Operations Manual

Operations Manual

ORL Operations Manual – Season 2018 Page 1 ORL Operations Manual – Season 2018 OUTBACK RUGBY LEAGUE (ORL) Operations Manual Season 2018

Operations Manual

ORL Operations Manual – Season 2018 Page 2 ORL Operations Manual – Season 2018 Table of Contents ORL CHIEF CONTACTS 2018 ___ 4
2018 ORL Advisory Committee Members ___ 4
Helpful web addresses/links ___ 4
BASE COMPETITION RULES ___ 5
About Outback Rugby League Cup ___ 5
No-Alcohol policy ___ 5
Number of players permitted to take the field of play ___ 6
Points System ___ 6
Outback Rugby League 2018 policy on forfeits ___ 7
Match sheets ___ 8
Sin Bins and Send Offs ___ 9
Senior Registration Fees ___ 10
Playing Uniforms ___ 10
Regular season matches ___ 11
Finals series matches ___ 12
Outback Rugby League 2018 policy on premature conclusion of matches (mercy rule ___ 13
Early calling of full-time in other instances ___ 14
Club reporting requirements for matches ended prematurely (outside of mercy rule ___ 14
REGISTRATION AND CLEARANCES ___ 15
Outback Rugby League 2018 policy on playing rosters ___ 15
Outback Rugby League 2018 policy on unregistered players ___ 16
Outback Rugby League 2018 clearance policy ___ 17
THE Country Rugby League of NSW Clearance Policy – Endorsed by the ORL ___ 19
CLEARANCE TYPES ___ 19
POLICY FOR ON-LINE CLEARANCES ___ 20
Outback Rugby League 2018 policy on Far West Playing Agreement ___ 21
Outback Rugby League 2018 policy on underage players ___ 21
Outback Rugby League 2018 policy on player payments ___ 22
Referees ___ 23
Tackling Domestic Violence Program 2018 ___ 23
MATCH DAY PROCEDURES SEASON 2018 ___ 24
The ORL and CRL are responsible for ___ 24
During fixtures, the Home Club is responsible for ___ 24
At the completion of fixtures, the Home Club is responsible for ___ 25
Determination of Home Club ___ 26
ALL clubs are responsible for ___ 26
If clubs are unable to source volunteers .

Operations Manual

ORL Operations Manual – Season 2018 Page 3 ORL Operations Manual – Season 2018 Possible sanctions for any ORL club not meeting the match day policy ___ 27
PROCEDURE FOR PAYMENT OF ANY FINES/PENALTIES HANDED DOWN BY ORL/CRL ___ 28
JUDICIARY PROCEDURE MANUAL ___ 29
A guide to ORL judiciary hearings ___ 29
An Overview of the ORL base points system ___ 29
Who has to face an ORL judiciary ___ 30
The judiciary Chairperson’s duties ___ 30
The Judiciary ___ 30
What is Misconduct ___ 31
Preliminary Judiciary Proceedings ___ 32
Outback Rugby League charge sheet ___ 32
Notice of election paperwork ___ 32
Judiciary hearings ___ 32
SERIOUS matters are referred directly to judiciary ___ 33
Appeals ___ 33
Off-field and Code of Conduct matters ___ 33
NSW Rugby League Tough Love guidelines (JUNIORS only ___ 33
The Country Rugby League base points penalty judiciary guide ___ 34
CRL Judiciary Points System Summary ___ 35
Calculation example of CRL Judiciary points system summary ___ 36
ORL Social Media Policy ___ 37
NRL Code of Conduct ___ 38
ORL CRITICAL DOCUMENTS CATEGORY ___ 39
ORL Charge Sheet ___ 40
ORL Notice of Election ___ 41
Acknowledgement of Receipt – National Code of Conduct ___ 42
A players’ agreement upon signing NRL Registration Form ___ 43
ORL 2018 policy for clubs on making official reports/complaints ___ 44
ORL Ground Incident Report Form ___ 45
ORL On-Field Incident Report Form ___ 46
Far West Playing Agreement Season 2018 ___ 47
ORL Pre-Game Safety Checklist ___ 49
ORL Playing in Higher Age Division Form (For Senior Football ___ 51
ORL Grand Final Day Fundraising Policy ___ 52
ORL Grand Final Day Awards Policy ___ 53
ORL Club and Ground Manager Referee Payment Sheet ___ 55
ORL Scoring Summary 2018 ___ 56
ORL Club Sign-On Sheet .

Operations Manual

ORL Operations Manual – Season 2018 Page 4 ORL Operations Manual – Season 2018 ORL CHIEF CONTACTS 2018: Mr Desmond Rumble - ORL Chairperson 0498617412 desrumble@hotmail.com ORL Email Address MAIN ORL CONTACT SOURCE outbackrugbyleague@gmail.com ORL Judiciary – Mr Jim Hickey, Mr Lyndon Pace and Mr Darren Hall CONTACT ORL outbackrugbyleague@gmail.com Domestic Violence Chairman Mr Michael Stoltenberg CONTACT ORL outbackrugbyleague@gmail.com Mr Eric Craney – ORL Board Member bulwick53@gmail.com Mr Lyndon Pace – ORL Administration Support/IT Officer outbackrugbyleague@gmail.com Dallas Reeves – CRL Far West Competitions Support officer dreeves@crlnsw.com.au 0418811483 Evan Jones – CRL Regional (Western) Operations Co-ordinator ejones@crlnsw.com.au Peter Clarke – CRL Regional Area Manager (Western) pclarke@crlnsw.com.au 2018 ORL Advisory Committee Members Peter Ballard - Broken Hill United – 0447 173 996 – peter.ballard1@det.nsw.edu.au Sandra Clark – Broken Hill Geebungs – 0419 879 267 – sandra.j.clark@det.nsw.edu.au Paul Kemp – Broken Hill Saints – 0427 117 041 – paul.kemp@mphousing.com.au Barry Philp – Menindee Wedge Tailed Eagles – 0429 784 334 – riverview99@bigpond.com Michelle Kelly – Menindee Yabbies – 0457 820 180 – michellekelly04@yahoo.com.au Rhonda Hynch – Parntu Warriors – (08) 8091 5805 parntuwarrios@hotmail.com Brendon Adams – Wilcannia Boomerangs – 0447 869 555 – brendona@mprec.org.au Helpful web addresses/links: CRL NSW Resources http://www.crlnsw.com.au/index.php?id=5 Play NRL: www.playnrl.com.au ORL website: www.orl.net.au

