July 14 - 17, 2021 - Virtual STI & HIV 2021 World Congress - Sponsorship & exhibition prospectus - STI & HIV 2021 World Congress
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Virtual STI & HIV 2021 World Congress July 14 - 17, 2021 Sponsorship & exhibition prospectus www.stihiv2021.org
INVITATION FROM THE COMMITTEE
Welcome to the Virtual STI & HIV World Congress 2021
Dear friends and colleagues,
It is our honour and pleasure to extend an invitation and welcome you to participate as sponsor or exhibitor in the
pcoming Virtual STI & HIV 2021 World Congress to be held in The Netherlands on July 14 - 17, 2021.
The STI & HIV 2021 World Congress envisions the one world and one standard of care concept, focused on key
populations most affected by Sexual Transmitted Infections (STI) and HIV. Urban centers can take the lead in the
design and implentation of non-normative solutions applicable in various international settings.
The program will offer key-note speakers, plenary & parallel sessions, sponsored symposia, clinical cases, oral and
poster presentations, with topics of interest for every participant and every professional who is associated with,
STI-HIV care, be it as health care worker, researcher, policy maker, or community representative. We also stimulate
researchers of any discipline to present their latest data on diagnostics, treatment, prevention, guidelines, etc. etc.
As always, the STI & HIV 2021 World Congress is a perfect time for you to get inspiration, renew relations with
key opinion leaders and make new contacts as we will have professional delegates active in STI-HIV from all over
the world. As local organising committee, we look forward to virtually getting in touch with you and discuss your
opportunities for this unique meeting in Amsterdam, July 2021.
Sincerely,
The Local Organising Committee:
Henry De Vries (ISSTDR President)
Febe Deug
Martin van Oostrom
Maria Oud
2 www.stihiv2021.org
COMMITTEES
Local Scientific Committee
Febe Deug, chair
Jan van Bergen
Birgit van Benthem
Sylvia Bruisten
Udi Davidovich
Alje van Dam
Nicole Dukers
Hannelore Götz
Janneke Heijne
Christian Hoebe
Kai Jonas
Mirjam Kretzschmar
Servaas A. Moree
Maria Prins
Peter Reiss
Clarissa Vergunst
Henry De Vries
International Scientific Committee
Christopher (Kit) Fairley (co-chair), Monash University, Melbourne
Lisa K. Manhart (co-chair), Center for AIDS and STD, University of Washington, Seattle
ABOUT ISSTDR AND IUSTI
The Congress represents the Joint Meeting of the 24th International Society for Sexually
Transmitted Diseases Research (ISSDTR) and the 22nd International Union Against Sexually
Transmitted Infections (IUSTI).
ISSTDR
The International Society for Sexually Transmitted Diseases Research was established
in 1977 and conducts biennial scientific meetings that address the entire range of the
biomedical, behavioral and social sciences related to all STDs, including HIV infection.
IUSTI
The International Union against Sexually Transmitted Infections was founded in 1923 and it
is organized on both a global and regional basis. It is the oldest international organisation
with the objective of fostering international cooperation in the control of sexually
transmitted infections including HIV/AIDS.
www.stihiv2021.org 3CONGRESS DETAILS
Community engagement is indispensable for the successful implementation of health care measures. It is thus
important to engage communities in research, from the conceptualisation phase on. To stimulate community
engagement, this conference will focus on key populations affected by STI and HIV. A community engagement
committee initiates and supervises the activities to increase participation, visibility and role of key populations in
research. The committee comprises of community leaders, scientists and artists.
Dates of broadcast Participants
14 - 17 July 2021 1500 estimated based on previous European editions
Dates on-demand available Target audience
The congress materials will be made available on
The target audience for STI & HIV 2021 World Congress
demand. The exact timing of availability of these
consists of healthcare professionals & researchers,
materials, is to be determined.
policy makers & community representatives all working
in the field of sexual transmitted infections and HIV.
Congress language
The official language of the congress is English.
All abstracts and presentations must be submitted in
English. No simultaneous translations will be available.
