JACARANDA COLLEGE PARENT CONTRACT
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JACARANDA COLLEGE PARENT CONTRACT
Page 1 of 14 PLEASE INITIAL HERE:
JC Parent Contract
VERSION DATE: 1 April 2020JACARANDA COLLEGE PARENT CONTRACT
A. PARENT / GUARDIAN The School Board confines its activities
B. DEFINITIONS IN THIS
mostly with professional school
DECLARATION AND CONTRACT management matters. The members of
CONTRACT OF ENROLMENT the School Board are appointed by the
1. "Additional Fees, Goods or Services" Executive Management Committee.
The person/s whose details appear in means those prices for the Additional
Goods/Services and additional costs and 9. "Principal" means the person appointed
Annexure "B", declare that he/she/they are
levies required from time to time and by the School Board to be responsible for
the parent/s or legal guardian/s of the the day-to-day management of the
notified to you in advance, to provide
Child/Children, whose details appear in adequately for the education and related School, including anyone to whom such
Annexure "A". activities and services provided to your duties have been delegated.
The rights and obligations contained in this Child, including the costs of extra-
10. "Parent" or "you" means each person who
curricular activities, excursions, field-work
Contract are binding on every person who signs has signed this Contract as the parent or
trips or any other special educational
this Contract and must be carried out in order legal guardian of a Child, whose details
services provided to, or for the benefit of
for the Child to be successfully enrolled and appear in Annexure "B".
the Child, as determined by the School.
retained at the School. 11. "Parties" means the Parent/s and the
2. "Child" means the child or children (of any
School.
age) admitted by the School to be cared
IMPORTANT NOTICE: for, supervised and educated, whose 12. "Policies" means the rules, principles and
details appear in Annexure "A1", as well procedures adopted by the School, as
By signing or initialling or otherwise as the Child or Children whose details published by the School from time to time,
entering into this Contract you agree to the appear in any subsequent Annexures which are used to regulate the day-to-day
terms and conditions contained in this numbered "A2", "A3" and so on running of the School. These Policies are
document as well as any terms and sequentially, as provided for in Annexure distributed to parents at the time of first
"A1". admission of the Child, are regularly
conditions contained in the Schedules, Fee
reviewed by the School Board, updated
Structures or Pricelists, Code of Conduct or 3. "Contract" means this document,
and uploaded to the School’s website at
any Policies of the School, all which form including all its annexures as well as any
www.jacarandacollege.co.za and are also
part of this Contract. If there is any provision and all School Policies.
available on request from the School’s
in this Contract that you do not fully 4. "Consumer Protection Act" means the reception office free of charge. These
understand, please ask for an explanation Consumer Protection Act, No 68 of 2008. Policies may include (but are not limited
before signing. to):-
5. “Development Fee” means the fee paid by
the parent as an agreed, non-refundable 12.1. the Statements of Purpose, Values
This Contract contains clauses, which and Ethics;
contribution to secure admission to the
appear in similar text style to this notice and
School for learner development and other 12.2. the Basic School Rules;
which: cost relating to academic instruction,
payable on the Child’s admission to the 12.3. the Schedule of Fees / Fee Structure
1. May limit the risk or liability of the School or Pricelists;
School as part of the School’s revenue.
or a third party; and/or
12.4. the Fee and Debtors Management
6. "Enrolment Fee" means the fee paid by Policy;
2. May create risk or liability for you; and/or the Parent/s to cover all the administrative
costs involved in registering a Child at the 12.5. the Admission Policy;
3. May require you to indemnify the School
School on an annual basis and which 12.6. the Learner Attendance Policy;
or a third party; and/or forms part of the School’s revenue.
12.7. the Assessment Policy;
4. Serve as an acknowledgement, by you, 7. "Fee" means any amounts owing to the
of a fact. School for a Child's enrolment, admission, 12.8. the Religious Education Policy;
education, and related activities at the 12.9. the Language Policy;
Your attention is drawn to these clauses School. Such Fees shall be clearly
because they are important and should be communicated to you in advance and may 12.10. the Learner’s Code of Conduct;
carefully noted. The rights you have in this include, but are not limited to, the – 12.11. the Safety and Security Policy;
Contract are in addition to and do not affect 7.1. Enrolment Fee; and 12.12. the Physical Education, Sports and
the statutory rights and remedies you have Extra-curricular Policy;
7.2. School Fees / Tuition Fees; and
under consumer protection law. In the event
12.13. the Tours and Excursion Policy;
of conflict between this contract and 7.3. Additional Fees; and
consumer protection law, your statutory 7.4. Development Fee. 12.14. the Uniform Policy;
consumer protection rights will prevail. 12.15. the Afternoon Phase and Homework
8. “School Board” means the governing body Policy;
Nothing in this document is intended to or of the School charged with the internal
must be understood to unlawfully restrict, management and control of the school. 12.16. the Learner Code of Ethics;
limit, or avoid any rights or obligations The School Board is instrumental in
12.17. the Parent Relations and Grievance
assisting the Executive Management Procedure.
created for you or the School in terms of the
Committee (being the shareholders of
Consumer Protection Act. Jacaranda College (Pty) Limited) with 13. “School" or "we" means Jacaranda
achieving the school’s Vision and Mission College (Pty) Limited.
and living up to its Value Statements.