ORL Operations Manual – Season 2018 Page 5 ORL Operations Manual – Season 2018 BASE COMPETITION RULES About Outback Rugby League Cup; The Outback Rugby League is a Cup/Second Division competition in Broken Hill, Menindee and Wilcannia regions of the Country Rugby League of NSW (CRL). It was formerly a CRL Group competition known as Group 12 Rugby League and was re-formed under the ORL banner as a Cup/Second Division competition. The competition caters for senior and junior league tackle or tag where applicable. The 2017 premiers were the Broken Hill Saints who defeated Wilcannia Boomerangs 24-22 in last year’s grand final at Memorial Oval, Broken Hill.

ALL Regular Season matches shall be played on Saturdays. Finals series matches shall commence at such times, and be played at such venues, as may be directed by the ORL and CRL on a Saturday or Sunday. DRUGS At all times Players will continue to comply with the NRL/CRL anti-doping rules and are subject to random drug tests. No-Alcohol policy: The Outback Rugby League has adopted an alcohol free policy and as such no club is to sell alcohol or allow alcohol to be consumed at any venue. Any patrons witnessed consuming alcohol will have it confiscated and be removed from the ground.

Any intoxicated players, staff or spectators are to be escorted from the ground under the supervision of the ground manager.

ORL Operations Manual – Season 2018 Page 6 ORL Operations Manual – Season 2018 Number of players permitted to take the field of play: The maximum number of players allowed to compete from any club in one game is nineteen [19). As per the rules of rugby league football, the maximum amount of players any team can have on the field at one time is thirteen (13) players. Each team is allowed to use six (6) interchange players. There are unlimited interchanges allowed throughout the match. There is however, a limit to two (2) interchanges per substitution to minimise the players and trainers occupying the sideline.

An interchange occurs when the player departing the field crosses the playing lines which constitute the ‘field of play’ at which point the player being substituted on may enter the field of play. If any player is sin-binned or sent-off, that player CANNOT be replaced. I.e. if one player is sinbinned, that team will play with twelve (12) players for that 10-minute period. If one player is sentoff, that side is down to twelve (12) players for the REMAINDER of the MATCH and so on. I.e. if a side has side has two (2) players sin-binned at the same time, that side is reduced to eleven (11) players.

If two players have been SENT OFF from the same team, that side must field eleven (11) players only for the REMAINDER of the MATCH.

Points System: Competition points shall be awarded as follows: WIN – two (2) points DRAW – one (1) point LOSS - zero (0) points FORFEIT – Minus two (-2) points BYE – two (2) points

ORL Operations Manual – Season 2018 Page 7 ORL Operations Manual – Season 2018 Outback Rugby League 2018 policy on forfeits: A strong deterrent is needed to prevent avoidable forfeits to maintain the integrity of competition in the Outback; therefore the following rules will apply;  Any team not prepared to commence a match within fifteen (15) minutes after the time directed shall be deemed to have forfeited that match unless satisfactory reasons for the delay are given to the Member Group / Division prior.

If any ORL club forfeits a match during the regular season, the following will occur; (a) Any forfeit will be declared as a 70-nil loss to the offending team for the purposes of for and against (and recorded as a 70-nil win to the non-offending team). (b) In addition, any side that forfeits a match will lose two (2) competition points. (c) The offending team can be fined a minimum of $500.00 for a forfeit if notice is not given at least 24 hours prior and/or a valid reason not provided. (c) Any club that accumulates TWO (2) forfeits will be expelled from the competition for the remainder of the season.

Such a club would have to then apply for re-entry to the competition for the following season.

(d) Any club that forfeits after round eight (in a 10-round competition), round nine (in an 11- round competition) or after round 10 (in a competition of 12 rounds or any further length) will automatically be expelled from the remainder of the 2018 season. Such a club would have to then apply for re-entry to the competition for the following season.  If any club forfeits a match during the finals series, the following will occur; (a) The offending club loses the match. (b) The offending club is fined a minimum of $1000.00. (c) The offending club will be expelled from the competition for the remainder of the season.

In all instances outlined above; (a) The ORL and/or CRL may consider extenuating circumstances in regards to a forfeit. In this instance, an ORL club must document any circumstances (must be unforseen and unpreventable) regarding a forfeit to outbackrugbyleague@gmail.com The ORL Board will consider the evidence on a case-by-case basis.

(b) In the event of exceptional circumstances, a club can appeal this expulsion from the competition to the Outback Rugby league Executive Management committee.

ORL Operations Manual – Season 2018 Page 8 ORL Operations Manual – Season 2018 Match sheets: In 2018, the ORL will have two separate sheets for match-day operations;  ORL Club Sign-On Sheet (Team Sheet). To be filled out by each club individually and taken to match desk.  ORL Scoring Summary (to score each match). The official ORL scoring summary (or live scoring if used) must be filled in correctly.

