Overall Work Program, Budget, and Goals and Objectives
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Fiscal Year 2021/22
Overall Work Program,
Budget, and
Goals and Objectives
Draft: February 4, 2021
Final: June 3, 2021
El Dorado County Transportation Commission
2828 Easy Street, Suite 1, Placerville, California 95667
Email: edctc@edctc.org – Web: https://edctc.org
Placeholder for commissioners page
TRANSPORTATION COMMISSION COMMITTEES POLICY ADVISORY TEAM The Policy Advisory Team (PAT) provides input to the EDCTC Executive Director and Board on policy level issues related to financing, land use, and intergovernmental cooperation, which impact the overall ability to plan, fund, and deliver transportation programs and projects. PAT members are responsible for ongoing communication and action taken within their respective organizations regarding coordination with EDCTC adopted policies and programs. Don Ashton ............................ Chief Administrative Officer El Dorado County (EDC) Woodrow Deloria ................... Executive Director, EDC Transportation Commission (EDCTC) Matt Mauk ............................... Executive Director, EDC Transit Authority (EDCTA) Dave Johnston ....................... Air Pollution Control Officer, EDC Air Quality Management District Cleve Morris ........................... Manager, City of Placerville TECHNICAL ADVISORY COMMITTEE The Technical Advisory Committee (TAC) provides technical guidance in the development of EDCTC’s plans, programs, and agenda items. Jerry Barton ........................... Senior Transportation Planner, EDCTC Dan Bolster ............................ Senior Transportation Planner, EDCTC David Dosanjh........................ Planner/Liaison, Caltrans District 3 Woodrow Deloria ................... Executive Director, EDCTC Dustin Foster ......................... Liaison, Sacramento Area Council of Governments Brian James ........................... Planning and Marketing Manager, EDC Transit Authority John Kahling .......................... Deputy Director Engineering, EDC Department of Transportation Dana Keffer ............................ Executive Assistant, EDCTC Rebecca Neves ...................... Engineer, City of Placerville Clark Peri / Martin Clark ........ Project Managers, Caltrans District 3 Natalie Porter ......................... Senior Traffic Engineer, EDC DOT Long Range Planning Rania Serieh ........................... Air Quality Engineer, EDC Air Quality Management District Matt Smeltzer ......................... Deputy Director Engineering, EDC Department of Transportation Karen Thompson ................... Administrative Services Officer, EDCTC SOCIAL SERVICES TRANSPORTATION ADVISORY COUNCIL The Social Services Transportation Advisory Council (SSTAC) is a diverse group of persons representing the elderly, the physically challenged, and other individuals who are transit dependent, as well as commuters. The Council meets approximately twice a year and as needed to identify possible unmet transit needs that may be reasonable to meet. Consolidated Transportation Service Agency .......... (two positions) Potential Transit User .............................................. 60 years or older Potential Transit User .............................................. Commuter Potential Transit User .............................................. Handicapped Social Service Provider............................................ Handicapped (two positions) Social Service Provider............................................ Limited Means Social Service Provider............................................ Seniors (two positions)
TABLE OF CONTENTS
INTRODUCTION .............................................................................................................................. 1
BACKGROUND
Location .......................................................................................................................................... 2
Organization.................................................................................................................................... 2
Map ................................................................................................................................................. 3
Staffing............................................................................................................................................ 4
Duties and Responsibilities ............................................................................................................. 4
Authorizing Documents ................................................................................................................... 4
Organizational Chart ....................................................................................................................... 5
Federal Planning and Programming ................................................................................................ 6
Agency Coordination ....................................................................................................................... 6
Community Participation ................................................................................................................. 6
State Planning and Programming .................................................................................................... 6
Federal Fast Act Planning Factors .................................................................................................. 7
EDCTC Planning Flowchart ............................................................................................................ 8
OVERALL WORK PROGRAM
ADMINISTRATION AND INTERGOVERNMENTAL COORDINATION
Work Element 50: Agency Administration and Management: Indirect Costs................................ 11
Work Element 100: Administration and Implementation of the Overall Work Program: Direct........ 13
Work Element 110: Intergovernmental Coordination ..................................................................... 14
Work Element 111: Rural Counties Task Force ............................................................................. 16
Work element 112: Rural Counties Task force, Regional Transportation Planning Agency
Administrative Guidebook Training ................................................................................................ 17
Work Element 120: TDA and Transit Administration ...................................................................... 19
Work Element 125: El Dorado County Airport Land Use Commission ........................................... 21
Work Element 130: El Dorado County Freeway Service Patrol ..................................................... 23
MULTI-MODAL TRANSPORTATION PLANNING
Work Element 200: Regional Transportation Plan ......................................................................... 25
Work Element 221: Transit Planning ............................................................................................. 27
Work Element 228: El Dorado County Transit Authority Zero Emission Bus Fleet Conversion
Plan ............................................................................................................................................... 28
Work Element 253: 50 Corridor System User Analysis, Investment Strategy and Access Control
Action Plan .................................................................................................................................... 30
Work Element 259: SR 49 American River Confluence Study ...................................................... 32
Work Element 261: El Dorado Hill Business Park Community Transportation Plan ........................ 34
PROJECT DELIVERY AND PROGRAMMING
Work Element 300: State and Federal Programming .................................................................... 37
Work Element 310: Transportation project Delivery and Oversight ................................................ 39
Work Element 330: Active and Alternative Transportation Programs............................................. 41
PUBLIC INFORMATION, OUTREACH, AND ADVOCACY
Work Element 400: Public Education and Outreach ...................................................................... 44
Work Element 410: Transportation Advocacy Program ................................................................. 46
BUDGET
Revenues ....................................................................................................................................... 48
Expenditures .................................................................................................................................. 50
Salary Schedule/Personnel Allocation Table .................................................................................. 51
APPENDICES
APPENDIX A: Summary Listing of Caltrans, District 3 Planning Activities
APPENDIX B: Summary of SACOG Planning Activities in El Dorado County
APPENDIX C: FHWA and FTA State and Metropolitan Transportation Planning Process
Self-Certification
APPENDIX D: FTA Fiscal Year 2021 Certifications and Assurances
APPENDIX E: CA DOT Debarment and Suspension Certification for FY 2021/22
APPENDIX F: Sample eligible and ineligible Regional Transportation Planning Activities
GOALS AND OBJECTIVES
El Dorado County Transportation Commission 2021/22 Goals and Objectives
ACRONYMS
Commonly Used Acronyms List
FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
INTRODUCTION
The Overall Work Program (OWP) is the primary management tool for the El Dorado County
Transportation Commission (EDCTC) identifying the activities and a schedule of work for regional
transportation planning in El Dorado County, excluding the Lake Tahoe basin. The Tahoe Basin,
including the eastern portion of El Dorado County, is within the transportation Planning jurisdiction of
the Tahoe Regional Planning Agency.