Page 2 of 14 PLEASE INITIAL HERE:
JC Parent Contract
VERSION DATE: 1 April 202014. "School Fees or Tuition Fees" means the 5. While your Child remains enrolled in the You are expressly notified that there
money payable by the Parent/s to the School, we undertake to exercise every will be no insurance coverage under
School in connection with a Child's reasonable skill and care in respect of his the School’s insurance covers for any
education, tuition, care, and supervision, or her care, supervision, education, and theft, or loss of, or damage, or
excluding any Enrolment Fee, welfare. This obligation will apply during destruction of any of your or your
Development Fee, Deposit, or Additional school hours and at other times when your Child’s property whilst on the School
Fees. Child is permitted to be on School premises or whilst engaged in any
premises or is participating in activities School activity. You are advised to
15. "School Rules" means the rules of the organised by the School. arrange your own comprehensive
School, a copy which is provided to each insurance cover in respect of all your,
Child on entry, is contained in the School’s 6. We shall monitor your Child's progress at or your Child’s property and in
communication / PERMA notebook, the School and produce regular written particular any computer or any other
published in all classrooms and on the reports on a termly basis. We will advise mobile and digital devices.
official digital communication platforms of you if we have any concern about your
the School. Rules may be amended from Child's progress, but we do not undertake 2. Unless you expressly notify us in
time to time for legal, safety or other to diagnose any learning disability or other writing to the contrary, you consent to
reasons or in order to assist the proper condition: a formal assessment can be your Child participating, under proper
administration of the School. arranged either by you or by the School at supervision, both in and outside the
your expense. School, in sports and other activities
16. "Magistrate's Court Act" means the (including contact sports and
Magistrates' Courts Act No 32 of 1944. 7. The parties take cognisance of the adventure-type excursions and camps)
limitations of the School’s physical which may entail some risk of physical
17. "Term" means a division of the academic environment, facilities and resources
year and is the time during which the injury, as well to your Child travelling to
which limits its ability to provide high and participating in School activities
School holds classes, as notified to quality care, supervision and education
Parents from time to time. and programmes outside the School.
to children with special educational Subject to the School taking reasonable
18. “Third Party” means the person or entity, needs (whether due to neurological care to avoid harm and save for any
other than the Parent or guardian, barriers, hearing impairments, visual gross negligence on the part of the
nominated by the Parent or guardian to be barriers, physical barriers, behavioural School, its employees or agents, the
responsible for the payment of any one or or emotional barriers or any other School is not responsible for injury,
more or all of the Fees, provided that medically assessed special need). To loss or damage arising from any
nomination will not absolve the Parent or the extent that, in the reasonable accident that may occur whilst your
guardian from liability for those said fees. opinion of the School Board, the School Child is on the premises of the School
cannot, or can no longer, provide or resulting from sports, activities,
adequately for your Child's special
C. GENERAL OBLIGATIONS OF outings or programmes in connection
educational needs, the School may not with your Child’s enrolment in the
THE SCHOOL offer enrolment with the School or may School and you indemnify the School,
cancel this contract in terms of the its facilitators, agents and employees
1. The admission and enrolment of Termination and Notice clause of this against any claims in that regard.
learners to the School is at the Contract.
discretion of the School Board who may 3. Occasionally, we may take photographs
refuse a learner’s admission to the D. DISCLAIMERS of the children at our School in the
School without giving reasons. and may natural course of school life. We may
grant temporary or provisional 1. You acknowledge that the School does use these images in our school’s
enrolment to the School subject to such not take any responsibility for any theft prospectus or in other printed or digital
further terms and conditions, which the or loss of, or damage or destruction to publications that we produce, including
School Board may impose. any of your or your Child’s property of the School’s website and posts to
whatever nature (including clothing, social media sites such as the School’s
2. The School Board, in consultation with Facebook, Instagram and LinkedIn
sporting equipment, books, electronic,
the Executive Management Committee, pages or profiles. We may also make
computer, digital or mobile devices, or
may, at its discretion, cancel enrolment video or webcam recordings for
any other personal possessions)
in accordance with the Rules and educational and collaborative school-
brought on to the School premises by
Policies of the School. to-school conferences, monitoring or
yourself or your child, unless the
3. For the sake of clarity, this Agreement School or its staff are in physical other educational use.
regulates the enrolment and admission of possession of that property and
4. From time to time, our School may be
your Child to the School and also regulates damage occurs to that property either
visited by the media who will take
the relationship between the School, your because –
photographs or film footage of a visiting
Child, yourself, and/or a Third Party once dignitary or another high-profile event.