Individual club team sheets cannot contain players that are not registered with the ORL. All players must sign their club’s official sign-on sheet before they are eligible to take the field of play in ANY ORL competition match.

The manager from each side is responsible for their club’s sign-on sheet for ALL matches their side participates in. These must be signed prior to the commencement of the game by both teams at the official table thirty (30) minutes prior to kick off. Failure to fill out the match sheet correctly more than once by the same team CAN result in disciplinary action against the offending club. All ORL Match Scoring Summaries are to be signed off by match referee, and scorers. Referees and/or a nominated representative of the league or ORL clubs will fill in the three (3), two (2) and one (1) best and fairest points.

It is the responsibility of the HOME club (in consultation with the appointed Ground Manager) to email match sheets to the outbackrugbyleague@gmail.com by 6.00pm on the day of the match.

ORL Operations Manual – Season 2018 Page 9 ORL Operations Manual – Season 2018 Sin Bins and Send Offs: Any player who during the course of the match is temporarily dismissed (i.e. sin-binned) must first report to the time keepers table so that the period of temporary suspension can be monitored by the sin bin operator(s). The dismissed player(s) must then be escorted to a change room by a club official and the ground manager or security officer.

The dismissed player(s) will be called to the timekeeper’s area when indicated by the timekeepers.

If a player is SENT OFF he must then be escorted to their own dressing room until he has changed out of his playing uniform by a club official, and then can watch the balance of the game – BUT FROM OUTSIDE OF THE ROPES/FENCE. HE CANNOT COME BACK INTO THE PLAYING AREA AT ANYTIME DURING AND AFTER THE GAME. If any player is sin-binned or sent-off, that player CANNOT be replaced. I.e. if one player is sinbinned, that team will play with twelve (12) players for that 10-minute period. If one player is sentoff, that side is down to twelve (12) players for the REMAINDER of the MATCH and so on. I.e.

if a side has side has two (2) players sin-binned at the same time, that side is reduced to eleven (11) players. If two players have been SENT OFF from the same team, that side must field eleven (11) players only for the REMAINDER of the MATCH.

Any player SENT OFF will receive notice of charge from Judiciary chairman and/or Match Review Coordinator via email to his club thus being able to decide whether to plead GUILTY or NOT GUILTY to the charge he receives. The notice of charge is to be returned to the ORL as per instructions.

ORL Operations Manual – Season 2018 Page 10 ORL Operations Manual – Season 2018 Senior Registration Fees: A $100.00 registration fee per player will apply to ORL Clubs for the 1st to 25th player registered at any ORL Senior club. A $170.00 registration fee per player will apply for the 26th to 30th player registered at any ORL Senior club (if application approved is approved by ORL Board).

No club can register more than thirty (30) players at any stage of the season or field more than twenty-five (25) registered players after 30 June, 2018.

ORL Clubs must seek approval from the ORL Board before registering any more than twenty-five (25) players. All ORL players are only responsible to pay $100.00 in registration fees to their nominated club, regardless of when they are registered. Any player that has not played a game in season 2018 can be de-registered at NO cost to the club. Therefore, should such a player seek a clearance to another club, clubs CANNOT ask that player for $100.00. Each club will be invoiced for the total amount of senior players registered at June 30, 2018. Any club that has failed to pay their registration invoice by the nominated due date will be ineligible to accrue points until such time as the owing balance has been paid.

Playing Uniforms: SENIOR and JUNIOR on field uniforms must be purchased through a licensed CRL supplier (CSM, Zibara, Classic, Paladin, and Struddy Sports) and should carry the club and Country Rugby League logos at a minimum along with any other logos the ORL board may request. Please note; the CRL/NRL will NOT be supplying club uniforms for season 2018. Jerseys, shorts and socks will be the responsibility of each club. If any club is having difficulty finding a CRL Licensed supplier, please utilise the links below.

CLASSIC SPORTSWEAR: http://www.classicsports.com.au/index.php/contact-us STRUDDYS: http://www.struddys.com.au/Contact.php CSM: http://www.csminternational.com.au/contact-us.html PALADIN: http://www.paladinsports.com.au/contact-us ZIBARA: http://zibara.com.au/contact/

ORL Operations Manual – Season 2018 Page 11 ORL Operations Manual – Season 2018 Regular season matches: All senior matches shall be thirty-five (35) minutes each way with a ten (10) minute half-time break. Time off will be played in first grade. Any time outs will be signalled by the referee in charge at his discretion and within the rules of the game. Matches can be called off earlier if deemed necessary. The ORL will also have a 60-point ‘mercy rule’ in season 2018 which may mean the premature conclusion of any fixture.

In all grades, the sin-bin clock shall be synchronized with the game clock under the supervision of the ground manager and table officials.

There will be NO extra-time in the instance of a draw in any grade during the regular season. REGULAR SEASON KICK-OFF TIMES WILL BE ADVISED BY THE ORL Executive in collaboration with the ORL Referees. In a triple-header situation, this will generally be; Game 1: 11:30am Game 2: 1:00pm Game 3: 2:30pm

ORL Operations Manual – Season 2018 Page 12 ORL Operations Manual – Season 2018 Finals series matches: In respect of finals series matches in which scores are level at the end of regular time the following provisions shall apply: a) If scores are equal at the conclusion of normal time, a period of ten (10) minutes extra time (5 minutes each half) will follow b) The commencement of the period of extra time shall be determined by the toss of a coin as described under the Laws of the Game c) After the first half of five (5) minutes, the referee shall cease play and teams shall immediately change ends.