SPONSOR CONTACT DETAILS
Congress Secretariat
Congress Care
Project management: Joyce van den Boogaard
Sponsorship manager: Pepijn Klerkx
P.O. Box 440
NL-5201 AK, ’s-Hertogenbosch
The Netherlands
E-mail: STIHIV2021@congresscare.com
Website: www.congresscare.com
Telephone: +31-73-6901415
4 www.stihiv2021.orgPREVIOUS STI & HIV CONGRESS SPONSORS & EXHIBITORS Abbott Molecular Greiner bioone Abbvie Janssen Alere Medac Almirall Mediphos Ani-Labsy Mikrogen Astellas MSD Atlas Genetics Nobilon Becton & Dickinson Oxoid BioCSL Qiagen bioMerieux Roche (Diagnostics) BMD Sanofi Pasteur Cepheid Seegene Colorado Bio Res Foundation Semina CSIRO Publishing Speedx DiaSorin Standard Diagnostics Genetic Signatures Stratecision GenProbe Tebubio Genzyme Viiv GGD Amsterdam Will Pharma Gilead Wisepress bookshop Glaxo Smith Kline Yamanouchi Pharma Amsterdam Ambassadors Community Engagement Community engagement is indispensable for the successful implementation of health care measures. It is thus important to engage communities in research, from the conceptualisation phase on. To stimulate community engagement, this conference will focus on key populations affected by STI and HIV. A community engagement committee initiates and supervises the activities to increase participation, visibility and role of key populations in research. The committee comprises of community leaders, scientists and artists. www.stihiv2021.org 5
FACTS & FIGURES FROM PREVIOUS
STI & HIV CONGRESSES
Year Location # Delegates
2011 Quebec City, Canada 1,000 delegates
2013 Vienna, Austria 1,413 delegates
2015 Brisbane, Australia 827 delegates
2017 Rio de Janeiro, Brazil 954 delegates
2019 Vancouver, Canada 1055 delegates
2021 Amsterdam, the Netherlands >1500 virtual delegates expected!
DELEGATE ATTENDANCE BREAKDOWN
17% 24%
Quebec 5% 40%
Vienna
City 4%
9%
2013
2011 60%
6% 14%
2%
6% 12%
11% 21%
21%
21%
1%
Brisbane 9%
Rio
2015 2017
5%
7%
57%
2% 15%
4%
North America Central / South America Australia Asia Africa Europe
6 www.stihiv2021.orgWEDNESDAY THURSDAY FRIDAY SATURDAY
Seattle
New York
14 July 21 15 July 21 16 July 21 17 July 21
Melbourne
Amsterdam
start end start end start end start end
STI & HIV 2021
www.stihiv2021.org
13:00 14:30 07:00 08:30 04:00 05:30 21:00 22:30 Live meetings (e.g.
Talkshow 1 Talkshow 3 Talkshow 6 WHO, ECDC, sponsors,
own initiatives) 1
14:30 14:50 08:30 08:50 05:30 05:50 22:30 22:50
Break (20 min) Break (20 min) Break (20 min) Break (20 min)
14:50 16:20 08:50 10:20 05:50 07:20 22:50 00:20 Community engagement Concurrent sessions Live meetings (e.g.
7
Talkshow 4 (IUSTI general assembly WHO, ECDC, sponsors,
session & sponsors, 90 min) own initiatives) 2
16:20 16:40 10:20 10:40 07:20 07:40 00:20 00:40
Break (20 min) Break (20 min) Break (20 min) Break (20 min)
16:40 18:10 10:40 12:10 07:40 09:10 00:40 02:10 Sponsor dedicated Joint ISSTDR/IAS sessi-
Opening Talkshow 7
session 2 (90 min) on 1*
18:10 19:10 12:10 13:10 09:10 10:10 02:10 03:10
Break (20 min) Concurrent sessions (60 min) Break (20 min) Break (20 min)
Preliminary program at a glance. Timing subject to change.
