Guidelines for Events and Street Parties for The Royal Wedding 2018 - Portsmouth City Council Cultural Services
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Guidelines for The Royal Wedding, Saturday 19 th May 2018: page 2 Portsmouth City Council Cultural Services Guidelines for Events and Street Parties for The Royal Wedding 2018
Guidelines for The Royal Wedding, Saturday 19 th May 2018:
page 3
The following information includes guidelines and requirements that Portsmouth
City Council requires organisers of street parties to follow and to agree to abide
by. In addition, you must complete, sign and return an Application for an Event
for The Royal Wedding 2018, Saturday 19th May form.
closed you need to take into account the time required
1. Insurance to set up all equipment etc.
In accordance with health & safety legislation, all If when closing your road there are vehicles parked within
events must be covered by Public Liability Insurance the area for the street party please be aware that you
(minimum sum insured of five million pounds). do not have permission to move these and they
Bouncy castles and similar attractions will require should remain within the closure at the owner’s risk.
separate Public Liability Insurance (minimum sum Please ensure that access is kept clear for any
insured of five million pounds) obtained from the disabled parking bays so associated vehicles are able
operator/owner of the attraction. In addition, you must to move on the day if necessary.
ensure that all inflatables are PIPA registered and
tested, that they are set up and managed by the
company providing them throughout your event and 3. Consulting other
must be put in a position in your street that allows
emergency access at all times during your party (see
residents
section 4 below). You must make sure that as many people as possible
Outside contractors such as caterers and entertainers are aware of the date and time of your party. An
will also need their own public liability insurance, again example copy of a residents letter is included in the
a minimum sum insured of five million pounds. Application for an Event for The Royal Wedding 2018,
Saturday 19th May form. A similar letter must be sent
As a street party coordinator, you are responsible for
to all residents who might be affected in your road
arranging insurance to cover the event and
and neighbouring roads, making sure those who do
obtaining proof of the Public Liability Insurance for any
not wish to take part are still kept regularly informed,
contractors which must be available for inspection at the
particularly where access and parking is concerned.
event if requested by a Portsmouth City Council officer.
A copy of your letter must be submitted to Portsmouth
City Council, along with your application form, as
2. Closing your road written evidence that you have consulted with other
residents. You also need to advise if any objections
The venue you select for a street party should not be
have been made.
a road that forms any part of the strategic network
or a bus route. However the road closures are the
responsibility of the local authority and all
applications for road closures must be agreed and
4. In the event of an
approved by the Traffic Authority. emergency
The minimum requirement is that at least one ‘road As the organiser you must appoint one person to
closed’ sign must be erected and that the Statutory On
coordinate any necessary action in the event of an
Street Notices be displayed. Once approved the
emergency (i.e. to ensure that the road closed signs,
notices will be provided by Portsmouth City Council. any barriers and cones are open to allow access for
However, barrier(s) may be required at each point emergency vehicles).
of closure. In which case, suitable mobile barriers Should the Emergency Services need access to your
and cones should be erected, where necessary, to street, they will require a width of at least 3.7m for
close your road to traffic while still allowing easy emergency vehicles. So you must ensure that the
access for emergency vehicles. Also, each barrier position of tables and chairs and other equipment
must be supervised and maintained at all times by allows sufficient space for access by any emergency
a clearly identifiable person under your authority vehicles. You must also ensure that any hydrants are
and control. easily accessible.
There will be no charge for the first 50 street party
road closures to be applied for.
When applying for the timings for your road to beGuidelines for The Royal Wedding, Saturday 19 th May 2018:
page 4
5. Use of barbecues Supplying their own
This is by far the simplest method and is not dissimilar
The following minimum requirements must be
to having a party at your home where guests may
undertaken but are subject to any further measures
bring their own drink. A premises licence is not
that may be appropriate:
required as long as no sale takes place.
• Use only manufactured barbecues (i.e. not home-
made with bricks etc). Selling intoxicating liquor
• A Fire Extinguisher must be available for each barbecue. If you wish to sell alcohol at your event, you will
• The area must be supervised at all times. need to apply for a Temporary Event Notice, if your
• The barbecue area must be cordoned off. event will not exceed 499 people on site at any one
time. You will need to apply for a Premises Licence
if you want to sell alcohol to 500 or more people. For
6. Fireworks and an application form or further information, please
contact 023 9283 4607,
bonfires licensing@portsmouthcc.gov.uk or
www.portsmouth.gov.uk/living/licensing.html
Please note that under NO circumstances will it be
permissible to have any bonfires or fireworks of any Under the Licensing Act, SALE does not just mean an
nature at your street party. exchange of money for goods. It can include such
arrangements as ‘buy a ticket to the function, get
free drink’, ‘selling raffle tickets with alcoholic drinks
7. Wet weather as prizes’ or any other scheme whereby intoxicating
liquor is provided as part of the transaction.