In general, the OWP consists of three types of activities: State-mandated regional transportation
planning programs undertaken concurrently throughout the state by the designated Regional
Transportation Planning Agencies, discretionary transportation planning programs that are specific to
the El Dorado County region and are oriented to solving problems unique to this planning region, and
administration to support mandated and discretionary transportation planning programs.
The Fiscal Year 2021/22 OWP is a product of cooperative efforts by EDCTC’s planning partners,
including the City of Placerville, El Dorado County, El Dorado County Transit Authority, Sacramento
Area Council of Governments (SACOG), and Caltrans. EDCTC also coordinates with the Shingle
Springs Rancheria Tribal Government – such as in the development and implementation of the
Regional Transportation Plan, Work Element (WE) 200. The specific projects and activities included
in the OWP are consistent with the policies in the El Dorado County Regional Transportation Plan and
the priorities for each State and Federal grant funding source.
This OWP has a number of important characteristics:
EDCTC’s primary objective is to implement a programming and funding strategy that will
address the mobility needs of El Dorado County residents, businesses, and visitors. Of key
importance is the Regional Transportation Plan (WE 200), which serves as a guiding force for
transportation improvements over the next 20 years.
The work program reflects a proactive approach to identifying future transportation project needs
including: The Regional Transportation Plan (WE 200).
The work program provides an emphasis on project delivery, including State Transportation
Improvement Program (STIP) and Senate Bill 1 projects and projects funded with the Surface
Transportation Block Grant Program (STBGP) and Congestion Mitigation and Air Quality
(CMAQ) funds.
Active Transportation Program and Transportation Development Act sources (Work Elements
120, 310, and 330).
The work program reflects a multi-modal approach dividing planning resources between
planning for transit, highways, aviation, and active transportation modes. (Work Elements 125,
130, 200, and 221).
The work program reflects a strong commitment to EDCTC’s public education and outreach,
(WE 400) and Transportation Advocacy Program (WE 410).
The work program reflects a comprehensive effort to partner with other agencies to develop
solutions to transportation issues, and the need to participate in regional, state, and federal
discussions regarding planning, funding, and delivering transportation projects:
Intergovernmental Coordination (WE 110), Transit Administration (WE 120), El Dorado County
Airport Land Use commission (WE 125), El Dorado County Freeway Service Patrol (WE 130),
and Transit planning (WE 221).
The work program has been developed in compliance with all state and federal planning
requirements.
1FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
BACKGROUND
The EDCTC was designated as the Regional Transportation Planning Agency (RTPA) for El Dorado
County on July 23, 1975 (and as amended April 4, 1979) per Article 11, Chapter 2, Division 3, Title 3
of the Government Code and organized per Chapter 3, Title 21 of the California Administrative Code.
This planning and programming authority does not include that portion of the County within the Tahoe
Regional Planning Agency (TRPA) boundaries. TRPA is the RTPA for the Tahoe area. At the time of
its formation, the EDCTC was staffed as a sub-department of the El Dorado County Department of
Transportation. The EDCTC was administratively reorganized on August 13, 1993 when its
administration was separated from the County.
LOCATION
EDCTC represents the regional transportation planning interests for the western slope of El Dorado
County and the City of Placerville. As of January 2020, the State Department of Finance has
estimated the population of the western slope as: City of Placerville 10,980 and unincorporated El
Dorado County 149,705, for a total western slope population of 160,685. The map on the following
page identifies the western slope planning area.
ORGANIZATION
The EDCTC is responsible for coordinating regional transportation planning for the western slope of
El Dorado County. The Commission consists of four members appointed by the El Dorado County
Board of Supervisors and three members appointed by the City of Placerville. The District Director
of Caltrans, District 3, or his designated representative, and a member of the South Lake Tahoe City
Council are non-voting members of the Commission.
