Modern Slavery Statement 2020 - The University of Notre Dame Australia - Australian Catholic Anti ...
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The University of Notre Dame Australia Modern Slavery Statement 2020
MODERN
SLAVERY
STATEMENT
Contents Introduction
Introduction 2 This statement has been prepared by the University
of Notre Dame Australia to comply with the Modern
About Notre Dame 3 Slavery Act 2018 (Cth). It sets out the steps taken by
Joint Statement from the Notre Dame to identify and address modern slavery
Vice Chancellor and Chancellor 4 risks in our business and supply chains.
Our Actions Taken in 2020 5
Our Plans for 2021 and Beyond 6
More about Notre Dame 7
Our Organisational Structure 7
Governance and Policies 7
Our Operations 8
Modern Slavery Risks in Operations
and Supply Chain 9
Operational Risks 9
Our People 9
Impact of COVID-19 9
Our Suppliers 10
Supplier Risks 10
Effectiveness Assessment 12
THE UNIVERSITY OF NOTRE DAME AUSTRALIA | 2
MODERN
SLAVERY
STATEMENT
About
Notre Dame
Notre Dame is a Catholic University, extending from the
West Coast of Australia in the City of Fremantle, to the
North-West town of Broome and across the continent
to the heart of Sydney. The University’s seven clinical
Schools are located throughout New South Wales and
Victoria.
While embracing 2,000 years of the Catholic Intellectual
Tradition, we welcome people of all faiths or none at
all. As an academic community, we welcome open and
rigorous enquiry, debate and discussion.
We have an enrolment of over 13,000 students and
offer a comprehensive range of undergraduate and
postgraduate programs. The University was ranked
number one in Australia for Overall Satisfaction in
the 2020 Graduate Outcomes Survey (undergraduate
category – qilt.edu.au).
The Objects of the University of
Notre Dame Australia
The Objects are defined in Section 5 of the Act of
Parliament of Western Australia which marked Notre
Dame’s establishment in December 1989.
THE OBJECTS OF THE UNIVERSITY ARE:
a) the provision of university education within a context
of Catholic faith and values; and
b) the provision of an excellent standard of –
i) teaching, scholarship and research;
ii) training for the professions; and
iii) pastoral care for its students.
The University’s Objects are at the heart of all we do as
a Catholic university.
Our Objects have guided our growth and development
from a small but enthusiastic intake of just 50
postgraduate Education students on our Fremantle
Campus in 1992 – to today’s vibrant community of
thousands of students across all three campuses.
THE UNIVERSITY OF NOTRE DAME AUSTRALIA | 3
MODERN
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Joint Statement from
the Vice Chancellor
and Chancellor
The University of Notre Dame Australia opposes all forms
of slavery and human trafficking, and is committed to
taking steps to ensure that it does
not occur in its operations or in its supply chains.
Notre Dame strives through appropriate engagement
with supply partners, contractual arrangements and
procurement principles, to ensure that its suppliers
comply with all legislation dealing with the prevention
of modern slavery or human trafficking.
Professor Francis Campbell To ensure effectiveness, our Finance Office has
Vice Chancellor established and leads a Modern Slavery Project
Group which includes representatives from within
the University who are responsible for identifying
and addressing key risks within our supply chains.
In addition to the work we have done in our own
operations and supply chains, we have been active
in our collaboration with other organisations through
the Australian Catholic Anti-Slavery Network, sharing
knowledge and engagement initiatives, discussing
approaches, and building on learnings to address
this growing global issue.
This Modern Slavery Statement has been endorsed
and approved by the Board of Directors of The University
of Notre Dame Australia.
Vice Chancellor
Hon. Chris Ellison
Chancellor
Chancellor
THE UNIVERSITY OF NOTRE DAME AUSTRALIA | 4MODERN
SLAVERY
STATEMENT
Our Actions Taken in 2020
Modern Slavery Project Group Modern Slavery Statement
A cross-divisional and multidisciplinary Modern We have published a Modern Slavery Statement to set
Slavery Project Group was established to design and the culture and expectations across the University and
implement foundational activities to identify, manage all our stakeholders.
and address modern slavery risks within the University’s
operations. The Project Group consists of staff from
Legal, Finance and Procurement. The Group reports to
Education and Awareness
the Board through the University’s Senior Management Key staff members from the Project Group and targeted
Group. stakeholders within the university have participated in
workshops and training facilitated by ACAN.
