Club Management Guide - CHAMPION CLUBS City of Cockburn

 
Club Management Guide - CHAMPION CLUBS City of Cockburn
CHAMPION CLUBS
                                       Club Management Guide

                             City of Cockburn

Document Set ID: 5956360
Version: 1, Version Date: 27/04/2017
Club Management Guide - CHAMPION CLUBS City of Cockburn
Welcome

          Champion Club Overview                                  Club Management Guide
          Champion Clubs is a Club Development initiative         Welcome to the inaugural Champion Club’s
          funded by the Department of Sport and Recreation,       Management Guide. This guide is just one of
          in partnership with the City’s of Cockburn, Melville    the resources created by the City of Cockburn to
          and Fremantle.                                          assist our sporting clubs and their hard working
          The Club Development program is about                   volunteers. Each club has its own story to tell,
          empowering clubs to become flourishing and self-        but there are many characteristics that are shared
          sustainable entities. The program aims to assist        amongst all sports clubs, regardless of the sport
          clubs to create healthy, welcoming and inclusive        played. Healthy, successful clubs are generally
          sporting environments to increase participation         those that are proactive, organised, communicate
          by gaining and re-engaging members. The health          and promote regularly, have structured policies
          benefits of participating in sports clubs have          and procedures that cover all topics from sun
          been well documented. As such the program not           protection to conflict management and importantly
          only aims to empower clubs, but in turn hopes           they value and reward their members. These
          to improve the health of those in the community         clubs are not always the clubs with the teams that
          through the social and physical benefits of belonging   win championships, but they do almost always
          to a sports club.                                       have a positive and welcoming feel. This guide
                                                                            aims to address club management
                                                                               challenges relevant to all sporting
                                                                                clubs, draw on best practices that
                                                                                clubs have implemented and found to
                                                                               be successful and provide innovative
                                                                              ideas and advice for your club.
                                                                           For more information on any of the
                                                                          topics presented please contact your Club
                                                                         Development Officer, 9411 3676 or email
                                                                        recreation@cockburn.wa.gov.au

                                                                      The Champion Club Program has been
                                                                      developed around the following Champion
                                                                      Club attributes:

                                                                      C    - Communication
                                                                      H    - Healthy Clubs
                                                                      A    - Administration
                                                                      M    - Marketing
                                                                      P    - Planning
                                                                      I    - Inclusion
                                                                      O    - Opportunities
                                                                      N    - Network of Support

                                                                                     CLUB MANAGEMENT GUIDE      1
Document Set ID: 5956360
Version: 1, Version Date: 27/04/2017
Club Management Guide - CHAMPION CLUBS City of Cockburn
Contents
                     Welcome                               1
                     Communication                         2
                     Healthy Clubs                         4
                     Administration                        6
                     Marketing                             8
                     Planning                             10
                     Inclusion                            12
                     Opportunities                        14
                     Network of Support                   16
                     Club Resource Guide                  18
                     City of Cockburn Opportunities       22
                     External Sponsorship Opportunities   24
                     Cockburn Population Forecast         28
                     Know Your Recreation Team            29

Document Set ID: 5956360
Version: 1, Version Date: 27/04/2017
Club Management Guide - CHAMPION CLUBS City of Cockburn
Communication                                           Communicate to Members - and then
                                                              communicate again!
                                                              You may have been involved in sport for many
                                                                                                                     Clubs Online -
                                                                                                                     Department of Sport and Recreation
                                                                                                                     Clubs Online is a new place for clubs in
                                                                                                                                                                      Creative Communication
                                                                                                                                                                      Social media is all the rage, and
                                                                                                                                                                      is more than just a place to re-
                                                              years, but don’t assume that everyone has.             Western Australia to interact, share ideas and   connect with friends. More and
                                                              New members, and even old may not actually             find help for anything club related. Located     more businesses are joining the
                                                              understand much about your club. Recent                on the Department of Sport and Recreation’s      social networking revolution to
                                                              research has highlighted many misunderstandings        website www.dsr.wa.gov.au under the Clubs        advertise, increase awareness
                                                              about sports clubs. For example, it’s common for       Online link, this custom made website for        and communicate with their
      Making the Most of Committee Meetings
                                                              members to think club committees are paid to run       clubs offers the following useful resources:     members.
      If your committee meetings run overtime, are            sports clubs (you may scoff, but it’s true)!
      dominated by a few people and resolve little – then                                                              Find a Club - list your club’s details                 Facebook - with more than 500 million
      take action. Meetings should be a key vehicle for       Communicate thoroughly and openly on club                Club events calendar                                   members (8 million of which are
      running the club, but all too often they waste time     news, operations (e.g. Wet Weather Plans, Code of        Volunteer exchange - linking volunteers                Australian) there are so many reasons why
      and achieve little.                                     Conducts etc.) and contentious issues (e.g. where        with clubs                                     your sports club should have an active Facebook.
                                                              member fees go, discipline). This will ensure there      Club resources and templates                   A Facebook page is a great opportunity to create
      The ‘essentials’ for effective meetings:                are no misunderstandings. It’s easy to criticise         Blogs on club issues                           conversation around your club, promote events,
      1. Planning is a must-do; make sure you have a          when you don’t know. For example it is common            Forum discussions                              update fans with news and run competitions.
         clear agenda that is preset and adhered to.          for members to complain that fees are ‘too high’, or     Case studies and latest news                   Remember, once you get to 25 ‘Likes’ claim your
                                                              ‘a rip off’. Give members and prospective members      Clubs Online also offers your club the           username, i.e. facebook.com/yourclub for all of
      2. The meeting should begin and end on time.
                                                              a breakdown of fees so they know where the costs       opportunity to create its very own website       your promotion.
      3. Minutes must be recorded. Keep it simple and         are coming from. A simple act such as this can         that is free of charge and simple to use.                Twitter - Create an account and make
         concise; a who, what, when, where and how            increase member’s confidence in your club.             Local Government Club Development Officers               sure you use a simple username, one
         structure will ensure the important details are
                                                              Plan - Ask yourself, what do our members need to       and State Sporting Association Development               that will be easy to promote, i.e. twitter.
         recorded, whilst minimising the ‘waffle’.
                                                              know and how will we tell them? The plan doesn’t       Officers will be using Clubs Online to upload    com/yourclub. Follow all of your supporters, your
      4. The Chairperson is there to facilitate rather than   have to be complicated, jot it down on a piece of      resources, contribute to forum discussions       sponsors and locals in general; eventually your
         dominate. They should leave the meeting as           paper.                                                 and create blogs.                                numbers will grow. Start ‘tweeting’ all club news
         soon as possible after it is closed and if there                                                                                                             including who’s playing on the weekend, details
                                                              Target your members - Stay committed to your
         is a break, should remove themselves from                                                                                                                    on an event, links to website pages and your
                                                              communication plan and create methods of
         discussion so it remains unofficial.                                                                                                                         Facebook page.
                                                              communication that are creative and that will
      5. Keep meetings short and simple (no more              reach your targeted demographic.                                                                        Email Newsletter - An email newsletter can be
         than an hour). This will encourage people to                                                                                                                 one of the cheapest and most effective forms
         come back and stay interested. Less people will
                                                              Ongoing - The truth is you can probably never
                                                              communicate enough. Be consistent. If you have a
                                                                                                                       Club Best Practice                             of communication. Your email newsletter can
         attend if it is too much of a time commitment.                                                                                                               keep players, friends and families, members and
                                                              newsletter; make sure you continue to produce it,        Lakes Junior Football Club has worked
                                                              if you have a Facebook page; continually update it.                                                     supporters, and even past players updated as
                                                                                                                       hard to implement and continually              to the clubs activities. This will provide valuable
                                                              There is no point using communication mediums            produce a monthly newsletter for their
                                                              that become obsolete or that members aren’t aware                                                       promotion for membership, events and more. Once
                                                                                                                       members. Karen Satterthwaite, Club             your email database increases, you may be able to
                                                              of. Be committed to informing your members and           Secretary said “the newsletter aims
                                                              your club will be better for it.                                                                        sell it as another sponsorship property.
                                                                                                                       to keep our members in touch, both
                                                                                                                       players and parents; it keeps them up to                   YouTube - Create your own YouTube
                                                                                                                       date with events and people in regards                     channel and start uploading videos
                                                                                                                       to our district. It also provides them with                including match highlights, player
                                                                                                                       important information and Committee            interviews and more. By uploading club videos
                                                                                                                       contact details.”                              you give supporters the opportunity to be engaging
                                                                                                                                                                      with your club when they’re at work, at home or
                                                                                                                       The club distributes the newsletter as         browsing on their mobile phone.
                                                                                                                       well as pinning it on the club notice
                                                                                                                       board which is displayed outside
                                                                                                                       of the club rooms so everyone
                                                                                                                       has the opportunity to see it.

