HHS Austin State Hospital Emergency Evacuation Plan

 
HHS Austin State Hospital Emergency Evacuation Plan
HHS Austin State Hospital
Emergency Evacuation Plan

                             1
HHS Austin State Hospital Emergency Evacuation Plan
HHSC Facility Management and Leasing (FML)

                 Austin State Hospital Buildings
                  Emergency Evacuation Plan
                                       Emergency Phone Numbers

Chapter 1: General Information....................................................................... 3
  1.1 Evacuation Plan Overview .............................................................................................3
  1.2 Types of Evacuations.....................................................................................................3
  1.3 Building Fire Alert and Alarm Systems...........................................................................4
  1.4 Pre-emergency Planning................................................................................................4
  1.6 Emergency Contact Numbers ........................................................................................5
Chapter 2: Emergency Procedures for General Personnel .......................... 6
  2.1 General Evacuation Procedures ....................................................................................6
  2.2 Fire Emergency Procedures ..........................................................................................6
  2.3 Emergency Evacuation Route and Assembly Site .........................................................7
  2.4 Severe Weather Procedures and Assembly Area ..........................................................8
  2.5 After Hours Procedures..................................................................................................9
Chapter 3: Emergency Safety Officials......................................................... 10
  3.1 HHSC Facility Management Plan.................................................................................10
  3.2 Evacuation Buddies .....................................................................................................10
  3.3 First Responders..........................................................................................................11
Chapter 4: Evacuation Assistance................................................................ 12
  4.1 Evacuation Assistance Policies....................................................................................12
  4.2 Drill Procedures for People Requiring Assistance........................................................12
Appendix A: Building Emergency Announcements.................................... 13
  General Announcements ...................................................................................................13
  Severe Weather Announcements ......................................................................................13
Appendix B: Austin State Hospital Evacuation Routes and Areas............ 14
  Building 633 Evacuation Routes ........................................................................................14
  Building 555 2nd Floor Evacuation Routes .........................................................................16
  Buildings 633 and 555 Evacuation Areas (Assembly sites) ...............................................17
Appendix D: Emergency Floor Safety Coordinator Checklist .................... 18
Appendix E: Telephone Bomb Threat Checklist.......................................... 19
Appendix F: Evacuation Frequently Asked Questions ............................... 21
Appendix G: Revision History ....................................................................... 24

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Chapter 1: General Information
Objective: The objective of these procedures is to ensure that emergency situations in the
HHS Austin State Hospital Buildings are handled appropriately to minimize the risk of injury,
loss of life, and loss or damage to personal and state equipment and property.
Purpose: This evacuation plan outlines procedures for reporting and responding to
emergency situations in the HHS Austin State Hospital Buildings. As each occurrence is
unique, we rely on the judgment of all employees to react in a manner most conducive to the
safety of employees, contractors, and visitors.

1.1 Evacuation Plan Overview
The following topics are included in this plan:
    what to expect during an evacuation;
    the HHS Austin State Hospital Buildings emergency and fire alert systems;
    emergency telephone numbers;
    emergency procedures for evacuations;
    emergency instructions for
       o fire,
       o bomb threat,
       o severe weather,
    duties and responsibilities for agency personnel:
       o general staff,
       o first responders, and
       o evacuation buddies.
    evacuation assistance for people with disabilities or impairments.

1.2 Types of Evacuations
1.2.1 Total Building Evacuation – Plan A
Depending on the location and/or type of emergency, a total evacuation may be necessary,
and would require all employees in all areas of the HHS Austin State Hospital Buildings to
evacuate. During a total building evacuation, an alarm sounds indicating that an evacuation
is in progress. If you hear an alarm, immediately follow the evacuation procedures outlined in
this manual.

1.2.2 Limited Building Evacuation – Plan B
In certain cases, a total building evacuation may not be appropriate and only a limited area
(section, floor, etc.) may be asked to relocate to another area within the building.

If an emergency occurs in which limited evacuation is necessary, only the affected staff
members are asked to relocate to another area, either by a public address system
announcement or other means. Further information and instructions are provided once the
staff is relocated.