The team that did not kick off to commence the initial half of extra time will kick off to commence the second half d) If the scores are still level at the end of the ten (10) minute extra time period a further period of “golden point” extra time shall be played whereby play will continue on an unlimited basis until the first point/s have been scored to determine the winner of the match e) If a try is scored in this further period of extra time the conversion kick will not be permitted f) The commencement of this period of “golden point” extra time shall be determined by the toss of a coin as described under the Laws of the Game.

FINALS SERIES MATCH KICK-OFF TIMES/DATES WILL BE ADVISED BY THE ORL Executive in collaboration with ORL Referees.

ORL Operations Manual – Season 2018 Page 13 ORL Operations Manual – Season 2018 Outback Rugby League 2018 policy on premature conclusion of matches (mercy rule): The ground manager shall advise the match referee to call full-time in any Barwon Darling Rugby League or Outback Rugby League match immediately at the instant;  A team accumulates a lead of 60 points during any senior, ladies league tag or junior fixture (mercy rule).  Under the mercy rule, the maximum for-and-against points any side can register in any match which play commences (not a forfeit) is a 60-point victory, for example.

Once a lead reaches 60 points, the match will immediately conclude. (E.g.; No conversion kick at goal after a try, no restart of play after a penalty or field goal to reach a lead greater than 60 points).

Should play be accidentally allowed to proceed past this point, the match will be recorded as a maximum victory of 60 points to the winning side. (E.g. If a match sheet is presented as a 78-6 win, it will be recorded as a 66-6 win as the match should have been halted earlier). Voluntary conceding of defeat by any side during match (i.e. walking off field of play);  If any side starts a match but concedes defeat and leaves the field of play not to return when behind by less than 60 points, (i.e. a team walks off at half-time down 34-nil) that team will be considered to have succumbed under the mercy rule.

The match will be recorded as a 60- point win to the non-offending side.

ORL Operations Manual – Season 2018 Page 14 ORL Operations Manual – Season 2018 Early calling of full-time in other instances: The ground manager or match referee can also call full-time in any Barwon Darling Rugby League or Outback Rugby League match if any of the following circumstances occur;  The ground manager believes it is not safe for play to continue and that players/match officials or spectators may be at risk at injury/illness.  A venue is subject to emergency circumstances, which can include a natural disaster (e.g.; earthquake, flood, fire etc.), a situation where the safety of players or match officials is potentially or actually at risk (e.g.; lightning, heat wave, insufficient accredited/qualified safety staff or sports trainers available etc.) or any other circumstances as the Ground Manager declares to be an emergency circumstance (e.g.; any dangerous/interfering spectator and/or player/match official misbehaviour leading to fears for safety of any or all persons at the venue)  The following from the Laws of the Game; A referee may, at his/her discretion, temporarily suspend or game prematurely terminate a match because of adverse weather, undue interference by spectators, misbehaviour by players, or any other cause which, in his opinion, interferes with his/her control of the game.

Club reporting requirements for matches ended prematurely (outside of mercy rule):  Any match that is ended prematurely (except for the proposed 60-point mercy rule) needs to be accompanied by ORL Ground Incident Report Forms or ORL On-Field Incident Report Form to be completed by the ground manager and match referee by 6.00pm the day after the match was completed and sent to outbackrugbyleague@gmail.com  The ORL Board will then review the completed ORL Ground Incident Report Form or ORL OnField Incident Report Form and make any further determinations necessary in regards to sanctions/punishments/official match result determination on a case-by-case basis and inline with existing ORL policies at the time.

ORL Operations Manual – Season 2018 Page 15 ORL Operations Manual – Season 2018 REGISTRATION AND CLEARANCES: Outback Rugby League 2018 policy on playing rosters:  Each club is permitted to register up to twenty-five (25) players at a cost of $100.00 per player. (Full registration fees are $170.00 per player in CRL competitions).  Teams can request an additional player registration after the twenty-five (25) player limit, but only one player at a time. The ORL Board will assess each registration request on a case-by-case basis. If approved, teams will be charged $170.00 per player for any such additional player.

No ORL club can have more than thirty (30) players registered at any stage of the season. No club will be able to apply for any additional player registration (above 25) on or after 16 June.  Any player who does not play a game for a club can be de-registered free of charge to the club.

A player who plays a senior ORL competition game can be removed from a club list on or before 16 June, but the club will still be charged for this player (either $100.00 or $170.00) depending on player number.  At 16 June, teams must reduce their list to 25 players for the remainder of the season. This 25-player list is to be emailed to outbackrugbyleague@gmail.com  All ORL clubs are encouraged to support the referral of any excess players to those clubs experiencing difficulties in meeting the required senior playing roster.  Financial players that are cut by any club at 16 June can apply for a clearance to another ORL club that does not have twenty-five (25) registered players.

This trade period ends on 30 June.

At July 1, all final twenty-five (25) player lists will be finalised for every ORL club.  All players must be registered and cleared prior to taking part in any match. To be registered, players must complete the online NRL registration form.  If a player is not on the final list and plays after 30 June, refer to policy for unregistered players.  No player will be registered or cleared for the current season in the ORL if they have not applied for registration and/or a clearance on 30 June or before.

ORL Operations Manual – Season 2018 Page 16 ORL Operations Manual – Season 2018 Outback Rugby League 2018 policy on unregistered players: All players to be eligible to play in the ORL competition;  Must be registered with their current club via the on-line link https://playnrl.com/register/ and then follow the link for your club  If a clearance is required to complete any registration, it must be completed before 5.00pm on the Friday (Broken Hill time, CST) preceding any competition match.

