INVITATION TO BID CITY OF HOPKINSVILLE - Hopkinsville-Christian County EMS CPR Chest Compression Devices Bid Number 2022-10220-001
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INVITATION TO BID
CITY OF HOPKINSVILLE
Hopkinsville-Christian County EMS
CPR Chest Compression Devices
Bid Number 2022-10220-001
City of Hopkinsville
Procurement Office
715 South Virginia Street • Hopkinsville, KY 42240
P.O. Box 707 • Hopkinsville, KY 42241-0707
Phone: (270) 890-0247
www.hopkinsvilleky.usCITY OF HOPKINSVILLE
Procurement Office
715 South Virginia Street • Hopkinsville, Kentucky 42240
P. O. Box 707 • Hopkinsville, Kentucky 42241-0707
(270) 890-0222
Hopkinsville-Christian County EMS
CPR Chest Compression Devices
Bid Number 2022-10220-001
BID DOCUMENTS ENCLOSED
A. INVITATION TO BID Page 3
B. GENERAL CONDITIONS Page 4-7
C. SPECIFICATIONS Page 8-10
D. ACKNOWLEDGEMENT OF RECEIPT Page 11
E. BID FORM Page 12
IMPORTANT: PLEASE ADVISE THE PROCUREMENT OFFICE
IMMEDIATELY IN THE EVENT ANY OF THE ABOVE DOCUMENTS
ARE NOT ENCLOSED.
2BID DOCUMENT A
BID NUMBER 2022-10220-001
INVITATION TO BID
FOR THE
CITY OF HOPKINSVILLE
The City of Hopkinsville will be accepting Sealed Bids for the purchase of Five (5) CPR
Chest Compression Devices that provide continuous, uninterrupted chest compressions
to patients in cardiac arrest.
Sealed bids should be hand delivered to City of Hopkinsville, ATTN: Procurement Office,
715 South Virginia Street, Hopkinsville, KY 42240 or mailed to City of Hopkinsville, ATTN:
Procurement Office, P.O. Box 707, Hopkinsville, KY 42241-0707 and received no later than
Wednesday, March 9, 2022 at 10:00 a.m. CST at which time bids will be opened and read
aloud publicly at the Hopkinsville Municipal Center, 715 South Virginia Street, Conference
Room 214 (Second Floor), Hopkinsville, KY 42240. Each bid should be enclosed in a
second envelope and both envelopes clearly marked:
“SEALED BID – HOPKISVILLE-CHRISTIAN COUNTY EMS
CPR CHEST COMPRESSION DEVICES
BID NUMBER 2022-10220-001”
If interested in bidding, you can obtain information and/or a Bid Packet on the City’s
website or by contacting:
City of Hopkinsville Procurement Office
715 South Virginia Street • Hopkinsville, KY 42240
P.O. Box 707 • Hopkinsville, KY 42241-0707
Phone: 270-890-0247
City’s Website: www.hopkinsvilleky.us
The City of Hopkinsville reserves the right to reject any and all bids not prepared
and submitted in accordance with the provisions of this Advertisement and/or the
Specifications contained in the Bid Packet.
MAYOR WENDELL A. LYNCH
CITY OF HOPKINSVILLE
The following pages contain the Bidder Information and Requirements, Specifications, Bid
Form, and Acknowledgement of Receipt Form.
3BID DOCUMENT B
BID NUMBER 2022-10220-001
GENERAL CONDITIONS
1. INSTRUCTIONS, SPECIFICATIONS, AND FORMS
Instructions, Specifications, and forms may be obtained in person, from the City of
Hopkinsville’s website, by email, or by mail from the City of Hopkinsville Procurement Office
(Telephone: 270-890-0230).
(a) All bids are to be submitted on and in accordance with the attached Bid Form.
The form must be signed and dated in the appropriate space.
(b) The City of Hopkinsville hereby states that no person in the United States
shall, on the grounds of race, color, national origin, sex, age (over 40), religion, sexual
orientation, gender identity, veteran status, or disability be excluded from participation in,
be denied the benefits of, or be otherwise subjected to discrimination under any program or
activity for the City of Hopkinsville.
(c) To the extent practicable the City of Hopkinsville shall use minority-owned,
women-owned, veteran-owned, or disadvantaged businesses when procuring equipment or
services. The definition for each is as follows:
a. Minority-Owned Business – A minority-owned business is defined as a
business which is certified as being at least 51% owned, managed, and
controlled by persons of African American, Hispanic, Asian, Pacific Islander,
American Indian, or Alaskan Native Heritage.
b. Women-Owned Business – A women-owned business is defined as a
business which is certified as being at least 51% owned, managed, and
controlled by one or more women.
c. Veteran-Owned Business – A veteran-owned business is defined as a
business which is certified as being at least 51% owned, managed, and
controlled by a veteran and/or a service disabled veteran.
4BID DOCUMENT B
BID NUMBER 2022-10220-001
d. Disadvantaged Business – A disadvantaged business is defined as a
business which is certified as being at least 51% owned, managed, and
controlled by a person/persons that are economically and socially
disadvantaged.