Board of Directors ACAN hosted a webinar providing education on the
modern slavery risks specific to the building and
construction industry and we extended that invitation
to targeted suppliers.
Senior Management
Group
Policies and Processes
Our Procurement Policy and Procedures were amended
Modern Slavery to align to the Modern Slavery Act 2018 (Cth) and drive
Project Group commitment to eradicating modern slavery.
All new agreements entered into were reviewed and/
or amended to include specific clauses dealing with
Collaboration modern slavery risks. In addition to this, our Agreement
Notre Dame is part of the Australian Catholic Anti- templates were updated and a Modern Slavery Side-
Slavery Network (ACAN) which allows us to collaborate, Agreement template was developed by the Legal team
share resources and training within the network. to assist with the implementation of this new process.
We have commenced developing a Modern Slavery
Policy and Whistleblower Protection Policy.
Gap Analysis
As part of ACAN, we undertook a “bridge the gap”
analysis to assess our level of maturity in our approach
Supplier Engagement
to modern slavery risks across various areas. This More than 4,000 letters were sent out to suppliers
included management systems, risk management, explaining Notre Dame’s opposition to modern slavery
human resources and recruitment, customers and practices and our commitment to taking steps to
stakeholders and procurement and supply chain. eradicate it from our operations and supply chains.
Our auditors KPMG also offered a benchmarking These letters outlined:
survey in which we participated in mid-2020 highlighting • Notre Dame’s requirement that both the suppliers
opportunities for improvement. The results of both and their contractors comply with the Act;
analyses will be instrumental to the development
• a commitment to take reasonable steps to ensure
of the three-year roadmap.
that there is no modern slavery or human trafficking
in their supply chain or in any part of their business;
Risk Assessment and
We have analysed our suppliers and operations to • a requirement to notify the University should they
identify the first tier suppliers with potential modern become aware of a breach.
slavery risks. Our Supplier on-boarding process has been updated to
We also reviewed our top 200 supplier agreements to include modern slavery risks. This will be continuously
assess the appropriateness of the clauses relating to reviewed as part of the three-year roadmap.
modern slavery risks. This represented approximately
80% of total spend.
THE UNIVERSITY OF NOTRE DAME AUSTRALIA | 5MODERN
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Our Plans for 2021 and Beyond
Three Year Roadmap Modern Slavery Project Group
We plan to formalise our Modern Slavery Risk Management We intend to expand the Project Group across more
Initiatives roadmap for the next three years to provide divisions to incorporate representatives from the Academic,
guidance around reporting and corrective actions to People & Culture, Infrastructure and Technology teams
be taken, as well as an internal assessment of the to support with the implementation of future initiatives.
effectiveness of our initiatives.
Supplier Management
Developing Future Ethical Leaders We will continue to increase our knowledge of our supply
While we currently offer courses in Social Justice, we chains and implement a supplier compliance framework
have also developed a specialised program in Modern which includes:
Slavery and Human Trafficking to promote the study of • pre-screening for on-boarding new suppliers;
social issues within our community, educating future
professionals and developing ethical leaders. • regular evaluations for existing suppliers; and
Our programs are designed to achieve the following: • auditing high-risk suppliers.
• increase awareness of modern slavery, human To support this, the Procurement team will also undergo a
trafficking and the risks in the supply chain; restructure to realign key responsibilities, improve supplier
relationships and contract management and develop
• increase awareness of ethical and legal obligations; processes that support the eradication of modern slavery.
• increase knowledge and skills for design, The initiatives implemented in 2020 will continue to be
implementation and monitoring of ethical supply applied including the changes to the on-boarding process
chains; and review of agreements, terms and conditions.
• increase knowledge and skills for statutory and public
reporting; Implementation of Policies
• increase knowledge and skills for auditing, assurance,
and accreditation of supply chains; and
and Procedures
• increase knowledge and skills for better policing We have commenced developing a Modern Slavery Policy,
of human trafficking. outlining principles, responsibilities for all stakeholders
and reporting. We will implement this in 2021 alongside
the Whistleblower Protection Policy. Both policies seek to
Collaboration set the culture and expectations across the University but
The Modern Slavery and Human Trafficking programs also provide a channel and support for raising concerns or
will establish close collaboration and engagement grievances around policy violations.
with international foundations, human rights groups, We will also develop a Supplier Code of Conduct which
and university partners, ensuring our students receive will outline our minimum ethical standards, reporting and
a global perspective. Close collaboration with industry corrective action processes.
will enable students to apply their knowledge and skills
We will continuously review and improve existing policies
immediately, and ensure that the community will benefit
and processes including the Procurement Policy, supplier
from the expertise and training they have acquired.
on-boarding and staff on-boarding processes.