There are three committees that advise the Commission throughout the year: The Policy Advisory
Team, Technical Advisory Committee, and the Social Services Transportation Advisory Council.
The Policy Advisory Team (PAT) provides input to the EDCTC Executive Director and Board on
policy level issues related to financings, land use, and intergovernmental cooperation which impact
the overall ability to plan, fund, and deliver transportation programs and projects. PAT members are
responsible for ongoing communication and action taken within their respective organizations
regarding coordination with EDCTC adopted policies and programs. The members include the
EDCTC Executive Director, El Dorado County (EDC) Transit Authority Executive Director, City of
Placerville Manager, the EDC Chief Administrative Officer, and the Air Pollution Control Officer for
the EDC Air Quality Management District (AQMD). Meetings are held on a subject-driven basis.
The Technical Advisory Committee (TAC) provides technical guidance in the development of
EDCTC’s plans, programs, and agenda items. Meetings are generally held on a monthly basis.
The TAC consists of staff level representatives from our partners: two Deputy Directors from the
EDC Department of Transportation, representation from EDC Long-Range Planning, the City
Engineer from the City of Placerville, a Planning and Marketing Manager from the EDC Transit
Authority, a Project Manager and a Planner/Liaison from Caltrans District 3, a Planner/Liaison from
SACOG, an Air Quality Engineer for the EDC AQMD, and all staff and the Executive Director from
the EDCTC.
In accordance with TDA Statue 99238, EDCTC has established the Social Services Transportation
Advisory Council, which is a diverse group of persons representing senior, disabled, and limited-
means populations, as well as commuters. The Council may meet several times throughout the year
to discuss transit needs in El Dorado County.
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STAFFING
The current staff consists of five full-time staff members: An Executive Director, two Senior
Transportation Planners, an Administrative Services Officer, and an Executive Assistant/Secretary
to the Commission. The Commission also contracts for general legal services, accounting oversight
services, and computer and technical support services. The EDCTC Organizational Chart is on
Page 5.
DUTIES AND RESPONSIBILITIES
The duties and responsibilities of the Commission include the following:
1. Establishment of rules and regulations to provide for administering transportation planning and
allocating the Transportation Development Act (TDA) Funds.
2. Receipt and approval of claims for TDA Funds
3. Conduct public meetings and hearings as required by law.
4. Administer the regional transportation planning process.
5. Every five years, update and adopt a Regional Transportation Plan (RTP).
6. Every two years adopt a Regional Transportation Improvement Program (RTIP).
7. Work with the Sacramento Area Council of Governments (SACOG) as the federally designated
transportation planning agency for El Dorado County to determine air quality conformity of
transportation plans, programs, and projects.
8. Oversee the delivery of State Transportation Improvement Program projects, pursuant to the
requirements of Senate Bill 45 (Statues of 1997) and the April 1998 Memorandum of
Understanding with Caltrans.
9. Coordinate, consult, and collaborate with the Shingle Springs Rancheria.
10. Conduct outreach efforts to the traditionally under-represented and under-served disadvantaged
populations such as the elderly, disabled, low-income, and minority (i.e., African American,
Hispanic, Asian American, American Indian/Alaskan Native, and Pacific Islander) community
Groups.
11. Administer the El Dorado County Airport Land Use Commission (ALUC) and related airport land
use planning activities.
12. Administer the El Dorado County Freeway Service Patrol (FSP).
AUTHORIZING DOCUMENTS
A Memorandum of Understanding (MOU) with Caltrans, executive April 12, 2012, replaced the
previous agreement dated November 18, 1995. The MOU provides for inter-agency arrangements for
transportation planning. A supplementary MOU regarding project delivery roles and responsibilities
pursuant to Senate Bill 45 (Statues of 1997) was entered into in April 1998. In addition, an MOU with
Caltrans executive November 19, 1998, addresses coordination of ongoing transportation planning
and programs between EDCTC and Caltrans through the preparation of Project Study Reports under
the Transportation Funding Act (Chapter 622, Statutes of 1997).
In 1991 the Federal Intermodal Surface Transportation Efficiency Act (ISTEA) provided a new
definition of the geographic area of transportation planning concern to be included in a Metropolitan
Planning Organization’s (i.e., SACOG) planning process. This geographic area is considered the
Metropolitan Planning Area and must encompass the areas designated as non-attainment for ozone
and carbon monoxide under the Federal Clean Air Act. The areas defined by the ISTEA brought the
entire geographic area represented by the EDCTC into SACOG’s planning process. This process is
limited to planning as it pertains to federally funded projects, projects that require federal approval, or
state and locally funded projects that are deemed to be “regionally significant.” SACOG’s main
purpose in this regard is to perform the air quality conformity analysis for local projects, meeting the
4FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
above criteria, which must be included in the Metropolitan Transportation Plan (Metropolitan
Transportation Plan), Metropolitan Transportation Improvement Program (MTIP), and ultimately the
statewide Federal Transportation Improvement Program (FTIP). SACOG defers to the EDCTC to plan
and allocate funds for federally funded projects, federally approved projects, or “regionally significant”
projects.
An MOU setting forth a continuing, comprehensive, and cooperative planning process which involved
all interests in the Metropolitan Planning Area has been developed. The original MOU between the
EDCTC, SACOG, and the state of California was approved by the Secretary of Business,
Transportation, and Housing Agency on September 9, 1993. An amendment to the MOU was
approved by the EDCTC and SACOG Executive Directors in December 2016.
