiers
at home and abroad.
NEW WITH DIGITAL COOKIES! When Girl Scouts send out emails through Digital Cookies, customers will have
the opportunity to donate to Operation Cookie Share.
SHARE PATCH
Girls who sell twelve or more boxes for Operation Cookie Share will earn a Cookie Share patch! Patches will be ordered when
the troop cookie coordinator enters the recognition order.
HOW ARE THE COOKIES DELIVERED TO MILITARY TROOPS?
A special thanks to Operation Santa. Many of the donated cookies will arrive at home and abroad just in time for Christmas
through Operation Santa. Also, donated cookies are sent to Great Lakes Naval facility, Illinois Veteran Retirement Homes and
medical facilities, local USO’s and other veteran groups.
OPT-OUT OPTION
Girl Scout Cadette, Senior, and Ambassador troops will be allowed to opt out of receiving recognitions and Cookie Dough in
exchange for a higher troop profit. All recognitions will be forfeited, including free memberships; however, girls will still receive
any patches earned. Whichever option is chosen applies to the entire troop, not a girl-by-girl basis. If a troop decides to opt
out of recognitions and Cookie Dough, the troop will earn $0.85 for each package sold. Troops must decide to opt out prior
to the initial order (January 17). Please refer to page 22, “Update Your Troop Information,” for information on how to opt out.
TROOP PROCEEDS AND TROOP
60
BONUS
1 cents dollar
Troops receive: .60 per box of cookies sold. per box per box
In addition, troops will earn $1 per box for each
Operation Cookie Share box sold!
$ OCS
A troop bonus of
100
will be given to troops that place an initial order of an average of 160 boxes per girl selling (with a minimum of 800 boxes
ordered: 5 girls selling an average of 160 boxes). The initial order is the first order placed by the troop. Troops have an
opportunity to earn a $100 troop bonus based on their initial cookie order. If a troop places an initial order with a per girl
average of 160 boxes, the troop will earn the bonus. For example, if a troop has 10 girls, they would need to order at least
1,600 boxes for their initial order to earn the bonus. Also, for a troop with less than 5 girls, they must order at least 800 boxes
to qualify. Troop bonuses will be issued through ACH credit.
11
11RECOGNITIONS (INCLUDING COOKIE DOUGH!)
Girl Scouts of Central Illinois offers an empowering recognition program that affords Girl Scouts the opportunity to make a
variety of choices. Through this recognition program, the girls will follow a decision-making process that includes goal setting,
product choice evaluation, and making purchasing decisions based on what they have earned. Our recognition program not
only rewards and encourages girls to set goals and work as a team to achieve them, but they also provide girls with a hands-
on experience with purchasing and financial decision making.
HOW COOKIE DOUGH WORKS
• Cookie Dough and recognitions will be earned throughout the entire cookie program, including booth sales!
• To encourage goal setting, girls must sell 50 boxes of cookies to qualify for Cookie Dough. Once a girl qualifies by selling
50 boxes of cookies, she will earn Cookie Dough (see levels below).
• Cookie Dough will be distributed on a Girl Scout Cookie Dough card. Every girl who sells 50 boxes of cookies or more will
receive a Girl Scout Cookie Dough card.
• Cookie Dough may be used to pay for 2018 activities and events (resident camp, day camp, one-day events, and bus
trips), membership registration, cookie recognitions, and merchandise in council Trefoil Boutiques.
Cookie Dough expires September 22, 2018
COOKIE DOUGH
Cookie Dough Cookie Dough
Recognition Levels Recognition Levels
Cookie
H
Cookie
D O U G Boxes Sold Dough Boxes Sold Dough
OKIE
Earned Earned
CO 50-99
100-199
$11.50
$23
900-999
1000-1099
$207
$230
200-299 $46 1100-1199 $253
300-399 $69 1200-1299 $276
COOKIE DOUGH 400-499
500-599
$92
$115
1300-1399
1400-1499
$299
$322
600-699 $138 1500-1599 $345
700-799 $161 1600-1699 $368
800-899 $184 Cookie dough continues to be
earned at $23 per 100 box
increments.