Notre Dame will continue to be a member of ACAN,
contributing and collaborating with the network. In January
2021, a representative from ACAN presented to 140 first
Education and Awareness
year medical students on their second day. The session We anticipate to roll out introductory modern slavery
covered how modern slavery interacts with health care - training across the organisation to raise awareness of
from the board room to the emergency room. modern slavery risks across the University. We expect
The Procurement team is also looking for further the training to be mandatory for procurement and areas
opportunities to collaborate with other networks including purchasing products and/or services that carry a higher
the Australian University Procurement Network. level of modern slavery risk such as electronics, cleaning
and security contracts. This training will be made available
to all staff through our online learning management system
and staff will be encouraged to undertake this training as
part of their on-boarding.
We will also continue to provide training opportunities
for suppliers.
THE UNIVERSITY OF NOTRE DAME AUSTRALIA | 6MODERN
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More about Notre Dame
Our Organisational Structure
The governance structure of Notre Dame is determined by, and stems from, its Act of Parliament and Statutes. These
specify the source, role and functions of its Trustees, Board of Directors and Board of Governors, and the Principal
Officers and academic leaders of the University.
National Governance
The Board Committees
of Directors is the governing body of the University and has control over management of the affairs and
concerns of the University.
Board of Directors
(Governing Body) Board of Trustees
• Custodians of the Objects
• Appoint the Chancellor, Deputy Chancellor
and members of the Board of Directors
Remuneration and
Finance and Audit and Risk Engagement Advisory
People & Culture Vice Chancellor
Investment Committee Committee Committee
Committee
Core Curriculum
Ethics Committee
Committee
Academic Council Student Board
Senior Management
Group
Vocational Education Program and Course
Academic Standards Learning and Teaching
and Training Advisory Research Committee Accreditation Operations Group
and Policy Committee Committee
Committee Committee
National Health and
Safety Committee
Research Degree
and Scholarships Student Recruitment
Committee Board
Governance and Policies The University of Notre Dame Australia / NATIONAL GOVERNANCE / ND5287 / updated 14 June 2021
Notre Dame is committed to a high standard in governance, compliance and ethical behaviour. Notre Dame
has established codes, policies and procedures which guide the management and operations of the University.
Our relevant polices include:
Code of conduct: Staff, Students & Research Workplace bullying Policy
Procurement Policy Work, Health and Safety Policy
Risk Management Policy Misconduct Policy
Academic integrity Policy: Staff, Students
Staff Grievance Resolution Policy
& Research
Ethics Approval for Research Involving Human Ethics Approval for the Use of Animals for Scientific
Participants Policy Purposes Policy
THE UNIVERSITY OF NOTRE DAME AUSTRALIA | 7MODERN
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Our Operations
The University of Notre Dame Australia is a tertiary The University has strong relationships with industry,
education institution, offering undergraduate, in particular the business, health, education, law,
postgraduate and VET courses across our three medical and architecture industries. The majority of
campuses. The University undertakes excellent, our students undertake placements in the industry
high impact scholarship and research aligned to the relevant to their course of study while studying for
University’s Objects and Mission, making a positive their degree.
contribution to local, national and international As a private, Catholic university, Notre Dame has a
communities. strong relationship with the Catholic Archdiocese of
The University also has contractual arrangements with Sydney, Perth and Broome.
a range of suppliers of goods and services that enable There are partnerships with Universities from
it to conduct its business. The arrangements vary in around the globe, enabling students from both Notre
form and length, depending on the goods and services Dame and its partners the opportunity to enjoy the
being provided. Service contracts (e.g. cleaning, experience of studying abroad. These policies enable
security, etc.) generally extend across multiple years, staff engagement in cross-institutional collaborative
while suppliers of goods may be one-off purchases research.
or under agreements spanning multiple years.
NT
QLD
WA
SA
NSW
Perth
ACT
VIC
FREMANTLE SYDNEY
CAMPUS CAMPUS
RURAL &
BROOME CLINICAL
CAMPUS SCHOOLS
TAS
We have We have over
2,051 70% 30% 600
employees Female Male
volunteers
Average length of employment
6.7 years
453 451 1147 Longest Serving 32 years
Full time Part time Casual Oldest 92 years | Youngest 17 years
The information presented above is at 31 December 2021.
