PAROW INDUSTRIA - parow industria cid
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PAROW INDUSTRIA
IMPROVEMENT DISTRICT ASSOCIATION NPC (CID)
Reg. no. 2001/027476/08
Including Tygerberg Business Park
Securing Your Business Environment
CID OFFICE: Enq Mrs van Lill: Tel /Fax (021)932 -4799: E-mail parowindustriacid@telkomsa.net 8 Parin
Road, Parow Industria
Directors: A. Raad (Chairperson); G.T. Morse; A.H. Cloete; R.L. Ayres; A.D Thomson
MINUTES OF THE 15TH ANNUAL GENERAL MEETING OF THE PAROW
INDUSTRIA IMPROVEMENT DISTRICT ASSOCIATION (CID) HELD ON 7th
DECEMBER 2017 AT 16:00 AT CFW INDUSTRIES, PARIN ROAD, PAROW
INDUSTRIA
GLYNIS VAN LILL READS THE NOTICE GIVEN OF THE ANNUAL GENERAL
MEETING OF THE PAROW INDUSTRIA IMPROVEMENT DISTRICT ASSOCIATION.
THE NOTICE WAS CIRCULATED TO ALL PROPERTY OWNERS VIA POST AND E-
MAIL. NOTICES WERE ALSO PUBLISHED IN TWO LOCAL NEWSPAPERS (CAPE
TIMES 10th NOVEMBER 2017 AND DIE BURGER 10TH NOVEMBER 2017 AND
PLACED ON THE CID’S WEBSITE www.parowindustriacid.co.za
1. REGISTRATION
All those in attendance at the meeting are requested to complete the attendance register.
2. WELCOME & APOLOGIES
The Chairman, Mr. A. Raad welcomes all those present at the meeting. A special welcome is
extended to the following: -
Mr Mchunu, Deon Botha, Eddie Scott, Joepie Joubert and Cllrs Rau & Martlow from
the City of Cape Town
Captain Swanepoel from SAPS Ravensmead
The following are in attendance as per a completed attendance register: -
Ausef Raad (CID Chairperson & CFW Industries)
Gregory Morse (CID Financial Director & Peninsula Beverages)
Richard Ayres (CID Director and Saplings)
Andre’ Cloete (CID Director and Peninsula Beverages)
Andrew Thomson (CID Director and Chantec)
Glynis van Lill (CID Manageress)
Sanchia van Lill (CID Assistant)
Capt T. Swanepoel (SAPS Ravensmead)
Cllr. J. Martlow (COCT)
Cllr. Rose Rau (COCT)
J.D. Vorster (Mountain Meat)
N. de BeerYunus Turan (Formit properties) N. Mchunu (COCT) J. Joubert (COCT) C. Coxwell (Unicape Equipment) D. van Vuuren (Elegant Roofing) C. Herbst (C4i Solutions) J. Hobson (BM Scientific) H. Van Staaden (V&G Personal Products) E. Aylward (ETCS) E. Marais (ERC Holdings) H. Grove (Equites Property Fund) P. King (Saltcor) E. Scott (COCT) D. Botha (COCT) R. Apollis (ERC) E. Lochner (ERC) Shireen (Ravensmead Business Hive) The following apologies are recorded: - Ian Adam (Canary Truck Services) Ralph Jazzar Raad Robert Lea (Interland Distribution) Richard Palmer (Speddick Industrial Tyres) Beat Reichmuth (Gastro Foods) Francois Struwig (ERC Holdings – Cleansing) Mathew Dundas Michael Birch Mattie Oosthuizen Donald Brown Lorraine Schonkwecht (Chalk Air) Diane Pienaar (Chalk Air) Wouter Olivier (Sondor) Estelle Smuts (Occuprime) Quentin Smeda (Rainbow Polyurethene) Aldre’ Geldenhuys (V&G Personal Products) The following valid proxies were received and are noted: - CID Member Appointed Proxy No of Votes Ian Adam Ausef Raad 2 Ralph Jazzar Raad Ausef Raad 10 Robert Lea Ausef Raad 1 Richard Patrick Palmer Ausef Raad 1 Beat Reichmuth Ausef Raad 2 Donald Brown Philip King 4 Mattie Oosthuizen Dirk van Vuuren 4 Lorraine Schonkwecht Diane Pienaar 1 Aldre’ Geldenhuys Hennie van Staden 2 2.1 Membership
The following notice of changes in Membership is recorded: -
There are currently 37 registered members on the Parow Industria Improvement District’s
Membership list.
During 2016/17 one application for membership was received and approved by the CID
Board of Directors: -
Hanns Bohle (Fantastic Investment Trust – Millennium Park, 42 Stellenberg Road, Parow
Industria)
During 2016/17 one member ipso facto ceased to be a member as he no longer owns property
within the CID boundary: -
Allan Norman Smith (Premier Scaffolding)
2.2 Quorum to constitute a meeting
A quorum is established as more than 20% of the Members are in attendance, inclusive of
proxies. The notice of the meeting which was sent out has been read and this notice has also
been published in the Cape Times and Die Burger dated 10th November 2017. An
advertisement placed in a local community newspaper does not apply to Parow Industria CID
as there is no local newspaper of such a nature that covers the industrial area. The CID
therefore has exemption in this regard. Notices were sent out electronically and via ordinary
post together with signed Form CoR36.2. This was also placed on the CID’s website
www.parowindustriacid.co.za. The meeting is deemed to be duly convened.
