ORDINARY MEETING - 18 February 2021
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ORDINARY MEETING
of
Council
UNCONFIRMED MINUTES
Time: 8:30 a.m.
Date: Thursday, 18 February 2021
Venue: Council Chamber
Level 2
16 Cobham Court
Porirua City
Present
Mayor Anita Baker (Chairperson)
Councillor Mike Duncan Councillor Euon Murrell
Councillor Izzy Ford Councillor Faafoi Seiuli
Councillor Moze Galo Councillor Josh Trlin
Councillor Geoff Hayward Councillor Nathan Waddle
Councillor Ross Leggett Councillor Kylie Wihapi
In Attendance
Taku Parai Council's Kaumātua
Wendy Walker Chief Executive
Andrew Dalziel Chief Operating Officer / Deputy Chief Executive
Nic Etheridge General Manager Policy Planning and Regulatory Services
Steven Perdia General Manager City Growth and Partnerships
Jerry Wrenn General Manager People and Capability
Jo Devine General Manager Corporate Services / CFO
Jack Marshall Acting Manager Democratic Services
Kim Kelly Project Director, Greater Wellington Regional Council
Luke Troy General Manager Strategy, Greater Wellington Regional Council
Sue Powell Consultant, Tregaskis Brown LtdORDINARY COUNCIL MEETING UNCONFIRMED MINUTES
18 FEBRUARY 2021
1 MEETING OPENING / KARAKIA
Mayor Baker opened the meeting.
2 APOLOGIES AND REQUESTS FOR LEAVE OF ABSENCE
No apologies were received.
3 PUBLIC FORUM
No members of the public attended the public forum.
4 CONFLICT OF INTEREST DECLARATIONS
Councillor Kylie Wihapi and Councillor Mike Duncan declared a conflict of interest in
relation to 12.2 – District Licencing Committee Chair Term Review.
5 NOTIFICATION OF EXTRAORDINARY BUSINESS
No items not on the agenda were received.
6 CONFIRMATION OF MINUTES
Moved: Mayor Anita Baker
Seconded: Councillor Mike Duncan
RESOLVED 2021/1
That the minutes of the Ordinary Council Meeting held on 16 December 2020 be
confirmed as a true and complete record.
CARRIED
7 REPORT OF THE MAYOR
No report of the Mayor was received.
8 KAUMĀTUA KŌRERO
No Kaumātua kōrero was received.
9 PETITIONS
No petitions were presented.
10 COMMITTEE RECOMMENDATIONS
10.1 TE PUNA KŌRERO - 4 FEBRUARY 2021
THE COMMITTEE RECOMMENDS:
10.1.1 PORIRUA CITY TRAFFIC BYLAW CHANGES
Page 2ORDINARY COUNCIL MEETING UNCONFIRMED MINUTES
18 FEBRUARY 2021
Moved: Councillor Ross Leggett
Seconded: Councillor Izzy Ford
RESOLVED 2021/2
That Te Puna Kōrero:
1. Receive the report.
2. Agree to recommend that the Council, pursuant to Clauses 16.18.1 and 16.18 of the
Porirua City Council General Bylaw 1991 Part 16 Traffic, and Section 156(1)(b) of
the Local Government Act 2002, resolve to make the following amendments by
public notification:
Porirua City Council General Bylaw 1991
Clause 16.3 Interpretation – Remove reference to “Coupon”, “Coupon Parking
Areas”, “Coupon Parking Meters or Machines” and “Pay and Display” and replace
with “Pay Parking”, “Pay Parking Meters” and “Pay Parking Areas”
Clause 16.18 Coupon Parking Areas or Parking Meter Areas – Remove
reference to “Coupon”, “Coupon Parking Area” and reference to “Pay and Display”,
“displayed” and “displaying”. Replace with “Pay Parking”, “Pay Parking Meters” and
“Pay Parking Areas”.
Schedule “J”: Coupon Parking Area or Parking Meter Areas - Remove reference
to “Coupon Parking Area” and replace with “Pay Parking Area or Parking Meter
Areas”.
