REGIONAL MEETING CORPORATE OPPORTUNITIES GUIDE
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CORPORATE OPPORTUNITIES GUIDE
REGIONAL MEETING
REGIONAL MEETING
ISBER CORPORATE
OPPORTUNITIES GUIDE
Contents
About ISBER.............................................................. 3
Meeting Overview..................................................... 3
Build Your Custom Sponsorship Package....................... 4
Exhibit at ISBER.......................................................... 5
Marketing Opportunities............................................. 7
Host/Sponsor a Symposium or Workshop...................... 8
Symposia and Workshop Guidelines............................. 9
Ancillary Meeting and Events Policy............................ 10
Organizational Membership....................................... 11
Application Form..................................................... 12
2
REGIONAL MEETING
ISBER CORPORATE
OPPORTUNITIES GUIDE
ISBER is the only global forum that addresses harmonization of scientific, technical, legal,
and ethical issues relevant to repositories of biological and environmental specimens.
ISBER is a global organization which creates opportunities for sharing ideas and innovations
in biobanking and harmonizes approaches to evolving challenges for biological and
environmental repositories. ISBER fosters collaboration, creates education and training
opportunities, provides an international showcase for state-of-the-art policies, processes,
and research findings, and innovative technologies, products, and services. Together,
these activities promote best practices that cut across the broad range of repositories that
ISBER serves.
Meeting Overview
In an active effort to focus on the diverse geographical background of its members ISBER has
established a Regional Meeting. These meetings will feature excellent technical programs
on a variety of topics, poster sessions, expositions, and social events. The smaller size of
the ISBER Regional Meeting will allow for greater opportunity for interactions between
attendees and a focus on regional issues. Over 300 delegates and exhibitors are expected
to attend.
The ISBER Regional Meeting 2019 will be held in Minneapolis, USA at the Renaissance
Minneapolis Hotel, the Depot, November 4-5, 2019.
We look forward to seeing you in Minneapolis!
3
REGIONAL MEETING
ISBER CORPORATE
OPPORTUNITIES GUIDE
Build Your Custom
Sponsorship Package
To create your package, select your preferred exhibit, marketing, and educational opportunities from the following pages.
Based on the total investment of your sponsorship package, companies will be recognized as platinum, gold, silver, or bronze
sponsors of ISBER 2019 as indicated below.
PLATINUM
Total investment greater than $20,000
GOLD
Total investment of $15,000 - $19,999
SILVER
Total investment of $10,000 - $14,999
BRONZE
Total investment of $5,000 - $9,999
Additional Benefits
In addition to the sponsorship opportunities you select, benefits of platinum, gold, silver, and bronze sponsorship include the
following:
ü Additional full conference registrations as follows: Platinum receives 3, Gold receives 2, Silver receives 1
ü Use of the ISBER platinum, gold, silver, or bronze corporate partner logo
ü Commensurate company recognition at the ISBER Regional Meeting through signage and announcements, the meeting
program, and the meeting website
ü Company logo and hyperlink on the ISBER website (www.isber.org)
ü Priority booth allocation
4
REGIONAL MEETING
ISBER CORPORATE
OPPORTUNITIES GUIDE
Exhibit at ISBER 2019! ISBER
MEMBE
RS
$350USD:*
DISCOU
The ISBER Regional Meeting exhibit hall is the number one location for your company to connect NT
with the biorepository community. Key decision makers visit our exhibit hall ready to see the latest
products and services in the industry. Build brand awareness, promote new and existing products
and services, and position your company as a leader in the marketplace with a booth at ISBER.
Pricing:
Single Booth: $3,350 USD Multiple Booths: $3,000 USD per booth
Non-profit Booth: $2,000 USD
FEATURES: Exhibit Booth
Strategically located exhibit hall to maximize delegate traffic ü
Professionally assembled standard booth for your
corporate display
ü
A pre-conference delegate mailing list
(provided by April 1, 2019, electronic format only)
ü
A post-conference delegate mailing list
(provided by May 24, 2019, electronic format only)
ü
One (1) full conference registration, including all conference sessions, meals,
access to the welcome reception, and poster networking evening
ü
One (1) exhibit hall registration, including conference meals made available in
the exhibit hall
ü
Company logo and description in the conference program and mobile app ü
Exhibitor listing on the meeting website ü
*ISBER members in good standing receive a $350 USD discount on booth registrations.
5
REGIONAL MEETING
ISBER CORPORATE
OPPORTUNITIES GUIDE
Booth Allocation Policy:
The ISBER Head Office will confirm exhibit space upon receipt of a signed application form with a minimum 25% payment
due within the first 30 days. Receipt of the application form by ISBER Head Office shall not guarantee the requested booth
placement. Allocation will be confirmed by ISBER Head Office within five (5) business days.
Special Requirements:
Companies requiring special equipment, such as compressed air or longer set-up times, are required to inform the ISBER
Head Office in advance.
I attend ISBER Meetings because they offer our company
the one-stop opportunity to showcase our [products] and
interact with the whole biobanking industry in one place.
