Guide for polling staff and other casual workers
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Western Australian Electoral Commission
2018 State By-election
Guide for polling staff
and other casual workers
Level 2, 111 St Georges Terrace Phone (08) 9214 0400 National Relay Service (NRS)
Perth WA 6000 Email hr@waec.wa.gov.au Call 133 677 then ask for (08) 9214 0400
GPO Box F316 Website www.elections.wa.gov.au
Perth WA 6841
Impartiality
and confidentiality
99All staff working at the Commission are expected to uphold
the highest level of professional conduct. This includes the
highest principles of personal integrity and impartiality.
A justified community perception of political neutrality is
critical to ensuring a high level of public trust and confidence.
You should therefore exercise extreme care in everything you
do and avoid making comments which might be construed
as political. This includes avoiding comments in social media
about the election. Also in the course of your work you may
have access to confidential and sensitive information. You
Foreword must not disclose such information or use it in an improper
manner. If you have any concerns you should consult your
Welcome to the Western Australian Electoral Commission. supervisor.
The Commission has a proud record of excellence and
professionalism in electoral administration. To maintain this Commission expectations
position it is essential that the Commission continues to
provide a fair, responsive and quality service to electors at 99As a representative of the Commission you are expected to be
all times. dressed in a manner that promotes a professional image. Denim
jeans and sports shoes can be worn. However, clothing such as
During periods of significant operational activity, such as a singlets, revealing shorts or skirts, and thongs are not acceptable.
State by-election, it is my responsibility to appoint temporary
election polling staff to ensure the Commission can deliver a Smoking is not permitted in the workplace or in Commission
well-run election. To ensure consistency and compliance with vehicles.
electoral laws, I cannot overstate how important it is for staff
to follow the instructions provided to them by their supervisors Training
and in their training materials.
Finally, I thank you for your contribution to this State 99For most positions a manual will be provided by the Returning
by-election and I very much hope you enjoy the experience Officer (RO). You must read this manual prior to election day.
of working for the Commission. Online training has been developed to build or reinforce the skills
required for some positions.
Yours sincerely
You will be required to attend a face to face training session.
Training hours are included as part of your payment package.
David Kerslake
Electoral Commissioner
2 Guide for polling staff and other casual workers | 2018 State By-electionEmployment conditions and wages
Employment conditions
General employment conditions and wages
9 Polling staffemployment
General
are employed on a casual, as needed, basis and
conditions Further, the use of a private motor vehicle requires the owner to
employment does not continue from one event to another. accept
Further, thecosts incurred
use of resulting
a private motor from anyrequires
vehicle accidenttheorowner
damage.
to
Working at aemployed
polling place It is therefore the vehicle owner’s responsibility to
accept costs incurred resulting from any accident or damage. ensure
99Polling staff are on acan be a long,
casual, busy day.
as needed, basisApart
and from
exceptional circumstances you will not be able to leave the It isadequate
therefore insurance
the vehiclecoverage.
owner’s responsibility to ensure
employment does not continue from one event to another.
polling place during the hours of duty. This means you should adequate insurance coverage.
You may be able to claim mileage in excess of 30kms. If you
makeatarrangements
Working a polling placeforcan be a long,
all meals busy
(lunch andday. Apart
dinner) from
and are entitled to and wish to claim for travel costs you must
exceptional
transport.circumstances you will not be able to leave the Taxation and superannuation
indicate the kilometres and engine size of the car on the Polling
polling place during the hours of duty. This means you should Place Attendance Sheet at the conclusion of your working day.
makeYour supervisor will
arrangements forbeall responsible
meals (lunchforand
your activity.
dinner) andPlease refer
to them
transport. if you have any questions or issues on the day. 99
YouIfare
yourequired to complete
do not, the the Tax
Commission will File Number
reimburse Declaration
you at the default
formrate.
in order to help us producing the correct tax record for you.
As part
Breaks are of the Commission’s
important and will becontinuous
allocated toimprovement
you as part ofculture
our In addition, you have the option to complete the Variation of
your performance will be rated. Income Tax form to claim an exemption from paying tax if you
duty of care to you. Breaks however do not form part of your Taxation and superannuation
earn less than the current threshold of $18,200 for this financial
pay.
Payment of wages
Your supervisor will be responsible for your activity. Please refer
year.
9 You need to complete the Tax File Number Declaration form in
to them if you have any complete
questionsand
or issues order to help us work out how much tax you need to pay.
9 Remember to read, return on theemployment
your day. You have to complete the Tax File Number Declaration form
pack.ofPlease
As part ensure yourcontinuous
the Commission’s personal, bank, superannuation
improvement culture and There isofnowhether
regardless tax exemption
you areoption
claiming available working forif the
a tax exemption; you
yourtaxperformance
details are correct. Incorrectly completed documentation
will be rated. Commission.
choose not to, weYou arehave to refer
required to the ATO
to deduct tax at(13
the28top65) for
may delay your payments. assistance
marginal rate. on this matter and the ATO will have to advise
the Commission if you are eligible for tax exemption before
Payment
An allowanceof wages
is not payable to polling place staff for travel to payment is made
Superannuation to you. of 9.5% will be made to your
contributions
and from the polling place on polling day as this is incorporated nominated complying superannuation fund. The Commission
99 Remember
in the paytorate.
read,Expenses
completefor
andthe
return your
use of employment
a private motor vehicle If you do not provide a Tax File Number, tax will be deducted
complies with the Government’s choice of fund requirements.
pack.
will not be reimbursed unless authorised in advance by and
Please ensure your personal, bank, superannuation the from your pay at the top marginal rate.