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1.3 Building Fire Alert and Alarm Systems
1.3.1 Alarm System
The evacuation alarm sounds a loud horn and activates flashing strobe lights to notify HHS
Austin State Hospital Building employees of any potential or emergencies. The lights in the
restrooms turn off and emergency lighting is automatically activated. The Austin State
Hospital (ASH) tests the building alarm system and fire equipment annually.

1.3.2 Fire Control Systems
The HHS Austin State Hospital Buildings are equipped with the following fire control systems:
    heat detectors,
    manual pull stations,
    fire extinguishers,
    a smoke removal system, and
    fire resistant walls in the stairwells and other exit routes.

HHSC Facility Management conducts a fire drill at least once annually to test evacuation
procedures and prepare the staff for emergency situations.
1.3.3 Public Address System
The public address system indicates the specific emergency and may be used for either a
total or limited evacuation. The fire system announcement is prerecorded. Scripts for other
building emergencies are found in Appendix A: Building Emergency Announcements.

1.4 Pre-emergency Planning
1.4.1 Pre-emergency Considerations
All employees should be aware of the following before an emergency occurs:
      the emergency evacuation instructions listed in this manual;
      your evacuation routes and at least one alternate route (see page 14). When you
       conduct meetings in the HHS Austin State Hospital Buildings, be familiar with the
       emergency evacuation route and assembly site for the meeting location, as well;
      the location of the fire alarm pull stations and fire extinguishers and how to activate
       them;
      the after-hours procedures, described in 2.5.1 After-Hours Procedures, when working
       other than regular business hours; and
      the Austin State Hospital Switchboard telephone number: 452-0381.

1.4.2 Precautionary Steps V
All employees should complete the following precautionary steps before an emergency
occurs.
      Be familiar with the evacuation plan.
      Notify your department’s floor safety coordinator of any employees who may require
       evacuation assistance.
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 Establish a personal evacuation buddy system in which you and at least one other co-
      worker pair up to ensure safe evacuation during an emergency.
     Make a list of medications; allergies; special equipment; names, addresses and
      telephone numbers of doctors, pharmacies, family members, and friends; and any
      other important information that may be needed in case of an emergency. If you are
      comfortable doing so, make this information available to others, or let someone know
      where this information may be found.

1.4.3 Emergency Planning for Visitors
Visitors must evacuate the building during an emergency. It is the responsibility of the
visitor's host to help the visitor. When conducting meetings or training sessions, the person in
charge of the gathering should
      be familiar with the emergency evacuation route and assembly location assigned to
        the room, and
      brief attendees on building evacuation procedures.

1.6 Emergency Contact Numbers
1.6.1 Emergency Telephone Numbers
Austin EMS                          2911
Austin Fire Department              2911
Austin Police Department            2911
Poison Control Center               1-800-222-1222

1.6.2 Health and Human Services Commission Emergency Personnel
                                        206-4853
HHSC FML Building Manager
                                        845-5529
                                        424-6553
HHSC FML Facility Manager
                                        844-0843
HHS Agency Risk Manager                 424-6958
Austin State Hospital Director of       419-2997
Maintenance                             917-7406
Austin State Hospital Switchboard
during and after hours                  452-0381
ASH Security main number                419-2204

1.6.3 Other Important Telephone Numbers
Requests for evacuation manuals: 206-4853

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Chapter 2: Emergency Procedures for General
Personnel
2.1 General Evacuation Procedures
If you are not a designated safety official, you must follow the instructions below when you
hear a continuous alarm, see a flashing light, or receive instructions to evacuate the building.
      Upon hearing an alarm evacuate the building according to the evacuation route for
       your area. Evacuation routes are posted by the stairs on each floor or throughout the
       building. Familiarize yourself with the different emergency announcements (page 13)
       that you will hear when an alarm goes off.
      Remain calm and follow the instructions of the floor safety coordinators wearing the
       orange vest.
      Stop what you are doing and walk to the nearest stairwell or exit, unless directed
       otherwise. If they are in reach, take all personal belongings, such as your purse, coat,
       and car keys. Do not attempt to return to your office to get personal belongings if you
       are not in the immediate vicinity of your work area.
      Close all doors behind you.
      Feel doors for heat before opening them. Do not open any doors that are hot.
      Evacuate the building according to the posted evacuation route or as directed by the
       floor safety coordinator. Go to your designated assembly site. See section HHS Austin
       State Hospital Evacuation Map for the evacuation area.
      Do not use the elevator under any circumstances! If power fails, you may become
       trapped in the elevator.
      Do not drink or carry open containers to and from the assembly area. Spilled drinks or
       food could cause an accident.
      Visitors are required to evacuate the building during an emergency. It is the
       responsibility of the visitor's host to help the visitor.