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Healthy Clubs                                                                                            Liquor Licencing-Rights
                                                                                                               and Responsibilities                                     Play by the Rules
                                                                                                               Alcohol has become a large part of sports
                                                                                                                                                                        The Play by the Rules website is an
                                                                                                               culture, but it is also an area that needs to be
                                                                                                                                                                        excellent resource for clubs, providing
                                                                                                               well managed. There are a number of legal
                                                                                                                                                                        information on how to achieve a safe,
                                                                                                               requirements to having alcohol in your club,
                                                                                                                                                                        ethical and fair sporting environment.
                                                                                                               including having a liquor licence. The Department
                                                                                                                                                                        The website uses interactive scenarios
                                                                                                               of Racing, Gaming and Liquor (DRGL) has three
       Healthy Club Checklist                                                                                  types of licences that may be eligible to clubs:
                                                                                                                                                                        to help clubs discover effective and fair
                                                                                                                                                                        practices when dealing with a number of
                                                                                                               Club (Full) Licences - This type of licence allows       ‘difficult’ issues clubs can be faced with.
      Use this checklist as a guide to assessing your       Sports Safety
      club’s current practices across a range of health                                                        liquor to be supplied to a member, or guest in the
                                                              We conduct regular safety inspections of                                                                  The website gives an overview of
      issues. This checklist can also help with your                                                           company of a member, for consumption on and off
                                                              playing areas and equipment.                                                                              discrimination and child protection laws
      club’s regular policy review.                                                                            the premises. For example a Yacht or Bowling Club.
                                                              Warm up, stretching and cool down sessions                                                                across Australia and illustrates your club’s
      Smoking                                                 are conducted at all training and competition    Club Restricted Licence - These differ in that a         rights and responsibilities under these laws.
        Smoking is not allowed in any indoor areas of         sessions.                                        club restricted licence does not permit the sale of
                                                                                                                                                                        For more information or to access
        the club.                                             Water is provided in individual bottles for      packaged liquor, and the licensee only has access
                                                                                                                                                                        their free online training visit
        All functions held at our club are smoke free.        participants.                                    to the premises during certain hours of the day.
                                                                                                                                                                        www.playbytherules.net.au
        We have designated some areas outdoors as             Members, coaches, officials and players are      Furthermore the City of Cockburn requires clubs
        smoke free.                                           given the opportunity to complete seminars,      with those type of licence to have a Full Lease
        No cigarettes are sold on our premises.               workshops or SMA accredited courses in sports    Agreement on their facility.
        Appropriate no smoking signage is displayed in        injury prevention and treatment.                 Occasional Licences - This type of licence is
        our club.                                             The use of protective equipment is promoted      applicable for ‘occasional’ events where alcohol is
                                                              and encouraged for all age groups and            to be sold or is included in ticket prices.
      Alcohol & Other Drugs                                   mandatory for certain age groups.
         Low strength and non-alcoholic beverages are at                                                       Did you Know?
         a cheaper price than full strength drinks.         Healthy Eating
                                                                                                               Recently the DRLG have stipulated that ‘Small
         Water is readily available.                          Healthy food alternatives are available to our   Occasional Functions’ are exempt from requiring
         No alcohol is served to patrons under the age of     members and spectators.                          a liquor licence provided the serving of liquor
         18 years or to intoxicated patrons.                  Healthy food choices are cheaper than less       is ancillary to the purpose of the function and:
         No alcohol is used for prizes/awards.                healthy foods.
         Use of illicit & performance-enhancing drugs are     Safe food handling and preparation procedures       The total number of attendees does not exceed
         not tolerated.                                       are followed.                                       100 and the service of liquor is limited to
         The use and administration of medications is                                                             2 hours; or
                                                            The Healthy Club Checklist was provided by
         monitored and controlled.                          Sports Medicine Australia. For more Healthy Club      The total number of attendees does not exceed
                                                            information please visit www.sma.org.au.              75 and the service of liquor is limited to 4 hours.
      Sun Protection
        We have increased the amount of permanent                                                                 The function must commence after 6am and
        and portable shade at our club.                                                                           finish by 10pm on the same day.
        We have rescheduled as many of our events as                                                           Visit www.rgl.wa.gov.au for more information.
        possible to avoid the peak UV period of                                                                Please be aware that all licence applications
        10am to 3pm.                                                                                           are subject to council approval so please
        We provide/sell or make available sunscreen to                                                         contact your Recreation Development
        members and participants.                                                                              Officer before applying for any type of
        We have introduced wide brimmed hats as an                                                             licence or prior to the sale of any liquor
        additional choice for members and participants.                                                        on the sporting premises.

          4      CITY OF COCKBURN / CHAMPION CLUBS                                                                                                                                      CLUB MANAGEMENT GUIDE         5
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Club Management Guide - CHAMPION CLUBS City of Cockburn
Administration                                         Child Safe Environments
                                                             All sporting clubs are subject to the Children’s
                                                                                                                   Setting the Standards
                                                                                                                   Having policies and procedures regarding
                                                                                                                   behaviour including actions that your club will
                                                             Protection Act (1993). The Working with Children
                                                                                                                   allow and prohibit is important to ensure a high
                                                             (WWC) Check aims to increase the safety of
                                                             children in our community by helping to prevent       level of behaviour standards within your club          Club Best Practice
                                                                                                                   environment. Furthermore having set ground rules
                                                             people who have a criminal history that indicates
                                                                                                                   can be useful as they give the team leader a point     Cockburn Netball Club has worked
                                                             that they might harm children, from working
                                                                                                                   of reference when evaluating and dealing               hard to create in-depth guides featuring
      Risk Management                                        with them. The WWC Check is administered by
                                                             the Working with Children Screening Unit of the
                                                                                                                   with conflict.                                         things such as Codes of Conduct,
      Checklist                                              Department of Child Protection.                       Your club should have a Code of Conduct for
                                                                                                                   administrators, coaches, officials, players and
                                                                                                                                                                          Working With Children guidelines and
                                                                                                                                                                          Complaints Procedures. This guide is
                                                             The WWC Legislation applies to many people who        parents. They outline the agreed standard of           issued to committee members, coaches
      What is risk management? A risk management             work with children including; self employed, paid     behaviour for everyone. Check with your national       and other officials within the club and
      document is a document prepared to assess              employees and volunteers or unpaid people. There      and/or state sporting body first. If they don’t have   is also available on their club website
      possible risks and create response plans to mitigate   are a number of people who do not require a WWC       codes for you to adopt, establish your own.            along with their Club Constitution.
      these risks, it does not have to be complex.           Check because they are exempt. The following are
      The following checklist is paramount for an                                                                  While having a Code of Conduct is great, it will       Furthermore the club ensures a
                                                             the most common exemptions:                           become almost useless if it sits on the shelf          ‘Code of Conduct’ is sent to all players
      effective risk management plan, which is needed
                                                                 Volunteers and students on unpaid placement,      gathering dust. You can’t enforce rules that           and parents with their registration letter
      to ensure a safe sporting environment for your
                                                                 under 18 years of age.                            people don’t know exist. So get it out there!          at the start of the season.
      members.
                                                                 Employers of children and people who work            Attach the relevant Code of Conduct to
      1.  Appoint a risk manager to be responsible for           alongside children as fellow employees unless        membership/registration forms and require
          all aspects of the risk management process.            otherwise doing child related work.                  members to sign the code as part of the
      2. Identify ‘key’ people (i.e. head coach, event           Parents volunteering in connection with their        registration process.
          manager, and finance director) who will be             child’s activity may be exempt (this exemption       Include the Codes of Conduct on your
          involved in managing risk.                             does not apply to parents volunteering in            club website.
      3. Identify risks – what can happen;                       connection with overnight camps).                    Write an article in your newsletter about
          why and how?                                       So once you’ve identified that a person is in child      appropriate behaviour, focusing attention on
      4. Analyse risks.                                      related work, you should request the person to           the Codes of Conduct.
      5. Evaluate risks.                                     show or obtain a WWC Check. Application forms            Attach the Codes of Conduct to your club’s
      6. Design a risk elimination and reduction plan.       are available at authorised Australia Post outlets.      notice board.
      7. Implement the plan.                                 For more information go to                            For more information please visit
      8. Communicate the strategies to all appropriate       www.checkwwc.wa.gov.au                                www.dsr.wa.gov.au/codesofconduct
          levels of the club.
      9. Ensure the board addresses risk management
          periodically as a meeting agenda item.
      10. Monitor and review strategies at least annually
          and report to the board through the risk
          manager.
      For a comprehensive overview of risk management,
      including a sample risk management plan, visit
      www.dsr.wa.gov.au/can-you-risk-it