All those present at the meeting are informed that in terms of the CID’s MOI, every registered member
has one vote for every R5 000 000 (five million) of municipal valuation or portion thereof, but subject
to a maximum of ten votes. Furthermore, no member who is in arrears with payment of the additional
rate (CID / SRA Levy) for more than 60 days shall be entitled to vote for so long as he / she is in
arrears except if the member can prove that he / she is in a dispute or has entered an appropriate
payment arrangement with the City. The CID manager has obtained written proof of valuations in
respect of all member’s present (and proxy forms received) to determine the number of votes per
members. She has also perused the latest CID levy arrears list received from the City of Cape Town
and confirms that there are no members participating in terms of voting who are in arrears of more
than 60 days where this has not been paid or proof provided showing that the member is in a dispute
or has entered an appropriate payment arrangement with the City.
3. APPROVAL OF PREVIOUS MINUTES OF MEETING AND MATTERS ARISING
The minutes of the previous Annual General Meeting dated 10TH November 2016 are
considered read as this was available on the CID’s website. Proposed to be correct by Mr.
Raad and seconded by Mr. Morse. This is unanimously accepted by the Members.
The following matters arising from the minutes are reported on: -
3.1 Informal Trading
The official informal trading plan for Parow Industria Improvement District will be
implemented once this has been gazetted.3.2 Expansion of camera system – Installation of Phase IV
Identified hot spot locations based on crime reported to the CID office, CID Security Service
Provider and SAPS Ravensmead were identified with static Hikvision cameras placed at
these locations: -
1 x static camera in Industria Ring Road opposite MC Beukes Street. This is the
shortest escape route used by criminals to enter the CID area and make their escape
De la Rey Road at Millennium Park vicinity (2 cameras monitoring in two directions),
Marks Paints vicinity (2 cameras monitoring in two directions). De la Rey Road is
well known for crime as the gangster ridden Uitsig community borders on this road.
Most criminals enter the CID area via De la Rey Road into Radnor Road.
3.3 Safety of pedestrians
Mr. Wouter Olivier had expressed concern for pedestrians in large numbers walking from
the train station who need to cross the road at the Radnor / Junction Road traffic circle.
Glynis reports that she has been in contact with Darren Willenberg from the City of Cape
Town (Transport Network Development – North Region: TDA Cape Town) and the
matter is receiving attention under reference number TNDN1222. A conceptual layout
plan for the envisaged pedestrian crossings at the traffic circle in question has been
presented to the CID. The City have allowed a stacking length of 15m between the circle
yield and pedestrian crossing to accommodate heavy vehicles. There is currently only
one sidewalk on one side of each road, so the City intend to provide crossings at these
points only, thus 2 of the 4 legs would have designated crossings. The pedestrian
crossing would intersect with the median and would require some modification to provide
a level crossing. The department at the City dealing with this issue are waiting for
additional funding / resources to assist with the implementation.
4. APPROVAL OF AGENDA
Glynis requests the approval of the agenda. The agenda is proposed to be accepted by Mr
Raad and seconded by Mr Cloete. This is unanimously accepted by all Members present
at the meeting.
5. CHAIRMANS / MANAGERS REPORT 2016/17
A detailed Chairman’s / Managers Report 2016/17 were made available on the CID’s
website. A copy is attached. Glynis provides a brief overview of the year’s activities as per
item 7 below. The report is proposed to be accepted by Mr. Thomson and seconded by Mr
King.
6. NOTING OF AUDITED ANNUAL FINANCIAL STATEMENTS 2016/17
An extract from the audited financial report (balance sheet and income statement) were
circulated in advance via e-mail to Members and business owners. This was also available on
the CID’s website. Copies of an extract from the audited statements – “Financial
Performance and Financial Position” were circulated to property owners by ordinary mail,
placed on the CID’s website and copies are also available at the Annual General Meeting.Mr. Morse presents the financial report (as per attached document) and states that this has
met audit requirements. No questions are raised by Members regarding the audited financial
report.
The Financial Report presented by Mr. Morse is proposed to be accepted by Mr. Thomson
seconded by Mr Raad and unanimously accepted by the members present at the meeting.
7. FEEDBACK ON SRA’S OPERATIONS 2016/17
The CID Manager provides feedback on the CID / SRA’s operations during 2016 / 17 as per
attached presentation.
Important issues mentioned are as follows: -
The CID continued to focus on Crime Prevention through Environmental Design
(CPTED). This concept incorporates the meaning of crime prevention through
planning and design, the link between crime and the environment with responsibility
in that regard.