The Road Closure Order relates to the date of your
event, it is not transferable in the event of inclement
Drinking responsibly
weather. You are advised, if possible, to make alternative
arrangements in case of wet or inclement weather. The Safer Portsmouth Partnership promotes responsible
drinking to people who live in, work in, or visit the city.
As part of this campaign, Portsmouth City Council has
8. Street decorations introduced a city-wide Designated Public Places Order
that became effective on 15 August 2005. The order is
If you intend to decorate your street with flags and not a ban on drinking alcohol in public.
bunting, you are required to adhere to the following
Please refer to the ‘Drinking Responsibly in
instructions:
Portsmouth’ leaflet, which we can provide.
• No bunting to be strung from telegraph poles.
• No bunting to be strung across the road from
lampposts. 10. Fundraising for your
• Any bunting must be at least 14.9 feet (4.5 metres)
from the ground and must be of an easily breakable event
nature. If it is proposed to raise funds for your event by a
house to house collection, this includes collections
amongst neighbours for provisions for the party a
9. Intoxicating liquor House to House collection licence will be required.
If you anticipate that intoxicating liquor will be This can be obtained by contacting 023 9283 4572
consumed at your street party, there are basically two or licensing@portsmouthcc.gov.uk
methods by which it may be provided, either people
attending supply their own or someone may sell it. Street collections for charity at your
event
If you want to collect money or sell articles in any
street or public place within Portsmouth, for the
benefit of charitable or other purposes, then you
must have a street collection permit issued to you by
Portsmouth City Council.
An application form can be obtained by contacting
023 9283 4607 or licensing@portsmouthcc.gov.ukGuidelines for The Royal Wedding, Saturday 19 th May 2018:
page 5
Raffles existing contract and at the scheduled time.
The following rules apply: If the organisers have any paid contractor or catering
• All tickets must be sold at the location during the concession the existing trade waste arrangements in
event, and the result made public while the event respect of commercial waste will apply and a relevant
takes place. No ticket sales can take place before contractor appointed to dispose.
the day of the party.
• You can vary the price of tickets, i.e. discounted
price for buying more tickets. For your event or street party to be approved you must
• No more than £500 can be spent on prizes (but submit a signed and completed Application for an
other prizes may be donated to the lottery) Event for The Royal Wedding 2018, Saturday 19th
• Whole proceeds (i.e. monies raised from ticket sales May form, which is obtainable by contacting:
after deducting prizes) must not be used for private Events Office
gain. Floor 5, Core 3-4
• Do not let persons under 16 handle tickets. Civic Offices
• Sell tickets from behind a table and let people come Guildhall Square
up to the ticket seller and not vice versa.
Portsmouth
• Do not offer alcohol as prizes (see section 9 above)
PO1 2AD
• The promoters of the raffle may not deduct more
Phone: 023 9284 1400
than £100 from the proceeds in respect of the
Email: events@portsmouthcc.gov.uk
expenses incurred in organising the raffle, such as
the cost of printing tickets, hire of equipment and
so on. https://www.portsmouth.gov.uk/ext/leisure/planning-
an-event
• The raffle cannot involve a rollover of prizes from
one raffle to another
If you abide by these rules then no licence is needed
from the Council.
11. Noise
Your attention is drawn to the Control of Pollution
Act 1974 which states that no loudspeaker or PA
shall be used after the hours of 9.00pm. It would
be appreciated that any music played during your
street party is kept at a reasonable level to avoid any
annoyance to the neighbours in your neighbouring
streets that may not be joining in your party. Any
request or instruction made by a Police Officer or
Environmental Protection Officer to reduce your noise
levels or to cease playing music must be complied with.
12. Litter
Each organiser will be responsible for clearing of all
waste and equipment from the street at the end of the
event. As the event is a community event organised by
residents and attended by residents within the street,
the waste on this occasion will be treated as household
waste. The house holders will therefore have to take
the waste home with them and it will be collected on
the normal day when waste is collected for their home.
The cleaning of the street will be covered by theYou can also read
