JUNE 8-11Gaylord Opryland - EXHIBITOR PROSPECTUS - Webflow
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JUNE 8-11 Gaylord Opryland
EXHIBITOR PROSPECTUSN AS H V I L L E JUNE 8-11, 2023
900+
ATTENDEES
CMA FEST
WEEKEND 500+
PIONEERRX
LOCATIONS
7 14
HOURS OF EXHIBIT SPONSORSHIPS
3
DAYS
2Sponsor & Exhibitor Benefits
MARKETING KIT INCLUDED
At Catalyst Connect, the success of our exhibitors determines the success of our conference.
We market exhibitors and sponsors both during and after our show. In addition to listing all
exhibitors in the exhibitor index of the conference book, we offer an abundance of marketing
opportunities.
At Catalyst Connect All Sponsors Receive
• Sponsor recognition in exhibitor index of conference book*
• Full-page ad in conference book*
• Conference bag insert**
• 30-second commercial between classes*
After Catalyst Connect All Sponsors & Exhibitors Receive
• Contact list of attendees who visited your booth
• Feature on Connected Vendors page of PioneerRx.com for 1 year*
(with a direct backlink)
* Due by April 7th ** Due by May 5th
3Sponsorship Opportunities
Recognition as the official sponsor of Catalyst Connect 2023
Prime 20x20 island booth
8 exhibitor badges
10 minutes on stage before PioneerRx leadership and keynote speaker
2 PioneerRx entry screen ads*
Event Logo on directional and event signage*
$75,000 2-page print spread in conference book
1 conference bag insert**
3 social media highlights
2 features in The Orbit weekly e-newsletter with clickable links*
100-word company description in the exhibitor index of conference book*
Sponsor recognition in the exhibitor index of conference book
30-second commercial between classes*
Recognition as the official reception sponsor on all signage*
Prime 10x20 booth
Reception 6 exhibitor badges
$30,000 Logo on drink tickets*
Logo on Koozies provided at bar and in-booth*
All-sponsor benefits (listed on page 3)
Logo on conference bags*
Exhibit Prime 10x20 booth
4 exhibitor badges
$30,000 Logo on exhibit hall signage*
All-sponsor benefits (listed on page 3)
* Due by April 7th ** Due by May 5th
4Sponsorship Opportunities
Logo on attendee lanyards*
Badge Prime 10x20 booth
$23,000 4 exhibitor badges
All-sponsor benefits (listed on page 3)
Logo on conference pens*
Prime 10x10 booth
2 exhibitor badges
Education Front inside cover ad of conference book*
$20,000 Recognition in conference book near class titles*
Logo on “next class” signage*
Recognition on title cover of class slide decks*
All-sponsor benefits (listed on page 3)
Logo on conference books*
Prime 10x10 booth
Book 2 exhibitor badges
$20,000 Back cover ad of conference books*
All-sponsor benefits (listed on page 3)
Logo on travel coffee cups where coffee is served*
Energize Recognition on coffee break signage*
$20,000 All-sponsor benefits (listed on page 3)
* Due by April 7th ** Due by May 5th
5Sponsorship Opportunities
Hydrate Logo on refillable water bottles in conference bags*
Recognition on break signage*
$20,000 All-sponsor benefits (listed on page 3)
Logo incorporated into attendee-facing mobile app branding*
Event App 3 clickable in-app banner ads that link to exhibitor profile*
$15,000 Logo on pre-conference communication to download app*
All-sponsor benefits (listed on page 3)
Sanitize
Logo on sanitizing stations positioned throughout conference area*
Branded personal hand sanitizers in conference bags*
$10,500 All-sponsor benefits (listed on page 3)
Signage Ad shown on digital signage in conference area of hotel
(4 Available) (can be animation or video file and will run the length of the conference)*
$3,000
* Due by April 7th ** Due by May 5th
6Registration Checklist
You must complete the checklist below to select your booth location.
1. Pay for your booth in full.
2. Submit your marketing materials.*
When you are ready to register, please have the following items ready to upload (due by April 7th):
50-word company description
Company logo (vector or AI file)
Company contact (for sales inquiries)
Certificate of liability insurance with Gaylord Opryland Resort & Convention Center listed as
certificate holder
Certificate Holder Address:
Gaylord Opryland Resort & Convention Center
2800 Opryland Drive
Nashville, TN 37214
Request that your insurance provider also send the certificate of liability insurance to
connect@pioneerrx.com.
An example certificate is attached on the last page of this prospectus.
Once your application, proof of insurance, and payment has been processed, you can select your booth
space. First come first serve.
Address for Deliverables
* Please email all marketing deliverables to connect@pioneerrx.com by April 7th.
