MEMORANDUM - Bolton & Menk
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MEMORANDUM
Date: July 27, 2021
To: City of Baxter Utility Commission
From: Aaron Warford
Subject: 2022 Inglewood Drive Railway Crossing and Associated Roadway Improvements
City of Baxter
Municipal Project No.: 4121
BMI Project No. T42.120675
Background
Bolton & Menk is the design consultant for the City of Baxter on this 2022 Inglewood Drive Railway
Crossing and Associated Roadway Improvements (Inglewood Drive) project (www.inglewooddrive.com).
The project focuses on the relocation of the Knollwood Drive traffic signal and railroad crossing to
Inglewood Drive, pavement rehabilitation on Foley Road, public utility improvements, and an improved
configuration for the Forthun Road and Isle Drive intersection.
The project remains within the conceptual design and public input phase as stated in the previous
project update as staff has continued coordination with MnDOT District 3 and MnDOT Central Office on
geometrics and alternatives for all the TH 210 corridor. Contract discussions between BNSF and Benesch
Associates on the railroad crossing designs are advancing. Public input such as an open house event and
project updates were planned over this past month.
Past options discussed with MnDOT for the Knollwood Drive/TH 210 intersection included: Open
intersection with Full access, ¾ design, a Full Reduced Conflict Intersection (RCI), an
alternative/modified design of an RCI and a temporary signal option. All alternatives except for the RCI
were eliminated to ensure traffic controls and safety measures meet the goals of the Highway 210
corridor study and the overall vision for the Knollwood and Inglewood intersections. Continued
conversations with MnDOT District 3 are being had to ensure the RCI is a cost-effective solution.
Project Update as of July 27, 2021
Staff Updates
On July 5, 2021, Aaron Warford was identified as the new Project Manager from Bolton & Menk for the
project. His bio and background are attached and an email blast through the project website was sent
out to the public of this staff change. Derek Arens, Design Engineer and Engineer of Record, and the
overall design team remains on the project and will be the public contact moving forward as stated on
the website.
H:\BAXT\T42120675\1_Corres\C_To Others\Council Updates\2021-08\2021-08 T42120675 - Baxter Utilities Commision.docx
Name: Trevor Walter Date: 7/27/2021 Page: 2 Agency Coordination On July 8, 2021, the project staff met with Kelvin Howieson and Luke Wehseler from MnDOT District 3 along with Jamal Love from MnDOT’s Geometric Design Support Unit (GDSU) to discuss the proposed RCI at the Knollwood Ave/TH 210 intersection. The outcome was a design (attached) that still allows for the full effect of an RCI design type but reduces costs significantly from other concepts that have been shared. Offsetting the turn lane for the left U-turn movement further west eliminates the need for the turn lane overlap which causes the widening of Eastbound TH 210. On July 20, 2021, the Baxter City Council gave consensus to move forward with the offset turn lane RCI design (per attachment) with the understanding that MnDOT pays for the improvement. They asked City staff to get a commitment from MnDOT for funding in writing. Public Involvement An open house was held on Thursday, July 8, 2021, at the Council Chambers at City Hall. Updates to the website such as adding open house materials were applied. Concerns and questions from residents included: the City’s assessment policy, how are parcels going to be assessed/designed, request of (right/left) turn lanes at the intersection of Knollwood Drive/Foley Road, and consideration in addressing drainage issues along Foley Road that lead to icy conditions in the winter. A full recap of these comments and the project team responses will be included in an email blast along with posted on the website in the coming week. The website has an interactive map that the public can view and provide comments to the project. Responses to those comments will be addressed monthly. They will be both posted on the website along with being sent through the website’s email blast system to those that are signed up. Design The current layout of the project and one that was shared at the open house is available on the project website. The only component of the project that remains undecided is the RCI design as mentioned in Agency coordination. On July 12, 2021, MnDOT provided comments on the submitted ICE report for the proposed TH 210/Inglewood Drive intersection. MnDOT questioned the need for additional reports for TH 210/Knollwood Drive and Isle Drive/Forthun Road. Coordination on determining needs for the Isle Drive/Forthun Road is still in progress but the TH 210 Knollwood Drive one was created. On July 27, 2021, new and updated ICE reports for the TH 210/Knollwood Drive and TH 210/Inglewood Drive intersections were submitted to MnDOT D3 Traffic for review. (Attached) Only July 27, 2021, a geometric layout was submitted to MnDOT D3 for an official level 1 review by MnDOT GDSU for signoff on the design of the improvements on TH 210. Only July 27, 2021, a figure of the mini-RAB design of the Forthun Rd/Isle Drive intersection was submitted to the City. (Attached) The project traffic staff is continuing progress on the Glory Road/Isle Drive intersection ICE report. H:\BAXT\T42120675\1_Corres\C_To Others\Council Updates\2021-08 \2021-08 T42120675 – Baxter Utilities Comission.docx
Name: Trevor Walter Date: 7/27/2021 Page: 3 Project Development Between a transition of project managers and the determination of the project extents, a revised schedule has been compiled and is attached. FINANCIAL IMPLICATION None. With the RCI addition at TH 210/Knollwood Drive per MnDOT’s request, the continued goal of the project team is to keep all construction costs at the responsibility of MnDOT. Design costs to the consultant of Bolton and Menk will be processed through the City’s contract with the intention of it all being reimbursed by MnDOT. The intent is to have all contract scope creep and changes addressed and determined by the next project update. STAFF RECOMMENDATIONS None. Memo is for informational purposes only. COUNCIL ACTION REQUESTED None. Memo is for informational purposes only. H:\BAXT\T42120675\1_Corres\C_To Others\Council Updates\2021-08 \2021-08 T42120675 – Baxter Utilities Comission.docx
Aaron J. Warford, P.E.