12February 10 - March 11, 2017 - Recognitions Available
RECOGNITION LEVELS
24 boxes Theme patch
160 boxes Hatching Turtle Plush or $10 towards Girl Scout membership
183 boxes Goal Getter Patch
250 boxes FREE GIRL SCOUT MEMBERSHIP
500 boxes Coleman 0o Sleeping Bag or $75 Amazon, American Girl, or
Walmart gift card or $75 Cookie Dough card
1000 boxes Paddle Board or $150 Amazon, American Girl, or
Walmart gift card or $150 Cookie Dough card
1500 boxes Apple Watch (series 2, 38mm) or $350 Amazon, American
Girl, or Walmart gift card or $350 Cookie Dough card,
plus Super Seller T-shirt and patch
2500 boxes Disney World Trip or Mac Book Pro
GSCI will provide 4 days/3 nights lodging at Disney World Resort, a 3-day Hopper
pass to the parks and airfare for the Girl Scout and one adult chaperone.
Transportation to and from Disney World Resort and Sanford International Airport is
included. Parking at and /or transportation to/from your home airport, baggage fees,
50 boxes ordered on meals/food, souvenirs, etc. are not included.
DIGITAL ORDER CARD
= TECHIE PATCH All recognitions are cumulative except at the 2500 box level. Girls who earn the
Disney World Trip or Mac Book Pro will earn and keep all levels up to and
including the 1000 box levels. The 1500 box level is not included with the
100 boxes Disney World Trip or Mac Book Pro.
ordered on
DIGITAL ORDER
CARD =
Altogether
Awesome
Bracelet Set
12+ SHARE
SALES
= GIFT OF
CARING PATCH FREE GS
MEMBERSHIP
K I E D O U G H 2018
COO
13
13
13LOOK WHAT YOU CAN PURCHASE ITEMS
WITH COOKIE DOUGH! AVAILABLE
FOR PURCHASE
IN TREFOIL
BOUTIQUES
WITH COOKIE
Splash of Color D OUGH
Art ONLY!
Journal
$3
Tagalong
Turtle
$1
Seas the Day
Weekender Thermal
Tote Cup $4
$7 Chair
to Go
$11
Samoas
earbud
pouch Traveling
$2 Turtle
Bag
$6
Bluetooth
Turtle
Speaker
Mermaid $8
Blanket
$12
Sports
Pac
$5HOW THE COOKIE CRUMBLES
55.5% per package-Girl and
Volunteer Services
Council Service Centers, shops, and camps:
council-sponsored programs and events; financial
assistance; outreach to girls in under served
areas; volunteer training and materials
26% per package-Cost of Sale
Payment to cookie company; payment to delivery
company; cookie program material, forms and
printed resources
18.5% per package-Girl Recognitions
Includes girl recognitions, Cookie Dough, and troop profit
15
15COOKIE-RELATED AWARDS
GIRL SCOUT COOKIE PROGRAM PIN
Girls of all ages are eligible to earn the Girl Scout Cookie Program pin. Instructions are available online at
GetYourGirlPower.org under Product Sales > Girl Scout Cookie Program.
GIRL SCOUT COUNCIL PATCH PROGRAM
GSCI offers a great cookie patch program that allows the girls to learn more about the cookie program while working on the
five skills of goal setting, money management, people skills, decision making, and business ethics. Visit our website at
GetYourGirlPower.org for patch requirements.
GIRL’S GUIDE TO GIRL SCOUTING
The Girl’s Guide to Girl Scouting contains two sets of skill-building badges related to the Girl Scout Cookie Program at each of
the six levels. Each badge has 5 steps. Girls will complete all 5 steps to earn the badge.
• FINANCIAL LITERACY badges teach girls how to use money wisely.
• COOKIE BUSINESS badges put girls’ financial literacy skills into practice during the Girl Scout Cookie Program.
16COOKIE CUPBOARDS
Each cupboard manager operates on her/his own schedule. A cupboard order must be placed through eBudde to pick up
cupboard cookies. Please make an appointment and respect their cupboard hours and procedures. Please note that a number
of the cupboards will not be open for the entire sale. Cookies will also be available at your local service center to serve your
immediate needs. Please call ahead for product availability.
SA CUPBOARD INFORMATION:
Cupboard Manager: _________________________________________
Address: __________________________________________________
Phone number: _____________________________________________
Email address: ______________________________________________
Hours of operation: ___________________________________________
EXPRESS COOKIE CUPBOARDS PROVIDE COOKIES FOR: (CUPBOARD ORDERS ONLY)
• Purchases made by troops.
• Cookie Booth cookies (this is not consignment; sorry, no returns).
SERVICE CENTERS PROVIDE COOKIES FOR:
(CUPBOARD ORDERS PREFERRED BUT NOT MANDATORY. PLEASE CALL AHEAD.)