           6     CITY OF COCKBURN / CHAMPION                                                                                                                                            CLUB MANAGEMENT GUIDE          7
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Club Management Guide - CHAMPION CLUBS City of Cockburn
Marketing
                                                               Remember, a sponsorship relationship is
                                                               mutually beneficial. Be creative with the
                                                               sponsorship proposal and clearly state everything
                                                               that you can offer them:
                                                                  Advertising space on signage, t-shirts,
                                                                  website etc.
                                                                  Invitation to events and/or priority seating.
      Finding a Sponsor                                           Opening an event, presenting uniforms or
      In the competing market for finances, sponsorship           awards.
      has become a viable avenue for funding to assist            Display their logo on programs, newsletters,
      your club. But finding and enticing a sponsor is a          invitations or uniforms (be creative).
      difficult task! Below are a number of hints that may        The right to set up a stall or information at games.
      help your club when seeking sponsorship.                    Public acknowledgment at all games and events.
      Finding a sponsor:                                                                                                 Get your club out there!
      1. Pick a company that has some relevance to
                                                               Understanding what people want                            Marketing is about getting your club out there.
                                                               Why do people play sports? What are the barriers?         Take advantage of these free marketing
         your team.
                                                               It is important to understand what drives people          opportunities through the Department of Sport
      2. Do your research: Find out about your sponsor,        toward or away from sports participation when you         and Recreation and the City of Cockburn.
         what they do and who runs them.                       are trying to market your club. According to the
      3. Create a link: Find something in common               Australian Bureau of Statistics the highest rated         The Department of Sport and Recreation
         between the business and your club, whether           reasons for participating in sports are health and        The Department of Sport and Recreation ‘Find                        Cockburn Libraries’
         it be the family focus or community focus.            fitness, enjoyment, well being and social/family          a club’ is a free online search device for people                   Community Information
         Shared values can be an attraction for the            reasons, with the barriers being time, cost and           searching prospective clubs in their area.
                                                               transportation.                                                                                                               The Cockburn Libraries’
         sponsor.                                                                                                        Visit www.dsr.wa.gov.au/find-a-club for                             Community Information Service is
      4. Don’t be afraid to use your contacts.                 DO YOUR RESEARCH on your demographic and                  more information.                                   a free and easy to use service for residents
                                                               put this into your marketing plan! If health and                                                              who wish to access information about clubs,
      5. Be professional: Even if you know the sponsor,
                                                               fitness is a driver, promote your club as another                                                             community groups, not-for-profit, government and
         make sure you still compose a formal letter
                                                               way to stay fit and healthy. Be creative with your                                                            other organisations relevant to the residents of the
         and proposal for each sponsor to ensure
                                                               marketing and if you have the research to back it                                                             City of Cockburn.
         they see what they are going to get out of the
                                                               up-it will make your marketing more effective!
         sponsorship relationship.                                                                                       City of Cockburn-Community Development              You can access this free service online via the
      6. Sell, sell, sell! Be creative: Your club isn’t just                                                                 Cockburn Community Portal                       Library’s website at
         a ‘sports club’ but your club is ‘encouraging                                                                       offers free websites and webmail.               http://library.cockburn.wa.gov.au/cominfo.html
         social and physical wellbeing within the                  Remember!                                                 Online promotions on the Cockburn
                                                                                                                                                                             or in person at any of the Cockburn Libraries. For
         community’. Don’t be afraid to oversell.                                                                                                                            more information, or to get your club or organisation
                                                                   Many organisations focus on attracting                    Community Portal Facebook.                      onto the database call 9411 3553.
      7. Keep the sponsor updated: Send photos with                new members and forget about retaining                    Cockburn Community Group News
         their logo, update them on numbers at games               and valuing the members they currently                    (stories in the June & December
         and let them know the success of your team.               have. The most important marketing                        Cockburn Soundings)                                               Champion Clubs
         This will encourage continued support and                 plan is to develop a plan with strategies
                                                                   to improve the basic services the club                    Cockburn Community Signs –                                      Champion Clubs have their own
         they can use the pictures in their marketing.
                                                                   presently provides.                                       access to signage at 10 key                                     Champion Clubs Calendar on
                                                                                                                             locations across Cockburn.                                      the City of Cockburn website.
                                                                   This is the most cost effective marketing                                                                 Promote your clubs registration days, events or big
                                                                   strategy and can be more effective in the             For more information visit                          games to the public via this free online calendar.
                                                                   long term.                                            www.cockburncommunity.asn.au
                                                                                                                                                                             Contact your Club Development Officer with details
                                                                   For a sample marketing plan please visit              or contact                                          or for more information.
                                                                   www.dsr.wa.gov.au/691                                 communitydevelopment@cockburn.wa.gov.au

          8      CITY OF COCKBURN / CHAMPION CLUBS                                                                                                                                               CLUB MANAGEMENT GUIDE       9
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Club Management Guide - CHAMPION CLUBS City of Cockburn
Planning                                                                                                  Seven Essentials of a Good Business Plan

                                                                                                                Vision - Without a vision, your club or                 Contingencies - Account for the risks your club or
                                                                                                                association will have no focus.                         association might face and work out contingency
                                                                                                                Commitment - Be committed to the vision,                plans. A SWOT analysis will determine a club or
                                                                                                                otherwise your club or association is unlikely to       association’s threats and weaknesses.
      Succession Planning                                                                                       succeed.                                                Change - Any major changes affecting your
      Succession planning is vital to the continuity of                                                                                                                 club or association should be indicated in the
                                                                                                                Timelines - Create timelines showing when
      your club. If the workload falls to only one or two                                                                                                               business plan. A local school closing could impact
                                                                                                                particular targets or milestones will be achieved.
      people, the quality and fortunes of the club can                                                                                                                  on membership numbers at a netball club or
      quickly decline when those people leave.                                                                  Objectives - Avoid a long list of objectives as it is   association. A good plan will incorporate measures
      A Succession Plan will ensure that if someone                                                             probably not realistic and will make it difficult for   to prepare for this change so that member numbers
      steps down, another person can step into                                                                  you to achieve.                                         remain stable or increase.
      their shoes and pick up where they left off.                                                              Reporting - Focus on performance and trends that
                                                                                                                                                                        The following Seven Essentials of a Good Business
      Organisations that plan for smooth transitions of                                                         help determine change. Reports on membership
                                                                                                                                                                        Plan was provided by www.dsr.nsw.gov.au
      leadership positions are less likely to experience                                                        numbers over the past few years, volunteer
      disruptions to their business. This ensures that                                                          commitment, methods of fundraising provide an
      when the time for a changeover comes, it can be                                                           overview of past and present club or
      managed with minimum disruption.                        Club Best Practice                                association operations.
      Keys to a good Succession Plan:
                                                              South Fremantle Women’s Football Club
           Having job descriptions so that current            makes sure that each committee member
           volunteers know what they should be doing,         is given a file with a job description of their
           and what might be expected of new volunteers.      portfolio and a USB. From there, they are
           Having a business or strategic plan so that        responsible for compiling a ‘how to’ guide
           anyone who is new to a committee can find out      for the various tasks that they have to
           exactly what the future priorities are.            undertake in their roles and any relevant
           Having a policies and procedures manual so         documents to be saved to the USB.
           that volunteers know how everything should be      The President of the club, Sally Allomes
           done.                                              explains that “each year the file is passed
                                                              on to the next person who undertakes that
      Remember!                                               role and they can add to it. This way, new
      Before conducting any type of plan for your club,       committee members have some info on
      it is important to know where you are now and           how things were done and are not
      how you got there. A useful way to assess               left floundering”.
      where your club is, is through a SWOT analysis.         Cockburn Cricket Club has also found the
      This means looking at your clubs Strengths,             importance of having detailed position
      Weaknesses, Opportunities and Threats.                  descriptions for times of handover. Joe
                                                              Covic, the President of the club explained
      SWOT Matrix                                             “when I first started I had minimal
          Strengths                    Weaknesses             handover which created extra work and
          e.g. Good location           e.g. Poor marketing    confusion. Because of this, the club has
                                                              implemented a player-club handbook,
          Opportunities                Threats                which covers all important
          e.g. New schools being       e.g. New competition   topics and has greatly assisted
          built nearby                                        our club in those times of
                                                              transition”.

