Advocacy, Networking and Support for Alberta STEM Programs that Promote Diversity
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Advocacy, Networking and Support for Alberta STEM Programs that Promote Diversity
• Housekeeping
• President’s Welcome • Call to Order • Land Acknowledgement • Guiding Principles
• Regrets • Attendance
Agenda
1. Minutes from the previous Annual General Meeting (June 9, 2019)
2. Year in Review
a. 2019/2020 Executive and Board
b. Sponsors and Partners
c. AWSN Highlights - Programs Manager’s Report
3. Financial Report
4. Casino Update
5. Bylaw Review and Amendments
6. Election of the 2020-2021 Executive and Board
a. Executive Elections
b. Board Elections
7. Proposed Executive and Board Meeting Schedule
8. Other Business
a. Upcoming events, meetings
b. Program Highlights
9. AGM Adjournment
• Minutes 2019 AGM
• A Quick Year in Review: 2019/2020
2019-2020 Executive Team President: Alicia Bjarnason Past President: Dr. Shoma Sinha Co-President: Alexandra Edie Vice President: Tina Kakkar Co-Vice President: Shaina Mahajan Secretary: Sihan Guo Co-Secretary: Carolina Albuquerque Treasurer: Ken Fong Co-Treasurer: Jenni Richardson Communications: Claire Cao
2019-2020 Board of Directors Recruitment: Patricia Rooks, Praxis Recruitment: Amber Bohaychuk, Operation Minerva Retention: Kristen Kavich, WiSER Retention: Madeleine Jensen-Fontaine, WiSER Recognition: Fervone Goings, WISEST Recognition: Geetha Nicodemus MAL - Casino Chair: Suzanne Checkryn Member at Large: Chantal Robitaille
Sponsors and Partners 2019/2020
NSERC Grant Partnerships 2020
Highlights of 2019-2020
WinSTEM Week 2019 Oct 8-12, 2020 12 events across the province
WinSTEM Week 2019
New Award Announced
The Athena
AWSN Outstanding Volunteer Award
In memory of Dr. Margaret-Ann ArmourHighlights of 2019-2020 • Athena Outstanding Volunteer Award: Zeenat Ladak
Highlights of 2019-2020 • Minerva Mentoring Award: Jocelyn Keith-Asante
Highlights of 2019-2020 • Scholarship: Jasmine McDermott
2019/2020 Fiscal Year Financial Report
2019/2020 Financials Note: Only member program bank accounts currently managed by AWSN are shown.
2019/2020 Financials
Revenue
Casino AGLC Casino $67,704.06
Grants NSERC Grants (Operation Minerva) $9,234.00
Fundraising Hillberg & Berk Earrings and Donations $6,302.42
Donations Stantec (P2C) $2,600.00
CCWESTT $5,000.00
Wood (Operation Minerva) $8,707.24
Other WCB Payback, OM - Participant Reg $3,075.98
Interest (from all accounts) $43.79
2019/2020 Fiscal Year Total Revenue $102,667.492019/2020 Financials
Current Financials
- Forecast Expenses
Note: An external accounting audit has not been budgeted because of a
lack of unrestricted funds.Casino Update
Casino 2021?
Lookback Lookback Next Casino
to 2017 Casino to 2019 Casino Q1 2021?
• Grant from • 36 volunteers • Confirmed spot
AGLC totalled from across at Elbow River
$64,719.72 Alberta Casino
• Has allowed • Special • Date ?
AWSN to shout-outs: • Will implement
donate to WISEST, some
member WiSER, ‘lessons-learned’
programs, Intimitrons, for volunteer
award Operation management
scholarships Minerva • Volunteers will
and employ • Grant totalled be needed
Programs Mgr. $67,704.06Bylaw Review and Amendments
● A draft of the proposed bylaw revisions were circulated to registered
members of AWSN on May 17, 2020 in preparation for today’s meeting.
● Revisions address:
○ Corrections to Special Resolution voting
○ The removal of outdated technological references
○ The removal of the formal role of Past President from the Executive
○ Shortening the Communications Officer’s title
○ The addition of a Co-Communications Officer
○ The addition of a clause that automatically assigns an Executive
Director’s proxy to their Co-Executive partner in the case of an
absence
○ A punctuation correction to clause 7.7
● Each bylaw revision must be passed by a Special Resolution, meaning it
must be passed by no less than 75% of those Members who, if entitled to
do so, vote in person.Bylaw Review and Amendments
Bylaw Resolution #1a (Note: this is the version circulated on May 17,2020
which does not match the Society Act exactly)
Be it resolved that, bylaw 1.1 q) is changed to read:
"Special Resolution" means a resolution:
i) passed
1) at a general or special meeting of which not less than twenty-one (21)
days’ notice specifying the intention to propose the resolution has been
duly given, and
2) by the vote of not less than 75% of those Members who, if entitled to
do so, vote in person;
ii) proposed and passed as a special resolution at a general or special meeting
of which less than 21 days’ notice has been given, if all the Members entitled to
attend and vote at the general meeting so agree; or
iii) consented to in writing by all the Members who would have been entitled at
a general meeting to vote on the resolution in person.Bylaw Review and Amendments
Bylaw Resolution #1b (Modified slightly to match the Societies Act exactly)
Be it resolved that, bylaw 1.1 q) is changed to read:
“Special Resolution” means
(i) a resolution passed
1) at a general meeting or special meeting of which not less than 21 days’
notice specifying the intention to propose the resolution has been duly
given, and
2) by the vote of not less than 75% of those members who, if entitled to
do so, vote in person or by proxy,
(ii) a resolution proposed and passed as a special resolution at a general
meeting or special meeting of which less than 21 days’ notice has been given, if
all the members entitled to attend and vote at the general meeting or special
meeting so agree, or
(iii) a resolution consented to in writing by all the members who would have
been entitled at a general meeting or special meeting to vote on the resolution
in person or, where proxies are permitted, by proxy.Bylaw Review and Amendments Bylaw Resolution #2 Be it resolved that, bylaw 2.3 a) is changed to read: MEMBER PROGRAMS: Any organization in Alberta with the purpose of encouraging under-represented groups in STEM related fields may apply for membership as a Member Program in the Society. A Member Program must be registered with one (1) designated individual representative of that organization by submission in writing giving the full name, address, telephone number and email address , as applicable, for the representative. A Member Program shall have the right to one (1) vote at all meetings of the Members of the Society.
