LEADERS GUIDEBOOK - Maple Syrup Days - 2018 Bear Paw Scout Camp "Making Scouting Sweeter One Bottle at a Time" - Bay Lakes Council
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LEADERS GUIDEBOOK
Maple Syrup Days - 2018
Bear Paw Scout Camp
“Making Scouting Sweeter… One Bottle at a Time”
Maple Syrup Days 2018
Thank you for choosing to participate in the Maple Jodi Hermsen – Program
Syrup Days Program here at Bear Paw Scout jodi.hermsen@gmail.com
Camp. We are working hard to build an excellent
program and provide you and your Scouts with an “Andy” Anderson – Camp Ranger
unforgettable experience. bpscranger@gmail.com
This guidebook provides you with the needed Bear Paw Scout Camp
details to plan a spring time event that your Scouts PO Box 128
will remember for years to come. 14000 Bear Paw Camp Lane
Mountain, WI 54149
We are extremely excited to bring you another (715) 276-6167
season of “Maple Syrup’n” here at Bear Paw.
Google Maps
If your Scouts are looking for a great summer
camp experience, be sure to check us out at
baylakesbsa.org or bpsc.org for Boy Scout, high Text BPSCMD to 84483 to
adventure programs and Cub Scout resident receive MAPLE SYRUP DAYS alerts…
Camps.
We look forward to seeing you at Camp this Spring
and are available for your questions anytime.
Jason Brefczynski – Director
Bear Paw Scout Camp Maple Syrup Days
Please visit our Youtube channel to view the Maple Syrup Days video of some of the
past years highlights. We hope you enjoy and share with your Scouts.
YouTube Videos
Maples Days Leaders Guide, Bear Paw Scout Camp
Maple Syrup Days 2018
Maple Syrup Days is an annual day program for all Friday
Scouts and Scouters run on consecutive Saturdays 7:00 pm Weekend Camper Arrival Begins
in late March and early April while the sap is 8:30 pm Welcome Meeting
running. The goal of Maple Syrup Days is to give 9:00 pm STEM Programming
Scouts the firsthand experience of selecting and 10:00 pm Quiet Time
tapping trees, harvesting sap, and evaporating and 11:00 pm Lights Out
bottling maple syrup. It is also a superb
opportunity to experience the wonders of the forest Saturday
in the bold Wisconsin winter and spring. 7:00 am Wake Up
8:00 am Day Participant Arrival Begins
The program begins in the morning with a pancake 8 – 9 am Breakfast in the Dining Facility
breakfast and concludes late in the afternoon with 9:00 am Day Programming Begins
12:00 pm Lunch in the Dining Facility
a sample of Bear Paw syrup to take home.
1:00 pm Day Programming Continues
3:30 pm Day Programming Ends
Program activities include: 3:30 – 5:30 pm Free Time
5:30 pm Dinner in the Dining Facility
• Pancake and maple syrup breakfast 7:30 pm STEM Programming/Ice Cream Dessert
featuring our Famous Bear Paw Maple 10:00 pm Quiet Time
Syrup 11:00 pm Lights Out
• Lesson in tapping methods followed by a
tree tapping exercise Sunday
• A trip to the woods to empty sap buckets 7:00 am Wake Up
• Discussion of the history of maple syrup 8:00 am Breakfast in the Dining Facility
9:00 am Pack up and do Good Turns
collection 10:00am All Campers Checked Out
• Understanding maple syrup and the
evaporator
• Measuring water content, building and
understanding a hydrometer
• Filtering and bottling maple syrup
• STEM Related programming
• Saturday Night Ice Cream Social
Participants will all receive:
• Maple Syrup Days Uniform Patch
• Your very own 8 ounce bottle of Bear Paw
Maple Syrup
Maples Days Leaders Guide, Bear Paw Scout Camp
Maple Syrup Days 2018
Once you arrive at Camp, one leader should check in at the Dining Facility with Health Forms and medications. Once you
have checked in, you will receive a schedule of events and a map indicating locations of all the various events.
STEM participants will have a slightly different schedule
than the Saturday Maple Syrup Days participants, so be
sure not to mix the two up.
STEM & Weekend participants will be directed by staff to
their cabins. Troops may be split up to follow Youth
Protection guidelines, but we will try to keep everyone
together if possible. Campers stay in Albright Lodge,
Saffran Lodge, or Torinus Lodge. Campsites can be
available if your unit prefers. If you intend on staying in a
campsite, please contact Jodi ahead of time .
Once settled in, you can simply get comfortable and play
some board games or take a stroll around Camp. There will
be a Welcome Meeting on Friday night in the Dining
Facility to help you and the staff prepare for the weekend activities. After the meeting, fun STEM related activities take
place in the Dining Facility.