SCIENTIFIC PROGRAM AT A GLANCE
19:10 20:40 13:10 14:40 10:10 11:40 03:10 04:40 Sponsor dedicated Joint ISSTDR/IAS sessi-
ASTDA Luncheon Award Debate
session 1 (90 min) on 2*
20:40 21:00 14:40 15:00 11:40 12:00 04:40 05:00
Break (20 min) Break (20 min) Break (20 min) Break (20 min)
21:00 22:30 15:00 16:30 12:00 13:30 05:00 06:30 Talkshow 2 Talkshow 5 Talkshow 8 ClosingSPONSOR PACKAGES
The local organizing committee fully acknowledges that each company has individual requirements and therefore will be
happy to tailor sponsorship packages that may better complement your company’s marketing profile and objectives. The
scientific programs of the sponsored sessions may be proposed by the industry and must be approved by the organizing
committee. Since the sponsored sessions form an integral part of the scientific program they must conform to the
norms and practices of scientific meetings. This includes full disclosure of any activities and commitments that may be
considered to represent a potential conflict of interest. Timeslots will be assigned on a first come first served base. High-
level audio-visual equipment and technical support are included (same service level as for the regular congress sessions).
DIAMOND SPONSORSHIP PACKAGE
Integrated sponsored lunch symposium and sponsored parallel symposium
Duration:maximum 1 hour
Timing: Wednesday 14 or Friday 16. For timing, please see preliminary programme schedule on page 9.
Exhibition space on preferential location on the virtual exhibition.
Advertisement in upcoming announcements
Advertisement in final program
Insert/invitation in virtual congress bag
25 complimentary full virtual registrations for company staff
Company logo on digital signage
Company logo on congress website
Diamond sponsor package EUR 65,000
GOLD SPONSORSHIP PACKAGE
Integrated sponsored lunch symposium or sponsored parallel symposium
Duration: maximum 1 hour
Timing: Wednesday 14 or Thursday 15 July. For timing, please see preliminary programme schedule on page 9.
Exhibition space on preferential location on the virtual exhibition.
Advertisement in upcoming announcements
Advertisement in final program
Insert/invitation in virtual congress bag
15 complimentary full virtual registrations for company staff
Company logo on digital signage
Company logo on congress website
Gold sponsor package EUR 47,500
SILVER SPONSORSHIP PACKAGE
Integrated sponsored parallel symposium
Duration: maximum 1,5 hour
Timing: Friday 16 July
Exhibition space on the virtual exhibition.
Advertisement in upcoming announcements
Advertisement in final program
Insert/invitation in virtual congress bag
10 complimentary full virtual registrations for company staff
Silver sponsor package EUR 27,000
BRONZE SPONSORSHIP PACKAGE
Integrated sponsored parallel symposium
Duration: maximum 1,5 hour
Timing: Wednesday 14 or Saturday 17 July
Exhibition space on the virtual exhibition.
Advertisement in final program
Insert / invitation in the virtual congress bag
5 complimentary full virtual registrations for company staff
Bronze sponsor package EUR 15,000
8 www.stihiv2021.orgSPONSOR PACKAGES
SPONSORED WORKSHOP / SYMPOSUM
For possibilities & timing, please reach out to the congress secretariat to discuss
the options.
Package EUR 9,500
SPONSORED POST-CONGRESS SYMPOSIUM
On Saturday the programme will feature opportunities for post-congress symposia
17 July, duration: maximum 1,5 hour
Package: EUR 9,500
SPONSORSHIP LEVELS
As a sponsors you will receive the benefits listed in the below chart as well as all benefits included in each
sponsorship opportunity. Your total contribution to STI & HIV 2021 World Congress is calculated based on the
purchase of any items from the sponsorship opportunity list including exhibit booth space and symposia.
BRONZE SILVER GOLD DIAMOND
SPONSORSHIP LEVEL EXHIBITOR
SPONSOR SPONSOR SPONSOR SPONSOR
Complimentary exhibitor registrations 2 3 4 5 6
Option to organize a satellite symposium • • • •
Company description in program 50 words 100 words 100 words 100 words 100 words
Awareness in newsletter • • (with logo) • (with logo) • (with logo) • (with logo)
Advertisement in announcement 1/2 page 1 page 1 page
Advertisement in program book on-site 1/2 page 1 page 1 page
Complimentary full congress registrations 2 5 8 10
Complimentary insert in virtual congress bag • • •
Acknowledgment slide with sponsors’ list • • • •
during breaks in the virtual conference rooms.
www.stihiv2021.org 9VIRTUAL EXHIBITION OPPORTUNITIES
Virtual Booth 2D booth* in the virtual Exhibition Hall includes:
Company Name and Logo
Company Profile
Documents, Videos and Images
Content hyperlinks for company’s website, products, news and social media accounts.