         10      CITY OF COCKBURN / CHAMPION CLUBS                                                                                                                                         CLUB MANAGEMENT GUIDE      11
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Inclusion                                               How Inclusive
                                                                                                                                                                                   Disability Services Commission
                                                                                                                                                                                   - Local Area Coordination
                                                                                                                                                                                   Local Area Coordination has been supporting West
                                                              is Your Club?                                                                                                        Australians with disability since 1988. Local Area
                                                                                                                                                                                   Coordinators (LACs) have local knowledge and can
                                                              Use this checklist as a guide to assessing how                                                                       help people with disability plan for and achieve a
                                                              inclusive your club is. This checklist can also help with
                                                                                                                                                                                   good life. Provision of information and advocacy
                                                              your club’s regular policy review. Contact your Club
      Sport for Everyone                                      Development Officer if you would like to go through                                                                  and assisting people to plan, organise and access
      Every participant in sport, regardless of the role,     your clubs results or would like assistance in the                                                                   supports and services are important parts of the
      has a right to be treated with respect, dignity and     implementation of inclusive policies.                           Is everyone treated equally and with respect,        role. LACs work with family members and others
      fairness and to participate in an environment that is                                                                   regardless of age, gender, race and ability?         involved in supporting people with disability, helping
      enjoyable and safe. Harassment, abuse and other         Memberships                                                                                                          to further strengthen their caring role. In addition,
                                                                                                                              Is it clear to everyone that offensive comments or
      forms of inappropriate behaviour in sport deny            Is everyone welcome to join - is your club                                                                         LACs work to help make local communities more
                                                                                                                              jokes about race or religion will not be allowed?
      participants these rights. The Equal Opportunity          membership open to all people, regardless of age,                                                                  inclusive and welcoming. This is achieved through
                                                                gender, race and ability?                                     Are club/committee members trained to include        education, advocacy and partnerships with local
      Act (1984) refers to policies and plans put in place                                                                    people of different age, gender, race and ability?
      to ensure that no person is discriminated against         Do you actually invite people of different age,                                                                    community members, businesses, government and
                                                                gender, race and ability to join your club?                   Can your club adapt or modify club activities to     non-government organisations.
      on the basis of gender, sexuality, marital status,
                                                                Is it easy to find out about your club?                       suit different needs?
      pregnancy, race, age or physical or intellectual                                                                                                                             LAC support is available to people with intellectual,
      impairment.                                                                                                             Does your club encourage feedback from club          physical, sensory, neurological and/or cognitive
                                                                  Is it easy to join your club?
                                                                                                                              members?                                             disabilities who are under the age of 65. Each
      Make sure your club is in compliance with Equal             Do you offer flexible payment options?
      Opportunity Legislation. Not only does being                                                                                                                                 LAC works with between 50 and 65 people with
                                                                  Is your club membership and are club activities         Females
      inclusive broaden your membership base, it also                                                                                                                              disability, providing support which is personalised,
                                                                  affordable for a range of people?                          Are there opportunities for women or girls to
      will help to make your club a diverse and vibrant                                                                                                                            flexible and responsive.
                                                                  Do you help people fill out membership forms if            participate?
      place to be a part of.                                      they have difficulty understanding the information?                                                              To locate the Local Area Coordinator for your area go
                                                                                                                             Is there enough lighting to ensure club facilities
                                                                  Do you make new members feel welcome?                                                                            to the your Local Support Directory at
                                                                                                                             like car parks are safe?
                                                                                                                                                                                   http://communitylife.disability.wa.gov.au or
                                                                  Do staff, volunteers and members offer advice              Are there separate female change rooms and            contact the LAC Area Manager (Cockburn)
                                                                  and support about the club to new and existing             facilities?                                           on 6399 7001.
                                                                  members?                                                   Is the club flexible about uniforms? Are women
                                                                  Do senior members of the club look after new               welcome to wear extra clothing, or cover their
           Club Best Practice                                     members?                                                   heads, for example?

           Bibra Lake Junior Football Club                    Fair Go For All                                             Policies and Processes
           has an excellent strategy to increase                  Are training sessions and times suitable for people     Does the club have policies and processes
                                                                                                                                                                                   KidSport
           membership and make their club more                    using public transport?                                 in the following areas?                                  The KidSport Program (formerly know as the Youth
           inclusive. Players are encouraged                      Is the club physically easy to get into – with ramps,                                                            Active Program) helps young people play sport by
                                                                                                                              Harassment and discrimination.                       providing up to $200 for club registration fees.
           to bring in old boots for use by other                 wide doors, accessible change rooms?
                                                                                                                              Child protection.                                    The program is for young people from low income
           players who need them and may not                      Are your signs easy to read?
                                                                                                                              Codes of conduct.                                    families who live in the City of Cockburn. Make
           be able to afford new ones. This is a                  Does the club provide activities for people to
                                                                                                                              Working with Children Legislation.                   sure your club is registered so your members (and
           fantastic way to encourage everyone                    socialise and make friends?
                                                                                                                                                                                   potential members) are eligible for this grant!
           to be able to participate, because                                                                                 Equitable volunteer/staff selection process.
           financial constraints have been found                                                                              Member Protection Policy.                            Application forms are available online at the
           to be one of the greatest reported                                                                                                                                      City of Cockburn website
                                                                                                                          This ‘How inclusive is your club’ checklist was          www.cockburn.wa.gov.au/clubs or from the City of
           barriers to participating in                                                                                   provided by the Department of Sport and Recreation       Cockburn Administration Centre.
           organised sport.                                                                                               Western Australia (www.dsr.wa.gov.au).
                                                                                                                                                                                   To see if your club is registered, or for more
                                                                                                                                                                                   information contact your Recreation Development
                                                                                                                                                                                   Officer at recreation@cockburn.wa.gov.au or
                                                                                                                                                                                   phone 9411 3654.

