Guide to Education Services September 2015

 
Guide to
Education Services
September 2015
The information in this Guide is intended to help you understand the arrangements for admitting
children to schools in Flintshire. It explains your rights and responsibilities and will answer many of
your questions.

Although every effort is made to ensure that information is correct at the same time of publication
there may be changes to the details or procedures outlined. Due to School Modernisation, some
school capacities and Admission Numbers may be subject to change

If there is anything in this Guide which is not clear, or you have any other questions, please do not
hesitate to contact:-

    •   Principal Primary Officer                          01352 704019

    •   Principal Secondary Officer                        01352 704018

    •   Head of Inclusion Service                          01352 704017

    •   General Admission Enquiries                        01352 704068/704073
`                                                          admissions@flintshire.gov.uk

    •   Home to School Transport – Eligibility             01352 704068
                                                           school.transport@flintshire.gov.uk

        General School Transport Enquiries                 01352 704532

    •   Education Benefits – Business Support              01352 704086/4087/4088

This Guide is also available online at www.flintshire.gov.uk/schools/schooladmissions

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Timetable 2014/15

Admission     Admission            Parents’        Closing date      Allocation       Parents
  Phase       packs              consideration     for receipt of    period by        informed
              available to          period         completed         LA/admitting     by:
              parents w/c                          forms             authority
Secondary     01/09/14           01/09/14 -        24/10/14          27/10/14 –       01/03/15
                                 24/10/14                            30/01/15
Reception,    29/09/14           29/09/14 –        28/11/14          01/12/14 –       16/04/15
Infants to                       28/11/14                            06/03/15
Juniors
Nursery       05/01/15           05/01/14 –        20/02/15          23/02/15 –       15/05/15
                                 20/02/15                            02/04/15

Application forms must be returned to the Local Authority by the closing date. Your child may have
less opportunity to be allocated to your preferred school if your application is received after the closing
date.

Late Applications

Late applications will be considered after those received by the closing date if the Local Authority
considers that there are good reasons for the application form being late which must be included with
the application form. For example, exceptional medical reasons preventing an earlier application,
recent move of house – supporting evidence must be provided. If the Admission Number for the
requested school has been reached, parents will be offered the right to an appeal. All late applications
will be ranked in accordance with the admission criteria and any places which become available will
be offered to the highest ranking applicants up to the end of the allocation period.

The Process for offering school places

If you apply for a place at a Flintshire community school pupils will be admitted unless applications
exceed the Admission Number for that school. When this occurs, the Local Authority applies the
published admission criteria to rank all preferences expressed to see who can be offered a place.
All preferences received will be considered on the basis of equal preferences. This means parents
may express a number of preferences that will be considered in the same way without reference to a
preference ranking. If a place can be offered at more than one of the preferences expressed
(because a preferred school is undersubscribed or because the applicant has a high enough priority
against the criteria for an oversubscribed school, or because a school receives the same number of
applications as the number of places available), the place offered will be for the school ranked highest
on the application.

If you express a preference for a voluntary aided school or foundation school in Flintshire the relevant
school will be sent your details. The timetable for admissions (above) also applies to voluntary aided
and foundation schools. These schools are responsible for considering your child’s application
against others received in accordance with their own admission criteria. The school governors should
use the school’s own admission criteria to rank applications and make offers of places. Any
preferences not met will be returned to the local authority and will be treated equally with other
preferences expressed for Flintshire Community Schools.

Please note neighbouring local authorities’ timetables may be different to those above but Flintshire
will work closely with neighbouring LAs to coordinate admission arrangements. If the school for which
you wish to express a preference is in another county please contact the respective Local Authority to
ensure you do not miss the closing date.

Denbighshire County Council               Wrexham County Borough Council
County Hall                               Children and Young People Service
                                           rd
Wynnstay Road                             3 Floor
Ruthin                                    Lambpit Street
Denbighshire                              Wrexham
LL15 1YN                                  LL11 1AR
Tel: 01824 706101                         Tel: 01978 295425

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Cheshire West & Chester Authority
Children and Young People’s Services
School Admissions
Wyvern House, The Drumber
Winsford, Cheshire CW7 1AH
Tel: 0300 123 7039

Policy for Admissions to Schools

The County Council, as the Local Authority, is responsible for determining the arrangements for
admissions to all Community Primary, Welsh Medium Primary, Secondary, Welsh Medium Secondary,
Special Schools and Voluntary Controlled Schools. The Local Authority will consult annually with
school Governing Bodies and the Diocesan Education Authorities in relation to admissions.

The Local Authority will comply with statutory requirements and the Welsh Government School
Admissions Code and will take account of the expression of parental preference in the context of its
duty to ensure the provision of effective education and the efficient use of education resources. When
considering applications, the Local Authority will observe the provisions of the School Admissions
Code which states that admission authorities should admit to the school’s admission number and will
rarely be able to prove prejudice as a ground for refusing an additional pupil while the numbers remain
below the admission number. In the case of sixth form admissions, applications may be made by
either the parent or the young person or both.

The Local Authority will comply with its duty to ensure the provision of effective education and the
efficient use of resources. In so doing, the Local Authority will have regard to the total resources,
including accommodation and staffing, available to each school and any constraints imposed by the
school organisation and curriculum. It will also consider the resource implications for the authority and
impact on other education policies.

The Admission Number for each school relates to the number of children that can be admitted to each
year group during the school year. The Admission Number for each school is calculated using the
capacity assessment method in the Welsh Government’s guidance document ‘Measuring the Capacity
of Schools in Wales’. All school Admission Numbers are included on the ‘Schools List’.

The Local Authority will not expand a school to meet demand which does not comply with the
admissions criteria.