AB 1204 (Huber/Gaines), an Act to amend Section 67951 of the Government Code, was approved by
the Governor on September 25, 2010. AB 1204 provides for EDCTC to be comprised of four members
appointed by the Board of Supervisors and two members appointed by each incorporated city in the
portion of El Dorado County outside of the Tahoe Basin. However, if there is only one incorporated
city, that city would appoint three members.
ORGANIZATIONAL CHART
EL DORADO COUNTY TRANSPORTATION COMMISSION
GOVERNING BODY
Seven Members (membership defined by State law)
City of Placerville (three)
El Dorado County (four)
Non-voting ex-officio (two): (membership defined by EDCTC Bylaws)
Caltrans
City of South Lake Tahoe
Executive
Director
Senior Administrative Executive
Transportation Services Officer Assistant
Planners (two)
Assistant Associate
Transportation Transportation
Planner (vacant) Planner (vacant)
FEDERAL PLANNING AND PROGRAMMING
5FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
SACOG is responsible for the development of the Metropolitan Transportation Plan and MTIP for
the area covered by the ozone non-attainment area. This includes the region represented by the
EDCTC. The EDCTC is responsible for the coordination of local projects that meet the Metropolitan
Transportation Plan/MTIP criteria and presents SACOG with a list of “funding constrained” projects for
inclusion in the Metropolitan Transportation Plan/MTIP. SACOG performs the air quality conformity
analysis on these projects and, if the conformity criteria are met, these projects are advanced to the
statewide FTIP.
AGENCY COORDINATION
EDCTC coordinates regional transportation planning activities with other public agencies, including
El Dorado County, the City of Placerville, El Dorado Transit Authority, SACOG, the Tahoe Regional
Planning Agency, the Tahoe Transportation District, Federal Highway Administrations (FHWA), the
State Department of Transportation (Caltrans), the California Transportation Commission, adjacent
RTPA’s (Nevada County Transportation Commission, Placer County Transportation Planning Agency,
and Amador County Transportation Commission), the Shingle Springs Rancheria Tribal Government,
Bureau of Land Management, California State Parks, US Forest Service, and other interested groups.
COMMUNITY PARTICIPATION
EDCTC follows the public participation guidelines, as outlined by the Caltrans Public Participation
Plan. EDCTC has adopted a Public Outreach Plan, which incorporates collaborative public
participation efforts including Native American communities, organizations, groups, and individuals by
soliciting input through various policy, technical, and public forums. EDCTC conducts public hearings
regarding the development and adoption of the Regional Transportation Plan, the Regional
Transportation Improvement Program, and the annual unmet transit needs hearing (pursuant to TDA
Statute). Additional public hearings and workshops are held for individual planning projects. The
community participation effort has been enhanced by non-traditional outreach methods, expansion of
the agency website, and social media in an effort to provide citizens with greater access to agency
documents and activities.
STATE PLANNING AND PROGRAMMING
EDCTC is the State-mandated Regional Transportation Planning Agency. As such, EDCTC prepares
the Regional Transportation Plan (RTP) and the Regional Transportation Improvement Program
(RTIP) for the Western Slope of El Dorado County (excluding the Tahoe Basin). EDCTC is also
responsible for the administration of transportation Development Act (TDA) funds for El Dorado
County jurisdictions, excluding the portion of the County within the Tahoe Regional Planning Agency
boundaries.
All projects including those designated in the MTIP, must be in the RTP, and may be in the RTIP in
order to receive consideration for funding allocated by the EDCTC as part of the State Transportation
Improvement Program (STIP). The RTIP is the program from which projects are nominated to the
STIP. The MTIP and RTIP essentially address two different funding sources: the MTIP programs
federal funds and Regionally Significant Projects; the RTIP is the EDCTC nomination for STIP funds.
FEDERAL PLANNING FACTORS
Federal Planning Factors are issued by Congress to emphasize specific issues and must be identified
in local planning documents. The Federal Planning Factors in Title 23 of the United States Code,
section 134(f) are incorporated in the OWP. The ten planning factors are as follows:
6FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
FAST Act Planning Factors
Work Element
110 120 200 221 228 253 259 310 330 400 410
1. Support the economic vitality of the
metropolitan area, especially by
X X X X X X
enabling global competitiveness,
productivity, and efficiency
2. Increase the safety of the
transportation system for motorized X X X X X X X X X
and non-motorized users
3. Increase the security of the
transportation system for motorized X X X X X X
and non-motorized users
4. Increase the accessibility and
mobility of people and for freight X X X X X X X X X
5. Protect and enhance the
environment, promote energy
conservation, improve the quality
of life, and promote consistency
X X X X X X
between transportation
improvements and State and local
planned growth and economic
development patterns
6. Enhance the integration and
connectivity of the transportation
X X X X X X X X X
system, across and between
modes, people, and freight
7. Promote efficient system
X X X X X X
management and operations
8. Emphasize the preservation of the
X X X X X X X X X
existing transportation system
9. Improve the resiliency and
reliability of the transportation
system and reduce or mitigate
X X X X X X X X
storm water and reduce or mitigate
storm water impacts of surface
transportation
10. Enhance travel and tourism X X X X X X X
7FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
Placeholder for Planning Flowchart
8FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
OVERALL WORK
PROGRAM
9FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
ADMINISTRATION
AND
INTERGOVERNMENTAL
COORDINATION
10FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
WORK ELEMENT 50
AGENCY ADMINISTRATION AND MANAGEMENT: INDIRECT COSTS
Objective
To manage and administer the day-to-day operations of the agency that are billable as indirect labor
indirect costs under an approved Indirect Cost Allocation Plan.