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Opportunities                                                Minor Capital Works
                                                                   The City of Cockburn owns a range of facilities
                                                                   throughout the city that are utilised and managed
                                                                                                                            Creating Pathways
                                                                                                                            According to the Department of Sport and Recreation,
                                                                                                                            many players discontinue playing during the transition
                                                                   by local sporting clubs who play an important role       from junior to senior sport. Therefore to prevent losing
                                                                   in keeping our local community active. The Minor         players over this period, it is vital to create links between
                                                                                                                                                                                            Club Best Practice
                                                                   Capital Works Grant (MCWG) reflects the Council’s        juniors and seniors (whether the same club or different).
                                                                                                                                                                                            Cockburn Cougars Softball Club
                                                                   commitment to supporting local sporting clubs by         Creating the Links                                              recognizes the importance of creating
      Junior Travel Assistance                                     contributing to minor capital works projects carried       Run club social events for both junior and senior             links between their junior and senior
      The Cockburn Junior Travel Assistance program                out on Council owned property. The purpose of              players.                                                      players. President of the club Matt
      (JTA) helps young local athletes by providing                providing funding for these projects is to support
                                                                                                                              Encourage senior coaches to regularly attend junior           Smith admits “this can be challenging
      financial assistance for travel to state or                  sporting clubs to undertake the timely development
                                                                                                                              games.                                                        as the kids play early morning and
      national competitions.                                       and upgrading of infrastructure with the aim to
                                                                                                                                                                                            seniors play in the afternoon. So the
      The program has quarterly application rounds each            increase community participation in sport and              Encourage junior players to volunteer at senior
                                                                                                                                                                                            club has implemented an Annual Big
      year (March, June, September and December) for               recreation.                                                games and vice versa.
                                                                                                                                                                                            Breakfast. We cook up a big brekkie
      young residents in the City of Cockburn who have             The MCWG will only be open to incorporated                 Encourage senior players to assist with coaching              and charge players a small amount,
      been selected to represent Western Australia                 sporting clubs that are based or are operating within      junior teams.                                                 with all the proceeds going towards
      or Australia.                                                the City of Cockburn under a lease or seasonal             Make junior training times immediately precede                the fundraising for the club”. The
      Sports Equipment Grant                                       licence on Council owned property and are servicing        senior training.                                              club encourages all senior players to
      The City of Cockburn offers financial assistance to          a significant number of local residents.                                                                                 come and support the junior players.
                                                                                                                              If different clubs, encourage networking of presidents.
      clubs to purchase new or replace essential club              These three application forms are available                                                                              “The kids are really excited to see the
      sports equipment through the Sports Equipment                                                                           Distribute retention letters to all 17’s players at the       seniors there supporting them and it
                                                                   online at www.cockburn.wa.gov.au/Clubs or                  conclusion of the season, giving them details for
      Grant (SEG). The program is open all year round              contact recreation@cockburn.wa.gov.au for                                                                                goes a long way toward
      but no retrospective funding will be provided.                                                                          senior team/club contacts.                                    bringing the club together
                                                                   more information.
      For more information please contact your Club                                                                           Develop promotional information that can be                   and making everyone
      Development Officer.                                                                                                    distributed to junior players and their parents about         feel included”.
                                                                                                                              the importance of long term involvement in sport.
      The Community Sport and Recreation Facility Fund
      The Department of Sport and Recreation Community Sport and Recreation Facility Fund (CSRFF) is
      available to clubs for projects that increase participation in sport and recreation through the development
      or enhancement of sporting and recreational facilities. The CSRFF will contribute a maximum of one third
      towards the total project cost.
      The three levels of funding include:
        Funding Level                        Total Project Value          Closing Date     Examples of Projects
        Small Grants                         $7,500 - $150,000            January and       • Floodlighting
        (between $2,500-$50,000)                                          August            • New cricket wickets
                                                                                            • Backing nets
                                                                                            • Court resurfacing or
                                                                                              upgrades

        Annual Grants                        $150,000 - $499,000          September         • Pavilion upgrades
        (between $50,000-$166,666)                                                          • Floodlighting
                                                                                            • Synthetic pitches

        Forward Planning Grants              $500,00 - $12m               By Negotiation    • Major swimming pool
        (between $166,667-$4m)                                                                construction
                                                                                            • Multipurpose leisure centre

      Please contact the Recreation Services Coordinator on 9411 3438 to discuss your project before
      commencing the application process.

         14      CITY OF COCKBURN / CHAMPION CLUBS                                                                                                                                                      CLUB MANAGEMENT GUIDE     15
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Network                                                 A position description also outlines how the role fits in
                                                              with relation to the broader goals of the organisation.
                                                                                                                          Recognise
                                                                                                                          When volunteers are recruited to your organisation       Publicly acknowledge their efforts at an

      of Support                                              Before recruiting volunteers think about:
                                                                  How many do we really need?
                                                                                                                          it makes the utmost sense to make every effort to
                                                                                                                          retain them. It is a costly proposition to recruit and
                                                                                                                          train replacement volunteers. Moreover, the time
                                                                                                                                                                                   event or through club publications.
                                                                                                                                                                                   Nominate them for local, state and federal
                                                                                                                                                                                   volunteer awards.
                                                                  How long do we need them for?                           lost in recruiting replacement volunteers can result
                                                                                                                                                                                   Provide them with vouchers or discounts at
                                                                  When do we need them?                                   in lengthy periods where an organisation may not
                                                                                                                                                                                   a sponsor’s business.
      Why do People Volunteer?                                                                                            be able to deliver the additional quality of service
                                                                  What training will they need to complete the            that a volunteer may bring to the organisation.          Hold a volunteers’ function; provide them
      Almost two thirds of those who became involved              tasks we have identified for them?                                                                               with a meal.
      in volunteering in the last 10 years were asked                                                                     One important way of encouraging your volunteers
      by someone (35%) or did so because they knew                What support will they require?                                                                                  Establish an honour board.
                                                                                                                          to remain with your organisation is to give them
      someone involved (29%).                                                                                             adequate recognition. To be effective, recognition       Write reference letters for them (to assist with
                                                              Communicate                                                                                                          employment prospects).
      They were rarely recruited by the media with only                                                                   should be both consistent and ongoing.
                                                              Make sure you keep your volunteers in the loop.                                                                      Fund their training and/or accreditation in
      5% doing so as a response to a media report or          Organise an orientation/induction so they can get to        Be creative, it doesn’t have to be costly, but it will
      an advertisement.                                                                                                                                                            connection with club related activities.
                                                              know how your club runs, its main goals and what            ensure volunteers feel valued and they will be more
                                                                                                                          likely to continue to support your club.                 Name an event or award after them.
      The top reason for volunteering was; helping            is expected of them. Hold meetings with them over
      others or the community (57%), followed by              the course of the year to check how they are going                                                                   Provide them with replica premiership medals,
                                                                                                                          Some ideas for recognition are:
      personal satisfaction (44%) and to do something         with everything and see if they could use any further                                                                flags, and cups.
                                                                                                                             Discount their fees.                                  Provide them with club shirts or caps or any
      worthwhile (36%).                                       assistance.
                                                                                                                             Give them Seasonal or Life Membership (after          other club marked paraphernalia.
      Become a Volunteer Friendly Club!                                                                                      exceptional club service).
      Plan                                                                                                                   Present them with good service certificates.
      People always say they want more volunteers.
      However, before recruiting volunteers it is
      important to plan.
           How are you going to recruit them?
           Once recruited plan for their arrival.
           Then plan how you are going to keep them.

      Be Specific
      According to a Volunteering Australia Survey,
      volunteers without job descriptions were more
      likely to report feeling unsupported in their work,       Volunteer Resource Centre
      inadequately trained and without opportunities            The Cockburn Volunteer Resource Centre
      to participate in decisions that affect them and          supports volunteering in and around Cockburn.
      their work. They were more likely to experience           The centre can offer clubs:
      uncertainty, conflict or confusion between paid               Assistance with sourcing volunteers;
      workers and volunteers in their organisation. Despite         Advice on volunteer management issues;
      the advantages of written position descriptions,              and
      the National Survey of Volunteers conducted by
      Volunteering Australia in 2006 revealed that 42%              Volunteer recognition opportunities,
                                                                    including the Very Important Volunteer
      of volunteers surveyed did not have written position
                                                                    program & the City of Cockburn’s
      descriptions for their roles.                                 Inspirational Volunteer Awards.
      A good position description clarifies the
                                                                For more information:
      responsibilities and support arrangements for a
      volunteer. It helps volunteers to be clear about what     Tel: 9411 3490
      is expected of them and feel confident in their role.     Email: volunteering@cockburn.wa.gov.au
                                                                Web: http://volunteering.cockburn.wa.gov.au

         16      CITY OF COCKBURN / CHAMPION CLUBS                                                                                                                                                  CLUB MANAGEMENT GUIDE      17
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Club Resource                                                                                                                                      Topic
                                                                                                                                                         Club Resources
                                                                                                                                                                                    Organisation
                                                                                                                                                                                    Department of Sport and
                                                                                                                                                                                                                    Brief
                                                                                                                                                                                                                    Want to develop a free club
                                                                                                                                                                                                                                                            Services
                                                                                                                                                                                                                                                            The Clubs Online website provides