When a parent gives fraudulent or intentionally misleading information in order to obtain a place at a
school for their child, the Local Authority reserves the right to withdraw the offer of a place. Where a
place is withdrawn on the basis of misleading information, the application must be considered afresh
and a right of appeal offered if a place is refused.

Admissions Procedure

The annual admissions procedure applicable to the relevant age group includes the following stages:

    •   Publication of the ‘Guide to Education Services’.

    •   Arrangements to enable parents to express a preference for a school they wish their
        child/children to attend, and, in the case of sixth form admissions, expression of a preference
        by either a parent or a young person or both. By law, parents who express a preference are
        given priority for admission over those who do not. If a parent does not express a preference,
        it is less likely that the child will be offered a place at the preferred school.

    •   Consideration of preferences in accordance with the admissions criteria, up to the Admission
        Number for each school.

Please Note
Expressing a preference does not guarantee a place at your chosen school if that school is
oversubscribed. If more parents apply for places at the school than the number of places

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available, the Authority will apply the oversubscription criteria for allocating places as set out
in the policy.

Welsh Language Policy for all schools

The Authority’s Welsh Language Policy aims to ensure that all pupils reach a standard of bilingualism.
It will be the responsibility of the Authority, in conjunction with the Headteacher and the School
Governors, to ensure the teaching of both Welsh and English is in accordance with National
Curriculum requirements.

Primary Education will be provided for all children mainly through the medium of English, or mainly
through the medium of Welsh.

Secondary Education will be provided for all children mainly through the medium of English, or mainly
through the medium of Welsh. To ensure continuity with the primary schools, Welsh will be taught as
a second language in all secondary schools where the main medium of instruction is English.

Flintshire County Council, working in partnership with schools will provide parents with full information
and understanding of the advantages of Welsh medium education and the opportunities which exist
within Flintshire, explaining clearly that

    •   there is no need for parents to be Welsh speakers for their children to take advantage of this
        opportunity
    •   receiving education in a designated Welsh medium school enables pupils to become fully
        bilingual
    •   there are intellectual advantages to being equally fluent in two languages

Pupils who have received their education through the medium of Welsh in primary school
transfer to the Welsh medium Secondary School (Ysgol Maes Garmon) at Key Stage 3. Pupils can
transfer from English medium primary schools to the Welsh medium Secondary School where they will
be offered the immersion scheme that is available at the end of Year 6 and all the way through Year 7.
For further details about the scheme please contact Ysgol Maes Garmon Tel: 01352 750678.

Admission Phases

Early Entitlement to Education

A part-time education place is available for every child the term after his/her third birthday.

Children born in…                                 Entitled to…
Autumn Term                                       2 terms of educational provision (Spring and
                                                  Summer)
Spring Term                                       1 term of educational provision (Summer)

Children born in the Summer term receive their education entitlement in the school nursery classes in
the Autumn term after their 3rd birthday. Parents may state a preference for an approved setting which
may be a pre school playgroup (English or Welsh), a private day nursery, a ‘network’ childminder or
school nursery class. Applications for early entitlement are made directly to the setting. Forms are
available all year.

Notes:
1. Admission to an Early Entitlement setting at a particular school does not guarantee
   subsequent admission to nursery at that school.
2. No transport is provided.

For further information on approved settings please contact:
Family Information Service, Tel: 01244 547017.

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Nursery

Local Authorities in Wales have a duty to provide sufficient nursery places in their area.
A child becomes eligible for a place at a nursery class in the September following the child’s 3rd
birthday. Nursery education is not compulsory and parents have no right of appeal regarding nursery
admissions under the School Standards and Framework Act 1998.

Nursery schooling in all schools/units will be provided on the basis of 5 x 2.5 hour sessions per week
for each child.

Parents may express a preference for any nursery irrespective of where the child’s home is in relation
to the school. However, expressing a preference does not guarantee a place at that nursery.

In the event of oversubscription, applications for nursery places will be dealt with by applying the
oversubscription criteria in respect of primary schools as set out in this Guide.

When making the decision about the ‘nearest suitable school’ the Authority will accept only the
pupil’s home address and not that, for example, of childminder or grandparents. Parents will
be asked to provide official documentation showing home address. Parents are advised that a
school place may be lawfully withdrawn if the information given on their application form is
fraudulent or misleading.

Application forms for nursery school admission are available from the Admissions Team, all
nursery/infant/primary schools and on www.flintshire.gov.uk/schools/schooladmissions. The
forms will be available according to admissions timetable as set out in this Guide.

Notes:
1. Admission to a nursery class at a particular Infant or Primary School does not
   guarantee subsequent admission to reception class at that school.
2. No transport provided.

Primary

The Authority will admit a child to a maintained infant/primary school at the beginning of the school
year if the child has achieved his/her 4th birthday on or before August 31st of that calendar year.

A Parental Preference Form will be made available for parents (please see timetable for admissions),
and parents are invited to express a preference for one or more schools and may give a reason for the
preference/s.

Once a reception place has been offered and accepted, parents may defer their child’s entry until the
start of the term following the child’s 5th birthday. Parents are not able to defer entry beyond this point,
or beyond the academic year for which the original application was accepted.

For pupils transferring from infant to junior school a parental preference form will be sent to each
parent/guardian. Parents may express a preference for their nearest junior school or may express a
preference for another school, which will be processed in accordance with the admissions criteria.

In accordance with legislation, infant class sizes (Reception, Year 1 and Year 2) are restricted to a
limit of no more than 30 per school teacher. In respect of junior classes (Year 3 to Year 6), the target
is no more than 30 per school teacher.