CARRIED
10.1.2 FUNDING FOR PORIRUA JOBS AND SKILLS HUB
Moved: Councillor Ross Leggett
Seconded: Councillor Izzy Ford
RESOLVED 2021/3
That Te Puna Kōrero:
1. Receive the report.
2. Agree to recommend that the Council approve three years of funding of $60,000 per
annum for the Skills and Job Hub.
3. Agree to recommend that the Council delegate to the Chief Executive the power to
sign the Memorandum of Understanding between funding parties and Kāinga Ora.
4. Agree to recommend that the Council delegation to the Chief Executive the power
to make minor adjustments to the draft Memorandum of Understanding between
funding parties and Kāinga Ora prior to signing.
CARRIED
10.1.3 FINANCE REPORT - 31 DECEMBER 2020
Moved: Councillor Ross Leggett
Seconded: Councillor Izzy Ford
Page 3ORDINARY COUNCIL MEETING UNCONFIRMED MINUTES
18 FEBRUARY 2021
RESOLVED 2021/4
That Te Puna Kōrero:
1. Receive the report
2. Agree to recommend to Council to amend the following budgets
a. Add new budget of $2.434m for repayment of the government wages subsidy.
b. Increase the deprecation budget from $24.000m to the forecast amount of
$25.781m
c. Add budget of $0.300m for View Road holding costs for the remaining 6
months of the year.
d. Add additional $0.300m to WWL Stormwater opex budget to enable three
Stormwater catchment studies to be completed this financial year.
e. Add new budgets for Water Reform of
i. $5.700m grants funding revenue,
ii. $4.300m expenditure for this financial year being $2.200m Capex and
$2.100m Opex
iii. $1.4m Capex for 2021-22.
f. Amendment of TGM Link Roads Capex and Opex budgets to the forecast
figures by: -
i. Increasing TGM Link Roads Capex budget from $2.166m to $4.407m
ii. Increase NZTA subsidies for TGM Link Roads from $1.170m to
$2.041m
iii. Add interest capitalisation budget for TGM Link Roads of $0.630m
g. Reduce interest expense budget of $5.626m to forecast amount of $4.848m.
CARRIED
11 REPORTS
11.1 DISTRICT LICENSING COMMITTEE CHAIR TERM REVIEW
Council reviewed the positions of Chair and Deputy Chair of the Porirua District Licensing
Committee.
Secretarial Note: Councillor Kylie Wihapi and Councillor Mike Duncan declared a conflict
and left the room while this item was discussed.
Moved: Mayor Anita Baker
Seconded: Councillor Josh Trlin
RESOLVED 2021/5
Secretarial Note: Mayor Baker moved the following Chair’s recommendations:
Recommendation two replaced.
RECOMMENDATIONS
That the Council:
1. Receive the report
2. Reappoint Cr Wihapi and Cr Duncan as Chair and Deputy Chair of the Porirua
District Licencing Committee for the remainder of the 2019/2022 triennium.
CARRIED
Page 4ORDINARY COUNCIL MEETING UNCONFIRMED MINUTES
18 FEBRUARY 2021
11.2 PORIRUA CITY COUNCIL STANDING ORDERS UPDATES
Council approval for updates to standing orders was sought.
Moved: Mayor Anita Baker
Seconded: Councillor Ross Leggett
RESOLVED 2021/6
That the Council:
1. Receive the report.
2. Agree to adopt the changes to Porirua City Council standing orders.
3. Agree to delegate the power to approve a leave of absence to the Mayor, and to
allow officers to update the Terms of Reference to give effect to this delegation.
CARRIED
11.3 ESTABLISHMENT OF THE WELLINGTON REGIONAL LEADERSHIP JOINT
COMMITTEE
Council was provided with background and recommendations on joining and becoming a
member on a new regional Joint Committee: The Wellington Regional Leadership
Committee (WRLC).
Moved: Mayor Anita Baker
Seconded: Councillor Kylie Wihapi
RESOLVED 2021/7
That the Council:
1. Receive the Report.
2. Approve the Wellington Regional Leadership Committee Joint Committee
Agreement (referred to in, and attached to, the Report) and the Council’s entry into
it.