Discussion
This element provides for the support of the agency’s personnel, management, and operational
needs.
Work Activities to be completed by EDCTC
1. Administer the EDCTC FY 2021/22 operating budget ....................................................... ongoing
2. Prepare financial statements and financial reports for the Commission, partner jurisdictions, and
auditors ......................................................................................................................... as needed
3. Maintain ongoing bookkeeping and accounting............................................................. as needed
4. Administer payroll, prepare and maintain all records of payroll activities ....................... as needed
5. Prepare quarterly and annual tax reports ........................................................................ quarterly
6. Perform personnel duties, including employee performance reviews, prepare and maintain all
personnel-related records, and ensure compliance with various personnel related legislation
........................................................................................................................................ annually
7. Administer and maintain Equal Employment Opportunity, Family Medical Leave Act, and
employee compensation and benefits programs ........................................................... as needed
8. Recruit and hire new employees ................................................................................... as needed
9. Prepare agendas and staff reports for the Technical Advisory Committee ........................ monthly
10. Prepare agendas and staff reports for the Commission including electronic versions for newer
technology ........................................................................................................................ monthly
11. Conduct Technical Advisory Committee and Commission meetings ................................. monthly
12. Conduct Policy Advisory Team meetings ...................................................................... as needed
13. Provide general front desk support, including greeting visitors, answering phones, opening and
directing mail, and responding to inquiries ........................................................................ ongoing
14. Maintain transportation planning files, correspondence, and data ..................................... ongoing
15. Attend governmental and professional conferences, webinars, workshops, and training
sessions, such as those offered by the American Planning Association, Urban Land Institute,
American Leadership Forum, and Institute for Transportation Studies ..........................as justified
16. Review and monitor new and proposed programs, legislation, and regulations applying to
transportation planning ................................................................................................. as needed
17. Maintain and update computer systems and equipment, including all information technology
related tasks ................................................................................................................. as needed
18. Update Bylaws, Administrative Operating Procedures, and Personnel Policies to reflect changes
in State and Federal law ............................................................................................... as needed
19. Administer and maintain EDCTC’s financial investment program in accordance with the adopted
investment policy and California Government Code ...................................................... as needed
End Products
11FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
1. Check registers ................................................................................................................. monthly
2. Employee performance reviews ....................................................................................... annually
3. Financial statements and financial reports .................................................................... as needed
4. Payroll tax reports ........................................................................................................... quarterly
5. Agendas for Technical Advisory Committee and Transportation Commission meetings…
.................................................................................................................. monthly, or as needed
6. Reports to EDCTC and member agencies on Federal, State, and regional programs ....... ongoing
7. Update Bylaws, Administrative Operating Procedures, and Personnel Policies ............ as needed
Work Element Budget
Calculated within Indirect Cost Allocation Plan
Indirect Salaries and Benefits $189,198
EDCTC Indirect Expenses $174,530
TOTAL $363,728
12FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
WORK ELEMENT 100
ADMINISTRATION AND IMPLEMENTATION OF THE
OVERALL WORK PROGRAM: DIRECT
Objective
To provide agency management and administration through implementation of the Overall Work
Program that is billable as direct costs to Rural Planning Assistance (RPA) funds.
Discussion
This element provides for the development and management of the Commission’s Overall Work
Program.
Work Activities
1. Prepare amendments to the FY 2021/22 Overall Work Program and Budget…. ..... October 2021
........................................................................................................ and April 2022 or as needed
2. Prepare the FY 2022/2023 Overall Work Program and Budget ............ February 2022-June 2022
3. Review and monitor new and proposed programs, legislation, and regulations applying to
transportation planning.................................................................................................. as needed
End Products
1. Fiscal Year 2020/21 Year end close-out package ..................................................... August 2021
2. Fiscal Year 2021/22 Overall Work Program Quarterly Reports ....................................... quarterly
3. Fiscal Year 2021/22 Overall Work Program Amendments ............................................ as needed
4. Fiscal Year 2022/23 Overall Work Program ......................... March 2022 (draft), June 2022 (final)
Completion Schedule Staff Responsible for this Total Person Months: 4.7
Project Begins: July 1, 2021 Work Element: Percent of Budget: 4%
Completion: June 30, 2022 All
Work Element Budget
Revenues Expenditures
Rural Planning Assistance Funds $68,066 EDCTC $68,066
TOTALS $68,066 $68,066
13FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
WORK ELEMENT 110
INTERGOVERNMENTAL COORDINATION
Objective
To coordinate the efforts of the Commission with Tribal, local, regional, and State agencies.
Discussion
This element provides the resources needed for the Commission’s staff and Board members to
participate in the efforts and activities of other agencies and groups necessary to develop the
transportation plans and programs that represent the transportation needs of the citizens of El Dorado
County. This participation is important in order to continue strong, inter-agency relationships within
regional, state, and federal agencies to best ensure that the Commission’s policies are implemented.