your Child is admitted and enrolled with the 1.2. the School or its staff treated the
School. property as their own; or Children will often appear in these
images, which may appear in local or
4. Nothing in this Agreement should be 1.3. the School or its staff did not national newspapers, or on televised
interpreted as a representation or exercise the degree of care, news programmes.
warranty made by the School that your diligence, and skill that can
Child will be admitted to and enrolled reasonably be expected of a 5. Unless you expressly notify us in
with the School. Admission will only be person responsible for managing writing to the contrary, you consent to
confirmed on the issuance of a formal property belonging to another the use of images of your Child in such
admission acceptance notice or letter person, when handling, photographs, videos and webcams
from the School. safeguarding, or using the under proper supervision, both in and
property. outside the School, in sports and other
activities subject to the following
provisions:-
Page 3 of 14 PLEASE INITIAL HERE:
JC Parent Contract
VERSION DATE: 1 April 20205.1. We will not use the personal details or 4. The Principal and/or the School Board 4.6. Small group peer collaboration
full names of any Child or adult in a may, at his or her or its discretion, sessions at the School premises; and
photographic image on video, on our require you to remove your Child or
Website, Facebook or other social 4.7. Scheduled e-learning classes or
media page or profile, in our School
may suspend or expel your Child from contact session with educators; and
prospectus or in any of our other printed the School, if he, she or its considers
that your Child’s attendance, progress 4.8. Scheduled excursions, field trips,
or digital publications.
camps or other activities on, or away
5.2. We will not include personal e-mail or or behaviour is seriously unsatisfactory
from the School premises, aimed at
postal addresses, or telephone or fax and in the reasonable opinion of the executing the academic program for
numbers on video, on our Website, in Principal or School Board the Child's the grade.
our School prospectus or in other removal is in the School’s best interests
printed or digital publications. or those of your Child, other children or You acknowledge and accept that the
5.3. If we use photographs of individual the wider School community. In this listed and other learning activities will
children, we will not use the name of that case, you will be asked to remove your be scheduled depending on the
child in the accompanying text or photo Child either immediately and without content needs of the academic
caption on any open-source media. notice, or at a specified date that is program for the grade and that your
5.4. If we name a child in the text, we will not shorter than full term, with or without Child will be informed of these times
use a photograph of that child to notice in any form, as is reasonable using the School’s official e-learning
accompany the article. under the circumstances. The School platform, Microsoft Teams.
5.5. We may include pictures of children and will not be required to give you a full
educators, coaches, or managers that You undertake to ensure the active
term's written notice under these
have been drawn by the children. engagement of your Child in all
circumstances. Should the Principal or
5.6. We may use class, group or team scheduled at-premises or e-learning
the School Board exercise this right,
photographs or footage with very classes to assist with monitoring and
any prepaid fees will be refunded to
general labels, such as “a visit to the controlling that your Child attains the
you.
zoo” or “learning to play a game”. legislated and prescribed hours of
5.7. We will only use images of children who instruction (being it in the e-learning
are suitably dressed, to reduce the risk F. POLICIES OF THE SCHOOL environment or at the premises of the
of such images being used School). You also acknowledge and
inappropriately. 1. You declare that you have read, accept that the School will not have
understood, have accepted and have any obligation to make-up or support
E. PARENT'S GENERAL agreed to abide by the terms and any missed learning opportunities,
conditions of all the Policies of the laboratory or class work, being it in the
OBLIGATIONS school relating to the admission of digital environment or which
your Child at the School and which had necessitated physical attendance at
1. You will inform the School in writing, been supplied to you digitally.
prior to admission and enrolment, of the school premises.
any special educational needs of your 2. You acknowledge, accept and agree to
Child known to you, of the kind referred the School conducting a credit check 5. You acknowledge that you have been
to in clause C.5. using an officially School appointed advised that the Policies and hours
and reputable service provider as an adopted by the School are published
2. In order to fulfil our obligations, we on its website and is also available for
automatic part of the admission
need your co-operation. Without perusal in the reception office. The
process of the School. You further
detracting from any specific obligations School will also make copies of these
acknowledge, accept and agree to the
contained in this contract, you are available to you on request by means
School providing your details as a
required to: of digital communication free of
matter of admission course on the
2.1. fulfil your own obligations under these system of such a provider and charge.
terms and conditions; and acknowledge that the School will
2.2. encourage your Child in his or her exercise it rights in listing you for 6. You undertake to comply with all the
behaviour, growth and development; defaulting in the payment of Fees in rules and regulations of the School and
and accordance with the legal provisions in acknowledge that it is your
2.3. give appropriate support at home; and this regard at the time of such default. responsibility to make yourself familiar
with these and all school Policies.