If a club is found guilty of playing of unregistered player/s in accordance with this policy and/or the ORL underage player, ORL clearance or ORL playing roster policies, the following sanctions will apply in the 2018 season;  First offence minimum penalty - $500.00 fine and the loss (2) of two competition points if the offending side wins the match. $500.00 fine if the offending side loses the match.  Second offence minimum penalty – loss of two (2) competition points regardless of match result and a $1000.00 fine.

Third and any following offence minimum penalty – loss of two (2) competition points regardless of match result and a $1500.00 fine.

ORL Operations Manual – Season 2018 Page 17 ORL Operations Manual – Season 2018 Outback Rugby League 2018 clearance policy: ORL to ORL Clearance;  For the duration of the 2018 ORL season (commencing April 28, 2018), any Outback Rugby League (ORL) to ORL clearance submitted by the Wednesday before the weekend’s matches will be considered for approval after appropriate consideration of the relevant facts and any related league polices existing at the time.

ORL Clubs have until 4.00pm Friday to respond to the clearance request. If the clearance is not approved by the club the player is departing by 4.00pm Friday, if deemed an acceptable clearance by the ORL as above the ORL will clear the player on the departing club’s behalf to be eligible to play that weekend.  Any clearance request made by a club on Thursday or Friday can be approved if the player is cleared by the club he is departing and the ORL by 5.00pm Friday. If the player is not, they will be ineligible to play that coming weekend, but will be considered for approval at a later date after appropriate consideration of the relevant facts and any related league polices existing at the time.

NO clearance requests at any level will be accepted on game day. The NSW Country Rugby League deadline is 5.00pm on Friday.  NO clearance request can be made after 30 June in any year/season. All other clearances (from outside of the league into the ORL);  If the player is not cleared by all previous levels and the ORL by 5.00pm Friday, the player cannot be cleared to play that weekend.  NO clearance request can be made after 30 June in any year/season.

ORL Operations Manual – Season 2018 Page 18 ORL Operations Manual – Season 2018 Number of clearances allowed in a season;  For the duration of the 2018 ORL Season (commencing 28 April, 2018) and subsequent seasons thereafter all players shall be permitted ONE (1) Intra League (ORL to ORL) request.

ONLY in exceptional circumstances will the league consider approving clearances outside of this provision. Clearances submitted to the league claiming exceptional circumstances will be considered by the ORL board on a case-by-case basis and if deemed not to meet the provisions of an exceptional circumstance then the request will be denied and subsequent advice either verbal or written will be provided by the board to the player and or club in question stating the reason/s for such denial.

A player can play for a maximum of two (2) ORL Clubs in any one season. The one (1) Intra League clearance or transfer request policy is designed for this purpose. Once a player is granted an Intra League ORL to ORL clearance to another ORL club, they ARE NOT permitted to clear/transfer again to another ORL club during that season, unless exceptional circumstances are approved by the ORL board (as above).  The first Inter League clearance/transfer from a player requesting to come into the ORL league from a team/club outside of the league or vice-versa IS NOT considered a transfer/clearance request.

(I.e., a player can clear/transfer from, for example, Bathurst Panthers (Group 10) to Menindee Yabbies (ORL), or Yabbies to Panthers. From that point, a player can only apply for one (1) additional clearance to join their previous ORL club or another ORL Club. If at this point they decide to leave the ORL (Inter League) Clearance, they ARE NOT permitted to re-join the League that season should they decide to again transfer/clear outside the league at this point, unless exceptional circumstances are approved by the ORL board (as above).

Exceptional circumstances can include but not be limited to any player/s that is deregistered by an ORL club due to excess player numbers.

ORL Operations Manual – Season 2018 Page 19 ORL Operations Manual – Season 2018 THE Country Rugby League of NSW Clearance Policy – Endorsed by the ORL: Please note, all ORL players are allowed only ONE (1) ORL to ORL Intra League clearance request per season from April 28, 2018, unless there are exceptional circumstances. That means all ORL players must use their one (1) Intra League clearance opportunity wisely.

CLEARANCE TYPES a. Intra League Clearances - Where a player is transferring from a Club in one CRL ORL to a Club in the same CRL ORL b. Inter Group Clearances - Where a player is transferring from a Club in one CRL Group to a Club in another CRL Group.

c. Overseas / Interstate / NRL / NSWRL Clearances - Where a player is transferring from a Club not under the control of CRL to a CRL club. 2. a. All players eligible to play international age football require a clearance before registering with a new club. b. International age football is defined as being 13 years and above. c. A new club is defined as a club with which the player was NOT registered in his previous playing year. d. When applying 2 c. it should be noted that a player’s previous playing year may not necessarily be the previous calendar year.

3. On completion of his contractual obligations to a Club, and unless he listed as a defaulter, a player is free to be cleared from his previous Club, subject to the payment of any Development Fees.

4. Local Leagues and Clubs shall not permit a player to take the field until such time as the player is cleared and properly registered. 5. A completed clearance request is not a substitution for registration.

ORL Operations Manual – Season 2018 Page 20 ORL Operations Manual – Season 2018 POLICY FOR ON-LINE CLEARANCES 1. Clearances will be required for every player should they move from one League/District/Group/Region to another. 2. A clearance for any player under 13 years will be required for personal data relocation only (e.g. inserting ARL ID number) and does not need to be ARL approved. 3. The NRL Clearance Certificate must be completed fully and Submitted on line parent/guardian/legal representative of the player concerned if the player is under eighteen (18) years of age.