• Purchases made by troops.
• Cookie Booth product (this is not consignment; sorry, no returns).
• Purchases made by customers.
• Service Center cupboards will exchange cookie varieties and sell individual boxes.
• Exchanges for damaged and sealed empty boxes can be made at NO CHARGE.
• Even exchanges of varieties at NO CHARGE.
CUPBOARD ORDERS: HOW TO GET MORE COOKIES
Once your troop sells the initial cookie order, you may find that you need more! How do you get what you
need in a timely manner? eBudde will allow troops to place cupboard orders. This feature will allow troops to order cookies
for Cookie Booths and/or additional girl needs.
• A CUPBOARD ORDER MUST BE PLACED IN eBudde THE SUNDAY BEFORE YOUR COOKIE BOOTH IN ORDER TO
GUARANTEE THAT YOUR COOKIE CUPBOARD WILL HAVE THE COOKIES YOU NEED.
• Scheduled dates for cupboard orders are February 4, 11, 18, 25 and March 4 2018.
• Deadline for cupboard orders is 8:00 p.m. Sunday night. Orders MUST be in by that time to guarantee your cookie order.
• Troop Cookie Coordinators will choose the pickup date in eBudde, but will still need to set a pickup time with the
Cupboard Manager by phone or email.
• If a parent volunteer will be stopping in to pick up cookies for your troop, please notify the Cupboard Manager
immediately in order for the cookies to be released to that person.
17
17February 2 – March 11, 2018
COOKIE BOOTHS
Cookies are not on consignment and cannot be returned. Please order on the CUPBOARD ORDER DATES found on page 4.
WHEN YOU PLACE A CUPBOARD ORDER, YOU WILL BE PLACING YOUR TROOP ORDER IN BOXES AND NOT CASES.
A CUPBOARD ORDER FOR BOOTH SALES MUST BE PLACED IN eBudde FOR YOUR COOKIE CUPBOARD TO GUARANTEE
THAT YOU WILL HAVE THE COOKIES NEEDED. CUPBOARD ORDERS MUST BE PLACED NO LATER THAN SUNDAY
AT 8 P.M. THE WEEK PRIOR TO YOUR BOOTH SALE.
Girls continue to earn credit toward council recognitions and Cookie Dough for boxes sold at booth sales through
March 11. Track and transfer each girl’s additional order in eBudde before you submit your recognition order by March 12, 2018.
HOW MANY COOKIES SHOULD YOU ORDER FOR YOUR COOKIE BOOTHS?
Before you place a Cookie Booth order, determine your current troop inventory by talking to your parents and Girl Scouts. You
might have enough on hand for your first Cookie Booth. In general, you should sell between 2-5 cases per hour.
The amount of cookies you sell will vary based on:
• The customer count or “traffic” at you Cookie Booth location (Walmart vs. a small bank).
• The week of your Cookie Booth (week 1 will sell more than week 5).
• The weather.
• How you market your Cookie Booth (Goal setting and visibility counts!).
• The number of hours you hold your Cookie Booth.
• See the following page for tips on a successful Cookie Booth.
WHICH VARIETIES SHOULD YOU ORDER FOR YOUR COOKIE BOOTHS?
Before you place a cookie order, remember that your local service center will exchange cookies for you based upon availability.
This is intended to help balance your inventory and provide for your troop’s needs. One strategy is to limit the variety of cook-
ies your troop carries. So instead of providing all 8 varieties, you may choose to have just the top 4 or 5 varieties.
Below are some suggested quantities you may consider for your booth sale.
Variety 5 cases 7 cases 11 cases 14 cases 17 cases 20 cases 25 cases 30 cases
Savannah Smiles 0 0.5 0.5 1 1 1 1.5 1.5
Trefoils 0.5 0.5 1 1 1.5 2 2 2.5
Do Si Dos 0.5 0.5 1.5 1.5 1.5 2 3 3.5
Samoas 1 1.5 2 3 4 4 5 5
Tagalongs 1 1.5 2 2 2.5 3 4 6.5
Thin Mints 1.5 2 3 4 4.5 6 7 8
S’mores 0.5 0.5 0.5 1 1.5 1.5 2 2
Toffee-tastic 0 0 0.5 0.5 1 0.5 0.5 1
SUCCESSFUL COOKIE BOOTH TIPS:
• Identify a well-trafficked site; ask the owner/manager for permission to hold a Cookie Booth.