2.4. keep the School informed of matters
which affect your Child; and 3. You declare that you have noted and
agreed to abide with the School- and 7. You acknowledge that you are
2.5. maintain a courteous and constructive
business hours. responsible for your Child, whether on
relationship with School staff; and
the property of the School or not, after
2.6. positively encourage your Child to 4. If your Child is admitted to any high the official School hours, unless your
adhere to, and to abide with School school grade, you acknowledge and
Rules and Policies;
Child had been admitted to the
accept the rules and regulations afternoon phase and/or aftercare
2.7. attend meetings and otherwise keep in governing the hybrid-learning service offered by the School.
touch with the School where your environment including, but not limited
Child’s interests require you to do so. to – 8. You acknowledge that you are
3. The Principal and/or the School Board 4.1. Timetables; and responsible for your Child, whether on
may in his or her or its discretion the property of the School or not, after
require you to remove your Child or 4.2. Schedules; and the notified finishing times of any
may suspend or expel your Child if your 4.3. Formal school-going hours; and School activity, event and/or function.
behaviour is in the reasonable opinion
of the Principal or School Board so 4.4. Attendance to educator contact 9. You acknowledge that you will ensure
unreasonable as to affect or likely affect sessions at the School premises; and that your Child obeys all School Rules
the progress of your Child or another 4.5. Laboratory, library, workshop or and Policies where they apply to the
child (or other children) at the School or technical learning sessions at the Child, whether on the property of the
the well-being of the School staff or to School premises; and School, or not.
bring the School into disrepute.
Page 4 of 14 PLEASE INITIAL HERE:
JC Parent Contract
VERSION DATE: 1 April 2020G. ACCEPTANCE AND 5.1. Contact, request and obtain 11. Any Fee or other moneys owing by you
information at any time from any to the School not paid in full on or
DEVELOPMENT FEE supplier, service or credit provider (or
before the due date will bear interest at
potential credit provider) or registered
1. An offer of a place for a Child at the the maximum rate of interest for
credit bureau in order to assess the
School is accepted by you signing this behaviour, profile, payment patterns, incidental credit prescribed from time
contract and paying the Development indebtedness, whereabouts, and to time in terms of the NCA.
and Enrolment fee. creditworthiness of the Parent or the
Third Party; and 12. Interest not paid to the School by the
2. If, subsequent to entering into this last day of the month in respect of
contract, your Child does not take up a 5.2. Provide information about the which such interest accrues will bear
place at the School (save for by reason behaviour, profile, payment patterns, further interest at the same rate.
of death or long-term hospitalisation) indebtedness, whereabouts, and
you will not be refunded the creditworthiness of the Parent or the 13. In addition to interest the School, and
Third Party to any registered credit any collection agency appointed by the
Development or Enrolment fee. The
bureau or to any supplier, service or
Development and Enrolment fee will be School, will be entitled to recover from
credit provider (or potential credit
kept by the School as a reasonable provider) seeking a trade reference
you default administration costs and
cancellation fee for your Child's regarding the Parent or Third Party’s collection costs, as contemplated in
withdrawal, unless the School, acting dealings with the School, supplier, the NCA, including legal costs on the
reasonably, is able to fill the vacancy service and/or credit provider. attorney and client scale and collection
created by your Child's withdrawal on commission to the extent permitted by
You acknowledge and understand that the NCA.
or before the first day of the first term
as a registered credit bureau, the credit
for which your Child was to have been
bureau, records all account payment 14. The School will, as far as reasonably
enrolled in which case you will be
profiles, patterns and behaviour on a possible, give you notice prior to
refunded the Development fee only.
monthly for the purposes as per the providing Additional Goods or
National Credit Act, 2005 (“NCA”). Services. You and/or any Third Party
H. PAYMENT OF FEES
expressly agree to the delivery or
6. You accept and understand that the performance of the Additional Goods
1. You have strict and absolute
Fee applicable to your Child attending or Services and accept liability for
responsibility for the payment of any
Fees applicable to your Child attending the School is an annual Fee. payment thereof. You and/or the Third
the School notwithstanding the Party acknowledge that the Additional
7. You also acknowledge that School
involvement of any Third Party. Goods or Services are not unsolicited,
Fees are payable in advance and that
within the meaning of the Consumer
2. You acknowledge and accept that the facilities exist for twelve (12) monthly
Protection Act or otherwise and that
School will exercise every right and payments of the total annual Fee and
you have expressly accepted such
avenue available and legally that this monthly payments are due in
Additional Goods/Services.
permissible to collect its Fees in full full on or before the first (1st) of every
and on time by the due date. monthly period for which Fees are due 15. You and/or the Third Party accept that
3. You further accept and understand that January and December inclusive. you/it will be liable for the payment of
it is your express responsibility to the Fees invoiced including any
8. You further acknowledge that on the Additional Goods/Services.
contact the School in writing prior to 7th of any month in which a default of
the due date of Fees, in the event of any payment of Fees occurs, enrolment Such Additional Goods/Services may
eventuality which could lead to the late may be automatically suspended and include payment for stationery
payment of Fees and you understand your Child may be refused access to supplies, concerts, excursions,
and accept that without receiving such any Additional Services offered by the activities, camps, school tours, outings,
written notification, the School will School or any other affiliated service or any other Additional Goods/Services
immediately proceed with its collection provider until full payment of any required by the School to provide your
procedures for overdue Fees when the
outstanding Fees are made. Child adequately with the educational
due date has passed.
services in terms of this Agreement in
4. You acknowledge and accept that the 9. You agree that the School will the execution of the curriculum
collection process of the School is immediately institute every framework of the School for the
explicitly set out in the Fee and permissible collection action available applicable grade.