4. The clearance must be initiated by the League/District/Group/Region to which the player is moving.

5. Players must be fully cleared, via the on-line clearance system, prior to their playing in the new League/District/Group/Region. 6. Any entry into the on-line clearance system will be by an authorised administrator only - via a secured login and password, be that person from either the club from which the player is moving, or the club to which the player is moving. 7. A timeframe of 28 working days is to be allowed for clearances to be fully completed in the period 1 November – 15 January (in following year : to allow for Xmas/New Year break) and a period of 10 days from 15 January – 30 June each year.

(In the case of disputes, see Clause 10.) FOOTNOTE: For ORL to ORL clearances DURING THE PLAYING SEASON, the league uses a period of two days (minimum) and up to seven days (maximum). Any player that submits a clearance before 4.00pm on the Wednesday of any week is entitled to be cleared to another ORL club by 5.00pm on the Friday, unless that player is a defaulter under a Far West Playing Agreement or the clearance is not permitted under the existing ORL clearance policy.

8. In the event of a clearance being requested from a club no longer existing, the League/District/Group/Region responsible for the competition from which the player is leaving may complete the clearance process in lieu of the now non-existing club. 9. Clearances may be withheld for a variety of reasons – e.g. Fees in default; fees on property owing; incomplete period of suspension; judiciary processes pending; contractual agreements in dispute. (In the case of disputed issues, see Clause 10.) 10. Should a clearance impasse eventuate, and a resolution not appear possible within the Stipulated time, a non-negotiable solution in intra-state disputes will be facilitated through a committee/person --- appointed/authorised by the State / Governing League.

Inter-state disputes will be facilitated through a committee/ person --- appointed/authorised by the ARL Commission.

ORL Operations Manual – Season 2018 Page 21 ORL Operations Manual – Season 2018 Outback Rugby League 2018 policy on Far West Playing Agreement:  All ORL clubs MUST ensure any player SIGNS the agreement to pay $100.00 in registration fees. Clubs can alter this agreement to include apparel etc. provided it is sent to and approved by CRL-appointed ORL Board Members.  Once a player at any club signs the 2018 Season Far West Playing Agreement, they are legally bound to pay their club $100.00 for registration fees (plus any additional terms the club imposes once approved by CRL-appointed ORL Board Members).

If a player has NOT signed the his current club’s 2018 Far West Playing Agreement and/or has not played a match for that club in the current season, it is considered the club has not imposed the terms required on the player and that player remains a ‘free agent’ and may request a clearance. (SUBJECT to the ORL clearance policy on pages 16 and 17).  The only manner that a player can request a clearance at any stage following signing of the document and/or playing a match for their current club is if ay club does not follow due process as per section (d) of PART C CLUB DECLARATION of the agreement.

Outback Rugby League 2018 policy on underage players: - No player born in 2002 or later can compete in the 2018 Outback Rugby League Senior Competition.

No player born in 2001 can compete in the Outback Rugby League during 2018 until the following occurs; (a) The Player Reaches 17 years of age (Has 17th Birthday) A player cannot compete in the ORL Senior Competition until they have turned 17 years of age as per CRL Policy. (I.e. if your birthdate is 26 June 2001, you cannot play in the ORL Senior Competition until June 26, 2018). (b) Upon turning 17, the player and his selected club complete a playing in a higher age group form signed by parents/guardian/care-givers (as per Country Rugby League policy). This form must be completed and sent to outbackrugbyleague@gmail.com by 5.00pm on the Thursday before any player competes in a senior ORL fixture.

Once both (a) and (b) are completed as above, the ORL can register the 17-year-old player to that player’s club of choice (provided the club’s playing number limits are not already exceeded). The player will then be eligible to play ORL senior rugby league.  All registered ORL senior players that have attained 17 years in 2018 are required to play in any sanctioned ORL junior gala day/event.

Clubs in breach of the above rule may be penalised in accordance with the ORL unregistered player policy and could be fined or lose competition points.

ORL Operations Manual – Season 2018 Page 22 ORL Operations Manual – Season 2018 Outback Rugby League 2018 policy on player payments: Please note, the following has only been added to ensure ORL clubs are aware of these rules. All ORL clubs, please be aware that;  NO player can demand any payment of expenses. Players are responsible for their own expenses. It is the choice of a club if they wish to cover any player expenses, with the following restrictions below.

Excerpt from CRL GOVERNANCE AND MANAGEMENT MANUAL CRL RULES SCHEDULE 1 1.8 CUP COMPETITION AND PLATE COMPETITION RULES 1.8.1 Cup Competitions and Plate Competitions are bound by the Competition Rules determined by the Country Rugby League, including those set out below and in Schedule 2 of the CRL Rules. 1.8.2 The standard rules which shall apply in respect of all Cup Competitions and Plate Competitions are set out below in this rule 1.8. Specific rules for Plate Competitions and Cup Competitions may be made by relevant Member Groups / Divisions provided that any such rules are not inconsistent with the standard rules.

1.8.2 STANDARD RULES (ON PLAYER PAYMENTS – ORL VERSION) a) Clubs can pay players up to a MAXIMUM of $40.00 (forty dollars) per match to cover expenses, but SHALL NOT otherwise be permitted to pay its players.

b) NO PLAYER can demand payment from an ORL club. ORL clubs have NO obligation to pay players; it is an individual choice of any club to do so. c) Any ORL Club found to have breached rules 1.8.2(a) (i.e. paying any player more than $40.00 per match for expenses) can be expelled from the Competition. FOOTNOTE: This information has been obtained from page 14 of the Country Rugby League Governance and Management Manual CRL Rules 1, please see link; http://crlnsw.com.au/wp-content/uploads/2017/04/2015-CRL-Rules-Schedule-1.p df

ORL Operations Manual – Season 2018 Page 23 ORL Operations Manual – Season 2018 Referees: ORL referees shall be appointed by Murdi Paaki Regional Rugby League Council Far West Referees Panel and/or the ORL Referees Liaison Officer.