Oversubscription Criteria

All pupils will be admitted if the Admission Number has not been reached. However, if the Admission
Number has been reached, applications will be considered against the oversubscription criteria, which
are listed in priority order.

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Criteria to be applied in order of priority by the Local Authority for admission to Nursery,
Infant, or Primary Schools:

a)   the LA will consider the needs of a ‘looked after child’ (child in care) and ‘previously looked after
     child’

b)   pupils for whom the preferred school is the nearest appropriate school to the pupil’s home
     address

c)   pupils who have expressed a preference for a school which is not the nearest to their home
     address will be admitted if they have a sister or brother attending the preferred school

d)   pupils for whom the preferred school is not the nearest to their home address

Tie-breaker

If there are more applicants than places in any of the above categories, priority will be given to
applicants living nearest the school, measured from the child’s home address to the recognised main
entrance of the school.

If the authority is unable to comply with the parental preference(s) expressed then the parent will be
offered a place at the next nearest appropriate school with an available place.

Where a school is named in a Statement of Special Educational Needs, the local authority has a duty
to admit the child to that school.

Where the number of applications on behalf of other pupils is equal
to or less than the number of places remaining, all applications will be agreed. However, where the
number of applications exceeds the number of places remaining, the oversubscription criteria will be
applied.

Junior School

Parents of pupils transferring from Infant to Junior School will be given the opportunity to express a
preference and places will be allocated using the following criteria:

a)   the LA will consider the needs of a ‘looked after child’ (child in care) and ‘previously looked after
     child’

b)   pupils for whom the preferred school is the nearest appropriate school to the pupil’s home
     address

c)   pupils who have attended the ‘feeder’ infant school and for whom the preferred school is the
     nearest appropriate school

d)   pupils who have expressed a preference for a school which is not the nearest to their home
     address will be admitted if they have a sister or brother attending the preferred school

e)   pupils who attend the ‘feeder’ infant school but for whom the preferred school is not the nearest to
     their home address

f)   pupils for whom the preferred school is not the nearest to their home address

Tie-breaker

If there are more applicants than places in any of the above categories, priority will be given to
applicants living nearest the school, measured from the child’s home address to the recognised main
entrance of the school.

If the authority is unable to comply with the parental preference(s) expressed then the parent will be
offered a place at the next nearest appropriate school with an available place.

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Where a school is named in a Statement of Special Educational Needs, the local authority has a duty
to admit the child to that school. Where the number of applications on behalf of other pupils is equal

to or less than the number of places remaining, all applications will be agreed. However, where the
number of applications exceeds the number of places remaining, the oversubscription criteria will be
applied.

Secondary

Pupils will normally be transferred from a primary to a secondary school in the September following
their eleventh birthday.

A Parental Preference Form will be made available for parents (please see timetable for admissions),
and parents are invited to express a preference for one or more schools and may give a reason for the
preference/s.

All pupils will be admitted if the Admission Number has not been reached. However, if the Admission
Number has been reached, applications will be considered against the oversubscription criteria, which
are listed in priority order.

Criteria to be applied in order of priority by the Local Authority for admissions to Secondary
Schools:

a)   the LA will consider the needs of a ‘looked after child’ (child in care) and ‘previously looked after
     child’

b)   pupils for whom the preferred school is the nearest appropriate school to the pupil’s home
     address

c)   where a preference is expressed for a school other than the nearest to a pupil’s home address,
     where an older brother or sister is registered and will still be attending when the younger sibling
     will be starting, the younger sibling will be admitted to that school. The ‘sibling rule’ will only be
     applied for the statutory period of education i.e. between the Years 7-11 to enable the Local
     Authority to plan the provision of school places.

d)   where a preference has been expressed for a school other than the nearest to a pupil’s home
     address and there is no brother or sister attending that school, pupils will be admitted in order of
     proximity to that alternative school and up to its Admission Number.

Tie-breaker

If there are more applicants than places in any of the above categories, priority will be given to
applicants living nearest the school, measured from the child’s home address to the recognised main
entrance of the school.

If the authority is unable to comply with the parental preference(s) expressed, then the parent will be
offered a place at the next nearest appropriate school with an available place.

Where a school is named in a Statement of Special Educational Needs, the local authority has a duty
to admit the child to that school.

Where the number of applications on behalf of other pupils is equal
to or less than the number of places remaining, all applications will be agreed. However, where the
number of applications exceeds the number of places remaining, the oversubscription criteria will be
applied.

The nearest appropriate school is interpreted as:

(a) the school nearest to the child’s home measured from child’s home address to the
    recognised main entrance of the school.

(b) the nearest Welsh medium school where parents wish their children to receive their
    education through the medium of Welsh.

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(c) the nearest Denominational school where parents wish to have their children educated
    in a denominational school.

The Council uses Routefinder, a network analysis system fully integrated into the
Geographical Information System (GIS) software, to calculate home to school distance in
miles. The shortest route is calculated from an applicant’s home address to the
recognised main entrance of the school.

It should be noted that transport will only be provided in accordance with the Council’s
Transport Policy.

Sibling (brother/sister)

A sibling is defined as a full, half, step, foster or adopted brother or sister living together as one
household at the same address and where the elder sibling is of statutory school age and will still be
registered at the preferred school (or, in the case of an infant school, attending the partner junior
school) when the younger child is eligible to attend. In considering siblings, first priority will be given to
applications from multiple birth children.

Multiple Birth Children

Twins, triplets, quadruplets, etc, residing at the same address and applying for places in the same
year group will be given priority for admission in the main admissions round under the ‘sibling’ criteria.
If it is not possible to offer places to all multiple birth children residing at the same address and
applying for places in the same year group, the Authority will offer places for all of those multiple birth
children at the next nearest appropriate school with available places.