The CID’s emergency guideline remains something not to be considered lightly given
that in the event of a required evacuation during the daytime on average one would
have to evacuate 10 232 people and 2 983 vehicles. The concern for the high levels /
volumes / types of hazardous materials stored on sites in the industrial area, used in
production processes is what gave rise to the CID’s emergency plan guideline that
was reduced to a flip chart format booklet and distributed to all companies. To
mention but a few: -
2 380 litres of ammonia
18 000 litres of engine / gearbox oil
92 000 litres of heavy boiler fuel
137 900 litres of Paraffin
256 000 litres of diesel / petrol
Much emphasis was placed on issues such as illegal parking / traffic violations, illegal
dumping / littering, overgrown erven and road markings causing traffic congestion
and / or posing a safety threat.
The implementation of Area Based Management by the City is encouraging and
considered to be a positive step in the right direction.
8. APPROVAL OF IMPLEMENTATION PLAN 2018/2019
The implementation plan 2018/19 as per attached document was circulated electronically to
all business owners and placed on the CID’s website. The plan in question is presented by
Glynis van Lill. Proposed to be accepted by Mr Raad seconded by Mr. Ayres and
unanimously accepted by the members present at the meeting.
9. APPROVAL OF BUDGET 2018/19
A presentation by Mr. Morse follows (see attached document) regarding the 2018/19 budget.
Mr Morse enquires whether there are any objections. No objections are raised. It is proposed
by Mr. Raad that this is accepted. The motion is seconded by Mr Thomson and unanimously
accepted by all registered Members present at the meeting.9.1 Usage of surplus funds 2018/19
At this stage, no use of surplus funds 2018/19. The CID Board of Directors will get together
early in 2018 to consider a two-year plan going forward in terms of capex expenditure. The
correct procedure will then be followed with the City in terms of utilising surplus funds.
10. APPOINTMENT OF AUDITORS FOR 2018/19
Mr. Morse enquires whether everyone agrees that the Association continues with the auditors
Nexia Cape Town. This is proposed to be accepted by Mr Raad and seconded by Mr.
Thomson. The members unanimously agree that the Association continue with the services of
Nexia Cape Town.
The new Companies Act with effect 1 January 2014 precludes an auditor of a company per
Section 90 of the Companies Act from accounting and certain other tasks including but
limited to preparation of the Annual Financial Statements. It is therefore necessary to appoint
a second auditing firm to compile in accordance with the International Standard on Related
Services applicable to compilation engagements, the statement of the financial position of
Parow Industria Improvement District Association NPC and related statements of
comprehensive income, changes in equity and cash flows for the year and a summary of
accounting policies and other explanatory notes. Mr Morse proposes that SDK Chartered
Accountants (SA), 22B Church Street, Durbanville be used for this service. This is seconded
by Mr. Raad and unanimously accepted by the Members present at the meeting.
11. CONFIRMATION OF COMPANY SECRETARY FOR 2018/19
There is no appointed company secretary. Mr. Morse enquires whether there is any objection
to Nexia Cape Town continuing to perform secretarial duties. There are no objections raised.
Mr Morse proposes that Nexia Cape Town continue to perform secretarial duties for the CID.
This is seconded by Mr Raad and unanimously accepted by the members present at the
meeting.
12. ELECTION OF BOARD MEMBERS
The existing Board of Directors are A. Raad, G.T. Morse, R.L. Ayres, A.H. Cloete and A.D.
Thomson. Reference is made to Clause 12.1.7 of the Parow Industria Improvement District’s
MOI which stipulates “As required by item 5(1)(b) of Schedule 1 to the Act, at least 1/3 (one
third) of the directors shall resign every year at the AGM, but shall be eligible for re-
election.” Ausef Raad and Gregory Thomas Morse resign at the Annual General Meeting
and are available immediately for re-election. Forms for nomination of Directors were
available on the CID website or could be requested from the CID office. This was
communicated via ordinary mail and via e-mail to property / business owners. No new
nominations were received in respect of Directorship on the CID Board. Glynis van Lill
requests a proposal and second regarding the following: -
The remaining existing Board of Directors, A.H. Cloete, R.L Ayres and A.D.
Thomson be accepted to continue in this capacity. Furthermore, that A. Raad and
G.T. Morse who have made themselves available for re-election as Directors be
approved.The above is proposed to be accepted by Mr. King seconded by Mr.Van Vuuren and
unanimously accepted by those present at the meeting.
Mr Raad thanks all Board members for their services rendered.
13. HANDING OVER OF AWARDS
The following awards in respect of 2017 are handed over by the Chairman, Mr. A. Raad: -
CID Board Trophy 2016 (donated by CFW Industries) is Capt Swanepoel
(Ravensmead SAPS).
Floating Trophy for outstanding service delivery 2017 is awarded to Deon Botha
(CCT).
Controller of the year for 2017 is awarded to Ronel Apollis
14. GENERAL / QUESTIONS AND ANSWERS
There are no items under general and no questions are asked.
15. ADJOURNMENT
The meeting adjourns at 16:55 Mr. Raad of CFW Industries is thanked for making their
facilities available for holding the meeting. Refreshments are provided.You can also read