Where possible, referee appointments will be emailed to clubs before matches. If this is not possible, ORL clubs can contact the ORL Board to obtain appointment details (if finalised at the time of contact). All referee appointments are final. Any referee/s abused by any player, committee member, coach and/or spectator will be dealt with by the judiciary Go-Pro Equipment may be used in season 2018. Any match footage captured by the use of the Referee GoPro cameras is property of the ORL/CRL and may be used as evidence in any judiciary or disciplinary rulings.

Tackling Domestic Violence Program 2018: The 2018 Tackling DV program will commence from 28 April, 2018. It will conclude for 2018 at the end of the playing season. All clubs are to send documentation of self-reporting or any other allegation to outbackrugbyleague@gmail.com The ORL will then consult ORL Tackling Violence Chairman Mr Michael Stoltenberg who will deliberate on any matter. If any player is found to have breached the Tackling DV code of conduct, the club will be contacted via email from the ORL.

Suspension periods in 2018 for breaches are as follows; (these will form part of a player’s judiciary record)  Four (4) matches – first offence  Remainder of 2018 season – second offence FOOTNOTE: Clubs will be sent other Tackling Domestic Violence documentation, including 2018 the Code of Conduct which has already been distributed.

This is a brief guide.

ORL Operations Manual – Season 2018 Page 24 ORL Operations Manual – Season 2018 MATCH DAY PROCEDURES SEASON 2018: The ORL and CRL are responsible for:  ORL Referees uniforms and two (2) touch judge flags for touch judges.  Referees/match officials as appointed provided there is sufficient officials to control fixtures.  An IPad for electronic live-scoring if this method is used. The distribution of ORL Club SignOn Match/Team Sheets to clubs if live-scoring is not used.  A designated Ground Manager. The Ground Manager will be responsible to ensure team sheets (either electronic or paper) are completed thirty (30) minutes prior to kick-off for all matches and for the escorting of any players sin-binned or dismissed to the dressing sheds, along with the time-keeping and return of sin-binned players.

The Ground Manager will also address any safety concerns and the enforcement of the no-alcohol policy at a venue with assistance from the HOME CLUB.

During fixtures, the Home Club is responsible for:  One (1) General Assistant for the appointed Ground Manager. This General Assistant will assist the Ground Manager and Match Officials during the day as required.  At least two (2) Ball Persons for each match to ensure matches are not held up uncessarily when the ball leaves the field of play for any reason. Ball Persons are required to wear vests and host clubs should provide such Ball Persons with a small reward for their efforts (I.e Food/Drink from Canteen).

A designated Ground Manager if the ORL has been unable to appoint one.

A representative of the ORL must contact the club by 9am on the Friday preceding the round to inform the host club a Ground Manager is unavailable.  Three (3) CRL Licensed Match Day Balls. Clubs will be given CRL Order Forms to order match balls for season 2018.

ORL Operations Manual – Season 2018 Page 25 ORL Operations Manual – Season 2018  Four (4) goal-post pads, a minium of four (4) corner-post pads, at least one (1) match-day official table, two (2) match clocks for time-keeping, three (3) chairs for the official table, at least eight (8) chairs for each designated team bench area.  That team benches are set up so the the closest player/coach/LeagueSafe/Sports Trainer is at least fifteen (15) metres from the official game day desk.  Clean and tidy dressing sheds for use for all matches.  Multiple copies of all ORL documents (ORL Operations Manual, ORL Match Sheets, ORL Charge Sheets, ORL Ground Incident Report, ORL Notice of Election Sheets, NRL Code of Conduct, CRL Code of Conduct  The CRL Operations Manual – available at; http://crlnsw.com.au/wp-content/uploads/2017/06/2017-CRL-Rules-Schedule-2.p df  A match-day siren (either through a PA system or manual air-horn).

ORL Match/Team Sheets (if the league has supplied these to each club). At the completion of fixtures, the Home Club is responsible for:  To follow direction (with the opposition team manager) from the Ground Manager/ORL Board for documentation of match results compiled electronically or ensure that hard-copy paper match sheets are submitted to outbackrugbyleague@gmail.com no later than 6.00pm on the day of the games. The CRL-appointed Ground Manager will be responsible for the submission of completed match sheets.

Match sheets sent must include player names, numbers and signatures.  The match referee and ground manager and scorers must also sign off on the MATCH SHEET for each fixture on the day.  Canteen is cleaned.  Dressing Sheds and toilets are cleaned.  Rubbish from grounds and surrounds including outside of fence is cleaned.  Goal post-pads, corner post-pads, tables/chairs/ropes etc are packed away.  Ensure all referees needs have been met on match day and help on-field officials with any ORL charge sheet paperwork that may need to be completed or other requests.  Ensure any official reports from the game day are to be sent via email to outbackrugbyleague@gmail.com by 5.00pm on the Monday after the game/s.

A member of the Outback Rugby League (ORL) Board or the ORL-appointed Ground Manager could may consult with a representative of the host club to confirm whether the required standard of cleanliness has been met.