THE UNIVERSITY OF NOTRE DAME AUSTRALIA | 8MODERN
SLAVERY
STATEMENT
Modern Slavery Risks in Operations
and Supply Chain
The University has undertaken a modern slavery risk Notre Dame recruited employees both directly and
review investigating its operations, suppliers and business with the assistance of recruitment agencies. The
relationships to identify and document modern slavery University has spent approximately $0.3 million on
risks. The review has identified high risk areas and has contract and agency workers in 2020.
helped guide initiatives to address modern slavery. Prior to engaging any person to work at the University,
their working rights are checked. The University engages
Operational Risks a migration lawyer to support the process of obtaining
sponsorship or a visa for a potential overseas employee.
At Notre Dame, we are committed to a strategic
and structured organisational-wide approach to risk
management. Our approach supports consistent Impact of COVID-19
identification, management and reporting of risks and 2020 was a challenging year for Notre Dame, as for
is aligned to the risk appetite prescribed by the Board. the rest of the higher education sector.
Our dedicated risk and assurance team has the In response, the University’s immediate focus was to
accountability for developing and embedding the respond rapidly to the risks associated with inability to
organisation’s approach to risk management as well as teach and deliver a high standard of education. Relying
establishing the internal audit function at Notre Dame. on the innovation, professionalism and dedication of the
Internal audit plans are established and agreed upon academic and professional services staff, Notre Dame
each year. On completion of each internal audit was able to quickly transition to full online learning in
engagement, the results are conveyed to management March. This enabled students to continue their studies
and management will provide responses to the risks without delay. Our students were also impacted by
identified with an action plan. This is summarised and the pandemic in other ways. To provide emergency
reported to the Audit & Risk Committee to ensure the assistance to those students impacted financially by the
risks are monitored for effectiveness and appropriately health crisis, a $1 million Financial Hardship Fund was
implemented. launched thanks to the generosity of our benefactors.
We also recognise that COVID-19 may impact the ability
Our People of suppliers to manage supply chains and maintain
good practices. This can increase the risk
Since its foundation, we have sought to create an
of slavery to vulnerable individuals in our operations
environment where staff and students feel part of a
and supply chain. Our supplier on-boarding process
community, welcoming people from all backgrounds,
is continuously being reviewed and improved to
regardless of their faith. As a Catholic university, Notre
reduce this risk.
Dame is committed to the pastoral care of staff and
students.
Our staff are encouraged to participate in religious,
academic and social events hosted throughout the year,
creating a strong Christian intellectual life on our three
campuses. There are also opportunities to engage with
members of the broader community through initiatives
such as public lectures, debates and presentations
which are hosted by the University.
The University’s Enterprise Agreement (EA) is negotiated
between its employees and their representatives
(National Tertiary Education Union) and the University.
The EA outlines the agreed terms and conditions
of employment. This is approved by the Fair Work
Commission, ensuring the employees’ rights are fair,
reasonable and legally acceptable.
Notre Dame has 2,051 employees and over 600
volunteers nationally.
THE UNIVERSITY OF NOTRE DAME AUSTRALIA | 9MODERN
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Our Suppliers Supplier Risks
Notre Dame has over 4,000 suppliers of which, The initial focus of the risk mitigation strategy has been
approximately 200 represent the top 80% spent. to identify the high risk suppliers based on the key
In 2020, 97.79% of the University’s total spend with indicators below:
suppliers was within Australia, with the USA (1.41%), • Industry sector - Specific industry sectors deemed
the United Kingdom (0.23%), Singapore (0.21%) and as high risk in international and national guidance
Germany (0.17%) being the main countries of origin documentation.
of supplier spend outside the country.
• Commodity/product - Specific products and
The top five industry sectors used to supply the commodities deemed as high risk by ACAN’s
University in 2020 were service driven and include Modern Slavery Category Risk Taxonomy, the
Construction, Technical Business Services, Information Global Slavery Index (GSI) and other international
Technology, Education and Health Care. guidance materials.
Goods and services include cleaning, IT consulting, • Geographic location - The original source of
IT hardware, construction and facilities maintenance, goods and services that are procured from
medical equipment and consumables, stationary Australian Companies and the use of the 2018
supplies, waste disposal, professional and GSI to estimate the prevalence of modern slavery
education services. in that location.