Admissions to schools other than those maintained by the LA

Parents wishing to express a preference for a school in a county other than Flintshire should still use
the Flintshire preference form and it will be passed to the relevant Local Authority, with the exception
of Cheshire West and Chester Council who request you contact them directly. Please be aware of
each Authority’s admission timetable and closing dates.

Notifying Parents

The outcome of an application for admission will be notified to parents in writing. Where the
application has been refused, the letter will set out the reasons for the decision and the right of appeal
and a return proforma will be sent. Parents will be asked to decide by a specified date one or more of
the following options:-

    •   Place child’s name on a waiting list
    •   Proceed to appeal and place child’s name on a waiting list
    •   Accept the place offered at an alternative school for which preference has been expressed
    •   Make a new application for an alternative school

Waiting Lists

Waiting lists for oversubscribed schools will be prepared and will consist of those children whose
parents have specifically requested in writing (including email) to be placed on the school’s waiting list,
those for whom an appeal form has been received and any late applications. Waiting lists will be
maintained until 30 September in the school year concerned. After that date, any parents still wishing
to be considered for a place must specifically request in writing to remain on a waiting list.

Admission of Pupils from outside Flintshire

Pupils applying for admission to a school in Flintshire who do not reside in Flintshire will be offered a
place at a school in accordance with the admissions policy.

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Change of School within Flintshire during the year

Schools in Flintshire have an agreed protocol for transfers from one nominated school to another other
than at the normal transition point. A parent seeking such a transfer should initially speak to the
headteacher of the child’s current school to discuss the reasons for that transfer. If, following
this discussion, the parent wishes to continue the process, contact should then be made with the
headteacher of the new school. Headteachers will refer parents to the Local Authority, particularly in
cases where pupil numbers in the new school have exceeded the Admission Number in the
appropriate year group. In such circumstances admission to the new school may be refused. Parents
who are dissatisfied with this may give notice of appeal, as outlined below.

Admissions other than at normal entry point (ie September each year)

For pupils moving into the area at times other than the normal admission round (September of each
year), the Local Authority will endeavour to meet parental preferences as far as possible. Where a
school is oversubscribed, parents will be offered a place at an alternative school. The parent may
then accept the alternative placement, or may give notice of appeal.

Appeals Procedure

If the Authority is unable to comply with the parental preference the parent will be given the reason in
writing and offered a place at another school. The parent may then accept the alternative placement
and may give notice of appeal. Information on how to appeal will be provided. Details describing the
appeals procedure are also available on www.flintshire.gov.uk/schools/schooladmissions.
Alternatively, please contact the Access Officer on 01352 704068.

Appeals must be made in writing giving reasons, and sent to the Access Officer. The Authority will
initiate the appeals procedure. Appeals will be heard within 30 school days of the appeal being
received in writing (or within 30 working days if received during the school summer holidays). Every
effort will be made to hear appeals as quickly as possible. The parents, or parent accompanied by a
friend if desired, will be given an opportunity to appear before an Independent Appeal Panel. The
decision of the Independent Panel will be notified to the parent in writing and is final and binding on all
parties.

Provision for Children with Additional Needs

The Authority must have regard to the Code of Practice for Special Educational Needs when
identifying, assessing and providing for children with additional needs. Some children may require
special educational provision which is over and above that which a mainstream school could
reasonably be expected to provide. The Local Authority will assess the needs of such pupils in
accordance with the guidelines laid down by the Code of Practice. Where the assessment indicates
this to be necessary, it will arrange for extra provision to be made for them. This provision will be
included in a statement of special educational need for the child concerned. This document is
negotiated with parents and schools. It states the child’s needs and how and where those needs will
be met.

All Governing Bodies have a Governor with responsibility for the Special Needs Policy, which parents
are entitled to see. Each school has an Additional Needs Co-ordinator who oversees the day to day
operation of the policy. Parents who wish to discuss any aspect of their child’s additional educational
needs should first contact his or her Headteacher.

Admissions to Special Schools

Special Schools will normally only admit pupils with a statement of special educational need issued
under the 1996 Education Act. In exceptional circumstances, they will admit pupils who are being
assessed under the 1996 Education Act. The statementing procedure is administered by the Inclusion
Service at County Hall. (Telephone: 01352 704028/704029).

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Ysgol Derwen Foundation Primary School

Oversubscription Criteria

Pupils will be admitted to full time education in the year in which they attain the age of 5.
Where applications for admissions exceed the number of places available the following
criteria will be applied, in the order set out below up to the admission number of 28.

     1. The School will consider the needs of a “looked after child” or a “previously looked
        after child” (child in care) and pupils with a statement of educational needs for whom
        the school is the nearest appropriate school to the pupils home address.

     2. Pupils for whom the school is the nearest appropriate school to the pupil’s home
        address

     3. Pupils who have expressed a preference for the school and it is not the nearest to
        their home address may be admitted if they have an older sibling already in full time
        education at the school in the term when they begin in reception.

     4. All other applications

Within each category priority will be given to those living nearer the School.
Distance from the school will be measured from the child’s home address to the recognized
main entrance of the school. This will be the shortest distance by all-purpose public highway
and all other rights of way with paved and/or metalled surface. Public footpaths and
bridleways across fields are specifically excluded.

Ysgol Derwen uses the same system as Flintshire County Council as an aid when calculating
the distance from school to the child’s home address. Routefinder is a network analysis
system fully integrated into the Geographical Information System(GIS) which calculates the
Home to School distance. The shortest route is calculated from the applicant’s home address
to the recognized main entrance of the school.

Denominational Schools – over-subscription criteria

Church in Wales Primary Schools

Hawarden Village Church in Wales Voluntary Aided Primary School – Admission policy currently
being determined.