ADDITIONAL FEATURES:
Interactive Chat (Group and 1:1 chat, including video calls)
Contact Us
Ability to see visiting attendees at the booth.
Virtual Exhibition package EUR 3,500
Virtual 2D booth in the exhibition hall
Acknowledgement as exhibitor on website, in programme book
Logo and description of products / services in exhibitor catalogue
Complimentary 2 exhibitor registrations
10 www.stihiv2021.orgMISCELLANEOUS SPONSOR OPPORTUNITIES / ITEMS Promotional Items Advertisement in announcement of livestream / virtual EUR 2.500 Company advertisement in e-announcements of the virtual congress Advertorial/voucher at Digital Congress bag EUR 1.000 Preceding the congress, a digital congress bag will be issued to all delegates and faculty. You are entitled to insert an item into this bag. This item can be a coupon, an advertisement, link to information movie, etc. Availability of embed codes / links, for further distribution of (sponsored) sessions by sponsor EUR 4.500 Sponsoring hosting of the scientific content for the duration op 8 months, starting 1 month after the conference Banner on registration page, confirmation of registration page or confirmation email EUR 2.500 Banner in one of the items mentioned above. Banner is shown in prominent place. Number of banners is limited to 1 per location. Booth space on virtual exhibition EUR 3.500 Booth space on the virtual exhibition. Your company will have the availability of virtual booth space. For all inclusions in the booth space, please see page 10. Commercial at live stream - in plenary programme EUR 2.500 30 seconds commercial of your company, service or product. Shown before start of live session. Commercial is shown at least once per day. Movie file to be provided by sponsor. Commercial at on-demand - in plenary programme EUR 1.500 30 seconds commercial of your company, service or product. Shown before start of live session. Commercial is shown at least once per day in the on demand virtual environment. Movie file to be provided by sponsor. Dedicated promotional e-mail blast (sent by secretariat, content by sponsor) EUR 7.500 Your company is entitled to a single e-mail blast to all registered delegates. The e-mail shall be sent from the organisational secretariat. Lay-out of the e-mail should be provided by the sponsors (HTML). Mentioning logo on survey email and on the survey EUR 1.500 Survey to be sent to the congress delegates, including your logo in the survey. Social media awareness EUR 1.000 Message to be delivered by company, which will be shown several times at the social media channel of the congress Pop-up at booting live stream EUR 7.500 When opening / boothing the live stream, a pop-up screen will be shown (incl. your message / logo / etc) Publication of promotional video in mailing EUR 5.000 Promotional video embedded in one of the congress mailings. Movie file to be provided by sponsor. Publication of promotional video on website EUR 2.500 Promotional video embedded in the congress website. Movie file to be provided by sponsor. Sponsor of the on-demand platform EUR 12.500 Exclusive supporter of the on-demand facility of the congress video materials Sponsoring of virtual break-out rooms EUR 7.500 * Announcements will be distributed electronically www.stihiv2021.org 11
SPONSORSHIP APPLICATION FORM
VIRTUAL STI & HIV World Congress, 14 - 17 July 2021
Please return to Congress Care, e-mail: stihiv2021@congresscare.com, or mail:
P.O. Box 440, NL-5201 AK, ‘s-Hertogenbosch, the Netherlands.