Principal Transportation Engineer
Education Summary
Bachelor of Science - Civil Engineering Aaron has the qualifications, experience, motivation, and work ethic to
University of Minnesota effectively manage projects. He began his career in 1999, gaining experience
in project management in both design and construction of county and MnDOT
Master of Business Administration - Strategic highways, complex intersections, roundabouts, and ADA-compliant facilities.
Management, University of Minnesota Aaron’s experience managing projects requiring extensive federal, state, local,
and multi-agency coordination efforts offer a unique service to clients. His
Registration success is rooted in effective stakeholder involvement; he understands and
Professional Engineer, Minnesota appreciates that acceptance and approval for a project begins with those most
affected and intimately connected. Aaron relates well to a broad spectrum of
Continuing Education people, establishing trust through genuine and honest discussion. He places a
• Systematic Development of Informed Consent, Hans high priority on maintaining effective communication with clients and project
Bleiker team members.
• Contract Administration
• CPM Scheduling Experience
• State Aid Seminar, MnDOT Roadway Design and Construction
• TH 169 Grade Raise, Mankato to Saint Peter, MnDOT District 7
Organizations • TH 71 Improvements in Jackson, MnDOT District 7
Minnesota Society of Engineers and Surveyors • TH 61 Reconstruction, City of Red Wing, MN
• TH 169 Reconstruction in Blue Earth, MnDOT District 7
• TH 61 Streetscape Improvements in White Bear Lake, MnDOT Metro
• I-90/TH 43 Pavement Rehabilitation, MnDOT District 6
• TH 14/CSAH 41 Interchange, MnDOT District 7
• TH 19 Mill & Overlay, MnDOT District 6
• TH 78 Better Roads Project, MnDOT District 4
• CSAH 101 Infrastructure Replacement, Scott County, MN
• CSAH 12 Reconstruction, Scott County, MN
• TH 21/TH 3 Intersection Improvements, City of Faribault, MN
• CSAH 44/CSAH 27, Scott County, MN
• CSAH 19 Reconstruction, City of Albertville, MN
• TH 10/TH 59 Railroad Embankment, City of Detroit Lakes, MN
• TH 212 Design-Build Preliminary Engineering Design, Cities of Chaska and
Eden Prairie, MN
Contract Administration
• I-494 from TH 5 to TH 55, City of Minneapolis, MN
• Airside Tunnels at Minneapolis/St. Paul International Airport, Metropolitan
Airport Commission
• LRT Station at Minneapolis/St. Paul International Airport, Metropolitan
Airport Commission
• St. Paul Downtown Airport Perimeter Dike and Flood Prevention,
Metropolitan Airport CommissionAaron J. Warford, P.E., Principal Transportation Engineer Design Build • Design-Build Program Phase 1, MnDOT • I-494, TH 212, and Oronoco Design-Build Projects • Design-Build Program Phase 2, MnDOT • TH 610 and Bridges of Mower County Design-Build RFPs
LEGEND
PROPOSED ROADWAY
RAISED CONC. MEDIAN, CURB & GUTTER
LANDSCAPING/GREEN SPACE
KNOLLWOOD DR
LIGHTING UNIT TYPE 9-40
150
SCALE IN FEET
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MAINTAIN EXISTING
3-WAY STOP (NB
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RIGHT
THRU
12'
FAIRVIEW RD
12'
10' SHLD
10' SHLD 10' SHLD 12' RIGHT (350')
M MINNESOTA 12' THRU
12' THRU
12' THRU
12' THRU
12' THRU
12' THRU
12' THRU
12' THRU
S-BUS-40
(c) 2021 Transoft Solutions, Inc. All rights reserved.