• Advertise all Cookie Booth dates and locations. Enter your booth sale information using Troop Request in eBudde. See
Booth Sites Tab in the following pages for instructions.
• Stock the Cookie Booth with a sufficient supply of cookies.
• Decorate the Cookie Booth with posters and goal charts. Let the customer know what buying a package of cookies
will help girls accomplish. Tell them where the money goes. Fill in the goal chart as boxes are sold, so customers
will also see how close girls are to their goal.
• Decorate a container for Operation Cookie Share. Customers may not want to purchase an entire box, but may give a
dollar or two. Let it add up! Remember your troop earns $1 per box for each box of Operation Cookie Share ordered
• Encourage girls to wear their Girl Scout uniforms or other Girl Scout apparel.
• Thank the owner/manager of the location for allowing you to have your Cookie Booth
• Congratulate girls and order Cookie Booth patches for all girls who participated.
18Cookie Booth patches will be available at GSCI Trefoil Boutiques.
INSTRUCTIONS
eBudde.littlebrownie.com
eBudde is a cookie volunteer’s best friend. Here’s where you will order cookies, track deliveries and more.
LOG ON TO eBUDDE
1. https://eBudde.littlebrownie.com
2. Enter your email address, enter temporary password (Toff4158). Click LOGIN.
3. Change your password, enter/review contact information. Click SUBMIT.
4. The system works through tabs at the top of the page .
CONTACTS TAB
Where troops edit contact information and change passwords
1. Choose EDIT to begin update.
2. Review information and update as necessary and SUBMIT.
SETTING TAB
1. Choose EDIT SETTINGS
2. Mark OPT-OUT REWARDS for additional profits (this is optional for Cadette Girl Scouts and above). Enter your troop goal
in boxes.
GIRLS TAB
All registered Girl Scouts in your troop have been uploaded into eBudde. Girls that are registered members of your troop will
be displayed. If a girl’s name is not displayed, the girl may not be registered. The Girl Scout must be registered and have a
working email on file to participate in the Digital Online cookie Program (DOC).
Before February 26, 2018
If the Girl Scout would like to participate in the Digital Online Cookie Program either call Customer Care at 888-623-1237 OR
email customercare@girlscouts-gsci.org and provide the parent name, parent email and the girl’s date of birth.
February 20 and after - you can manually enter the girl’s name
Choose the Girls Tab, enter the name of the girl and create a temporary GSUSA ID by clicking on ID
19
19COMMON TRANSACTIONS
INITIAL ORDER TAB
1. Click each girl’s name; go to bottom of screen, click squares to begin entry.
2. TAB to enter cookie order in BOXES (not cases) by variety.
3. Press ENTER (on keyboard) or OK button
4. Repeat for each girl.
5. If you would like to order booth sale cookies at this time (optional), click BOOTH to begin entry and TAB to enter in
boxes and variety. Press ENTER (on keyboard) or OK button.
6. Leave IMPORTED blank.
7. SAVE the page.
8. Review the totals at the bottom, if correct, click SUBMIT order. You cannot change the order after it has been
submitted. Contact your Service Area Coordinator to unsubmit your troop order.
9. Print a copy for your records.
10. Please note that all troop orders are rounded up to full cases for delivery purposes. View “Extras” at the bottom of the
initial order screen to note the extra boxes that are being ordered. If you do not want extra boxes then reduce your girl
orders to eliminate any extra boxes.
PLACING A CUPBOARD ORDER
1. Click on Transaction Tab.
2. Click on ADD A TRANSACTION.
3. Type is NORMAL and 2nd party is CUPBOARD.
4. Using the drop down box choose the cupboard location where you will pick up your cookies. In some areas there will
only be one choice. Please notice the cupboard dates and hours of operation.
5. Enter a pick up time that is within the date and hours of operation of the cupboard.
6. Choose SAVE and PRINT. If you prefer not to print a receipt choose OKAY and when you are directed back to the
transaction screen choose SAVE.
ENTERING GIRL SALES AND PAYMENTS
The GIRL ORDER TAB allows a troop to document the number of packages a girl sells and payments received by the Girl Scout.
The information you enter on the Girl Order Tab also allows eBudde to calculate the recognitions/rewards each girl earns.
Please note this is where you will also enter Operation Cookie Share Sales (OCS).