Debtors Management Policy and have to it, to collect any and all arrears Fees.
read and understood the terms and 16. Any additional amounts in terms of
10. If you are unclear about any of your
conditions therein. Additional Goods/Service will be
financial obligations, the School will on
5. You acknowledge that we have request provide a written explanation. added to the School account or
informed you that Jacaranda College You may at any time arrange an invoice, which will be payable in full by
(Pty) Limited is affiliated to, and uses appointment with the Finance the end of each term. The School will
the services of accredited and Department of the School to have your not accept any up-front cash payments
approved credit bureaus, and by obligations and invoice or account for the payment of the Additional
signing this Contract you expressly explained. Goods/service.
consent and authorize to the School
and/or the relevant credit bureau –
Page 5 of 14 PLEASE INITIAL HERE:
JC Parent Contract
VERSION DATE: 1 April 202017. You confirm that a certificate, invoice 23. You have a right to cancel this Contract 1.5. Inform any other school or educational
or account produced by the official without penalty should the school fees institution to which you propose to send
your Child of any outstanding Fees.
accounting system of the School increase to an amount which you no
and/or signed by the School’s Chief longer wish to pay, provided that you 2. The School may not distribute or
Financial Officer showing the amount give the School written notice of that otherwise publish any of your personal
owing by you or the Third Party to the intention within seven (7) days of the information in its possession, other
School shall be irrebuttable proof that School's notification of an increase, than the permissions and consent given
the said amount is due, owing and failing which the cancellation by signing this Contract, unless you
payable. provisions of clause J. Termination give your consent, in writing, to the
and Notice Requirements will apply, School that it may do so. Should this be
Where the quantum of the School’s
and you will be required to provide a the case, the School may only distribute
claim is thereafter disputed by you or
full term's notice or pay a term's Fees or otherwise publish the information
the Third Party, you or the Third Party
in lieu of notice. specified in your consent to the people
shall bear the onus of proving that
such amount is not owing and/or due and for the purpose stated in your
and/or payable.
I. PROTECTION OF PERSONAL written consent.
INFORMATION
18. In the event of the Third Party taking J. TERMINATION AND NOTICE
responsibility for the payment of the 1. By entering into this Contract, and REQUIREMENTS
Fees, you by your signature hereto, unless you at any time instruct the
hereby bind yourself jointly and School expressly and in writing to the 1. For the avoidance of doubt, this
severally in your personal capacity as contrary, your consent is given for the Contract will terminate when your
surety and co-principal debtor with the School to: Child completes the School’s
Third Party for payment to the School curriculum and any exit examination
1.1. Collect, store, use, and process credit
of any amounts which are owing and information about you and any Third
we offer at the end of your Child's
may at any time become owing to the Party or divorced or separated Parent schooling, unless otherwise
School by the Third Party. responsible for payment of any or all terminated on the terms of this
amounts comprised in the Fees in Contract. This Contract, therefore, has
19. You also acknowledge that if any whichever legally permissibly way it an indefinite term.
instalment on account of a Fee that is may need to; and
payable is not paid on the due date; the 2. Fees in respect of admission are
1.2. Collect, store and process names,
whole balance of the fee outstanding contact details and information relating charged annually. You have the right
will immediately become due and to yourself and your Child, and to such to cancel this Contract at any time, for
payable by you. No indulgence or information being made available to any reason, provided that you give the
grant of time by the School will other parents/guardians, staff or School a full Term’s notice, in writing,
responsible persons engaged or of this intention before the withdrawal
constitute a waiver of its rights under
authorised by the School for School-
this Contract or otherwise. of the Child from the School.
related purposes to the extent required
for the purpose of managing
20. You are entitled to elect (at the time of 3. In the absence of proper notice given
relationships between the School,
first admission and prior to the as stated in clause J.2. above, a full
parents/guardians, and current learners
beginning of each school year) as well as providing references and Term’s Fees – being the annual Fee,
whether to pay school fees annually or communicating with the body of former pro-rated for the duration of the Term -
monthly, the total costs of which will learners; and (including Additional Fees pro-rated
be set out in a fee schedule and for the month) is payable to the School
1.3. Include photographs, with or without
communicated to you at the time of name, of your Child in School
in lieu of notice, and as a reasonable
first admission, and annually thereafter publications, or in press releases to cancellation fee taking into account the
in advance, of any increase in school celebrate the School's or your Child's nature of the care, supervision and
fees. activities, achievements or successes in educational services, capacity
accordance with clauses D5.1, D5.3 and planning and reasonable potential to
21. You agree that Fees paid in advance D5.4; and fill the vacancy. Such amount is due
will be deposited by the School and 1.4. Supply information and a reference in and payable on the first day of the
held in accordance with the Consumer respect of your Child to any educational Term, which would have been the final
Protection Act, but that the School will institution which you propose your Term if the appropriate notice had
be entitled to treat the interest Child may attend. We will take care to been given. Should you have elected
generated from such funds as income. ensure that all information that is
to pay annual school Fees, or should
supplied relating to your Child is
any Additional Fees have been paid in
22. The School Fees will be reviewed from accurate and any opinion given on
his/her ability, aptitude, and character is advance, those Fees will be credited in
time to time and may be increased by proportion to the months remaining,
fair. However, the School cannot be
an amount that the School considers liable for any loss you or your Child is less any amount payable in lieu of
reasonable. We will endeavour to give alleged to have suffered resulting from appropriate notice.