** Please mail the conference bag insert to the following address no later than May 5th:
PioneerRx Connect
Attn: Marsha Bivins
637 Westport Pkwy Ste 212
Grapevine, TX 76051
7Booth Options
Single Double
10 x 10 10 x 20
6-ft. table 6-ft. table
2 badges ‡ 4 badges ‡
STANDARD $4,000 $9,000
$5,000 $12,000
PRIME †
† Prime booths are located in high-traffic and high-visibility areas
‡ Additional badges are $500/each
*Exhibit Hall Schedule *Schedule is not yet final and is subject to change
THURSDAY, JUNE 8 TH
Set Up 1:00 PM - 5:00 PM
Exhibit Reception 5:00 PM - 7:00 PM
FRIDAY, JUNE 9 TH
Exhibit Hall 12:00 PM - 3:00 PM
SATURDAY, JUNE 10 TH
Exhibit Hall 12:00 PM - 2:00 PM
Break Down 2:00 PM - 5:00 PM
8Terms & Conditions
2023 PIONEERRX CATALYST CONNECT
1. Fees. a. Invoicing. Booths and sponsorships will not be and trade exposition be materially interfered with by
assigned until all fees are paid in full. Payments are due reason of action of the elements, strike, picketing, boycott,
upon the earlier of 60 days after registration or 60 days embargo, injunction, war, riot, emergency declared by
before the event start date. Booths and sponsorships a governmental agency, or any other act beyond the
not paid for in full within 60 days or before April 9th control of PioneerRx, the contract for exhibit space or
will be retained by PioneerRx for resale at PioneerRx’s sponsorships may be terminated by PioneerRx. PioneerRx
discretion. Registrations for exhibit space and sponsorship will not incur liability for costs or damages sustained by
occurring on or before April 9th must pay all fees in full Exhibitors as a result of such termination. In the event
upon registration. b. Refund Policy. Once payment has of such termination, the Exhibitors expressly waive such
been received, fees for booths and sponsorships are non- liability and release PioneerRx from all claims for costs
refundable, subject to paragraph 4.a below. or damages and agree that PioneerRx shall have no
2. Space Assignment a. Space assignments will be made obligation except to refund to Exhibitors pro-rata shares
by PioneerRx on a first come, first served basis and of the aggregate amounts received by PioneerRx as rental
where possible, taking into consideration the Exhibitor’s for exhibit spaces for said exhibits after deducting all costs
requested location preferences. However, PioneerRx and expenses in connection with such exhibits, including
reserves the right to make the final determination of reasonable reserves for claims, such deduction bring
all space assignments in the best interest of the user hereby specifically agrees to by the Exhibitor. b. Failure to
conference. PioneerRx reserves the right to refuse to offer Follow Rules. If an Exhibitor does not follow the rules and
Exhibitor space to any company whose display of goods or regulations set by PioneerRx, then this contract may be
services is not, in the sole discretion of PioneerRx, likely to terminated by PioneerRx in its sole discretion. In the event
be compatible with the general character and objectives of of a default by the Exhibitor, as set forth in the previous
the exposition. b. No Exhibitor shall swap, assign, sublet, sentence, the Exhibitor shall forfeit as liquidated damages
or share any part of their assigned exhibit space with the amount paid by the Exhibitor for sponsorships, exhibit
another business or firm. space, rental, regardless of whether or not PioneerRx
3. Hours of Operation a.The Exhibit Hall has been reserved for enters into a further lease of the space involved.
exhibit installation during the following hours: Thursday 4. Liability. a. Insurance. Exhibitors are required to provide
June 8th, 1:00 PM - 5:00 PM. b. All exhibits must be fully proof of insurance to cover exhibit material against
operational by Thursday, June 8th at 5:00 PM. Exhibitors damage and loss, and public liability insurance against
who do not claim their booths by Thursday, June 8th, 5:00 injury to the personnel and property of others. Security
PM forfeit all rights to the exhibit space. All monies paid may be furnished, but the furnishing of such personnel
shall be retained by PioneerRx and the booth space will or service shall not be deemed to increase the liability
revert back to PioneerRx for use or resale at PioneerRx’s of PioneerRx, its members, representatives or Official
discretion. c. Exhibits must be staffed during official show Service Contractors, employees, or the exhibit hall
hours. owner, its representatives and employees, nor to modify
• Thursday June 8th, 5:00 PM - 7:00 PM in any way the assumption of risk and release provided
• Friday June 9th, 12:00 PM - 3:00 PM for herein. All property of the Exhibitor is understood to
• Saturday June 10th, 12:00 PM - 2:00 PM remain under its custody and control, in transit to and
d. No equipment may be removed from the exhibit hall from the confines of the hall, subject to the Rules and
during the conference without written permission from Regulations of the Conference. b. Hold Harmless. Exhibitor
PioneerRx. e. Exhibitor’s displays will not be dismantled hereby agrees to and does indemnify, hold harmless and
or packed in preparation for removal prior to the official defend PioneerRx and the exhibit hall from and against any
closing time of Saturday, June 10th, 2:00 PM. The and all liability and responsibility, loss, damage, cost, or
dismantling of displays begins on Saturday, June 10th, at expense of any kind whatsoever (including, but not limited
2:00 PM and move out must be completed by Saturday, to costs, interest, and attorney’s fees) which PioneerRx
June 10th, at 5:00 PM. At that time all exhibit displays or may incur incident to or arising directly or indirectly from
materials left in booths without instructions will be packed any intentional or negligent act or omission by Exhibitor
and stored at the discretion of PioneerRx, and all charges or any of its employees or agents. The Exhibitor assumes
will be invoiced to the Exhibitor. the entire responsibility and liability for losses, damage,
• Termination a. Termination of User Conference. Should and claims arising out of personal injury to its employees