St Ethelwold’s Church in Wales VA Primary School, Shotton
Over-subscription Criteria

The Governors have agreed that In the event that the school is oversubscribed the following criteria
will be applied in the order set out below, to decide which pupils to admit.

      a) Looked after children who are baptised members of the Church in Wales
      b) Looked after children of other Faiths
      c) Pupils whose home address is within the ecclesiastical parish boundaries of St Ethelwold’s
         (giving a higher priority to pupils who also meet criteria (d) below)
      d) Pupils with a sibling who will continue to be at the school in the next academic year i.e. not in
         Year 6. (see definition of sibling).
      e) Pupils whose parents (see definition) are attached to St. Ethelwold’s Church, Shotton
      f) Pupils whose parents (see definition) are attached to another Anglican Church and for whom
         this is the nearest Aided School.
      g) Pupils whose parents (see definition) are active members of a non-Anglican Christian
         denomination and for them this is the nearest Church School.

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h) Pupils whose parents are active members of another faith and also express a desire for a
         Church School education.
      i) Other pupils.

Exceptional medical circumstances (supported by medical evidence) may override the above.

Please note, any child for whom the school is named in a statement of special educational needs will
be admitted before the application of oversubscription criteria.

For criteria e-h the Governors will seek information about the frequency of attendance at services and
degree of involvement in the work of the church and seek confirmation of these details from the local
priest or minister.

Within each category those living nearest to the school are accorded higher priority.

St John the Baptist Church in Wales VA Primary School, Pentrobin
Over-subscription Criteria

The Governors have agreed that In the event that the school is oversubscribed the following criteria
will be applied in the order set out below, to decide which pupils to admit.

     a) Looked after children who are baptised members of the Church in Wales
     b) Looked after children of other Faiths
     c) Pupils whose home address is within the ecclesiastical parish boundaries of Saint John the
        Baptist Church, Penymynydd (giving a higher priority to pupils who also meet criteria (d)
        below)
     d) Pupils with a sibling who will continue to be at the school in the next academic year i.e. not in
        Year 6. (see definition of sibling).
     e) Pupils whose parents (see definition) are attached to St. John’s Church, Penymynydd.
     f) Pupils whose parents (see definition) are attached to another Anglican Church and for whom
        this is the nearest Aided School.
     g) Pupils whose parents (see definition) are active members of a non-Anglican Christian
        denomination and for them this is the nearest Church School.
     h) Pupils whose parents are active members of another faith and also express a desire for a
        Church School education.
     i) Other pupils.
Exceptional medical circumstances (supported by medical evidence) may override the above.

Please note, any child for whom the school is named in a statement of special educational needs will
be admitted before the application of oversubscription criteria.

For criteria e-h the Governors will seek information about the frequency of attendance at services and
degree of involvement in the work of the church and seek confirmation of these details from the local
priest or minister.

Within each category those living nearest to the school are accorded higher priority.

St Mary’s Church in Wales VA Primary School, Nercwys
Over-subscription Criteria

The Governors have agreed that In the event that the school is oversubscribed the following criteria
will be applied in the order set out below, to decide which pupils to admit.

      a) Looked after children who are baptised members of the Church in Wales
      b) Other looked after children
      c) Pupils with exceptional medical circumstances (supported by medical evidence)
      d) Pupils whose home address is within the ecclesiastical parish boundaries of Nercwys
         (giving a higher priority to pupils who also meet criteria (e) below) (a map showing the
         ecclesiastical parish boundaries of Nercwys is available at the school and/or on the school
         website)
      e) Pupils with a sibling who will continue to be at the school in the next academic year i.e. not
         in Year 6. (see definition of sibling).
      f) Pupils whose parents (see definition) attend St. Mary’s Church, Nercwys

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g) Pupils whose parents (see definition) attend another Anglican Church and for whom this is
         the nearest Aided School.
      h) Pupils whose parents (see definition in the attached supplementary information form) are
         active members of a non-Anglican Christian denomination and for them this is the nearest
         Church School.
      i) Pupils whose parents are active members of another faith and also express a desire for a
         Church School education.
      j) Other pupils.

Please note, any child for whom the school is named in a statement of special educational needs will
be admitted before the application of oversubscription criteria.

For criteria e-h the Governors will seek information about the frequency of attendance at services and
degree of involvement in the work of the church and seek confirmation of these details from the local
priest or minister on a supplementary form which can be found attached to this policy.

Within each category those living nearest to the school are accorded higher priority.

Trelawnyd Church in Wales VA Primary School
Over-subscription Criteria

The Governors have agreed that In the event that the school is oversubscribed the following criteria
will be applied in the order set out below, to decide which pupils to admit.

      a) Looked after children who are baptised members of the Church in Wales
      b) Looked after children of other Faiths
      c) Pupils whose home address is within the ecclesiastical parish boundaries by Trelawnyd,
         Cwm and Dyserth (as defined by parish map) (giving a higher priority to pupils who also
         meet criteria (d) below)
      d) Pupils with a sibling who will continue to be at the school in the next academic year i.e. not in
         Year 6. (see definition of sibling).
      e) Pupils whose parents (see definition) are attached to St. Michaels Church, Trelawnyd.
      f) Pupils whose parents (see definition) are attached to another Anglican Church and for whom
         this is the nearest Aided School.
      g) Pupils whose parents (see definition) are active members of a non-Anglican Christian
         denomination and for them this is the nearest Church School.
      h) Pupils whose parents are active members of another faith and also express a desire for a
         Church School education.
      i) Other pupils.

Exceptional medical circumstances (supported by medical evidence) may override the above.