EDCTC staff participates on the following policy and technical advisory committees:
50 Corridor Transportation Management Association (TMA)
California Statewide Motorist Aid Committee
Cameron Park Community Services District
Capitol Valley Area Service Authority for Freeways and Expressways (SAFE)
Caltrans – Corridor Planning PDTs
Caltrans – US 50 Integrated Corridor Management Plan PDT
Caltrans – District 3 Complete Streets PDT
Caltrans – District 3 Managed Lanes Feasibility Study
Caltrans – Division of Aeronautics RTPA Aviation System Planning Working Group
Caltrans – US Highway 50 Camino Safety Project PDT
Caltrans – US Highway 50 Hot Spot Study PDT
California Transportation Commission – SB 1 Guidelines Working Groups (seven total)
California Transportation Commission – Active Transportation Advisory Committee
El Dorado Transit Technical Advisory Committee (TAC)
El Dorado County Active Living Leadership Team
Bicycle Friendly 50 Corridor Committee
Regional Caltrans Coordinating Group
Regional Transportation Planning Agency Forum (RTPA)
Rural Counties Task Force (RCTF)
SACOG Regional Planning Partnership (RPP)
SACOG Bicycle/Pedestrian Advisory Committee
SACOG Transit Coordinating Committee (TCC)
SACOG ITS Regional Partnership Master Plan PDT
SACOG Civic Lab and Smart Region Sacramento
South Shore Transportation Management Association (SSTMA)
Tahoe Regional Planning Agency (TRPA)
Tahoe Transportation District (TTD)
Trans-Sierra Coalition
EDCTC is a member and/or participates in the activities of the following organizations:
California Alliance for advanced Transportation Systems (CAATS)
California Rural Counties Task Force (RCTF)
California Transportation Foundation (CTF)
California Transit Association (CTA)
El Dorado County Chamber of Commerce
El Dorado Hills Chamber of Commerce
El Dorado Hills Community Services District
Intelligent Transportation Systems of America (ITS)
Sacramento Metropolitan Chamber of Commerce
Sacramento-Placerville Transportation Corridor (SPTC) JPA
14FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
Work Activities
1. Participate in Caltrans, CTC, and SACOG meetings, including advance and system
transportation planning activities ................................................................ monthly, or as needed
2. Participate in Tahoe Transportation District, Tahoe Regional Planning Agency, and South Shore
Transportation Management Association meetings .................................... monthly, or as needed
3. Attend Caltrans District 3 meetings and workshops ...................................................... as needed
4. Participate in California Transportation Commission meetings and workshops
................................................................................................................... monthly or as needed
5. Participate in statewide Regional Transportation Planning Agency and serve on subcommittees
................................................................................................................... monthly or as needed
6. Coordinate, consult, and collaborate with the Shingle Springs Rancheria Tribal Government
about its transportation related issues and concerns ..................................................... as needed
7. Attend Placerville City Council and El Dorado County Board of Supervisors meetings as a
partner agency for agenda items relevant to EDCTC .................................................... as needed
8. Hold technical workshops for partner jurisdictions ......................................................... as needed
9. Participate in the Transportation Management Association meetings and events ......... as needed
10. Participate in the SACOG ITS Master Plan to pursue implementation of ITS technologies
and to identify, maintain, and update a regional ITS architecture .................................. as needed
11. Participate in the Caltrans US 50 Integrated Corridor Management Plan PDT .............. as needed
12. Collect and report the Highway Performance Monitoring System (HPMS) data ............ as needed
13. Review and comment on local jurisdiction transportation and development projects ..... as needed
14. Participate in the SACOG Rural Urban Connections Strategy ....................................... as needed
End Products
1. Reports to the Commission on intergovernmental coordination and activities of related local,
regional, and state agencies as well as the Shingle Springs Rancheria Tribal Government
..................................................................................................................................... as needed
2. Correspondence and communications to other government agencies and jurisdictions
..................................................................................................................................... as needed
Completion Schedule Staff Responsible for this Total Person Months: 8.1
Project Begins: July 1, 2021 Work Element: Percent of Budget: 7%
Completion: June 30, 2022 Executive Director and Senior
Transportation Planners
Work Element Budget
Revenues Expenditures
Rural Planning Assistance Funds $128,029 EDCTC $128,029
TOTALS $128,029 $128,029
15FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
WORK ELEMENT 111
RURAL COUNTIES TASK FORCE
Objective
To coordinate the participation of rural transportation agencies in the statewide issues pertinent to
transportation planning, programming, and funding.
Discussion
This element provides the resources necessary for EDCTC staff to fulfill the responsibilities of Chair
of the Rural Counties Task Force. The Task Force is an advisory committee to the California
Transportation Commission. The Task Force provides a forum for the 26 rural transportation planning
agencies in California to coordinate information, discuss issues, and present their unique perspective
and input into the statewide decision-making process. In addition, the Task Force provides a venue to
pool financial and knowledge-based resources.
The Chairmanship requires significant time commitment, largely in meetings with both policy makers
and technical staff from state government to discuss issues of concern to rural counties such as El
Dorado. At the same time, the position provides access to those policy makers, putting the rural
counties, including EDCTC, in a unique position to protect and enhance our projects and funding.