AASHTO 2011 (US) 12' LEFT (350')
12' LEFT (350')
21
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12' THRU
12' THRU 12' THRU 12' THRU 12' THRU
S-BUS-40 12' THRU
12' THRU
(c) 2021 Transoft Solutions, Inc. All rights reserved.
12' THRU 12' THRU AASHTO 2011 (US)
12' THRU
10' SHLD
10' SHLD 10' SHLD 10' SHLD
30 AM
BNSF RR
10:
10:
7/13/2021
PERIMETER 30 FT
AREA 15 SF
PERIMETER 30 FT
AREA 15 SF
35 SF
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REM
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PERIM ETER 50FT
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AREA 26 SQ
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FOLEY RD
PERIMETER 50FT
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AREA 26 SQ
95 SQ
PERIMETER 30 FT
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OFFSET TURN LANE RCI CONCEPT
TH 210 BAXTER ACCESS STUDY
BAXTER, MNPROPOSED PROJECT SCHEDULE
2022 INGLEWOOD DRIVE RAILWAY CROSSING AND ASSOCIATED ROADWAY IMPROVEMENTS PROJECT
BAXTER, MN
Tuesday, July 27, 2021
MAJOR TASKS AND MILESTONES DATES REMARKS NOTES
Proposals Due Friday, January 24, 2020
Award of Consultant Contract Tuesday, February 18, 2020 City Council Meeting
Delay to coordinate improvements with TH 210 Study
Project Construction delayed to 2022 Tuesday, June 2, 2020
Recommendations
Receive Preliminary TH 210 Recommendations Thursday, February 18, 2021
Staff Review of Updated Project Layout Tuesday, March 2, 2021
Review Update Project Layout Tuesday, April 6, 2021 City Council Workshop
Project Update Wednesday, June 2, 2021 Utilities Commission Meeting
Railroad Diagnostic Meeting Tuesday, June 29, 2021 Scheduled in coordination with BNSF and Benesch
ICE Report - TH 210 and Inglewood Drive Thursday, July 1, 2021
Project Update Wednesday, July 7, 2021 Utilities Commission Meeting
Public Engagement Meeting Thursday, July 8, 2021
Receive Public Input (See Public Engagement Plan) Friday, July 9, 2021 Project Website and InputID
Project Update Thursday, August 5, 2021 Utilities Commission Meeting
Review Updated Feasibility Study Wednesday, September 1, 2021 Utilities Commission Meeting
ICE Report - Isle Drive and Glory Road Friday, September 3, 2021
Review Updated Feasibility Study Tuesday, September 7, 2021 City Council Meeting
Accept Feasibility Report and Order Improvement Hearing Tuesday, September 7, 2021 City Council Meeting
Twice in local newspaper, one week apart, last notice
First Published Notice for Improvement Hearing Wednesday, September 15, 2021
must be at least three days prior to hearing.
City Mailed Notice for Improvement Hearing Monday, September 20, 2021 One notice at least 10 days prior to hearing.
Second Published Notice for Improvement Hearing Wednesday, September 22, 2021 Must be at least three days prior to hearing.
Improvement Hearing Conducted Thursday, September 30, 2021 Special City Council Meeting
Resolution Ordering Improvement and Preparation of Plans
Tuesday, October 5, 2021 City Council Meeting
and Specifications
Project Memorandum Friday, October 8, 2021 Required for Federal Aid Process
Agreement - BNSF - License for Electrical Supply Line Friday, October 15, 2021
Agreement - BNSF - License for Bicycle Path/Pedestrian
Friday, October 15, 2021
Walkway
Agreement - BNSF - Grade Crossing Construction and
Friday, November 19, 2021
Maintenance Agreement
Final Plans, Specifications, and Estimate Wednesday, December 1, 2021 Internal Design Deadline
Approve Plans and Specifications and Authorize
Wednesday, December 8, 2021 Utilities Commission Meeting
Advertisement for Bid
Approve Plans and Specifications and Authorize
Tuesday, December 21, 2021 City Council Meeting
Advertisement for Bid
Publication must be made at least three weeks before
last day to submit bids, at least once in official
Bidding Publication Wednesday, December 22, 2021
newspaper and once in trade paper or First Class city
newspaper.