      Guide
                                                                                                                                                                                    Recreation                      website? Is your club interested        a medium where clubs can upload
                                                                                                                                                         Promotional
                                                                                                                                                                                                                    in improving its management             their details, create their own website,
                                                                                                                                                         opportunities, and         www.dsr.wa.gov.au/clubsonline
                                                                                                                                                                                                                    practises? Striving to make your        contribute to blogs and forums, and
                                                                                                                                                         accreditation courses.
                                                                                                                                                                                    info@dsr.wa.gov.au              club strong off the field? Want to      access club resources and templates.
                                                                                                                                                                                                                    expand your advertising medium?         Accreditation courses for coaches and
                                                                                                                                                                                    9492 9700
                                                                                                                                                                                                                    Looking to develop your coaches         officials are also available.
                                                                                                                                                                                                                    and officials?
                                                                                                                                                         Community Resources        Our Community                   Does your club need risk                Our Community is a social enterprise
        Topic               Organisation                     Brief                                 Services                                                                                                         management advice? Are there            that provides advice and tools for not-for-
                                                                                                                                                                                    www.ourcommunity.com.au
                                                                                                                                                                                                                    insurance, training, marketing,         profit community groups.
        Abuse-Alcohol       Australian Drug Foundation       Would you like to create a positive   The Good Sports accreditation program is an                                      sevice@ourcommunity.com.au      or technology questions you
        and Drug                                             image of your club when it comes      initiative of the Australian Drug Foundation.                                                                    need answered?
                            Good Sports program                                                                                                                                     (03) 9320 6800
                                                             to managing alcohol responsibly?      It assists sporting clubs to manage alcohol
                            www.goodsports.com.au            By joining the good sports            responsibly, reduce alcohol related problems and
                                                             program and participating in          promote a responsible attitude towards alcohol in
                            goodsports@adf.org.au                                                                                                        Coaching and Officiating   State Sporting Associations     Would your coaches or officials         Seek advice from your State Sporting
                                                             accreditation courses, your club      a safe environment for all.
                            1300 883 817                     will be closer to addressing anti-                                                          Courses                                                    like to expand their knowledge?         Association in regards to courses being
                                                                                                                                                                                    www.dsr.wa.gov.au/find-my-ssa
                                                             social behaviour.                                                                                                                                      Do you have new members                 run in your area.
                                                                                                                                                                                                                    wanting to become more
        Abuse-Child         Department of Child Protection   Has a club coach noticed that         Department of Child Protection can assist clubs                                                                  involved?
                                                             one of their players has been         who are concerned for the safety and well being of    Criminal Record Checking Working With Children Check       Unsure as to who in your                The Working with Children (Criminal
                            www.dcp.wa.gov.au
                                                             abused at home? Not sure how          their players.                                        – Working with Children                                    club requires a Working with            Record Checking) Act 2004 was
                            9222 2555                        to proceed?                                                                                                          www.checkwwc.wa.gov.au
                                                                                                                                                         Check                                                      Children Check?                         introduced to ensure a consistent and
                            9223 1111 (after hours)                                                                                                                               6217 8100                                                                 high standard of checking for certain
                                                                                                                                                                                                                                                            people who work with children.

        Abuse-Child         Play by the Rules                Need information to help you deal     Play by the Rules provides information and online     Criminal Record            WA Police                       Want volunteers to get a police         The Department for Communities
                                                             with issues and concerns about        learning for community sport and recreation           Checking – National                                        clearance? Is there a volunteer         together with the Western Australia
        Discrimination,     www.playbytherules.net.au                                                                                                                               www.police.wa.gov.au
                                                             discrimination and harassment?        clubs. It shows how to prevent and deal with          Police Clearance                                           driving the team bus to and from        Police, run a program providing WA
        harassment
                                                             Looking for ways to silence the       discrimination, harassment and child abuse; and                                  9222 1111                       games?                                  organisations with a National Police
        and member
                                                             sideline loudmouth? Ensure the        develop inclusive and welcoming environments                                                                                                             Check for their volunteers at a
        protection.                                                                                                                                                                 Department for Communities
                                                             safety of junior members? Deal        for participation.                                                                                                                                       reduced fee.
                                                             with the team bully?                                                                                                   www.communities.wa.gov.au
        Alcohol and liquor Department of Racing, Gaming Wanting to sell alcohol at your            Clubs wanting to sell alcohol need to apply to the                               6217 8500
        Licensing          and Liquor                   club events, training sessions or          Department of Racing, Gaming and Liquor for a
                                                        game days?                                 Club, Club-Restricted or Occasional Liquor License.
                           www.rgl.wa.gov.au                                                                                                             First Aid                  St John Ambulance Australia     Does your club want to train            St John Ambulance Australia provides
                            rgl@rgl.wa.gov.au                                                                                                                                                                       your members in First Aid?              training opportunities for club members
                                                                                                                                                                                    www.stjohn.org.au
                                                                                                                                                                                                                                                            in a variety of courses. Clubs can
                            9425 1888                                                                                                                                               9334 1222                                                               purchase first aid equipment and request
                                                                                                                                                                                                                                                            attendance at events.
        Alcohol Training    Clubs WA                         Does your club serve alcohol? If      Clubs WA provide the Responsible Service of           First Aid –                Sports Medicine Australia       Does your Club wish to learn            Sports Medicine Australia delivers
                                                             your club is considering serving      Alcohol Accreditation course needed to comply                                                                    how to treat its players for injuries   professional courses in sports first
                            www.clubswa.com.au                                                                                                           Sport Specific             www.smawa.asn.au
                                                             alcohol then your club is required    with the Liquor Control Act (1988).                                                                              sustained? Intending to train           aid and sports training, as well as
                            info@clubswa.com.au              to have a qualified bar manager                                                                                        Info@smawa.asn.au               a volunteer to manage sports            educational resources for coaches,
                                                             on site.                                                                                                                                               injuries this season?                   trainers and participants.
                            1300 640 616                                                                                                                                            9285 8033

        Bank Accounts       Local Bank Branches              Does your club have problems          Some banks have community grants and                  Inclusion                  Inclusion WA                    Would your coaches like                 Inclusion WA is a dynamic organisation
                                                             with tracking payments? Is            sponsorship available. Be sure to ask what your                                                                  assistance in addressing the            dedicated to enriching the lives of all
                                                                                                                                                                                    www.inclusionwa.org.au
                                                             there a cash flow problem? Is         bank can offer you when setting up an account.                                                                   challenges related to inclusion?        people, including CaLD, indigenous
                                                             there only one signatory needed       Always have at least two cheque signatories.                                                                     Would your club like to be              and people with disability, by
                                                             for cheques?                                                                                                                                           more involved?                          facilitating inclusion in sport.

         18      CITY OF COCKBURN / CHAMPION CLUBS                                                                                                                                                                                                          CLUB MANAGEMENT GUIDE               19
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Club Resource
      Guide

       Topic               Organisation                             Brief                                  Services                                       Topic          Organisation                     Brief                                 Services
       Incorporation       Department of Commerce                   Is it time to amend your clubs         Clubs can submit an application to             Tax, GST and   Australian Taxation Office       Does your clubs treasurer need        The Australian Taxation Office provides
                                                                    constitution? Starting up a            the Department of Commerce to either           ABN                                             to clarify a taxation issue?          guides on tax basics for non-profit
                           www.docep.wa.gov.au/associationsguide                                                                                                         www.ato.gov.au/nonprofit
                                                                    new club? Consider becoming            amend its Constitution or become                                                               Want to apply for an Australian       organisations, capital gains tax, fringe
                           1300 136 237                             incorporated and give your club        incorporated under Associations                               13 28 66                         Business Number (ABN)? Want           benefits tax, gifts and fundraising,
                                                                    authority to enter into                Incorporations Act 1987.                                                                       to seek advice in establishing        GST, income tax, record keeping and
                                                                    formal agreements.                                                                                                                    financial processes?                  volunteers.
       Insurance           State Sporting Associations              Need insurance for your club?          Seek insurance for members through             Volunteers     Volunteering WA                  Want the latest ideas on              Volunteering WA provide a range of
                                                                    Looking for insurance to cover         your State Sporting Association. This                                                          effectively managing volunteers?      resources, volunteer referral service,
                           www.dsr.wa.gov.au/find-my-ssa                                                                                                                 www.volunteeringwa.org.au
                                                                    public liability, players, officials   insurance is recommended in providing                                                          Trying to organise enough             volunteer management practise,
                                                                    and committee members?                 the most suitable cover for your club as                      9482 4333                        volunteers to help out at training,   training, workshops, forums, regular
                                                                                                           it is customised to your sport.                                                                on the committee, run the             E-newsletters, bulletins and more.
                                                                                                                                                                                                          canteen, or at games?
       Insurance           Local Community Insurance Services       Need insurance for you club?           Local Community Insurance Services             Volunteers     Go Volunteer                     Looking for volunteers for your       Go Volunteer assists clubs in finding
                                                                    Struggling to get appropriate          is an insurance provider established                                                           club? Interested in matching your     individuals within their area who have
                           www.lcis.com.au                                                                                                                               www.govolunteer.com.au
                                                                    insurance cover for your members,      to manage the needs of clubs and                                                               volunteers to your club’s needs?      expressed an interest in volunteering.
                           insurance@lcis.com.au                    committee and directors?               community groups within Australia.                            govolunteer@govolunteer.com.au