Please note, any child for whom the school is named in a statement of special educational needs will
be admitted before the application of oversubscription criteria.

For criteria e-h the Governors will seek information about the frequency of attendance at services and
degree of involvement in the work of the church and seek confirmation of these details from the local
priest or minister.

Within each category those living nearest to the school are accorded higher priority.

Ysgol Yr Esgob, Church in Wales VA Primary School, Caerwys
Over-subscription Criteria

The Governors have agreed that In the event that the school is oversubscribed the following criteria
will be applied in the order set out below, to decide which pupils to admit.

      a) Looked after children who are baptised members of the Church in Wales
      b) Looked after children of other Faiths
      c) Pupils whose home address is within the ecclesiastical parish boundaries of Caerwys and
         Bodfari (as defined by parish map) (giving a higher priority to pupils who also meet criteria
         (d) below
      d) Pupils with a sibling who will continue to be at the school in the next academic year i.e. not in

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Year 6.
      e) Pupils whose parents are attached to St.Michael’s Church, Caerwys.
      f) Pupils whose parents are attached to another Anglican Church and for whom this is the
         nearest Aided School.
      g) Pupils whose parents are active members of a non-Anglican Christian denomination and for
         them this is the nearest Church School.
      h) Pupils whose parents are active members of another faith and also express a desire for a
         Church School education.
      i) Other pupils.

Exceptional medical circumstances (supported by medical evidence) may override the above.

Please note, any child for whom the school is named in a statement of special educational needs will
be admitted before the application of oversubscription criteria.

For criteria e-h the Governors will seek information about the frequency of attendance at services and
degree of involvement in the work of the church and seek confirmation of these details from the local
priest or minister.
Within each category those living nearest to the school are accorded higher priority.

Ysgol y Llan Church in Wales VA Primary School, Whitford
Oversubscription Criteria

The Governors have agreed that In the event that the school is oversubscribed the following criteria
will be applied in the order set out below, to decide which pupils to admit.

      a)   Looked after children who are baptised members of the Church in Wales
      b)   Looked after children of other Faiths
      c)   Looked After Children who are neither baptised or of another faith
      d)   Pupils whose home address is within the ecclesiastical parish boundaries of Whitford (giving
           a higher priority to pupils who also meet criteria (d) below
      e)   Pupils with a sibling who will continue to be at the school in the next academic year i.e. not in
           Year 6.
      f)   Pupils whose parents (see definition) are attached to the Church of St Mary and St Beuno,
           Whitford.
      g)   Pupils whose parents (see definition) are attached to another Anglican Church and for whom
           this is the nearest Aided School.
      h)   Pupils whose parents are active members of a non-Anglican Christian denomination and for
           them this is the nearest Church School.
      i)   Pupils whose parents are active members of another faith and also express a desire for a
           Church School education.
      j)   Other pupils.

Exceptional medical circumstances (supported by medical evidence) may override the above.

Please note, any child for whom the school is named in a statement of special educational needs will
be admitted before the application of oversubscription criteria.

For criteria e-h the Governors will seek information about the frequency of attendance at services and
degree of involvement in the work of the church and seek confirmation of these details from the local
priest or minister.

Within each category those living nearest to the school are accorded higher priority.

Catholic VA Primary Schools

St Mary’s Catholic VA Primary School
Oversubscription criteria

Where the number of applications exceeds the number of places available the Governing body will
apply the following over-subscription criteria in priority order.

1. Catholic “Looked After Children”.

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2. Baptised Catholic children within the parish which the school serves. Proof of birth date in the form
of a Birth Certificate and proof of a Baptismal Certificate is required.
3. Baptised catholic children whose medical, educational or pastoral needs can only be met by this
school.
4. “Looked After Children” not of the Catholic faith.
5. Children who have a brother or a sister at the school at the time of likely admission.
6. Children of other Christian denominations. It is necessary for such parents to have expressed a
genuine desire for them to be educated in a Catholic school and to be fully supportive of our Catholic
ethos.
7. Children of other faiths whose parents demonstrate a commitment to the ethos of the school.
8. Children for whom the LEA has specifically asked for a place at the school.

In the event of over-subscription in the number of applications made under any of the categories
above then the Admissions committee will offer places first to children living nearest to the school
measured by the shortest walking distance using public highways.

St Winefride’s Catholic VA Primary School
Oversubscription Criteria

There the number of applications exceeds the number of places available the Governing Body will
apply the following over - subscription criteria in priority order.

1 Baptised Catholic Looked After children within the parishes which the school serves. Proof of birth
date in the form of a birth certificate and proof of Baptism in the form of baptismal certificate required.
2. Baptised Catholic children within the parishes which the school serves. Proof of birth date in the
form of a birth certificate and proof of Baptism in the form of baptismal certificate required.
3. Baptised Catholic children whose medical, educational or pastoral needs can only be met by this
school.
4. Children who have a brother or a sister at the school at the time of likely admission.
5. Looked After Children.

It would be necessary for such parents to have expressed a genuine desire for them to be educated in
a Catholic school and to be fully supportive of its Catholic ethos. Such applications would need to be
supported, in writing, by proof of birth date in the form of a birth certificate.
6. Children of other Christian Denominations

It would be necessary for such parents to have expressed a genuine desire for them to be educated in
a Catholic school and to be fully supportive of its Catholic ethos. Such applications would need to be
supported, in writing, by proof of birth date in the form of a birth certificate and proof of baptism in the
form of a baptismal certificate.
7. Children of other Faiths whose parents seek Catholic schooling.
8. Children for whom the LEA has specifically asked for a place at the school.

In event of any over-subscription in the number of applications made under any of the categories
above then the Admissions Committee will offer places first to children living nearest to the school by
the shortest walking distance using public highways.