2.2 Fire Emergency Procedures
2.2.1 Procedures for All Employees during a Fire
If at any time you discover fire or smoke while working within or visiting the HHS Austin State
Hospital Buildings, follow the procedures outlined below.
    1. Assist anyone who needs assistance from the immediate vicinity of the fire, if possible.
    2. Alert all safety authorities by
        a. activating the nearest fire pull station even if there is an alarm already sounding.
        b. calling or telling someone to call the Austin State Hospital Switchboard at 452-
            0381 and communicate the exact location of the fire or smoke, and
    3. Extinguish the fire only if it is small enough to control.
        a. Locate the nearest fire extinguisher. Manual portable fire extinguishers are located
           on each floor next to the stairwells in the main hallways and in several marked
           locations within the office areas.
        b. Pull the pin located on the handle, squeeze the handle, and spray contents of the
           extinguisher at the base of the flames.
        c. If the fire becomes too large, back away towards the exit as you extinguish the
           flames you are facing.
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4. Try to close any doors surrounding the fire.

2.2.2 Fire Alarm Elevator Door Operations
When a fire alarm sounds, the elevator doors automatically close, and as with normal
evacuation protocol, the elevators recall to the first floor, and open to allow those inside to
evacuate through the nearest door. After the alarm, the elevators are reset and work
normally.

2.3 Emergency Evacuation Route and Assembly Site
Follow the link below to see the HHS Austin State Hospital Evacuation Route Map:
Evacuation Map

2.3.1 Preferred Evacuation Route
The preferred evacuation route depends on where you are located within the building. Floors
that have two wings have three stairwells (an east stairwell, a west stairwell, and a center
stairwell). Floors with only one wing have two stairwells. When evacuating, use the stairwell
that is closest to you.

Use of the preferred evacuation route is encouraged during an emergency evacuation;
however, in all emergency situations, use the exit that ensures the safest departure from the
building, regardless of the preferred exit.

2.3.2 Evacuation Area
There are three evacuation areas, which can be used depending on which route is being
used to exit the building. They are as follows:

Assembly Site 4: May be used by people exiting from the south and east entrances in ASH
                633.

Assembly Site 5: May be used by people exiting from the south and west entrances in ASH
                633.

Assembly Site 6: May be used by people exiting from all (south, west, east and north)
                entrances in ASH 555.

2.3.3 Procedures at the Assembly Site
Once you have reached the evacuation assembly site, you must follow the instructions below
to ensure the safety of all staff members.
     Do not smoke, even in designated smoking areas, because of the possibility of gas
      leaks or chemical spills.

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 Do not use a cell phone or electronic device such as a BlackBerry or laptop until an
      "all clear" signal is given and it is safe to return to the building.
     Listen for updates and/or instructions from the building safety officials (usually
      announced with a bull horn).
     Do not reenter the building until the evacuation coordinator, ASH building manager,
      the HHSC FML building manager, security, Austin Fire Department, or Austin Police
      Department gives the "all clear" announcement. Elevator service will be slow for
      approximately 30 minutes following an "all clear." In order to control traffic more
      effectively upon reentry of the building, please return to your work area using the
      stairwell, if possible.
     Upon reentry to the building, ensure that your ID badge is visible at waist level or
      above. If you do not have a badge, you must reenter using the south entrance and
      obtain a guest sticker badge at the security desk.