                           1300 853 800                                                                                                                                  (03) 9820 4100

       Membership          Active After-School Communities (AASC)   Is your club looking to recruit new    The AASC program is a springboard
                                                                    junior members? Would you like         for club growth. It involves affiliating
                           www.ausport.gov.au/aasc
                                                                    to reward unpaid volunteers in         your club and coaches to local
                           infoaasc@ausport.gov.au                  coaching roles? Would you like         schools to deliver fun programs with
                                                                    new equipment and access to            the aim of joining school children up
                           6389 7003
                                                                    free courses?                          with your club.

       Post Office Box     Australia Post                           Is your mail getting lost or sent to   Your club has the opportunity to utilise
                                                                    a previous committee member?           an Australian Post Office Box to ensure
                           www.auspost.com.au
                                                                    Would you like your mail to be         your mail remains secured.
                           13 13 18                                 safe and provide a professional
                                                                    business address?

       Promotion           Community News (Cockburn Gazette)        Want to promote your club              The Cockburn Gazette and the
                                                                    throughout the City of                 Cockburn City Herald are distributed
                           www.inmycommunity.com.au
                                                                    Cockburn? Have a registration          throughout the City of Cockburn.
                           6330 9100                                day coming up? Did you have            Clubs can promote themselves
                                                                    premiership success?                   through paid advertising or through
                           Cockburn City Herald
                                                                                                           free publicity stories.
                           news@fremantleherald.com
                           9430 7749

       Sports              Department of Sport and Recreation       Need to mark out your pitch            This guide provides information on
       Dimensions                                                   for the start of the season?           playing surfaces, goal posts, run-off,
                           www.dsr.wa.gov.au/sportsdimenions
                                                                    This website offers information        fencing, lighting, field of play, nets, etc.
                           9492 9700                                regarding the designing of, and
                                                                    marking out for a range of sports.

         20      CITY OF COCKBURN / CHAMPION CLUBS                                                                                                                                                                                            CLUB MANAGEMENT GUIDE               21
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City Of Cockburn
       Opportunities

                                 Opportunity                     Contact                              Summary of Eligibility              Closing                             Opportunity                    Contact                         Summary of Eligibility                Closing
                                 Available For                                                                                            Dates                               Available For                                                                                        Dates
           Bus Hire Subsidy      The subsidising of the          City of Cockburn                     Incorporated sport clubs can        Open all year.   Minor Capital      Development and minor          City of Cockburn                Incorporated sporting clubs           Open all year.
                                 hire of external buses                                               apply for reimbursement of bus                       Works Grant        upgrading of infrastructure.                                   based in the City of Cockburn
           City of Cockburn      (not owned by the City of       bookings@cockburn.wa.gov.au          hire fees, $100/month up to a                                                                          www.cockburn.wa.gov.au/clubs    may apply. The council will
                                 Cockburn).                                                           maximum of $500/year.                                City of Cockburn                                                                  match club contribution on a 1:1
                                                                 9411 3444                                                                                                                                   recreation@cockburn.wa.gov.au
                                                                                                                                                                                                                                             basis up to $4000/project.
           Cockburn              Promotion of your club          City of Cockburn                     Incorporated sporting clubs         At least 2                                                         9411 3444
           Soundings             throughout the City of                                               based in the City of Cockburn       months prior
                                 Cockburn every two              newspaper@cockburn.wa.gov.au         may apply for articles              to being         Sponsorships       Financial contribution for a   City of Cockburn                Individuals and Incorporated          End of March
           City of Cockburn      months.                                                              to be published.                    published.                          specific project, activity                                     sporting clubs can apply for up       and end of
                                                                 9411 3444                                                                                 City of Cockburn   or event.                      communitygrants@cockburn.       to $2000                              September.
                                                                                                                                                                                                             wa.gov.au
           Community             Free website, group email,      City of Cockburn                     Incorporated sporting clubs         Open all year.
           Information Portal    resources and information.                                           based in the City of Cockburn                                                                          9411 3444
                                                                 www.cockburncommunity.asn.au         may apply.
           City of Cockburn                                                                                                                                Sports Equipment   Financial assistance to        City of Cockburn                Incorporated and not-for-profit       Open all year.
                                                                 9411 3444                                                                                 Grant              purchase new or replace                                        sporting clubs based in the City of   However, no
                                                                                                                                                                              essential club sports          www.cockburn.wa.gov.au/clubs    Cockburn may apply. The council       retrospective
           Community Signs       Free promotion of               City of Cockburn                     Not-for-profit organisations can    Open all year.   City of Cockburn
                                 meetings, events and                                                 use a Community Sign on a                                               equipment.                     recreation@cockburn.wa.gov.au   will match club contribution on a     funding will
           City of Cockburn      activities.                     communitydevelopment@                temporary basis at any of the                                                                                                          1:1 basis up to $1000/year.           be provided.
                                                                 cockburn.wa.gov.au                                                                                                                          9411 3444
                                                                                                      ten locations.
                                                                 9411 3444                                                                                 Volunteer Resource The VRC offers information, City of Cockburn                   Incorporated and not-for-profit     Open all year.
                                                                                                                                                           Centre             resources, training and                                        sporting clubs based in the City of
           Community Sport       Upgrades to facilities.         City of Cockburn                    Incorporated sporting clubs          First Friday                                                    www.cockburn.wa.gov.au/vrc
                                                                                                                                                                              advice, and use of a                                           Cockburn may access the VRC.
           and Recreation                                                                            may seek sponsorship for             in March,        City of Cockburn
                                 i.e. synthetic playing          www.cockburn.wa.gov.au/clubs                                                                                 computer, internet, scanner volunteering@cockburn.wa.gov.au
           Facilities Fund                                                                           infrastructure upgrades to           and the first
                                 surfaces, floodlights and                                                                                                                    and photocopier, etc.
                                                                 recreation@cockburn.wa.gov.au       facilities. There are three types    Friday in                                                       9411 3490
           Department            clubrooms.                                                          of grants – small, annual and        August every
           of Sport and                                          9411 3444                           forward planning. Sponsorship        year.
           Recreation in
           partnership with                                      Department of Sport and Recreation is available up to one third of
                                                                                                     total project cost.
           local governments                                     www.dsr.wa.gov.au/facilitiesfunding
                                                                 9492 9700

           Community Trailer     Hire of a trailer full of       Friends of the Community             Incorporated, not-for-profit        At least 1
                                 event equipment such as                                              groups can apply for the free       week prior
           City of Cockburn      chairs, tables, barbecues &     foc@cockburncommunity.asn.au         hire of the trailer and the         to event.
                                 bunting.                        9411 3444                            equipment enclosed.
           Junior Travel         Financial assistance for        www.cockburn.wa.gov.au/clubs         Athletes under 18, travelling       1st Friday of:
           Assistance            young local athletes to                                              more than 100km and selected
                                 travel to state or national     recreation@cockburn.wa.gov.au        by the State or National Sporting   March
           City of Cockburn      competitions.                                                        body may receive up to $400
                                                                 9411 3444                                                                June
                                                                                                      annually.
                                                                                                                                          September
                                                                                                                                          December
           KidSport              Assistance for eligible         City of Cockburn                     Low socio-economic status           Open all year.
                                 families to subsidise fees to                                        families are eligible to receive
           DSR in partnership    join a sport and                www.cockburn.wa.gov.au/clubs         up to $200 annually for each
           with local            recreation club.                                                     of their children aged between
           governments                                           recreation@cockburn.wa.gov.au
                                                                                                      5 - 18 years.
                                                                 9411 3444