PACKAGES Diamond sponsorship package 65,000
Gold sponsorship package 47,500
Silver sponsorship package 27,000
Bronze sponsorship package 15,000
Virtual Exhibition package 3,500
SPONSORED SESSION Sponsored parallel symposium 12.500
Sponsored workshop / symposium 9.500
Sponsored pre-congress symposium 9.500
ADVERTISEMENTS Advertisement – 1 in 2nd announcement 2,500
PROMOTIONAL ITEMS Advertisement – 1 in final program 2,500
Exclusive sponsorship of 2nd announcement 7,500
Exclusive sponsorship of final program 7,500
Congress website and mobile program 10,000
E-Posters 7,500
Advertisement in announcement of livestream / virtual 2,500
Advertorial/voucher at Digital Congress bag 1,000
Availability of embed codes / links, for further
distribution of (sponsored) sessions by sponsor
4.500
Banner on registration page, confirmation of
registration page or confirmation email
2.500
Booth space on virtual exhibition 3.500
MISCELLANEOUS
SPONSOR OPPORTUNITIES Commercial at live stream - in plenary programme 2.500
/ ITEMS Commercial at on-demand - in plenary programme 1.500
Dedicated promotional e-mail blast (sent by secretariat,
content by sponsor)
7.500
Mentioning logo on survey email and on the survey 1.500
Social media awareness 1.000
Pop-up at booting live stream 7.500
Publication of promotional video in mailing 5.000
Publication of promotional video on website 2.500
Sponsor of the on-demand platform 12.500
Sponsoring of virtual break-out rooms 7.500
TOTAL EUR
Please mark the event(s) you would like to sponsor and note the total amount. After receipt of the application form, you will receive a
confirmation and an invoice for the requested items for a non-refundable deposit of 50% of the total amount. The remaining 50% of the
total amount due will be invoiced in April 2021. The total amount has to be settled before 1 July 2021. Cancellation fee of 50% of the total
amount will be charged up until 6 months before the congress. Thereafter the full amount will be charged in the event of cancellation.
12 www.stihiv2021.orgSPONSORSHIP APPLICATION FORM COMPANY: CONTACT PERSON: TELEPHONE: INVOICE ADDRESS: E-MAIL: DATE: PO (if applicable): SIGNATURE: VAT-NUMBER (EU based companies only): www.stihiv2021.org 13
TERMS & CONDITIONS
APPLICATION TO PARTICIPATE for shipment all items of value prior to leaving their exhibit unattended
Application to participate will be considered only if, the appropriate forms otherwise the organizer will arrange for their removal at the exhibitor’s
are used for submission, duly filled in and signed and accompanied by risk and expenses. Exhibitors are obliged to ensure that their stands are
the necessary payment. Registration will be confirmed as far as space permanently manned during the exhibition opening hours. Payment
is available. Applicants will be informed in writing of the acceptance or is to be made in accordance with the conditions of payment on the
refusal of their application. In the event of refusal all payments will be fully exhibition application form. Should the exhibitor fail to make a payment
refunded. on time, the exhibition manager is entitled to terminate the contract,
withdraw confirmation of acceptance make other arrangements for the
OBLIGATION AND RIGHTS OF EXHIBITOR stand or seek compensation for non-fulfillment of contract. Participation
Registration implies full acceptance by the exhibitors of the exhibition by exhibitors is dependent upon compliance with all rules, regulations
regulations. Any infringement of these regulations may lead to and conditions stated herein. Access to the exhibition is authorized on
immediate withdrawal of the right to participate in the exhibition without presentation of a badge issued by the organizer. Exhibitors badges will
compensation or refund of sums already paid and without prejudice to the not be mailed in advance and may be collected from the registration desk.
exhibitor. By submitting an application to participate, the exhibitor makes The organizer ensures daily cleaning of the aisles. Exhibitors are responsible
a final and irrevocable commitment to occupy the space allocated and to for the cleaning of their stands. The provision of refreshments to the
maintain his/her installation until the date and time fixed for closure of the participants by exhibitors is only permitted if the catering regulations of
exhibition. The exhibitor may only present on his/her stand or space the the exhibition building concerned are observed. Exhibition areas and
materials, products or services described in the application to participate. fittings made available to exhibitors must be handed back in their original
No advertising on behalf of firms not exhibiting is permitted in any form condition. in case of damage or loss of equipment provided, or damage to
whatsoever. Transfer or sub-letting of all or part of the allocated spaces is areas occupied, repair and replacement will be charged to the exhibitor Any
prohibited. special decoration or fittings must be submitted to the organizer for prior
authorization. Advertising panels and display are not permitted outside
OBLIGATION AND RIGHTS OF ORGANIZER the exhibition areas allotted to exhibitors nor is conversing or distributing
The organizer undertakes to allocate exhibition space as far as possible any materials or product samples outside of the exhibitor’s own space. The
on the basis of the preference expressed by applicants. Application will organizers will not approve stands, which do not comply with the accepted
be considered in order of reception of application forms accompanied by standers, until the necessary changes have been made.