2.4 Severe Weather Procedures and Assembly Area
2.4.1 Severe Weather Procedures
If weather becomes a threat, the HHSC Facilities Management Office will relay any
information using the most appropriate level of communication, and advise all occupants.
The HHS Facility manager, the HHS TXHHS/ASH building manager, and the ASH building
manager monitor the weather reports and notify the floor safety coordinators of any
threatening weather. The floor safety coordinators then notify staff.

In the event of a tornado warning near the HHS Austin State Hospital Buildings (ASH), the
HHSC FML building manager, evacuation coordinator, Austin State Hospital building
manager, and/or designees will announce emergency instructions via the public
announcement system.

2.4.2 Designated Safe Areas during a Tornado Warning
In the event of a tornado warning in our area, the TXHHS/ASH Facility Management Office
has designated the following safe areas for staff to meet.

Refer to the following links for these locations:

      ASH 555 1st Floor
       http://hhscx.hhsc.state.tx.us/Admin/Facility/EvacuationMaps/ASH555.pdf

      ASH 555 2nd Floor
       http://hhscx.hhsc.state.tx.us/Admin/Facility/EvacuationMaps/ASH5552Floor.pdf

      ASH 633
       http://hhscx.hhsc.state.tx.us/Admin/Facility/EvacuationMaps/ASH633.pdf

If evacuation to a safe area is necessary, proceed to the nearest designated safe location,
regardless of the area assigned to your division.

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2.5 After Hours Procedures
2.5.1 After-Hours Procedures
Employee responsibilities during and after-hours are the same as those during regular hours
see 2.1 General Evacuation Procedures).

The Austin State Hospital Switchboard at 452-0381, located in the Austin State Hospital
Building 781, is the primary contact before and after regular business hours.
2.5.2 Instructions for People Requiring Assistance after Hours
Employees should keep in mind the following procedures used in exceptional circumstances
for people who require evacuation assistance.
      People who need help evacuating the building after hours or on weekends should
       immediately call the Austin State Hospital Switchboard at 452-0381 (let the
       switchboard operator know to contact security for assistance) if an alarm sounds.
      Employees and visitors requiring assistance who are in the building before or after
       hours are encouraged to inform security of their work location, how long they plan to
       be in the building, and any information security personnel might need to know to
       provide assistance in an emergency.
      Employees who have visitors needing assistance during business hours should
       explain the evacuation route and be prepared to accompany the visitor to the nearest
       stairwell.

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Chapter 3: Emergency Safety Officials
3.1 HHSC Facility Management Plan
3.1.1 HHSC Facility Management Emergency Plan
HHSC Facility Management:
    maintains a current list of floor safety coordinators (floor safety coordinators are
     assigned throughout the building by department and they will be wearing an orange
     vest);
    schedules emergency evacuation drills (at least one annually) and training of all
     emergency personnel;
    ensures that all posted evacuation routes are maintained and unobstructed;
    maintains the evacuation procedures;
    reviews the Austin State Hospital log of all alarms activated in the HHS Austin State
     Hospital Buildings, the reason why the alarm was set off, and any evacuation details
     to improve in the next evacuation;
    consults with local fire, police, and rescue departments periodically about the contents
     of this plan to ensure that it is effective; and
    works with the ASH to ensure that the building is in compliance with all federal, state,
     and local codes.

3.2 Evacuation Buddies
Evacuation buddies are selected by employees who are unable to evacuate using the stairs.
The evacuation buddy ensures that the employee reaches the nearest stairwell and waits
with him or her until assistance arrives.

See section 4.1 Evacuation Assistance Policies for information on establishing an evacuation
assistance plan.

Evacuation buddies should follow the instructions below in the event of a continuous alarm, a
flashing light, or instructions to evacuate the building.
     Find the person you were selected to help and escort the person to the nearest
       stairwell.
     Immediately report to the nearest floor safety coordinator the name and location of the
       person you assisted. If you were unable to locate the person, also report this
       information to the nearest floor safety coordinator.
     If you are on a different floor when the alarm sounds, do not go against the flow of
       traffic in an attempt to reach the employee you assist. Evacuate the building as any
       other employee. The floor safety coordinator or another evacuation buddy will act in
       your absence.
     Once the area is clear of traffic, relocate to the inside of the stairwell with the person
       you assisted, and wait until the Austin Fire Department, Austin Police Department, or
       a Facility Management representative arrives.