Work Activities
1. Develop, organize, and distribute the Rural Counties Task Force meeting agendas........ bimonthly
2. Represent the Rural Counties Task Force at ad hoc and standing Caltrans and California
Transportation Commission policy and technical advisory committees. .............................. ongoing
3. Represent the Rural Counties Task Force at government forums and workshops .......... as needed
4. Represent the Rural Counties Task Force at California Transportation Commission meetings and
workshops .......................................................................................................................... monthly
5. Coordinate efforts and provide technical assistance on transportation issues with the Regional
Council of Rural Counties ................................................................................................... ongoing
6. Communicate with Rural Counties Task Force members on issues of shared interest, such as
policy and procedural changes or funding opportunities ..................................................... ongoing
End Products
1. Rural Counties Task Force agendas ..........................................................bimonthly or as needed
2. Rural Counties Task Force Annual Report to the CTC ................................................... December
3. Correspondence and communications to Caltrans, California Transportation Commission,
governmental agencies, Regional Council of Rural Counties, and Rural Counties Task Force
members ........................................................................................................................ as needed
4. Billings to Rural Counties Task Force member agencies for voluntary dues ............................. July
Completion Schedule Staff Responsible for this Total Person Months: 1.7
Project Begins: July 1, 2021 Work Element: Percent of Budget: 2%
Completion: June 30, 2022 Executive Director and
Executive Assistant
Work Element Budget
Revenues Expenditures
Rural Counties Task Force (RCTF) Dues $38,500 EDCTC $38,500
TOTALS $38,500 $38,500
WORK ELEMENT 112
16FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
RURAL COUNTIES TASK FORCE – REGIONAL TRANSPORTATION
PLANNING AGENCY ADMINISTRATIVE SUPPORT GUIDEBOOK TRAINING
Objective
To coordinate a workshop for Regional Transportation Planning Agency (RTPA) Administrative
Support Guidebook Training on behalf of the Rural Counties Task Force (RCTF).
Discussion
The 26 RCTF member agencies each operate with slight differences in terms of administrative
procedures. While each RTPA may have its own individual characteristics, there are a number of
administrative tasks that could be more standardized. Some of the smaller RTPA’s have limited staff
and time to dedicate to administrative tasks. During the 2014/15 Fiscal Year, EDCTC worked with the
RCTF to develop procedural guidance and templates for select administrative tasks to provide clear
and consistent rules for administration, fiscal activities, procurement, and human resources. This task
will support additional training that will help RTPA’s to become familiar with the information provided in
the Administrative Support Guidebook so they can effectively follow the procedures and requirements.
The Administrative Guidebook Training will cover the agency functions outlined below, consistent with
the RTPA Administrative Support Guidebook:
ADMINISTRATION
Conflict of Interest Code
Records Management Policy
Records Retention Schedule
Travel Policy and Guidelines
FISCAL
Accounting System Requirements
Building Blocks of a Sound Financial Management System
Guide to Indirect Cost Allocation Plans
PROCUREMENT
Procurement Decision Tree
Procurement Manual
HUMAN RESOURCES
Employee Handbook
Personnel Policies and Procedures
Previous Work Activities – FY 2014/15 through 2016/17
Developed Administrative Guidebook
Provided Guidebook Training to Rural County Task Force Agency Staff
Current Work Activities – FY 2021/22
Update the Administrative Support Guidebook (Consultant) ..............................July 2021-August 2021
In conjunction with the RCTF Members and Caltrans, coordinate training seminars for the RTPA
Administrative Support Guidebook (Consultant) ................................... September 2021-October 2021
End Product
RTPA Administrative Support Guidebook Training ............................. September 2021-October 2021
17FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
Completion Schedule Staff Responsible for this Total Person Months: 0.0
Project Begins: July 1, 2021 Work Element: Percent of Budget: 1%
Completion: June 30, 2022 Executive Director
Work Element Budget
Revenues Expenditures
Rural Planning Assistance Grant FY 20/21 $10,000 EDCTC $500
Consultant $9,500
TOTALS $10,000 $10,000
18FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
WORK ELEMENT 120
TRANSPORTATION DEVELOPMENT ACT
AND TRANSIT ADMINISTRATION
Objective
To effectively administer the provisions of the Transportation Development Act (TDA), including
receiving, reviewing, and approving claims for Local Transportation Funds, State Transit Assistance
Funds, and State of Good Repair Funds for El Dorado County in the jurisdiction of the El Dorado
County Transportation Commission (western slope)
To provide staff support to the EDCTC Social Services Transportation Advisory Council (SSTAC).
Discussion
One fundamental responsibility of the EDCTC is to administer TDA funds. These funds operate public
transit, construct bicycle and pedestrian facilities, and may be used for streets and roads purposes
only after all unmet transit needs that are reasonable to meet have been addressed. Under TDA
statute, EDCTC is responsible for preparing preliminary and final estimates of Local Transportation,
State Transit Assistance Fund, and State of Good Repair Fund apportionments, conducting fiscal and
performance audits, and transit coordination. EDCTC has appointed members to a SSTAC in
accordance with Transportation Development Act Statue 99238.