you at least two calendar months’ opinions reasonably given, or correct
notice of any increase in the Fees due statements of fact contained, in any
for a particular term. reference or report given by us; and
Page 6 of 14 PLEASE INITIAL HERE:
JC Parent Contract
VERSION DATE: 1 April 20204. The School also has the right to cancel K. ALTERNATIVE DISPUTE 2. You acknowledge that the School will only
this Contract at any time, for any use the school allocated email address for
RESOLUTION
reason, provided that it gives you a full all other communications by the School to
Term’s notice, in writing, of its decision 1. Any dispute concerning or arising out of you.
to terminate this contract. At the end this Contract must be resolved in terms of 3. You confirm that all the particulars that
of the Term in question, you will be this clause. you may furnish or that you have
required to withdraw the Child from the furnished to the School on this contract
2. Any party concerned must first seek an
School. or otherwise from time to time are or will
amicable resolution by written notice
5. This is without prejudice to the (indicating also that party’s designated be, to the best of your knowledge and
School's other remedies: the School representative) to the other or others, belief, full, true, and accurate.
may cancel this Contract immediately whereupon each will within five days of the 4. You undertake to advise the School in
and has no obligation to return any notice refer the dispute to a designated writing of any changes to any of the
Fee, pre-paid or otherwise, to you if representative to negotiate and resolve details included in this contract within
you are in material breach of any of with the other or others within fifteen (15) seven (7) days of any such changes.
your obligations and have not (in the days.
case of a breach which is capable of M. JURISDICTION AND
3. If negotiation fails, any party may then
remedy) remedied the material breach
within ten (10) days of such failure refer the GOVERNING LAW
within twenty (20) business days of a
dispute for resolution by mediation under
notice from the School requiring you to The contract between you and the School
the rules of the Arbitration Foundation of
remedy the breach, and in addition it is governed by South African law. You
Southern Africa (“AFSA”) or its successor
may claim payment of all moneys then agree that the School, at its option but
or body nominated in writing by it in its
owing and damages equal to one without being so obliged, will be
stead.
Term’s Fees (as calculated at the time entitled to institute any legal
of cancellation) taking into account the 4. If mediation fails, any party may then within proceedings for the recovery of any
nature of the services, capacity ten (10) days of such failure refer the monies owing by you as a liquidated
planning and reasonable potential to dispute for resolution by arbitration debt or debts to the School in any
fill the vacancy. (including any appeal against the Magistrate's Court having jurisdiction,
arbitrator's decision) by one (1) arbitrator in terms of sections 45 and 28 of the
6. For purposes of this Contract, a
(appointed by agreement by the parties, or, Magistrates' Courts Act,
material breach is considered to exist
failing agreement within ten (10) days of notwithstanding and as an exception
where you or your Child (as the case
the referral, by AFSA) as an expedited to the agreement regarding the
may be) –
arbitration in Pretoria under the then submission of disputes to alternative
6.1. Fail to uphold the Policies and/or current rules for expedited arbitration of dispute resolution in clause K.
Rules of the School; or AFSA.
6.2. Fail to pay any Fees when due; or 5. This clause will not preclude any party from N. VARIATIONS
6.3. Fail to fulfil all legal requirements
access to an appropriate court of law for
We reserve the right to change or add
necessary for your Child to attend interim relief in respect of urgent matters by
to these terms and conditions from
school in South Africa, if any of these way of an interdict or mandamus pending
time to time for legal, safety or other
legal requirements apply to your finalisation of this dispute resolution
Child, for example, failure to obtain a substantive reasons or in order to
process.
valid study permit for your Child if assist the proper delivery of education
he/she is a foreign citizen; or 6. This clause is a separate, divisible at the School. The School will give you
agreement from the rest of this Contract at least a month’s notice of any such
6.4. Act in such a way that you or the Child
and will remain in effect even if the modifications.
become seriously and unreasonably
Contract terminates, is nullified, or
uncooperative with the School and in
the opinion of the Chief Executive cancelled for any reason. O. PARTIAL INVALIDITY
Officer, your or your Child’s
behaviour negatively affects your
L. GENERAL Each term and condition contained in this
Child’s or other children’s progress at 1. You choose the residential address set out agreement is separate from the other
the School, the well-being of School in annexure "B" as your chosen legal terms and conditions in the sense that if
staff, or brings the School into address for the service of all notices and anyone is determined to be illegal and
disrepute.
legal processes and the postal address unenforceable, it will simply be
supplied for all registered mail to be disregarded and of no force and effect, but
delivered. the agreement will otherwise remain valid.