(d) The City of Hopkinsville is exempt from Kentucky Sales Tax and Federal
Excise Tax on materials purchased from this Bid Invitation.
(e) Each bid must be submitted in a sealed envelope and clearly and prominently
marked on the outside of the envelope with the following:
“SEALED BID – HOPKINSVILLE-CHRISTIAN COUNTY EMS
CPR CHEST COMPRESSION DEVICES
BID NUMBER 2022-10220-001”
(g) If forwarded by mail, the sealed envelope containing the proposal must be
enclosed in another envelope marked “SEALED BID – HOPKINSVILLE CHRISTIAN
COUNTY EMS CPR CHEST COMPRESSION DEVICES, BID NUMBER 2022-10220-001”
and mailed to the City of Hopkinsville, ATTN: Procurement Office, P. O. Box 707,
Hopkinsville, KY 42241-0707, allowing sufficient time for such mailing to reach this address
prior to the scheduled closing time for receipt of bids.
(h) Additional information or clarifications of any of the instructions or information
contained herein may be obtained from the Procurement Office.
(i) Any bidder or bidders finding any discrepancy in or omission from the
Specifications, in doubt as to their meaning, or believing that the Specifications are
discriminatory, shall notify the Procurement Office in writing within five (5) days of the
scheduled opening of bids. Exceptions as taken in no way obligates the City of
Hopkinsville to change the Specifications. The Procurement Office will notify all bidders in
writing of any interpretations made of Specifications or Instructions.
(j) The City of Hopkinsville assumes no responsibility for oral instructions or
suggestions. All official correspondence in regard to the Specifications should be directed
to and will be issued by the Procurement Office.
(k) The successful bidder will be required to purchase a City of Hopkinsville
Vendor's License, if applicable, prior to the official award of the bid.
(l) Any bidder may withdraw his bid either in person or in writing at any time prior
to the scheduled time for closing the receipt for bids. Withdrawals after the scheduled time
for closing the receipt of bids will not be permitted.
5BID DOCUMENT B
BID NUMBER 2022-10220-001
2. AWARD OF CONTRACTS
(a) All bids will be judged on the basis of best buy to the City and compliance with
the General Instructions and conformance with the Specifications. The City of Hopkinsville
reserves the right to reject any and all bids.
(b) Any other considerations or basis for judgment will be stated in the
Specifications.
(c) The Procurement Office reserves the right to award contracts or place orders
to a single source or divide awards and orders or enact such combination as shall, in their
judgment, be in the best interest of the City.
3. DELIVERY
Itemized delivery costs and charges shall be included in the bid. Delivery location
shall be the Hopkinsville Fire Department Headquarters, 112 Phillip Meacham Way,
Hopkinsville, KY 42240.
4. COMPETITION
In order to assure fair competition and to permit determination of the best bid:
(a) The name of any manufacturer, trade name, or manufacturer or vendor
catalog number mentioned in the Specifications or Bid Form is to designate a standard of
quality and type and for no other reason.
(b) All bids must be accompanied by such descriptive literature and documents
as may be called for by the Specifications or Bid Form.
(c) Specifications provided are based on City of Hopkinsville needs and uses,
estimated costs of operation and maintenance, and other significant and/or limiting factors
to meet City of Hopkinsville requirements and shall be consistent with the City of
Hopkinsville’s policies. Minimum specifications and maximum specifications, where
included, are not established arbitrarily to limit competition or to exclude otherwise competi-
tive bidders.
(d) The Detailed Specifications are used to designate a standard of quality and
type and for no other reason. Any equipment that meets or exceeds these specifications
will be considered.
6BID DOCUMENT B
BID NUMBER 2022-10220-001
5. DISPUTES
In cases of disputes, as to whether or not an item or service quoted or delivered meets
specifications, the decision of the Procurement Office, or authorized representative, shall
be final and binding on all parties. The Procurement Office may request a written
recommendation of the head of the agency using the item.
6. EXCEPTIONS
The submission of a Bid shall be considered an agreement to all the terms, conditions, and
specifications provided herein and in the various bid documents, unless specifically noted
otherwise in the space provided on the Bid Form.
7. BID BINDING
Unless otherwise specified, all formal bids submitted shall be irrevocable for sixty (60)
calendar days.
8. UNIT PRICING
Unless clearly shown on the Bid Form that it is the intent of the bidder that a reduced total
price is being offered on the basis of receiving an award of all items covered by the total,
any totals should be the actual sum of the extension of unit price(s), extended price(s),
and/or total price(s), unit prices will govern and the Bid will be refigured accordingly.
9. DELIVERY TIME
The Bidder is to indicate on the Bid Form the approximate delivery time (from date of
signing contract) of the devices as specified to the City of Hopkinsville.
10. WARRANTY
The devices furnished in accordance with these Specifications shall be guaranteed to be
free from defect in workmanship, material, or equipment.