3. Authorise the Mayor to sign, on behalf of the Council, the Joint Committee
Agreement.
4. Note that the Joint Committee will adopt a memorandum of understanding which
will set out the principles that guide the Joint Committee’s work and the approach
that the Joint Committee will take.
5. Appoint and establish the Wellington Regional Leadership Committee as a joint
committee under clause 30(1)(b) of Schedule 7 of the Local Government Act 2002
on the terms set out in the Joint Committee Agreement and with effect from the date
that the Joint Committee Agreement is signed by all local authority parties.
6. Appoint the Mayor to the Joint Committee, with effect from the date that the Joint
Committee is established.
7. Appoint Councillor Ross Leggett as an alternate to be a member of the Joint
Committee and attend meetings in exceptional circumstances where the Mayor is
unable to attend.
8. Note that the Joint Committee is a joint committee of all of the local authorities that
are parties to the Wellington Regional Leadership Committee Joint Committee
Page 5ORDINARY COUNCIL MEETING UNCONFIRMED MINUTES
18 FEBRUARY 2021
Agreement and includes members representing iwi and the Crown.
9. Make the following delegations to the Joint Committee:
a. Approval of all plans and implementation programmes necessary to fulfil the
specific responsibilities of the Joint Committee, including:
i. Wellington Regional Growth Framework and the Wellington Regional
Growth Framework Implementation Plan
ii. Regional Economic Development Plan
iii. Regional Economic Recovery Implementation Plan
b. Approval of all submissions and advocacy statements necessary to fulfil the
specific responsibilities of the Joint Committee.
10. Note that the Wellington Regional Strategy Committee is likely to be disestablished
in the future, with the disestablishment process to be confirmed.
CARRIED
12 PUBLIC EXCLUDED
RESOLUTION TO EXCLUDE THE PUBLIC
Moved: Mayor Anita Baker
Seconded: Councillor Izzy Ford
RESOLVED 2021/8
That the public be excluded from the following parts of the proceedings of this meeting.
The general subject matter of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the specific grounds
under section 48 of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
General subject of each Reason for passing this Ground(s) under section 48
matter to be considered resolution in relation to for the passing of this
each matter resolution
12.1 - Public Excluded s7(2)(b)(ii) - the withholding of s48(1)(a)(i) - the public
Council Meeting - 16 the information is necessary to conduct of the relevant part of
December 2020 protect information where the the proceedings of the
making available of the meeting would be likely to
information would be likely result in the disclosure of
unreasonably to prejudice the information for which good
commercial position of the reason for withholding would
person who supplied or who is exist under section 6 or
the subject of the information section 7
12.2 - Property Consultation s7(2)(a) - the withholding of s48(1)(a)(i) - the public
the information is necessary to conduct of the relevant part of
protect the privacy of natural the proceedings of the
persons, including that of meeting would be likely to
deceased natural persons result in the disclosure of
information for which good
reason for withholding would
exist under section 6 or
section 7
Page 6ORDINARY COUNCIL MEETING UNCONFIRMED MINUTES
18 FEBRUARY 2021
This resolution is made in reliance on Section 48(1) of the Local Government Official
Information and Meetings Act 1987 and the particular interests protected by Section 6 or
Section 7 of the Act, which would be prejudiced by the holding of the whole, or the
relevant part of the proceedings of the meeting in public as specified above.
Also resolved that:
The following persons be permitted to remain at this meeting after the public has been
excluded because of their knowledge in relation to the following. This knowledge, which
will be of assistance and is relevant to the matters discussed:
Name: Sue Powell
Company: Tregaskis Brown Ltd
Items: 12.2 – Property Consultation
Reason: Technical Knowledge
CARRIED
Resolutions transferred from the public excluded session into the public minute
book are as follows:
Item Report Name Resolution
Nil.
Resolutions made in the public excluded session that are not transferred into the public
minute book are as follows, alongside a date of expected release:
Item Report Name Date of expected release
12.2 Property Consultation To be released alongside the LTP consultation.
The meeting closed at 9:24 a.m.
................................................... ...................................................
CHAIRPERSON DATE
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