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Those interested in the evacuation buddy program may call the HHSC FML building manager
at 206-4853 for more information.

3.3 First Responders
Volunteer first responders are state employees trained to provide limited assistance with
medical emergencies that occur at the work place. The Department of State Health Services
certifies the first responder program.

First responders should immediately follow the instructions below when receiving an
emergency page, hearing a continuous alarm, seeing a flashing light, or receiving
instructions to evacuate the building.
      Report to the lobby area of the building being evacuated and provide any medical
        assistance needed until relieved by EMS personnel.

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Chapter 4: Evacuation Assistance
4.1 Evacuation Assistance Policies
4.1.1 Guidelines for Supervisors: Establishing Individual Evacuation
Assistance Plans
Individual supervisors should adhere to the following policies when establishing an
evacuation assistance plan for an employee.
     Information about employees who ask for assistance is not shared with anyone other
       than risk management personnel, the civil rights office, the HHS Facility Management,
       the person's supervisor, and the evacuation buddy.
     The HHSC FML building manager meets with employees who need evacuation
       assistance and their buddies to formulate an evacuation plan and provide training.
     HHS Facility Management and Leasing maintains a list of employees (names and
       office location only) who have requested evacuation assistance or are unable to use
       stairs during an evacuation. The list is provided to security and fire and police
       department personnel upon arrival, along with evacuation checklists containing
       information about employees who remain in the building. (Input from those needing
       assistance, the employee's supervisor, or the evacuation buddy may be necessary to
       keep the list current.)

4.2 Drill Procedures for People Requiring Assistance
All agency employees are expected to adhere to the evacuation procedures if an alarm is
sounding, whether it is a drill or not. The reason for the evacuation will be communicated to
those remaining in the stairwell by a floor safety coordinator, evacuation buddy, or other key
safety official. Once the staff is permitted to enter the building, those in the stairwell may
return to their work areas.

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Appendix A: Building Emergency Announcements
General Announcements
Initial Announcement
“Attention-Attention-Attention.
An emergency has occurred in the building. Please evacuate to:
____________________________________________________________
Please do not leave the building without checking with security. Remain in this assembly
area until you receive further instructions.”

All Clear Announcement
“Attention-Attention.
At this time, the immediate emergency is over. The building is all clear.”

Repeat each section above two times.

Severe Weather Announcements
Initial Announcement
“Attention-Attention-Attention.
This is a severe weather/tornado warning.
Please walk down the stairs and proceed to the interior hallways of the first floor. Remain in
this assembly area until you receive further instructions.”

All Clear Announcement
“Attention-Attention.
At this time, the immediate emergency is over. The building is all clear.”

Repeat each section above two times.

Note: Once the "all clear" is given, announce the latest travel weather conditions.

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Appendix B: Austin State Hospital Evacuation
Routes and Areas

Building 633 Evacuation Routes

                                               14
Building 555 1st Floor Evacuation Routes

                                           15
Building 555 2nd Floor Evacuation Routes

                                           16
Buildings 633 and 555 Evacuation Areas (Assembly sites)

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Appendix D: Emergency Floor Safety Coordinator
Checklist
During an evacuation, floor safety coordinators complete and submit Form HHS_FML-066,
Emergency Floor Safety Coordinator Checklist, to the Facility Management representative
(green vest) at the designated evacuation site.

Texas Health & Human Services                                                                                        Form
Commission                                                                                                   HHS_FML– 066
                                                                                                             November 2010

                                  ASH Floor Safety Coordinator Checklist
Floor Safety Coordinators, complete this form and submit it to the Evacuation Coordinator in your
evacuation area.
Assigned Area
Areas Evacuated
Office Areas (if applicable)               Yes      No
Restrooms (if applicable)                  Yes      No
Conference Rooms (if applicable)           Yes      No
Copier Areas/Rooms (if applicable)         Yes      No
Other Information

Was there any visible smoke?               Yes       No
Was there a visible fire?                  Yes       No
Did any employees requiring assistance remain in a stairwell?          Yes        No
Was anyone injured? Yes            No
Name, location and description of employees remaining in stairwells:    Name, location and description of injured employees:

Employees Refusing or Unable to Evacuate
Name(s) and Agency if known, location and reason:

Comments

Checklist Completed By:                                                 Date                         Time

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Appendix E: Telephone Bomb Threat Checklist
Keep calm. Do not get excited or excite others.
Time call received: _______________
Time call ended: _______________
If you have caller ID on your telephone, enter the number on the LCD screen:
_______________
Exact words of caller:
____________________________________________________________
____________________________________________________________
____________________________________________________________

If possible, delay. Ask caller to repeat.