11. DETERMINATION OF AWARD
Price.......................................................................50
Conformance with Minimum Specifications…........45
Local Vendor..........................................................05
______________
TOTAL 100
7BID DOCUMENT C
BID NUMBER 2022-10220-001
SPECIFICATIONS
1. GENERAL SPECIFICATIONS
(a) The City of Hopkinsville is receiving sealed bids for the purchase of Five (5)
CPR Chest Compression Devices that provide continuous, uninterrupted chest
compressions to patients in cardiac arrest.
(b) All devices furnished under this contract shall meet the minimum
requirements for compressions, compression depth, two compression modes,
battery/power sources, compatibility, warranty/support, and accessories as detailed in this
Bid Packet.
(c) Bidder must provide a minimum one (1) year warranty on all components and
provide annual maintenance/service to all devices.
(d) The devices shall be of good quality as to workmanship and materials used in
the device.
2. INFORMATION TO BE FURNISHED BY BIDDER
Each bid shall have attached the following information:
(1) A copy of manufacturer's warranty.
(2) Two copies of the complete descriptive literature to include operation,
installation, and maintenance instructions.
(3) Photographs (or stock photographs if actual photographs are unavailable) of the
devices.
3. EXCEPTIONS
Major exceptions to these Specifications or failure to submit requested information
may be considered cause for rejection of the bid.
8BID DOCUMENT C
BID NUMBER 2022-10220-001
SPECIFICATIONS FOR CPR CHEST COMPRESSION DEVICES
The following are minimum Specifications desired by the City of Hopkinsville.
The Bidder is requested to indicate whether his/her product meets the minimum
Specifications as listed in this Bid Packet. If all minimum Specifications listed are met,
please write “Comply with All” in the space provided below the Specifications. If Bidder’s
product does not meet the minimum Specifications as listed in the Bid Packet please
indicate the number of the Specification you cannot comply with and provide a written
explanation for each in the “Exception” space provided. You may attach additional sheets if
needed.
ANY AND ALL BIDS WHICH ARE RETURNED MUST HAVE THE
SPECIFICATIONS AND BID FORM COMPLETED AND RETURNED
OR BID MAY NOT BE CONSIDERED.
1. Compressions: At least 100 per minute.
2. Compression Depth: Must be consistent with current American Heart Association
CPR Guidelines.
3. Two Compression Modes: 30:2 compressions to ventilations with three (3) second
ventilation pause and continuous compressions with no ventilator pause.
4. Battery/Power Sources: Each device must be delivered with two (2) Lithium Ion
Polymer type batteries and external power supply capable of being powered by a
standard 120 volt 60 hertz circuit and/or 12 volt DC vehicle power.
5. Compatibility:
a. Must be able to facilitate endotracheal intubation while the device provides
compressions.
b. Must be able to apply defibrillation pads during normal operation.
c. Must not be affected by the normal operation of a defibrillator.
9BID DOCUMENT C
BID NUMBER 2022-10220-001
6. Warranty/Support: Bidder must provide a minimum one (1) year warranty on all
components and provide annual maintenance and service to the devices.
7. Accessories:
a. Five (5) charger bases.
b. Five (5) carry cases.
c. Two (2) batteries per device (10 batteries total).
d. Two (2) section cups per device (10 suction cups total).
e. Five (5) external power supplies.
COMPLY: __________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
EXCEPTIONS: ______________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
________________________________
Company Authorized Signature
________________________________
Print Name
________________________________
Date
10BID DOCUMENT D
BID NUMBER 2022-10220-001
ACKNOWLEDGEMENT OF RECEIPT OF BID PACKET
CITY OF HOPKINSVILLE
HOPKINSVILLE-CHRISTIAN COUNTY EMS
CPR CHEST COMPRESSION DEVICES
BID NUMBER 2022-10220-001
I hereby acknowledge receipt of the Bid Packet for the Hopkinsville-Christian County EMS
CPR Chest Compression Devices, Bid Number 2022-10220-001. My company intends to
bid on or before Wednesday, March 9, 2022 at 10:00 a.m. CST on the project as specified
in the packet received.
________________________________
Company Authorized Signature
________________________________
Print Name
________________________________
Date
11BID DOCUMENT E
BID NUMBER 2022-10220-001
BID FORM
Company Name ________________________________________________________
Point of Contact ________________________________________________________
Address_______________________________________________________________
Telephone ____________________ Email__________________________________
QUANTITY DESCRIPTION BIDDER DESCRIPTION COST
Five (5) CPR Chest ____________________ $_________
Compression ____________________
Devices ____________________
TOTAL COST $___________________________________
Delivery Time for Devices: ________________________________________________
I, the undersigned, do hereby certify that I am a duly authorized representative of
________________________________________________________ (Company Name)
located at ________________________________________________________ Address)
and I have carefully examined the Instructions, Specifications, and Bid Form and agree
to all terms and conditions as set forth in them.
Signature______________________________ Attest _________________________
Title __________________________________ Date _________________________
Email _________________________________ Phone ________________________
Acknowledged before me this ________ day of ____________________ , 2022.
_____________________________________
NOTARY PUBLIC ID#: ________________
My Commission Expires: ________________
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