Work Activities
1. Provide for the management of the Local Transportation Fund (LTF), the State Transit Assistance
(STA) Fund, and the State of Good Repair (SGR) Fund. .................................................... ongoing
2. Ensure that fiscal and compliance audits are performed in accordance with law and assist
in the resolution of audit findings ......................................................... September-November 2021
3. Conduct the Unmet Transit Needs process, if warranted, or conduct in-lieu Citizen Participation
Process Public Hearing .................................................................. December 2021-February2022
4. Prepare the Unmet Transit Needs Analysis and Findings, if warranted .................. April-May 2022
5. Prepare draft and final apportionments for FY 2022/2023 Transportation Development Act Funds
................................................................................................................. February and June 2022
6. Provide instructions to the El Dorado County Auditor for 2021/22 revised allocations and revised
claims ............................................................................................................................. as needed
7. Assist claimants with preparation of claims and local program administration, including
Senate Bill 1 State of Good Repair program ...................................................................... ongoing
8. Provide instructions to the El Dorado County Auditor for 2022/23 allocations to the jurisdictions
....................................................................................................................................... June 2022
9. Provide instructions for revised allocations and revised claims ....................................... as needed
10. Provide staff support to the EDCTC SSTAC ....................................................................... ongoing
End Products
1. Independent audits of FY 2020/21 TDA claimants ............................... September-November 2021
2. Preliminary and Final LTF, STA, and SGR apportionments for Fiscal Year 2022/2023..... February
and June 2022
3. Claim notifications to jurisdictions ............................................................. February and June 2022
4. Unmet Transit Needs Analysis and Findings, if warranted, or conduct in-lieu Citizen
Participation Process Public Hearing ............................................. December 2021-February 2022
5. Allocation instructions to the County Auditor for LTF, STA, and SGR funds ................... June 2022
6. Revised allocation instructions ....................................................................................... as needed
7. Press releases, public service announcements, public notices, and public meeting/hearing
flyers .............................................................................................................................. as needed
8. SSTAC agendas and minutes ........................................................................................ as needed
19FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
Completion Schedule Staff Responsible for this Total Person Months: 2.8
Project Begins: July 1, 2021 Work Element: All Percent of Budget: 4%
Completion: June 30, 2022
Work Element Budget
Revenues Expenditures
Local Transportation Funds $80,522 EDCTC $36,822
TDA Audits $18,700
Triennial Performance Audit $25,000
TOTALS $80,522 $80,522
20FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
WORK ELEMENT 125
EL DORADO COUNTY AIRPORT LAND USE COMMISSION
Objectives
To effectively administer the El Dorado County Airport Land Use Commission (ALUC) and related
aviation system planning activities
To provide technical assistance to the Placerville and Georgetown Airport Advisory Committees and
the Cameron Park Airpark District.
To update and maintain the Airport Land Use Compatibility Plans for each of the three airports under
the jurisdiction of the El Dorado County ALUC.
Discussion
The EDCTC’s planning activities include administration of the ALUC and related planning assistance
to the Placerville Airport, Georgetown Airport, and Cameron Park Airpark Airport. EDCTC coordinates
with the California Department of Transportation Division of Aeronautics for ALUC planning activities
and funding. As the designated ALUC for El Dorado County, EDCTC is responsible for defining
planning boundaries and setting standards for compatible land uses surrounding airports.
ALUCs have three primary functions under State law. The first is the adoption of land use standards
that minimize the public’s exposure to safety hazards and excessive levels of noise. The second is to
prevent the encroachment of incompatible land uses around public-use airports. The third is the
preparation of an Airport Land Use Compatibility Plan (ALUCP) for the area around each public use
airport which defines compatible land uses for safety, density, height, and noise. Guidance for ALUCP
development is provided in the 2011 California Airport Land Use Planning Handbook. The ALUC’s
third function is consistency determinations for proposed projects that are incompatible with adopted
ALUCP recommendations.
Work Activities
1. Review development projects for consistency with adopted ALUCPs ........................... as needed
2. Provide staff support for airports, local jurisdictions, and ALUC ........................................ ongoing
3. Develop amendments to the adopted ALUCPs based on consistency determinations for
Master Plan Updates and Airport Layout Plans for the Placerville, Cameron Park, and
Georgetown airports ..................................................................................................... as needed
4. Work with El Dorado County to coordinate ALUCPs with appropriate land use planning
documents ........................................................................................................................ ongoing
5. Work with the City of Placerville to coordinate ALUCPs with appropriate land use planning
documents ........................................................................................................................ ongoing
6. Commission staff will follow the public participation guidelines, as outlined by the Caltrans Goals
of the Public Participation Plan.......................................................................................... ongoing
End Products
1. Determination of projects consistency with ALUCP ....................................................... as needed
2. Determination of general plans consistency with ALUCP .............................................. as needed
3. Determination of zoning ordinance consistency with ALUCP ........................................ as needed
4. Aviation-related grant proposals, funding plans, and interagency agreements .................. ongoing
5. ALUC meeting agendas ................................................................................................ as needed
6. ALUCP amendments .................................................................................................... as needed
21FY 2021/22 Overall Work Program, Budget, and Goals and Objectives Final: June 3, 2021
Completion Schedule Staff Responsible for this Total Person Months: .3
Project Begins: July 1, 2021 Work Element: Executive Percent of Budget: 1%
Completion: June 30, 2022 Director
Work Element Budget
Revenues Expenditures
Local Transportation Funds $12,143 EDCTC $7,143
Consultant $5,000
TOTALS $12,143 $12,143
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