Questions to ask:
What is your name?
____________________________________________________________
Where is the bomb located?
____________________________________________________________
When is the bomb set to explode?
____________________________________________________________
What will cause it to explode?
____________________________________________________________
Why did you place the bomb and will it endanger lives?
____________________________________________________________
Is there a specific target?
____________________________________________________________
What type of bomb is it, and how is it to be detonated?
____________________________________________________________
What does it look like?
____________________________________________________________
From where are you calling?
____________________________________________________________
Description of voice:
Male ______          Female _____
Calm ______          Nervous _____
Young _____          Middle-aged _____            Old _____
Rough _____          Refined _____                Accent _____
Angry _____          Confused _____

Speech impediment? (Describe)

____________________________________________________________

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Unusual phrases:
____________________________________________________________
Recognize voice? __________
Whose? _______________
Was it a taped threat? __________
Background noise:
Music (type) __________   Running motor (type) __________
Traffic _____             Whistles _____
Bells _____               Horns _____
Aircraft _____            Tape recorder _____
Machinery _____           Laughter _____
Trains _____              Other person's voice _____
Other noises_____

Additional Information:
Did the caller indicate knowledge of HHSC or co-located agencies? How?
____________________________________________________________
Did the caller mention any names? If so, who?
____________________________________________________________
What telephone line did the call come in on?
____________________________________________________________
Signature: __________________________________________
Date: __________________________________________

Note: Forward this report to security immediately.

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Appendix F: Evacuation Frequently Asked
Questions
Q 1:   What can be expected regarding an evacuation announcement?
A:     The evacuation alarm is accompanied with a prerecorded announcement
       informing everyone that an emergency has occurred in the building.
       Instructions remind everyone to evacuate using the stairs. Generally, the
       same announcement is used for any type of evacuation. Use of the right-
       side of the stairwell is encouraged. This allows emergency personnel to
       use the inside of the stairs.
Q 2:   Are all staff members and visitors required to follow evacuation
       procedures, including persons with disabilities?
A:     Yes.

       Persons with disabilities and others who may have difficulty using the
       stairs may report to and remain in the nearest stairwell during an
       evacuation of any type. All others are required to evacuate.

       All stairwells are fire-rated for two hours, which would be more than ample
       time for emergency officials to arrive during an emergency. Evacuation
       buddies are available to help persons with disabilities to the stairwell and
       then report their location to a floor safety coordinator. During evacuation
       drills, wait before entering the stairwell.

Q 3:   Why is it necessary to evacuate using the stairs rather than the
       elevator?
A:     Fire code prohibits the use of the elevators during an evacuation. If power
       fails, you may become trapped inside the elevator.
Q 4:   What happened to the stairwell chair devices designed to help
       handicapped persons evacuate?
A:     The Austin Fire Department determined the stairwell evacuation chair
       devices were unsafe and ordered their removal. The use of evacuation
       buddies was determined the best method to help handicapped persons to
       evacuate.
Q 5:   Are employees permitted to smoke, drink, and talk on cell phones
       during an evacuation?
A:     Smoking is prohibited even in designated smoking areas during an
       evacuation in case of gas leaks or chemical spills.
       Employees should not drink from or transport open containers while en
       route to and from the assembly area. Spilling drinks or food to and from
       the assembly area may cause an accident.