Page 7 of 14 PLEASE INITIAL HERE:
JC Parent Contract
VERSION DATE: 1 April 2020It is a condition of admission and attendance at the School that you sign in the space provided. The School may at its discretion consider
this declaration and Contract to be invalid if this document is altered in any way that is not expressly approved by the School Board.
Declaration: I/we, the undersigned, do hereby declare that I/we have read, understood and accept this Contract
and its annexures, including the Statements of Purpose, Values and Ethics, the Basic School Rules; the Fees,
the Fee and Debtors Management Policy and all other Policies of the School.
PARENT / GUARDIAN 1
Signed at: on this the day of 20
Full Name & Surname of
Signature:
Parent / Guardian:
PARENT / GUARDIAN 2
Signed at: on this the day of 20
Full Name & Surname of
Signature:
Parent / Guardian:
ON BEHALF OF THE SCHOOL, AS ACCEPTANCE
Signed at: on this the day of 20
Ilana Naomi Eloff
Chief Financial Officer Signature:
On behalf of the School Board for Jacaranda College
Page 8 of 14 PLEASE INITIAL HERE:
JC Parent Contract
VERSION DATE: 1 April 2020P. ANNEXURE A1: DETAILS OF THE CHILD
PLEASE COMPLETE ALL FIELDS IN CLEAR, LEGIBLE, PRINT WRITING
Please provide certified copies and
Please attach 3 x
indicate with a that you have attached recent colour
the form to the application passport sized
Gender photographs and
Name and Surname Age ID Number
(M/F) indicate with a
Birth Last School
that you have
Immunization Certificate Report or
attached it to the
Record Transfer
/ ID application
documents
Child 1
Child 2
Child 3
Child 4
It is agreed that for each sibling enrolled and admitted to the School after the Child or Children referred to in this Annexure A1,
a new annexure will be completed and signed by the Parties, with the same information for each such sibling. These will be
Annexures A1, A2 and so on sequentially, and will be deemed to be annexures to the Contract, with all the provisions of the
Contract applying to the sibling as a Child in terms of the Contract.
Page 9 of 14 PLEASE INITIAL HERE:
JC Parent Contract
VERSION DATE: 1 April 2020Q. ANNEXURE B (i): DETAILS OF PARENT / GUARDIAN
PLEASE COMPLETE ALL FIELDS IN CLEAR, LEGIBLE, PRINT WRITING
First person responsible for payment Second person responsible for payment
of fees of fees
FATHER – please complete all fields MOTHER – please complete all fields
Title and Surname
First Name
Home Address
Postal Address
Please note that in the interest of the environment and accurate delivery, our preferred communication channel is electronic.
Kindly list the applicable detail where we are SURE to reach you via this method of communication.
PLEASE NOTE: ON SUCCESSFUL ADMISSION, THE SCHOOL WILL ALLOCATE PARENTS WITH AN O365 ACCOUNT
(OUTLOOK FOR E-MAIL AND TEAMS FOR GENERAL COMMUNICATION) THAT WILL AT ALL TIMES BE USED FOR ALL
OFFICIAL SCHOOL COMMUNICATIONS FOR THE DURATION OF YOUR CHILD’S ADMISSION WITH JACARANDA COLLEGE.
No school communications will be sent to your private email accounts.
Email Address
Occupation
Current Employer
ID Number
Work Telephone Number
Home Telephone Number
Cellular Telephone Number
Page 10 of 14 PLEASE INITIAL HERE:
JC Parent Contract
VERSION DATE: 1 April 2020Please supply at least TWO alternative LOCAL contacts that would be able to stand-in to
provide parental support (acting as loco parentis) if you are unavailable or non-contactable
at the time of an emergency
1. 2.
Name & Surname: Name & Surname:
Emergency Contact Name
and Telephone Number
(OTHER THAN THE PARENT Contact Number: Contact Number:
/ GUARDIAN)
Relationship: Relationship:
Address: Address:
Any additional important
information in respect of or
relating to Parent/Guardian
(If parents are divorced,
please provide detail
relating to access and living
arrangements.
We can only support
arrangements which have
been legally reduced in
writing and where such
arrangement have been
provided to us)
Signature
Date
Please mark with that you have included the following:
Certified copies of both parents’ / guardians’ Identity Documents / Passports.
Proof of residence for both parents / guardians.
Entry VISA and proof of application for study permit (if applicable).
If divorced, copy of Court Order and/or other legal documentation relating to the learner’s custody and control.
If relevant, copy of therapist’s / remedial specialist’s / paediatrician’s / neuropsychological evaluation report.