         22      CITY OF COCKBURN / CHAMPION CLUBS                                                                                                                                                                                                 CLUB
                                                                                                                                                                                                                                                    CLUBMANAGEMENT
                                                                                                                                                                                                                                                         MANAGEMENTGUIDE
                                                                                                                                                                                                                                                                    GUIDE                23
                                                                                                                                                                                                                                                                                          23
Document Set ID: 5956360
Version: 1, Version Date: 27/04/2017
Name of Organisation        Sponsorship                Contact                           Summary of Eligibility            Closing Date
                                                                                                                                                                                     available for

      External Sponsorship                                                                                                                               Community Volunteer
                                                                                                                                                         Grants
                                                                                                                                                                                     Recruiting, retaining
                                                                                                                                                                                     or up-skilling new and
                                                                                                                                                                                                                Department of Sport and
                                                                                                                                                                                                                Recreation
                                                                                                                                                                                                                                                  Grants up to $2000 are
                                                                                                                                                                                                                                                  available to incorporated
                                                                                                                                                                                                                                                                                    1st May each
                                                                                                                                                                                                                                                                                    year

      Opportunities
                                                                                                                                                                                     existing volunteers                                          not-for-profit sport and
                                                                                                                                                         Department of Sport and     within sport and active    www.dsr.wa.gov.au/community-      active recreation clubs.
                                                                                                                                                         Recreation                  recreation clubs.          volunteer-grants
                                                                                                                                                                                                                9492 9700

                                                                                                                                                         KidSport                    Assistance for eligible    City of Cockburn                  Low socio-economic                Open all year.
                                                                                                                                                                                     families to subsidise                                        status families are eligible
                                                                                                                                                         Department of Sport and     fees to join a sport and   www.clubsonline.dsr.wa.gov.au/    to receive up to $200
                                                                                                                                                         Recreation in partnership   recreation club.           kidsport                          annually for each of their
                                                                                                                                                         with local governments                                                                   children aged between 5 -
                                                                                                                                                                                                                recreation@cockburn.wa.gov.au
                                                                                                                                                                                                                                                  18 years.
                                                                                                                                                                                                                9411 3654

       Name of Organisation            Sponsorship               Contact                              Summary of Eligibility            Closing Date
                                       available for                                                                                                     Sports Leadership Grants Programs for                  Australian Sports Commission      Both female individuals           Around May
                                                                                                                                                         for Women                coaches, officials and                                          and incorporated sport and        each year.
       Active After School             Purchase of sporting      Australian Sports Commission         Incorporated sporting clubs       Open all year.                            administrators. i.e.          www.ausport.gov.au/women          recreation clubs may apply
       Communities (AASC)              equipment, costs                                               who register with the AASC                         Australian Sports        course fees, presenter                                          for a one off grant of up
                                                                 www.ausport.gov.au/aasc                                                                 Commission                                             leadershipgrants@ausport.gov.au
                                       associated with                                                and utilise the program for                                                 fees, presenter travel,                                         to $5,000 and $10,000
       Australian Sports               running targeted                                               promotion of their junior                                                   participant travel costs.     (02) 6214 1111                    respectively. Australian
       Commission                                                infoaasc@ausport.gov.au
                                       sign on events, sport                                          memberships. Up to $5000                                                                                                                    citizens or permanent
                                       specific accreditation    6389 7003                            is available depending on                                                                                                                   residents aged 18 years or
                                       courses.                                                       level of involvement.                                                                                                                       more can apply.

                                                                                                                                                         Thank A Volunteer Grant     Community             Department for Communities             Community organisations           Around
       Multicultural Youth             Deliver sustainable       Australian Sports Commission         Incorporated sport and            Around April                                 organisations to host                                        are eligible to apply but it is   November
       Sports Partnership              sport participation                                            recreation clubs can apply for    each year.
                                                                                                                                                         Department for              Thank A Volunteer Day grants@communities.wa.gov.au           recommended that a range          each year.
                                                                 www.ausport.gov.au/                                                                     Communities                 (Dec 5) events.                                              of community groups be
       Program                         programs for youth                                             grants of between $5000                                                                              6551 8413
                                       (under 30 years) from     participation/all_cultures           and $50000.                                                                                                                                 involved in the event.
       Australian Sports               a CaLD background.
       Commission                                                (02) 6214 1996

                                                                                                                                                         Volunteer Grants Fund       Small equipment         Department of Families, Housing, Incorporated sport and                Around June
                                                                                                                                                                                     items that will         Community Services & Indigenous recreation clubs may                   each year.
       Sport Incentive Program         Australian Sports         Australian Sports Foundation         Financially viable incorporated Open all year.     FaHCSIA                     assist volunteers in    Affairs (FaHCSIA)                apply for equipment grants
                                       Foundation provides                                            sport and recreation clubs                                                     performing their tasks.                                  of between $1000 and
       Australian Sports               eligible clubs with the   www.asf.org.au                       can apply if undertaking                                                                               www.fahcsia.gov.au
       Foundation                                                                                                                                                                                                                             $5000 each.
                                       opportunity to raise      info@asf.org.au                      facility development, facility                                                 i.e. laptops, equipment
                                       funds for capital                                              feasibility study, equipment,                                                                          1800 183 374
                                       works projects.           (02) 6214 7868                       team travel, hosting a major
                                                                                                      sporting event or for
                                                                                                      sport development.                                 Health Promotion            Programs that aim to       Healthway                         Grants are offered to             At least four
                                                                                                                                                         Project Grant               increase individual                                          incorporated organisations        calendar
                                                                                                                                                                                     knowledge and skills,      www.healthway.wa.gov.au           and community groups              months prior to
                                                                                                                                                         Healthway                   change behaviour,                                            to run or trial innovative        project start.
                                                                                                                                                                                                                healthway@healthway.wa.gov.au
       Community Participation         Programs that             Department of Sport and              Grants between $1000 and          Open all year.                               and environments to                                          health promotion programs:
       Funding                         increase physical         Recreation                           $5000 are available to sport                                                   improve health.            9476 7000                         Health Promotion over
                                       activity among low                                             and recreation community                                                                                                                    $5000 Grant
       Department of Sport             participation groups,     www.dsr.wa.gov.au/community-         organisations/clubs.
       and Recreation                  particularly indigenous   participation-funding
                                       and CaLD.                 9492 9700                                                                                                                                                                        Health Promotion under
                                                                                                                                                                                                                                                  $5000 Grant
                                                                                                                                                         Sport Sponsorship           Delivery of a program      Healthway                         Incorporated sport and            At least four
       Community Sport and             Upgrades to facilities.   Department of Sport and             Incorporated sport and             First Friday     Program                     or event involving                                           recreation clubs are eligible     calendar
       Recreation Facilities                                     Recreation                          recreation clubs may seek          in March,                                    recognised sport or        www.healthway.wa.gov.au           for: Health Promotion             months prior to
       Fund                            i.e. synthetic                                                sponsorship for basic              and the first    Healthway                   recreation initiatives     healthway@healthway.wa.gov.au     under $5000 Sponsorship           project start.
                                       playing surfaces and      www.dsr.wa.gov.au/facilitiesfunding infrastructure upgrades to         Friday in                                    that have physical
       Department of Sport and         clubrooms.                                                    sport and recreation facilities.   August                                                                  9476 7000                         Health Promotion $5000 -
                                                                 9492 9700                                                                                                           activity as the
       Recreation                                                                                    There are three types of grants    every year.                                                                                               $50000 Sponsorship
                                                                                                                                                                                     primary focus.
                                                                 City of Cockburn                    – small, annual and forward                                                                                                                  Health Promotion over
                                                                 recreation@cockburn.wa.gov.au       planning. Sponsorship is                                                                                                                     $50000 Sponsorship
                                                                 9411 3654                           available up to one third of the
                                                                                                     total project cost.

         24      CITY OF COCKBURN / CHAMPION CLUBS                                                                                                                                                                                                      CLUB MANAGEMENT GUIDE                    25
Document Set ID: 5956360
Version: 1, Version Date: 27/04/2017
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