The Commission’s default fund is the Government Employees
tax Commission.
details are correct. Incorrectly completed documentation Superannuation contributions
Superannuation Board (GESB). Ifofyou 9.5% will be
operate made to your
a self-managed
may delay your payments.
Within four weeks after polling day, payment will be made by fund,nominated
or you optcomplying
for choicesuperannuation
of fund, then you fund.
needTheto Commission
provide
An direct
allowance is not
deposit payable
to the banktoaccount
pollingnominated
place staff by
for you.
travel to compliesinformation
all required with the Government’s
on the Choicechoice in Superof fund requirements.
form. This
and from the polling place as this is incorporated in the pay The Commission’s default fund is the Government
form can be found on www.elections.wa.gov.au. Importantly, Employees
rate.AExpenses
pay slip willforbethe
forwarded
use of a to you following
private your payment.
motor vehicle will not be Superannuation Board (GESB). If you operate
if you do not provide the correct and full information regarding a self-managed
reimbursed unless authorised in advance by the will
Also, a payment summary (group certificate) be sent to you
Commission. yourfund, or you
choice opt for choice ofthen
in superannuation, fund,
your then you need to provide
superannuation
after 30 June 2017. all required on the Choice in Super form. This
contributions willinformation
default to GESB.
Within three weeks after polling day, payment will be made by
form can be found on www.elections.wa.gov.au. Importantly,
direct deposit to the bank account nominated by you.
Other employment conditions if you do not provide the correct and full information regarding
A pay slip will be forwarded to you following your payment. your choice in superannuation, then your superannuation
Also, a payment summary (group certificate)
their ownwill be sent to you contributions will default to GESB.
9 Polling place managers
afterproduct)
30 Juneto2018.
who use laptop (a non-Apple
complete required returns can claim an allowance
of $40. The Commission cannot take responsibility for loss or
Other employment
damage conditions
of private laptops. The payment to PPMs is inclusive of
any election related mobile phone calls.
99TheMobile
payment
mobile
wellphone
to PPMs
polling placeismanagers
calls.place
as polling
inclusive and
Laptops
of any election
mobile
will be provided
managers
related
polling
to PPMs
and officers
officers as
and
undertaking
8
APPMs by the
multiple or Commission.
additional travel may be reimbursed for private
motor
Mobile vehicle
polling placeuse at the standard
managers public
and mobile service
polling officersrates on a
per as
as well claim basis,
polling requiring
place prior undertaking
managers approval. multiple
or additional travel may be reimbursed for private motor
vehicle use at the standard public service rates on a per
claim basis, requiring prior approval from the RO.
Guide for polling staff and other casual workers | 2017 State general election 3
Guide for polling staff and other casual workers | 2018 State By-election 3Position (and rates of pay) Responsibilities Start time
Polling Place Manager (PPM) 99Complete training online and face to face in advance of polling day. 6:45 am
1–3 issuing points $1,057 99Set up polling place and supervise the conduct of polling.
4–7 issuing points $1,130 99Instruct, train and supervise staff.
8 or more $1,206 99Collect polling materials from the returning officer.
99Provide advice and assistance to electors.
99Conduct the count of ordinary votes and transmit results to the returning officer
99Package all election material and return to the returning officer.
Assistant Polling Place Manager 99Attend training session in advance of polling day. 6:45 am
$863 per day 99Assist PPM in management of polling and staff.
99Provide provisional voting.
99Have full knowledge of PPM duties, and relieve PPM as required.
99Help supervise scrutiny, count of ballot papers, parcelling and clean-up of premises.
Ordinary Issuing Officer 99Attend training session in advance of polling day. 7:00 am
$571.38 per day 99Responsible for the conduct of ordinary voting at the polling place.
99Mark electors’ names off rolls and issue ballot papers.
99Perform queue controller or ballot box guard duties.
99Assist in scrutiny, count of ballot papers, parcelling and clean-up of premises.
Mobile Polling Place Manager 99Attend training session in advance of polling day. as advised
$37.56 p/hr 99Collect polling materials from returning officer.
Mobile Staff 99Conduct mobile polling at special institutions and/or hospitals.
$33.63 p/hr 99Issue provisional and ordinary votes at required institutions.
99Reconcile ballot papers and complete associated returns.
Returning Officer’s Assistant 99Duties and hours as assigned by the returning officer in accordance with
$37.56 p/hr guidelines and Commission approvals.
General Assistant 99Duties and hours as assigned by PPM or RO in accordance with the guidelines.
$25.64 p/hr
Please note: Polling place staff working on election day are required to work until the count is finished and all duties are completed.
Superannuation Forms you need to complete
If you have opted for Choice in Super, you need to attach a Everyone MUST complete the following forms:
letter from your fund stating that they are a complying fund
All Employment Pack Forms
and that they will accept contributions from your employer.
The letter MUST include your unique superannuation identifier Payment and Attendance Sheet
(USI) and your member number. Choice in Super fund letter (if applicable).
If you have a Self-Managed Super Fund (SMSF) you need to
attach a document confirming the SMSF is an ATO regulated
super fund. Further, you need to provide your Super Fund’s
electronic address, BSB Code and account number. If you do
not provide the full information regarding your superannuation,
then your contributions will default to GESB, the Commission’s
default fund.
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