Project Update Wednesday, January 5, 2022 Utilities Commission Meeting
By default bid remains subject to acceptance for 60 days
Bid Opening Thursday, January 13, 2022
after the Bid opening.
Resolution Ordering Assessment Hearing Tuesday, January 18, 2022 City Council Meeting
Once in local newspaper at least two weeks prior to
Published Notice for Assessment Hearing Sunday, January 23, 2022
hearing.
Foley Road Improvements
Mailed Notice for Assessment Hearing Monday, January 24, 2022 One notice at least two weeks prior to hearing
Bid review with Utilities Commission Wednesday, February 2, 2022 Utilities Commission Meeting
Assessment Hearing Tuesday, February 8, 2022 Special City Council Meeting
Resolution Adopting Assessment Rolls Tuesday, February 15, 2022 City Council Meeting
Appeals to district court must be made within 30 days
End of Assessment Appeal Period Thursday, March 17, 2022
after adoption of the assessment roll.
Resolution Awarding Construction Contract Tuesday, April 5, 2022 City Council Meeting
Contractor has 15 days to deliver signed agreement,
Notice of Award Wednesday, April 6, 2022
bonds, and insurance certificates.
Public Service Announcement (e-mailed by City) Monday, April 11, 2022
City Mailed Notice for Public Information Meeting Monday, April 11, 2022
Pre-Construction Meeting Thursday, April 14, 2022 10:00 am at Baxter City Hall
Public Information Meeting - Construction Monday, April 25, 2022 6:00 p.m. at Baxter City Hall
Begin Construction Monday, May 2, 2022 24 Weeks of Full Time Construction
Construction Complete Friday, October 14, 2022 Construction Substantially Complete
MnDOT Layout Approval Wednesday, September 22, 2021
Final Plans, Specifications, and Estimate Wednesday, April 6, 2022 Internal Design Deadline
Approve Plans and Specifications and Authorize
Wednesday, April 6, 2022 Utilities Commission Meeting
Advertisement for Bid
Approve Plans and Specifications and Authorize
Tuesday, April 19, 2022 City Council Meeting
Advertisement for Bid
Publication must be made at least three weeks before
last day to submit bids, at least once in official
Bidding Publication Wednesday, April 20, 2022
newspaper and once in trade paper or First Class city
newspaper.
Project Update Wednesday, May 4, 2022 Utilities Commission Meeting
By default bid remains subject to acceptance for 60 days
Bid Opening Thursday, May 12, 2022
after the Bid opening.
Resolution Ordering Assessment Hearing N/A Assumes no assessments for work in Trunk Highway
Published Notice for Assessment Hearing N/A Assumes no assessments for work in Trunk Highway
Mailed Notice for Assessment Hearing N/A Assumes no assessments for work in Trunk Highway
TH 210 Improvements
Bid review with Utilities Commission N/A Assumes no assessments for work in Trunk Highway
Assessment Hearing N/A Assumes no assessments for work in Trunk Highway
Resolution Adopting Assessment Rolls N/A Assumes no assessments for work in Trunk Highway
End of Assessment Appeal Period N/A Assumes no assessments for work in Trunk Highway
Bid review with Utilities Commission Wednesday, June 1, 2022 Utilities Commission Meeting
Assume 5 weeks for MnDOT bid review and
MnDOT Bid Review and Approval Thursday, June 16, 2022
authorization
Resolution Awarding Construction Contract Tuesday, June 21, 2022 City Council Meeting
Contractor has 15 days to deliver signed agreement,
Notice of Award Wednesday, June 22, 2022
bonds, and insurance certificates.
Public Service Announcement (e-mailed by City) Monday, June 27, 2022
City Mailed Notice for Public Information Meeting Monday, June 27, 2022
Pre-Construction Meeting Thursday, June 30, 2022 10:00 am at Baxter City Hall
Public Information Meeting - Construction Monday, July 11, 2022 6:00 p.m. at Baxter City Hall
Begin Construction Monday, July 18, 2022 13 Weeks of Full Time Construction
Construction Complete Friday, October 14, 2022 Construction Substantially Complete
NOTES
1 City Council Meetings held on 1st and 3rd Tuesdays @ 7:00 p.m.
2 Utilities Commission Meetings held on 1st Wednesday @ 5:30 p.m.
3 All dates are subject to change, this is a living document. Dates may change based on coordination with other 2021 & 2022 projects and external
agencies and their timelines.
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