1. Click on the GIRL ORDER TAB.
2. Click on a girl’s name
3. Click on ADD TRANS (the bottom row will open).
4. If the sale is from a booth sale check the BTH box.
4. Enter the girl’s cookie sales (enter Operation Cookie Share sales, if applicable) and enter any comments. You may also
enter payment at this time.
5. Hit OK or press ENTER on your keyboard.
6. Click SAVE.
If you would like to update the number of boxes a girl sold, simply click on the girls name and follow steps 3-6.
ENTERING A PAYMENT AT A LATER DATE
1. Click on the GIRL ORDER TAB.
2. Click on a girl’s name.
3. To document a payment for a specific transaction click on the transaction and enter the payment amount-include
comments then click SAVE.
OR
1. Click ADD A PAYMENT (the bottom comment section and payment section opens).
2. Enter payment amount and include comments.
3. Click SAVE.
TROOP TO TROOP TRANSFERS To transfer cookies from your troop to another troop
1. Click on TRANSACTION TAB and click on ADD A TRANSACTION.
2. Type is NORMAL and 2nd is TROOP.
3. Product Movement is REMOVE PRODUCT
4. Enter the troop number that you are transferring to, then quantity by variety that you are transferring (cases and boxes).
5. Click SAVE and PRINT for a receipt. You may also click OKAY which will take you to the transaction screen, then click SAVE.
20ENTERING GIRL RECOGNITION/REWARD ORDER
1. Click on REWARDS TAB and click on FILL OUT.
2. To enter all girl reward orders in your troop at once, click on EDIT ALL. If there are choices to make then
choose the appropriate reward. When done, click SUBMIT ALL GIRL ORDERS.
3. To enter girl reward orders one at a time, click on a girl’s name, choose the appropriate reward then hit, SUBMIT
GIRL ORDERS. Do the same for each girl in the troop.
BOOTH SITES
Some stores and malls prefer GSCI to handle booth sale scheduling. Those stores
are located on the booth scheduler. Troops may scheduler booth sales on the
COOKIE BOOTH SCHEDULER. On January 12, 2018 (9AM) scheduler opens for
troops to reserve two booth sales. On January 15, 2018 (9AM) the scheduler is
opened for troops to schedule additional booth locations, dates, and times. Booth
sales listed on the scheduler are also listed on GSUSA’s Cookie Locator. When
customers access the Cookie Locator and enter their zip code, the customer then
has access to booth sale locations, dates, and hours of operation. Customers may
access the Cookie Locator via our website, GSUSA’s website, and app.
To schedule a GSCI booth sale:
BOOTH SITES TAB
1. Click on BOOTH SITES, then click the COUNCIL SALES button.
2. Find the booth sales you would like to sign up for, click date and time.
3. Click TIME SLOT and click SUBMIT button.
Troops are encouraged to secure/setup additional locations besides the locations
GSCI offers.
RECORD SALES
Using this function, a troop can record their booth site sales using the girls who participated at the booth sale. The troop
leader will record the total packages sold, then can distribute those packages to the girls. eBudde will calculate individual girl
cookie booth sales for you and can distribute those packages to the girls.
1. Choose the BOOTH SITE tab and then select RECORD SALES from the dropdown list. The system will display the booth
sites that the troop has signed up for.
2. Click the booth site that you want to record sales against. You will be required to enter the total packages sold at the
booth site by variety for the troop. eBudde™ will calculate the monies collected.
3. UNCHECK the girls that DID NOT attend the booth sale.
4. Once you have completed all the data entry, click the SUBMIT SALE button. eBudde will create a transaction record on
the girl order tab for each girl that you have checked. If you need to make changes, you will NOT be able to make those
changes on the Girl Order tab, you will need to go to the BOOTH SITE TAB for any changes.
An easy way to calculate booth sales is to take a count by variety before and after the booth sale and simply subtract the be-
ginning and ending inventory. Please note: your booth site must be entered in eBudde for this function to work.
To enter your booth sale site, date and time:
BOOTH SITES TAB
1. Click the MY SALES button.
2. Click ADD A LOCATION.
3. Fill in location site information, date, and time range.
4. Click UPDATE. Request will be pending until approved or denied.
Add your booth sale to eBudde and receive FREE direct-to-customer
marketing support via GSUSA’s Cookie Locator! You must enter your booth
sale in eBudde to take advantage of the Booth Sale Recorder function.
REMEMBER:
Please keep Booth Scheduler in eBudde
up to date with your group’s times and dates.
This data powers Cookie Locator and
allows customers to find you!
21
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