the premises in which the PioneerRx Connect User or agents, or injury or damage to Exhibitor’s displays,
Conference is to be held become, in the sole judgment equipment, and other property brought upon the premises
of PioneerRx, unfit for occupancy, or should the meeting of the hotel and convention center and shall indemnify
9Terms & Conditions
2023 PIONEERRX CATALYST CONNECT
and hold harmless the hotel, convention center agents, with knowledge of all laws, ordinances and regulations
and employees from any and all such losses, damages, pertaining to health, fire prevention, and public safety
and claims. c. Exhibitor should be aware that music while participating in this exposition. Compliance with
or other multi-media production played in its exhibit such laws is mandatory for all Exhibitors and the sole
space, whether live or recorded, may be subject to laws responsibility is that of the Exhibitor. d. Cost for repairing
governing copyright. PioneerRx assumes no liability for the any damages to the exhibit hall will be billed to the
Exhibitor’s violations of copyright laws. Exhibitor agrees to responsible Exhibitor. Nothing can be posted or tacked,
pay all royalties, license fees, or other charges accruing nailed, screwed, or otherwise attached to the columns,
or becoming due to any firm, person or corporation by walls, floors, ceiling, furniture, or other properties of the
reason of use of any music – either live or recorded or Exhibit Hall, Convention Center, or Hotel. e. Exhibitor shall
other entertainment of any kind or nature, played, staged, make its own arrangements for shipment, delivery, receipt
or produced by the Exhibitor’s agents, employees, within and storage of any materials or displays. All shipments
the premises covered by these terms and conditions, and deliveries to the exhibit hall shall be prepaid. f. Service
including but not limited to, royalties or licensing fees due personnel will not be allowed on the exhibit floor without
to BMI, ASCAP or SESAC. Exhibitor agrees to hold harmless work orders and official service badges. Exhibitors using
PioneerRx, its agents and employees against any and all companies other than PioneerRx Official Contractors,
such claims and charges, and to defend, at its own expense must advise them to check with the Exhibitor Service
any and all such claims and charges. Exhibitors shall have Center upon their arrival. Copies of all job orders must be
the right, however, to protest and if desired, to litigate and presented at that time for management’s files to qualify
adjudicate any and all such claims. their company’s participation. Upon verification, official
5. General Rules a. The General Rule of the Exhibit Hall is: service badges allowing access to the exhibit area during
Be a Good Neighbor. No exhibit will be permitted that service hours only will be issued. g. PioneerRx reserves
interferes with the use of other exhibits or impedes access the right to make changes to these rules. Any matters
to them or impedes the free use of the aisle. Exhibits must not specifically covered herein are subject to decision by
be manned during official show hours. Booth personnel, PioneerRx. PioneerRx reserves the right to make such
including demonstrators, receptionists, and models are changes, amendments, and additions to these rules as
required to confine their activities within the Exhibitor’s considered advisable for the proper conduct of the exhibit
booth space. Apart from the specific display space for with the provision that all Exhibitors will be advised
which an Exhibitor has under contract with PioneerRx, no of such changes. h. No products directly competitive
part of the Exhibit Hall and its grounds may be used by any with PioneerRx or RxLocal may be sold or promoted by
organization other than PioneerRx for display purposes Vendors from their Connect exhibit space or during their
of any kind or nature. Representatives should be attired participation in Connect activities. This includes but is not
to maintain the professional and businesslike climate of necessarily limited to pharmacy management systems or
the convention. b. In fairness to all Exhibitors, PioneerRx mobile applications that compete with RxLocal.
exhibit construction guidelines must be observed. If 6. Consent and Release. By submitting this application, I
motion pictures, other than A/V or loudspeakers are hereby agree to these Terms and Conditions on behalf
used, the Exhibitor agrees to comply with the union of my organization and further hereby give consent to
requirements for the operation of the equipment. Sound PioneerRx to conduct interviews, collect photographs
presentation, slides or movies will be permitted if tuned to and videotape testimonials without payment or any
conversational level and if not objectionable to neighboring other consideration, including royalties. I understand
Exhibitors. PioneerRx reserves the right to restrict the use that images may be edited, copied, exhibited, published
of glaring lights or objectionable light effects. The exterior or distributed and waive the right to inspect or approve
of any display cabinet or structure visible from an adjacent the finished product that includes likeness or comments
Exhibitor’s booth must be finished or suitably decorated made by members of my organization. I understand that
at the expense of the Exhibitor erecting or installing the images and comments may be used worldwide and
such a display and must not include corporate or product in perpetuity for any lawful purpose, including but not
identity that would detract from the adjacent display. c. limited to, publication on a website, presentations, online/
To ensure the safety of all participants, fire regulations internet videos, and news media.
must be observed. Fire regulations require that all display
materials be flameproof. Electrical signs and equipment
must be wired to meet the specification of the local Fire
Underwriters Inspection Bureau. Each Exhibitor is charged
10Liability Insurance Example
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