       The use of cell phones and laptops during an evacuation is prohibited. In
       the event of a bomb threat, cell phone frequencies may actually trigger a
       bomb. Also, cell phone use may tie up frequencies needed for
                                                                                      21
communicating with emergency personnel. Since the exact nature of an
       emergency during an evacuation is not always known, it is HHSC policy to
       prohibit the use of cell phones during any evacuation.
Q 6:   Where do we assemble during an evacuation and how quickly are we
       expected to get there?
A:     Upon hearing the alarm, staff members should proceed directly to the
       nearest stairwell and/or emergency exit door and evacuate. Waiting for
       other employees, stopping to use the restroom, or engaging in other
       activities that delay evacuation is prohibited.

       Assembly Site 4: May be used by people exiting from the south and east
                       entrances in ASH 633.

       Assembly Site 5: May be used by people exiting from the south and west
                       entrances in ASH 633.

       Assembly Site 6: May be used by people exiting from all (south, west,
                       east and north) entrances in ASH 555.

Q 7:   Once we are at the assembly site, what do we do?
A:     Locate your floor safety coordinator and ensure that you are accounted
       for. Listen for instructions from a floor safety coordinator.

       It is recommended that employees not leave the assembly site until
       instructed to do so by a member of the emergency floor safety coordinator
       team.
Q 8:   When the alarm sounds for a drill, will the announcement indicate
       that a drill is in progress rather than an actual emergency?
A:     No distinction is provided between an announcement for a drill and one
       for an emergency. Staff members are expected to follow evacuation
       procedures.
Q 9:   If a real emergency occurs, will medical attention and supplies be
       readily available?
A:     During drills and emergency evacuations, first responders are dispatched,
       as well as the Austin Fire Department.
Q 10: How will the ability to return to the building be communicated, and
      what can be expected regarding security procedures upon reentry?
A:    The evacuation coordinator will announce "all clear," indicating it is safe to
      return to the building.

       HHSC Facility Management will use floor safety coordinators to help with
       checking IDs. Staff members should be aware that reentry into the
       building may be delayed; however, this will ensure proper identification of
       everyone entering.

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Employees located at ASH 555 who enter the building without a badge,
must sign in with the HHS Facility Manager at the West/North entrance
door (by the patio).

Although the elevators will be operating after an evacuation, staff
members should expect delays in returning to their work area, as most
staff will be using the elevators and stairs at the same time.

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Appendix G: Revision History
Revision   Revision
                                           Description                        Revision Made By
Number       Date
 07-001     5/11/07   Emergency evacuation plan - Written                          A. Thomas
 07-002    10/25/07   1E Floor Monitor change                                      A. Thomas
 08-003     1/24/08   Complete rewrite of emergency plan                           A. Thomas
 08-004     3/15/08   Editing, revision, and reformatting of emergency plan        C. Perkins
 08-005               Update to Floor Safety Coordinator List                      A. Thomas
                                                                              Noel Lashbrook,
08-006     4/2/08     Emergency evacuation plan – Revised                     Andrew Thomas,
                                                                              and CJ Adams
                                                                              Noel Lashbrook, CJ
08-007     4/4/08     Emergency Evacuation Plan – Revised
                                                                              Adams
                                                                              Noel Lashbrook, CJ
08-008     4/7/08     Emergency Evacuation Plan – Revised
                                                                              Adams
08-009     5/27/08    Evacuation Map Routes and locations                     Noel Lashbrook
                                                                              Noel Lashbrook,
08-010     9/30/08    Appendix D Revision
                                                                              Andrew Thomas
                                                                              Noel Lashbrook,
10-001     3/9/10     Removed contacts list
                                                                              Andrew Thomas
                                                                              Noel Lashbrook,
10-002     3/12/10    Edit section 2.3.2
                                                                              Andrew Thomas
                                                                              Andrew Thomas
10-003     9/08/10    Updated emergency evacuation plan
                                                                              Elizabeth M. Rendon
                                                                              Andrew Thomas
                      Updated evacuation routes and assembly areas            Elizabeth M. Rendon
10-003     9/10/10
                      pages 12-17.                                            Jacinto Saucedo
                                                                              Noel Lashbrook
                      Update Evacuation Map for evacuation locations 4,       Elizabeth M. Rendon
11-001     3/14/11
                      5, and 6.                                               Noel Lashbrook

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