Mold St David’s Catholic VA Primary School
Oversubscription Criteria

Where the number of applications exceeds the number of places available, the Governing Body will
apply the following over-subscription criteria.

1.Baptised Catholic children who are in public care (looked-after children). Proof of a birth date in the
form of a Birth Certificate and proof of Baptism in the form of a Baptismal Certificate are required.

2.Baptised Catholic children with the parishes which the school serves. Proof of a birth date in the
form of a Birth Certificate and proof of Baptism in the form of a Baptismal Certificate are required.

3.Baptised Catholic children, whose medical, educational or pastoral needs can be appropriately met
by this school.

4.Children who have a brother or sister at the school at the time of likely admission.

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5.Children in public care (looked-after children) who are not baptised Catholic.

6.Children of other Christian denominations. It would be necessary for such parents to have
expressed a genuine desire for them to be educated in a Catholic school and to be fully supportive of
its Catholic ethos. Such applications would need to be supported, in writing, by proof of a birth date in
the form of a Birth Certificate and proof of Baptism in the form of a Baptismal Certificate.

7.Children of other faiths whose parents demonstrate a commitment to the ethos of the school.

8.Children for whom the LEA has specifically asked for a place in the school.

In the event of any over-subscription in the number of applications made under any of the categories
above then the Admissions Committee will offer place first to children living nearest to the school.

Saltney, St Anthony’s Catholic VA Primary School
Oversubscription Criteria

If the number of applicants exceeds the Admission number, the Admissions Panel appointed by the
Governing Body will apply the following oversubscription criteria in order of priority:

         1.      Baptised Catholic children who are looked after in public care.
         2.      Looked after children who are not of the Catholic faith.
         3.      Baptised Catholic children within the parishes of Broughton, Kinnerton and Saltney,
                 the parishes the school serves.
         4.      Baptised Catholic children whose pressing social and pastoral needs can be better
                 met by the school.

         For Catholic children in categories 1, 3 and 4, the Admissions Panel will need to see an
         original Birth Certificate and Baptismal Certificate, together with a written reference on the
         prescribed form from the Parish Priest.

         For children in category 4, the Admissions Panel will need to see supporting evidence from a
         doctor, a social worker or the LEA as to why the school is the most suitable for the child.

         5.      Children who have a brother or sister in school on the date of admission.
         6.      Children of other Christian denominations, whose parents have a genuine desire for
                 them to be educated in a Catholic school, and who are fully supportive of its Catholic
                 ethos.

         The Admissions Panel will need to see an original Birth Certificate and Baptismal Certificate,
         together with a written reference on the prescribed form from the Parish Priest or Minister of
         Religion

         6.      Children of other faiths whose parents demonstrate a commitment to the ethos of the
                 school.
         7.      Children whom the LEA has asked the school to place.

If there is oversubscription in any of the categories above, the Admissions Panel will offer places to
children living nearest to the school as measured by the shortest distance between the front door to
the home or flat/apartment complex and the main school gate, using public highways, and confirmed
by the LEA’s Transportation Department.

Shotton, Venerable Edward Morgan Catholic VA Primary School
Oversubscription Criteria

Where the number of applications exceeds the number of places available the Governing Body will
apply the following over-subscription criteria in priority order.

     1. Catholic ‘Looked After Children’
     2. Baptised Catholic children within the parishes which the school serves. Proof of birth date in
        the form of a Birth Certificate and proof of Baptism in the form of a Baptismal Certificate is
        required.

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3. Baptised Catholic children whose medical, educational or pastoral needs can only be met by
        this school.
     4. ‘Looked After Children’ not of the Catholic faith
     5. Children who have a brother or a sister at the school at the time of likely admission
     6. Children of other Christian Denominations. It is necessary for such parents to have expressed
        a genuine desire for them to be educated in a Catholic school and to be fully supportive of our
        Catholic ethos.
     7. Children of other faiths whose parents demonstrate a commitment to the ethos of the school
     8. Children for whom the LEA has specifically asked for a place at the school.

In the event of any over-subscription in the number of applications made under any of the categories
above then the Admissions Committee will offer places first to children living nearest to the school
measured by the shortest walking distance using public highways.

St Richard Gwyn Catholic High School
Oversubscription Criteria

1. Catholic children who are in the care of the Local Authority (Looked After Children) or were
previously in the care of the Local Authority (Previously Looked After Children) or provided
with accommodation by them (eg. children with foster parents) (Section 22 of the Children
Act 1989).
2. Catholic children who currently attend a designated Catholic feeder school
3. Catholic children who currently live in the parish area who are not currently attending the
designated Catholic feeder school
4. Other Catholic children
5. Non-Catholic children who currently attend a designated Catholic feeder school (6.
Children of other Christian denominations who seek a specifically Christian education
7. Children who have a sibling in the school at the time of admission
8. Children of other faiths whose parents seek a faith based education.
9. Other children whose parents seek a faith-based education for their child

NB. In Categories 5 to 9 Looked After Children or Previously Looked After Children will be
given the highest priority.

Policies in relation to Education Benefits

Parents may be entitled to financial support or allowances to help with their child’s schooling. The
following paragraphs refer to the range of benefits available to parents who meet the criteria.

Further details or application forms are available on www.flintshire.gov.uk/schools or from
Business Support on 01352 704086/4087/4088.

School Uniform Grants

The LA administers the Welsh Government school uniform grant scheme for Year 7 pupils.

To qualify for assistance the pupil must be 11 years of age on September 1st and be entering Year 7 in
a secondary school, special school, special need resource base or pupil referral unit in Flintshire.

The LA also operates a discretionary school uniform scheme for Year 8 onwards.