Saturday Morning
The Maple Syrup Days program is based on a Round Robin Concept, meaning you will be divided up into various groups
and given a starting station. Every half hour, the whistle will blow, your signal to move to your next station on your
schedule. At breakfast on Saturday, all participants will be given their schedule for the day. This will include dividing
everyone up into groups. All effort will be made to keep Troops together.
Meals
All participants will be provided Saturday Breakfast and Lunch. STEM Weekend Participants will be provided Dinner on
Saturday Night, Ice Cream Social on Saturday night and Breakfast on Sunday Morning.
If you have food special needs or allergies, be sure to let the Maple Syrup Days Director know 3 weeks prior to event.
Leaders
Before leaving, a leader should check out with the Maple Syrup Days Registration desk to collect patches and your maple
syrup. We ask that all leaders and Senior Patrol Leaders complete program evaluation and return to the Maple Syrup
Days Registration Desk before you leave Camp.
•
Maples Days Leaders Guide, Bear Paw Scout Camp
Maple Syrup Days 2018
STEM Weekend Check In is from 7 pm – 9 pm on
Friday night at the Bear Paw Dining Facility. If you
will be arriving later than this, please contact the
Maple Syrup Days Registration coordinator.
Saturday Maple Syrup Days Participant Check In is
from
8 am till 9am. We suggest being in the Dining
Facility no later than 8:30 am if you wish to eat
breakfast with us as the day program begins at
9:00 am sharp!
• Use this guide in explaining the program to
Registration is on a first come first served basis. Scouts.
• Hold a meeting to check each Scout’s gear
STEM Weekend before leaving for camp.
Cost: $50 for both Scouts and Leaders • Let us know ahead of time if any camper has
special medical or food needs.
Scouts and leaders can reserve space for the
• Have an Annual Health and Medical Record
weekend STEM program by visiting the Bay-Lakes
(Parts A & B) sheet completed for every
Council website and registering:
overnight camper. Bring a copy of this form to
March 23 – 25 camp that we will keep on file after you leave.
April 6-8 • Medications brought to camp by campers
participating in the STEM Weekend must be in
Saturday Day Program their original container.
Cost: $20 for both Scouts and Leaders
Scouts and leaders can reserve space for the
weekend DAY program by visiting the Bay-Lakes
Council website and registering: Sessions are typically not cancelled for bad weather.
Leaders must decide if conditions are too hazardous for
March 24 travel and must contact the Maple Syrup Days
April 7
Registration Coordinator if you will not be coming.
Otherwise
refunds will not
be available.
Maples Days Leaders Guide, Bear Paw Scout Camp
Maple Syrup Days 2018
All overnight campers must submit a copy of their Annual
Health and Medical Record (Parts A & B). Copies turned
in to Camp must be kept on file for 3 yrs. after they leave • 2 winter hats (one spare), the facemask type is
Camp. recommended
• 2-3 pairs of mittens (warmer than gloves)
• 2-3 wool or fleece sweaters/sweatshirts
Day program participants must bring the Annual Health
• Winter jacket, preferably parka style or hooded
and Medical Record (Parts A & B), but do not need to • 1-2 pairs of polypropylene long underwear
leave a copy with the Registration Coordinator. • 2 pairs of pants, one of which is wool or insulated
snow pants, no jeans
The Annual Health and Medical Record form can be • 2-3 pairs of heavy insulated socks, wool or
found on the Bay-Lakes Council Website: synthetic
• 2-3 pairs of light synthetic liner socks
HEALTH & MEDICATION CARD • 1-2 pairs of warm winter boots
• Sleeping bag. Thermal or extra blankets if
sleeping outside
• Pillow
• Toothbrush, soap, chap stick, towel, and other
toiletries
The Bear Paw Trading Post is open throughout the • Flashlight
weekend selling Maple Syrup and related items such as • Water bottle
Maple Taffy and other memorabilia. Credit Cards are
accepted.
• Cabins with Bunks
• Meals
• 2 winter hats (one spare), the facemask type is
• Staff
recommended
• Friday Night STEM Programming • 2-3 pairs of mittens (warmer than gloves)
• Saturday Maple Syrup Days Programming • Winter jacket, preferably parka style or hooded
• Saturday Evening Programming • 1-2 pairs of polypropylene long underwear
• Saturday Night Ice Cream Social & Movie • 2-3 pairs of heavy insulated socks, wool or
synthetic
The Maple Syrup Days Program is not a Show & Tell program, but rather is a Show and DO. DO stress to all campers
that cotton clothing is not appropriate for outdoor winter activities. Cotton holds moisture and your body cools quicker
with wet cotton than with nothing at all. Encourage all Scouts and Leaders to dress in layers. Too much physical
activity can cause perspiration which creates more moisture buildup in clothing than exterior snow. Don’t over exercise.
Ventilate and loosen clothing as needed. Change wet layers before they soak others AND Tennis Shoes are not winter
boots. You will be outside 80% of your weekend.