• Workforce profile - The type of labour involved
in the production of our goods and services,
particularly where low skilled, vulnerable or
migrant labour is used, or where the work is
deemed as ‘3D’ work (dirty, dull or dangerous).
From a total of 4,000 suppliers, 9.52% have been identified in the high risk category and broken down by number
and percentage in the charts below:
CATEGORY NO OF SUPPLIERS %
Total Number of suppliers 4,000 100.00
Building and Construction 28 0.70
Cleaning Services 20 0.50
Security Services 38 0.95
Facility Management 164 4.10
Information & Communications Technology 131 3.27
381 9.52
Number of Suppliers in the Percentage of Suppliers in the
High Risk Category High Risk Category
0.70%
28
0.50%
20
131 0.95%
38 3.27%
164 4.10%
Key
Building and Construction Security Services Information & Communications
Cleaning Services Facility Management Technology
THE UNIVERSITY OF NOTRE DAME AUSTRALIA | 10MODERN
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Of total expenditure, 25% was spent in these high risk categories, split as percetage as shown below:
25% of the Total Spend
19.4%
36.4% Key
Building and Construction
7.0% Cleaning Services
Security Services
10.5% Facility Management
26.7% Information & Communications Technology
The analysis has determined that the risk on total spend is relativity low, all high risk expenditure will continue to be
investigated in line with the guidelines of the Modern Slavery Act 2018 (Cth) and the University’s three year roadmap.
THE UNIVERSITY OF NOTRE DAME AUSTRALIA | 11MODERN
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Effectiveness Assessment
The Modern Slavery Project Group has regularly reviewed and monitored the progress made by the University
to address modern slavery. A summary table is outlined below:
Not
Target In Progress Completed
Commenced
MANAGEMENT SYSTEMS
Establish Governance and Board oversight 3
Establish the Modern Slavery Project Group 3
RISK MANAGEMENT
Update risk management framework 3
PROCUREMENT & SUPPLY CHAIN
Identify high risk suppliers 3
Review Top 200 suppliers by spend for evidence of modern
3
slavery clauses
Amend agreements or terms/conditions for modern slavery clauses
3
for those contracts identified in the Top 200 supplier review
Develop Modern Slavery Side-Agreement template 3
Amend supplier agreement template to include modern slavery
3
clauses
Update Procurement Policy and Procedures including supplier
3
on-boarding process
Establish awareness of modern slavery risks for all suppliers 3
HUMAN RESOURCES & RECRUITMENT
Develop Whistleblower Protection Policy and Systems 3
Introduce relevant training programs for staff 3
CUSTOMERS & STAKEHOLDERS
Publish Modern Slavery Statement externally 3
In 2020, the University focussed its resources on identifying areas of modern slavery risks. Some of our planned activities
for 2020 were disrupted due to the impact of COVID-19 on our operations. We will progress these activities in 2021.
In 2021, we plan to formalise our Modern Slavery Risk Management Initiatives roadmap for the next three years to provide
guidance around reporting and corrective actions to be taken, as well as an internal assessment of the effectiveness of our
initiatives. Following this, the next step will be to identify key stakeholders to engage with Notre Dame to track, measure
and report on the progress against the plan.
We are currently in the process of developing specialised programs in Modern Slavery and Human Trafficking to promote
the study of social issues within our community, educating future professionals and developing future leaders and aim to
offer these to students in 2021. The University also plans to engage proactively with ACAN on the implementation of:
1) Additional training modules for University students and employees;
2) Targeted audits of suppliers deemed as high risk (through engagement of an external third party); and
3) Revised agreements with Tier 1 suppliers to address modern slavery in their supply chains, if anomalies are identified.
We will monitor and review our initiatives, policies and procedures to further enhance effectiveness.
THE UNIVERSITY OF NOTRE DAME AUSTRALIA | 12Fremantle Campus 19 Mouat Street (PO Box 1225) Fremantle WA 6959 +61 8 9433 0658 fremantle.reception@nd.edu.au Sydney Campus 128-140 Broadway (PO Box 944) Sydney NSW 2007 +61 2 8204 4400 sydney.reception@nd.edu.au Broome Campus 88 Guy Street (PO Box 2287) Broome WA 6725 +61 8 9192 0600 broome.enquiries@nd.edu.au notredame.edu.au ABN 69 330 643 210 CRICOS PROVIDER CODE: 01032F / RTO CODE: 01032F © 2021 THE UNIVERSITY OF NOTRE DAME AUSTRALIA, ALL RIGHTS RESERVED. / ND5251
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