Bylaw Review and Amendments Bylaw Resolution #3 Be it resolved that, bylaw 4.1 a) is changed to read: Five Executive Officers, including the President, Vice President, Secretary, Treasurer, and Communications Officer, but excluding the Co- Executives;
Bylaw Review and Amendments Bylaw Resolution #4 Be it resolved that, bylaw 4.2 is changed to read: NUMBERS: The Board of Directors will consist of a minimum of eleven (11) and a maximum of twenty (20) Directors.
Bylaw Review and Amendments Bylaw Resolution #5 Be it resolved that, bylaw 5.4 is changed to read: VOTING: Questions arising at any meetings of the Board shall be decided by a majority of votes. In case of an equality of votes, the Chair, in addition to their original vote, shall have a second casting vote. Voting shall be done by a show of hands unless a Director present at the meeting requires a secret ballot. In case of an absent Executive Director, their Co-Executive partner shall automatically carry the Executive Director’s proxy.
Bylaw Review and Amendments Bylaw Resolution #6 Be it resolved that, bylaw 7.1 is changed to read: EXECUTIVE OFFICERS: The Board shall specify the duties of the Executive Officers of the Society and, subject to the Act, delegate to such Executive Officers the power to manage the business and affairs of the Society. One of each of the Executive Officers must be resident in Calgary.
Bylaw Review and Amendments Bylaw Resolution #7 Be it resolved that, bylaw 7.3 is changed to read: COMPOSITION: The Executive shall be comprised of: a) President and Co-President; b) Vice President and Co-Vice President; c) Secretary and Co-Secretary; d) Treasurer and Co-Treasurer; e) Communications Officer and Co-Communications Officer.
Bylaw Review and Amendments Bylaw Resolution #8 Be it resolved that, bylaw 7.7 is changed to read: SECRETARY DUTIES: The Secretary shall be the secretary of all meetings of the Members and the Board and shall enter or cause to be entered in records kept for that purpose minutes of all proceedings thereat. The Secretary shall give or cause to be given, as and when instructed, all Notices to Members, Directors, Executive Officers, Committees, and the auditor. The Secretary shall have such other powers and duties as the Board or the President may specify.
Bylaw Review and Amendments Bylaw Resolution #9 Be it resolved that, bylaw 7.9 is changed to read: COMMUNICATIONS OFFICER DUTIES: The Communications Officer shall help to build the positive reputation of the Society. The Communications Officer shall have such other powers and duties as the Board or the President may specify.
• Elections:
• President Elect: Alexandra Edie
• Co-President: (Recruiting, inquire if interested)
• Communications: Courtney Onstad
• MAL - Co-Communications: (Recruiting, inquire if
interested)
• Board Position - Retention: Jocelyn Keith-Asante
• MAL - Awards Chair: Alicia Bjarnason2020-2021 Executive Team President: Alexandra Edie Vice President: Tina Kakkar Co-Vice President: Shaina Mahajan Secretary: Sihan Guo Co-Secretary: Carolina Albuquerque Treasurer: Ken Fong Co-Treasurer: Jenni Richardson
• Board Positions 2020/2021: • Recruitment – Patty Rooks, Amber Bohaychuk • Retention - Madeleine Jensen-Fontaine, Jocelyn Keith-Asante • Recognition - Fervone Goings, Geetha Nicodemus • MAL - Suzanne Checkryn, Chantal Robitaille, Alicia Bjarnason
2019-2020 Proposed Meeting Schedule Executive Team Meetings: Working Meetings: September 16, 2020 November 18, 2020 January 20, 2021 March 17, 2021 June 6, 2021 (AGM – open to all) May 19, 2021 Board Meetings: August 26, 2020 October 21, 2020 February 17, 2021 April 21, 2021 All meetings will be held on Wednesdays 7:00-9:00 pm through Zoom If also in person: Calgary: Alastair Ross Technology Centre (3553-31 Street NW) Edmonton: TBD Backup Conference Call Information: Toll Free: 1-855-228-6652 Participant Code: 7062187#
• Other Business
• Upcoming Events:
• Reminder - Nominations open for Scholarship
and Awards
• WinSTEM Week - Oct 13-17, 2020
• Speaker Series/Gala? - Feb 2021
• AGM – Tentatively June 6th, 2021• Program Updates
• Adjournment
You can also read