There will be several opportunities during the day to be inside and warm up.
Maples Days Leaders Guide, Bear Paw Scout Camp
Maple Syrup Days 2018
Maple Syrup Days Participants
1. Sugar Camp – Visit a historic Sugar Camp and learn how early Americans and
settlers made Maple Syrup.
2. Evaporator – Visit and learn about a modern day evaporator and how we
produce Maple Syrup here at Bear Paw Scout Camp.
3. Bottling – Learn how modern canning is done where you will not only learn how, but will participate in producing
your very own bottle of Maple Syrup.
4. Maple Lab – Learn about what a Hydrometer and a Refractometer is and why it’s
important to Maple Syrup production. Hands on use will make you familiar with
how they work and how we use them in the production process.
5. Maples Games – Just good ole Scouting fun to break up the day…You never
know what the staff will have in store for you.
6. Cooking – You will learn how to use Maple Syrup in everyday cooking and baking,
along with some favorite recipes and taste testing of what you make.
7. Sugar Bush Management – Here we explore forestry and tree management. We
will be doing a little tree identification, scavenger hunt and topics directly related to the management of our forest
here at Camp.
8. Tapping – Learn all about the history of how to “tap” a maple tree, the history of the tools used and use some of
those tools to “tap”.
9. Collection – Get ready to do some work. You will get a chance to “Empty Buckets” and participate in the actual
collection of sap that will be later boiled into syrup.
10. Tubing – Learn all about the modern day method of collecting sap using piping
and gravity collection systems. Hands on work on how to set up your system.
11. Tomahawk Throwing – Just be ready to show your stuff.
STEM Participants
In addition to a full Saturday schedule, Friday and Saturday nights include activities that support the STEM program.
Scouts have fun through STEM principles.
Friday night’s activity is the construction and use of spoon catapults. Saturday night’s activity is the construction and use
of a marshmallow shooter.
Maples Days Leaders Guide, Bear Paw Scout Camp
Maple Syrup Days 2018
Maple Syrup Days
Refund Request Form
Maple Syrup Days Camp fees are typically non-refundable as we encourage Units to transfer fees to
another Scout in the unit who is attending camp. However, the Council will deal with each situation in
which a written refund request is received and endeavor to be as fair as possible.
1. Sickness, injury or family tragedy before camp resulting in the Scout not attending
• Notification before camp weekend - 50% refunded or 100% transferable to another winter
weekend or summer camp in the same year
• Notification at check-in or later - No refund.
2. All other reasons (baseball tournament, change in vacation plans, etc):
• Notification at least 10 days before your camp date - 50% transferable to another winter
weekend or summer camp in the same year.
• Less than 10 days, no refund
Scout’s name: Unit #
Camp Dates: Amount Paid:
Leader’s Telephone: Email:
If refund is granted we prefer (Check one):
Transfer to Another Weekend Transfer to Summer Camp Check Refund
Reason for refund:
___________________________________________________________________________
___________________________________________________________________________
Please be advised: Due to credit card processing fees and administrative costs, any approved event refund
request will incur a 10% processing charge.
I understand this refund request will be reviewed and if approved credit will be applied to the unit’s
winter camp bill. If a credit balance remains after the unit has been at camp, a check will be mailed
to the unit or the amount credited to their Scoutshop account.
Leader’s Signature Date:
Mail completed form to:
Bay-Lakes Council, PO Box 267, Appleton WI 54912-0267
Maples Days Leaders Guide, Bear Paw Scout Camp
Maple Syrup Days 2018
Maple Syrup Days
Special Diet Request Form
The staff at our Maple Syrup Days Weekend want to provide the best experience it can for every camper.
Facilities and budgets limit the possibilities but a sincere effort will be made to accommodate campers in your
Unit with special dietary needs.
We need to know who these campers are and what is needed. The more detailed information the family can
provide, the better we will be able to help. After completing the request form, we also need the Unit and the
camper to identify themselves to our kitchen staff and to cooperate in helping us meet the request. Problems
encountered should be addressed at once to the camp leadership.
Conditions at this Weekend Camp are such that we need time to prepare and to be sure we can meet the
needs of our campers. Please let us know at least 3 weeks in advance what special needs exist in your
Unit. If we do not receive the form on time, we cannot guarantee that your needs will be met. Special diets
that are planned in advance include; Vegetarian, Kosher and diets based on allergies.
UNIT # DATES AT CAMP:
SCOUTS NAME:
PARENTS NAME:
DAYTIME PHONE # NIGHT TIME PHONE #
EMAIL
List the special request being made and/or the allergies that must be addressed below:
Email the information above to Jodi Hermsen, Maple Syrup Days Registration Coordinator at
jodi.hermsen@gmail.com
Maples Days Leaders Guide, Bear Paw Scout Camp
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