payment. The organizer reserves the right, in case of absolute necessity,
to modify the positioning of stands, with no obligation to provide CANCELLATION OR CHANGE OF EVENT
compensation to exhibitors. The organizer reserves the right to offer STIHIV2021 may, at any time in its sole discretion, change the Event date
to a different firm any stand or space that has not been occupied by the or the Event site or cancel the Event. In such an event, STIHIV2021´s sole
morning of the opening of the exhibition, with no obligation to provide responsibility and liability to participating company shall be to (a) notify
compensation to the defaulting exhibitor. participating company as far in advance as feasible of such changes
or cancellation, and (b) in the event that the Event is canceled, or the
LIABILITY INSURANCE participating company cannot attend the Event during the rescheduled
The organizer provides general guard service and third party insurance at time period of or at the rescheduled site, to refund all deposits monies
the exhibition site. Equipment and all related display materials installed by previously paid by participating company with respect to such Event.
exhibitors are not insured by the organizer, and the organizers will under Should STIHIV2021 terminate the Event pursuant to the provisions of this
no circumstances be liable for any loss, damage or destruction caused to section, participation company hereby waives any claim for damage arising
equipment, goods or property belonging to exhibitors. The exhibitor agrees there from. “Neither party shall perform any actions that are prohibited by
to be responsible for his property and persons and for the property and persons local and other anti-corruption laws (including the U.S. Foreign Corrupt
of his employees and agents through full and comprehensive insurance, Practices Act, collectively “Anti-Corruption Laws”) that may be applicable
and the organizers will not be responsible for any damage claims arising to one or both parties to the Agreement. Without limiting the foregoing,
from theft and those penalties usually covered by a fire and extended neither party shall make any payments, or offer or transfer anything of
coverage policy. value, to any government official or government employee, to any political
party official or candidate for political office or to any other third party related
EXHIBITION REGULATIONS to the transaction in a manner that would violate Anti-Corruption Laws.”
The Exhibition Manager, acting under direction of the Organizing
Committee, has the final decision as to the acceptability of displays.
Exhibitors are not to share with others any space allotted to them INDUSTRY CODES OF PRACTICE
without prior written consent by the Exhibition Manager. The organizer All Exhibitors and Supporting Companies must comply with applicable
reserves the right to alter the general layout or limit the space allotted national and international rules, regulations and industry standards regarding
to each exhibitor, postpone the exhibition or transfer it to another site if exhibition areas. Failure to comply with these regulations may not be used
unforeseen circumstances warrant such action . Should any contingency as a ground to declare the contract void. Failure to comply with the Rules
prevent the holding of the exhibition, the organizers will not be held and Regulations will not expose the Organizer to any suits, demands by the
liable for expenses other than the cost of exhibit space rental fees. All Supporters/Exhibitor/any third party. Codes which should be at least, but not
exhibits are to be displayed such as to avoid blocking aisles, obstructing limited to, complied with are: EFPIA Code
adjoining booths, damaging the premises or the leased equipment. (https://www.efpia.eu/relationships-code/the-efpia-code/)
Exhibitors are kindly requested to allow sufficient see through areas and EthicalMedTech (https://www.ethicalmedtech.eu/).
that will ensure clear views of surrounding exhibits. In standard booths,
height is restricted to 246cm. Exhibitors are responsible for the cost and CME
execution of the design, installation and delivery of their display to (and Absolutely no promotional activities will be permitted in the same room
its removal from) the exhibition site. Flammable materials are not to be immediately prior to, during, or after a CME activity. Exhibit materials
used. Equipment displayed or demonstrated must be installed by strict must be in a room or area separate from the education and the exhibits
adherence to safety measures. Exhibitors may not photograph or examine must not interfere, or in any way, compete with the learning experience.
any exhibitors equipment without permission. Exhibitors undertake to All promotional activities including interviews, demonstrations, and the
observe the timetable designated for completion of their display before distribution of literature or samples must be made within the exhibitor’s
the exhibition opening and its dismantling at the close of the exhibition. space only; canvassing or distributing promotional materials outside the
No display may be dismantled or packing started before the designated exhibitor’s rented exhibit space is not permitted, if not approved by the
hour. It is the exhibitor’s responsibility to pack and remove or consign Exhibition Manager upfront.
1415 www.stihiv2021.org
www.stihiv2021.org
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