ORL Operations Manual – Season 2018 Page 26 ORL Operations Manual – Season 2018 Determination of Home Club: The following criteria will be used by the ORL in 2018 to designate the home club responsible for operations of the round;  During the regular season; the home club will be the club playing in their own community/township that round nominated as the home side by the ORL on the competition draw.  For ORL finals matches, the home club will be club nominated as the home side by the ORL. based on any or all of the following; requirement to give each side two opportunities to host a round, club ranking at end of round 10; venue/township of finals match or previous results in a 2018 finals series fixture.

ALL clubs are responsible for:  Registered players to compete, an accredited Level One coach, two accredited League Safe staff and a Level 1 Sports Trainer (if possible). If a Level 1 Sports Trainer is not available, St John Ambulance will be utilised during the 2018 ORL season.  One (1) designated official to sit at the official table and score during the club’s designated match that round.  To submit a list of on and off field staff to outbackrugbyleague@gmail.com along with current NSW working with children (WWOC) accreditations, this includes game day officials.  Copies of all ORL documents (ORL Operations Manual, ORL Match Sheets, ORL Charge Sheets, ORL Ground Incident Report, ORL Notice of Election Sheets, NRL Code of Conduct, CRL Code of Conduct.

The CRL Operations Manual – available at; http://crlnsw.com.au/wp-content/uploads/2017/06/2017-CRL-Rules-Schedule-2.p df  Their own kicking tees for use by goal-kickers and re-commencement of play after points are scored.  Coloured vests for League Safe, Sports Trainers and any other certified officials.  A first-aid kit and sufficient ice and water for players/officials during a match along with bags for ice.  A representative to conduct a match-day check of the playing surface with referees and both clubs. Have sand available to fill in any holes in the playing surface as per SLE Insurance requirements.

Have the contact number for the local ambulance station on-hand and ensure a pathway is open for ambulance to enter the playing field if needed.

If the host club or any other ORL club does not meet their responsibilities of this policy the ORL Board could impose a fine or loss of points if adequate notice is not given (prior to game day), see below.

ORL Operations Manual – Season 2018 Page 27 ORL Operations Manual – Season 2018 If clubs are unable to source volunteers:  If an ORL club does not have enough volunteers/equipment to fulfill responsibilities they must notify the ORL Chairperson prior to 5.00pm on the Friday preceding the round. Alternative arrangements can be made in such circumstances.

On game day, all ORL clubs must notify the ground manager of any shortage of officials. The ground manager will then work with the referee. However, informing the ORL on game day is appreciated but not considered adequate notice.

Possible sanctions for any ORL club not meeting the match day policy: Any possible sanctions/punishment will be considered by the ORL Board on a case-by-case basis. One criteria for sanctions is not notifying the ORL chairperson of a lack of volunteers to fulfill any responsibilities by 5.00pm on the Friday preceding any round. The following below are to be used as guides for such offences. It would have to be proven beyond doubt and without any sufficient justification for any such puishments to be handed down to an ORL club.  FIRST OFFENCE FOR ANY CLUB NOT MEETING MATCH DAY POLICY: $500.00 fine  SECOND OFFENCE FOR ANY CLUB NOT MEETING MATCH DAY POLICY: $750.00 fine and loss of two (2) competition points  THIRD AND ANY FOLLOWING OFFENCE FOR ANY CLUB NOT MEETING MATCH DAY POLICY: $1000.00 fine and loss of a further two (2) competition point

ORL Operations Manual – Season 2018 Page 28 ORL Operations Manual – Season 2018 PROCEDURE FOR PAYMENT OF ANY FINES/PENALTIES HANDED DOWN BY ORL/CRL: The payment of any fines as per Outback Rugby League/Country Rugby League Policies/Judgements and/or this Operations Manual can be paid to the following bank account; MURDI PAAKI REGIONAL RUGBY LEAGUE COUNCIL BANK: WESTPAC BSB: 032744 ACC NO: 177155 REFERENCE: CLUB NAME (electronic payment) OR CLUB CODE (cash payment) ORL Club Codes for Cash Payment: Broken Hill United: 28801 Broken Hill Saints: 28802 Broken Hill Geebungs: 28803 Menindee Yabbies: 28791 Menindee WT Eagles: 28792 Wilcannia Boomerangs: 28361 Parntu Warriors: 28362  Any cash deposit receipt MUST ALSO be SCANNED and EMAILED to dreeves@crlnsw.com.au listing he club name paying the fine so it can be easily identified.

ANY electronic payment receipt should also be EMAILED to dreeves@crlnsw.com.au for maintenance of records.

ORL Operations Manual – Season 2018 Page 29 ORL Operations Manual – Season 2018 JUDICIARY PROCEDURE MANUAL A guide to ORL judiciary hearings: Any player/official/spectator that appears before the 2018 ORL judiciary will present his or her case to the judiciary panel that will balance and decide the guilt or innocence of the player or official. The hearing will be recorded by way of tape recorder or written minutes. If a player is found NOT GUILTY, the charge will be dismissed.

If found GUILTY the judiciary committee will determine and hand down an appropriate penalty in line with the CRL Rugby League base points penalty guide. Any suspension handed down is binding and applicable to the relevant games of the ORL, CRL and the governing body, the NRL.

When handing down a dated (weeks) sentence as CRL guidelines, consideration must be given to competition draws i.e. byes, deferred games, trial and pre-season games. For example, a 1200- point penalty is designed to see the player miss twelve (12) matches of rugby league, which may extend the dated penalty beyond twelve (12) weeks. An Overview of the ORL base points system: The ORL will adopt the Country Rugby League base points’ penalty guide policy for season 2018. The system can have reductions on penalties for players that plead GUILTY. A copy of the CRL base points system appears on page thirty-four (34) in the manual.

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