Financial clearance certificate / letter from last school confirming paid up school fees – please request a template in
this respect from the office.
Page 11 of 14 PLEASE INITIAL HERE:
JC Parent Contract
VERSION DATE: 1 April 2020R. ANNEXURE B (ii): DETAILS PROVIDED BY PARENT / GUARDIAN IN RESPECT OF THE CHILD
PLEASE COMPLETE ALL FIELDS IN CLEAR, LEGIBLE, PRINT WRITING
It is agreed that for each Child enrolled and admitted to the School and referred to in Annexure A1 (and any subsequent annexures
thereto) a separate Annexure B (ii) will be completed and signed by the Parties with the same information for each Child. These
will be Annexures B (ii) 1, B (ii) 2 and so on sequentially, and will be deemed to be annexures to the Contract, with all the provisions of
the Contract applying to the sibling as a Child in terms of the Contract.
Child number As shown on Annexure A
Position in family: Child is number of children in the family.
Surname
First Name (full)
Preferred Name
Home Language
The following are required Religion:
by the Department of Basic
Education for statistical
Race classification:
purposes
1. 1. 1.
Previous School / Care
From: To:
Facility 2. 2. 2.
Home Address
Please
School transport
Parent/Guardian pick-up
Other pick-up, provide details:
How does the Child/Children
get home Walks home:
Accompanied by who:
Unaccompanied, at what time:
Page 12 of 14 PLEASE INITIAL HERE:
JC Parent Contract
VERSION DATE: 1 April 2020Medical Aid Name: Plan:
Medical Aid Number: Main Member:
Family Doctor: Telephone Number:
1. 1.
Medical Conditions: 2. Allergies: 2.
3. 3.
Specific consent, arrangements and undertakings relating to medical conditions and
illness:
1. In a critical situation, there might not be time to refer to the Family Doctor or to the records of the learner.
Jacaranda College therefore reserves the right to utilise the quickest medical service available. By accepting
the terms and conditions of the Parent Contract you agree that the appointed medical practitioner may carry
out emergency treatment if necessary.
2. You also agree to the administration of emergency medicine to manage high temperature, severe vomiting,
or diarrhea.
3. According to Health regulations, a sick child cannot remain at the school and must be isolated at home. You
acknowledge that in accordance with these regulations, Jacaranda College is obliged to send an ill learner home
for convalesces to contain the spread of infectious disease and ensure high levels of school attendance. You
Medical Information undertake to arrange for the timeous collection of your ill Child when requested to do so.
4. The school must be notified of any infectious illnesses that a child has contracted, immediately when a parent
becomes aware of it.
5. You acknowledge that a child: -
a. Running a temperature (above 37.4’C),
b. Who has an open septic area anywhere on their body;
c. Who has an exceptionally heavy cold or bad “whooping or hacking” cough;
d. Is or has been vomiting (within the last 24-hours);
e. Has an unexplained rash;
f. Has any kind of an eye infection;
g. Has or had diarrhea within the last 24-hours;
h. Has ringworm;
i. Has head lice or nits;
j. Has any other infection disease;
is not permitted at school. We follow the guidelines stipulated in the Health Act of 1977 regarding childhood
diseases indicating the length of time a child should stay off school.
6. You understand and accept that no antibiotic or analgesic medicine may be sent with your Child to School if
it does not have the original dispensing instructions printed and if instructions to administer have not been
given in writing to the Teacher by the Parent/Guardian. No medicine may be placed in any bag or school bag
of learners. Medicine must be given into the hands of the educator or his/her authorised representative.
7. You acknowledge and accept that all medicines used for acute allergies or chronic conditions must be written
up in the Medicine Information Sheet and placed on the shelf provided in the Sickroom, by the
Parent/Guardian. Please leave medication in the reception office in a clearly marked container with written
instructions as to the dosage, duration of treatment and storage requirements. You understand that it is not
the responsibility of the school to provide for acute or chronic conditions or allergies.
8. You acknowledge and accept that no medicines will be administered unless written up on the Medicine
Information Sheet or in the event of acute medication, if the correct process is followed.
9. You understand and accept that NO medication for symptomatic relief will be administered at School under
any circumstances.
10. Children who suffer from asthma must always have their inhaler on them. Children who are allergic to bee
stings must always carry their kit with them. In the Foundation Phase, these must be handed in with the
Teacher every morning.
Page 13 of 14 PLEASE INITIAL HERE:
JC Parent Contract
VERSION DATE: 1 April 2020Please mention any
known learning barriers or
other challenges which
your Child might have
(including behavioral or
self-regulation
challenges, sensory or
processing difficulties or
any other social or
emotional challenges that
the School should be
aware of)
Any other important or
relevant information /
major achievements
PARENT/GUARDIAN 1 PARENT/GUARDIAN 2
FATHER MOTHER
Signature
Date
Page 14 of 14 PLEASE INITIAL HERE:
JC Parent Contract
VERSION DATE: 1 April 2020You can also read