Applicants must be in receipt of Income Support, Income Based Jobseekers Allowance, Support under
Part VI of the Immigration and Asylum Seekers Act 1999, Employment and Support Allowance
(Income Related), Child Tax Credit (without Working Tax Credit) with an annual income of £16,190 or
less (subject to review by the Welsh Government), Guarantee element of State pension Credit,
Working Tax Credit “run-on”, Universal Credit.

Application forms for claiming the school uniform grant are available on
www.flintshire.gov.uk/schools, from schools or from Business Support on 1352 704086/4087/4088.

Free School Meals and Free Milk

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The Authority will ensure:-

     •       The provision of a mid-day meal in all primary and special schools with a choice of course
             wherever possible.

     •       The provision of a mid-day meal in all secondary schools on a cafeteria basis with an
             individual pricing system.

         •     Free School Meals will be provided for pupils whose parents receive Income Support,
               Income Based Jobseekers Allowance, Support under Part VI of the Immigration and Asylum
               Seekers Act 1999, Employment and Support Allowance (Income Related), Child Tax Credit
               (without Working Tax Credit) with an annual income of £16,190 or less (subject to review by
               the Welsh Government), Guarantee element of State pension Credit, Working Tax Credit
               “run-on”, Universal Credit.

     •       Free school milk is provided for primary school children from the ages of 3 to 6 years old in
             those schools which elect to join the Welsh Government funded schemes.

             Details of the scheme are available from the Headteacher of the school your child attends.

Details about the procedure for claiming free school meals are available on www.flintshire.gov.uk/
schools or from Business Support on 01352 704086/4087/4088. Enquiries will be dealt with in
confidence. Facilities will be made available at all primary and secondary schools for children who
wish to bring their own mid-day meal.

Charging and Remissions Policy

The full Charging and Remission Policy of your School Governing Body is available from the
Headteacher of the school that your child attends.

LA Policy on Remissions (Board and Lodgings)

Pupils who are entitled to remission for one trip per academic year are those parents who are in
receipt of Income Support, Income Based Jobseekers Allowance, Immigration Asylum Seekers
Allowance, Employment Support Allowance (Income Related), Pension Credit, Working Tax Credit or
Child Tax Credit only with annual income of £16,190 or less.

Those school journeys/visits that would qualify for full remission of board and lodgings are those
which:-

     •       take place in school hours as defined;

     •       are part of the provisions of the National Curriculum or part of the duty to provide religious
             education;

     •       provide delivery of part of the Syllabus of a prescribed public examination; and must satisfy
             the LA rules and regulations relating to school journeys.

Parental Responsibility

Following changes made to the legislation regarding children in the Children Act 1989, which became
law in October 1991, schools need to know who has ‘parental responsibility’ for each child. This is to
ensure that proper authority is given when the school needs parental permission. It will also make
sure that persons with parental responsibility but with whom the child does not live, can be provided
with school reports and be given an opportunity to take part in the child’s education.

     •       A mother automatically has parental responsibility for her child from birth.
     •       In England and Wales, if the parents of a child are married to each other at the time of the
             birth, or if they have jointly adopted a child, then they both have parental responsibility.

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Parents do not lose parental responsibility if they divorce, and this applies to both the resident
         and the non-resident parent. This is not automatically the case for unmarried parents.
     •   A father has parental responsibility only if he is married to the mother when the child is born or
         has acquired legal responsibility for his child through one of these three routes:

     ƒ   (from 1 December 2003) by jointly registering the birth of the child with the mother
     ƒ   by a parental responsibility agreement with the mother
     ƒ   by a parental responsibility order, made by a court

Living with the mother, even for a long time, does not give a father parental responsibility and if the
parents are not married, parental responsibility does not always pass to the natural father if the mother
dies.

Parents are asked to co-operate with school staff by providing the school with details of the persons
with parental responsibility for a pupil. Any changes in the arrangements for parental responsibility or
in the day to day care of the child should be notified to the school.

Any reference to parents within this booklet extends to include any individual who has care of the
children.

Transport Policy

The LA is required to determine whether the provision of transport for pupils of statutory school age is
necessary to facilitate the attendance at a designated school of the pupil concerned. If such transport
is deemed necessary, then the transport must be provided free of charge.

Statutory transport provision

The LA provides free transport for children of compulsory school age
(i.e. 5-16yrs) as follows:-

     •   where a child receiving primary education lives over two miles from the nearest appropriate
         school;
     •   where a child receiving secondary education lives over three miles from the nearest
         appropriate school.

The LA also provides free transport for pupils of statutory school age

     •   where the route to school is considered to be hazardous by the LA in consultation with the
         Environment Directorate;
     •   where transport to a named school is identified in a pupil’s Statement of Special Educational
         Needs. This would normally be on medical or educational grounds and would be deemed
         essential in the context of other criteria identified in this policy
     •   where a child requires transport on medical grounds and no suitable public transport exists;

Other transport provision

Free transport is also provided for pupils of statutory school age:
    • where a child whose parents are in receipt of Income Support or Working Tax Credit, resides
        more than 2.5 miles from the nearest appropriate school;
    • to the nearest Welsh medium school under the criteria identified above;
    • to the nearest voluntary aided school where the admission to the school is on denominational
        grounds, subject to the distance criteria. Consultation with individual schools will take place to
        confirm the admission criteria under which pupils are admitted. Suitable evidence of
        adherence to the faith of the school such as a baptismal certificate or a letter from a priest
        may be requested.

Post-16 Transport

Free transport will be provided for post 16 students living in Flintshire attending a first course of full
time study at a school or college, subject to meeting the 3 mile distance criteria and providing the

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