6
REGIONAL MEETING
ISBER CORPORATE
OPPORTUNITIES GUIDE
Marketing Opportunities
All prices in USD
Delegate Materials: Branding Opportunities:
Delegate Badge Lanyards* $2,500 Conference Website Sponsorship* $8,000
Delegate Bag Logo* $4,000 Wi-Fi Sponsorship* $7,500
Delegate Bag Insert $1,000 Live Webcast Sponsorship* $5,000
Premium Delegate Bag Insert $1,500 E-Poster Station Sponsorship* $5,000
Delegate Notebooks* $4,000 Hotel Key Sponsorship* $4,500
Hotel Drops $1,000
E-Blasts: Seat Drops $1,000
September $1,000 Program Ad
October $1,000 Outside back cover, full page* $1,750
Post-Conference $1,000 Inside front cover, full page* $1,500
Inside back cover, full page* $1,250
One page, full colour $1,000
One page, B/W $750
Half page, full colour $750
Half page, B/W $500
Quarter page, B/W $300
*Exclusive sponsorship opportunities
7REGIONAL MEETING
ISBER CORPORATE
OPPORTUNITIES GUIDE
Host or Sponsor a
Symposium or Workshop
ISBER 2019 has a number of opportunities for you to connect exclusively with delegates and engage in in-depth
discussions. Host a corporate symposium or workshop to present new or existing products in an educational
setting, gather feedback from delegates to assist in business development, and position your company as a leader
in the market. Sponsor the educational workshop series via an unrestricted educational grant to show your support
of continuing education for professionals and increase your visibility at the meeting.
Corporate Corporate Educational
Lunch Symposium Workshop Workshop
FEATURES: $6,000
Non-Exclusive
$4,500
Non-Exclusive
$2,500
Unrestricted
3 Concurrent Educational Grants
Sessions
Meal included ü Ï Ï
Expected attendance 100 50 675*
One (1) hour of content
programmed by sponsor
ü ü Ï
Event listing in final program
and conference app
ü ü ü
Company logo and description
in the final program and ü ü ü
conference app
Pre-conference delegate
mailing list (provided by April 1, ü Ï Ï
2019, electronic format only)
Post-conference delegate
mailing list (provided by May 24, ü Ï Ï
2019, electronic format only)
One (1) conference branded
directional sign
ü ü Ï
*Average of 75 delegates per educational workshop, multiplied by nine workshops in total.
All symposia and workshops include:
Sponsorship fees include reservation of appropriate space booked at the conference venue and standard audiovisual
equipment (screen, LCD projector, podium, laser pointer, microphones, and presentation PC computer).
8REGIONAL MEETING
ISBER CORPORATE
OPPORTUNITIES GUIDE
Symposia and
Workshop Guidelines
• Acceptance of a sponsored symposium or workshop topic does not imply in any way ISBER endorsement of the
program and/or materials.
• It is the responsibility of the Host Company to provide moderators, chairs for introductions, or speakers for any
sponsored symposium or workshop.
• Sponsored symposium or workshop planning efforts including set-up, food and beverage, audiovisual and other
arrangements, will be made through the ISBER Meeting Manager, unless other arrangements are agreed upon to allow
the sponsors to deal directly with the Hotel staff. In the case of the latter, the ISBER Meeting Manager must be kept
informed of all communication between sponsors and Hotel staff. If meeting staff is required on-site, Company will be
billed at a rate not to exceed $75/hour/person.
• ISBER does not guarantee attendance (as set by the Hotel). The recommended attendance numbers are non-negotiable
(as based on past attendance patterns and attendance estimates from the previous years).
• ISBER will include the title and a brief description of the Symposium/Workshop in the Final Program.
• ISBER will not provide promotion or registration services for any Symposium/Workshop, other than publication of the
title and a brief description of the symposia/workshop in the Final Program.
• ISBER will assist with on-site traffic flow and logistics for Symposia/Workshop.
• ISBER will provide a list of registered conference delegates (including Name, Institution and State) to Sponsor contact
person prior to the Conference.
• Host Companies or their designates will not use “ISBER”, “ISBER Regional Conference”, or ISBER’s respective logos on
any announcement, sign, publication, audio-visual product or other promotional materials without permission of ISBER.
• No audio or video taping without consent of the ISBER may be used; all approved audio and/or videotaping must be
disclosed in the program to the audience.
• Host companies will refrain from posting promotional signs in hotel lobbies without permission of ISBER; placing
promotional material under the doors (or door drops of any kind) of hotel guests is not permitted.
• Host companies will keep any food and beverage service as a secondary element in organizing and publicizing the
Symposium/Workshop.
• Fees should be remitted as soon as possible; cheques should be made payable to the International Society for
Biological and Environmental Repositories.
9REGIONAL MEETING
ISBER CORPORATE
OPPORTUNITIES GUIDE
Ancillary Meeting and
Events Policy
We encourage our corporate partners and supporters to create opportunities to interact with our delegates
throughout the Annual Meeting. However, please note that all ancillary meetings and events must take place
outside of the ISBER Annual Meeting program. Ancillary meetings and events may not conflict with any session
within the ISBER Annual Meeting program. We request that all ancillary meetings or events held during the ISBER
Annual Meeting and Exhibits be communicated to ISBER.
When organizing an ancillary meeting or event please contact Conference Management at meetings@isber.org
and include the following information: (1) your contact information, (2) the date and time of the meeting or event,
and (3) a brief description of the purpose and objectives of the ancillary meeting or event.
Please note: ISBER contracts much of the meeting space at a hotel/conference centre. We can typically re-sell it to
you at a lower rate than would be offered by the hotel. If you are interested in contracting space at the conference
venue, please feel free to reach out to the ISBER office.
10REGIONAL MEETING
ISBER CORPORATE
OPPORTUNITIES GUIDE
Organizational Membership
We invite you to become an ISBER Organizational Member
and enjoy exclusive benefits throughout the year!
ORGANIZATIONAL MEMBERSHIP BENEFITS:
LARGE MEDIUM SMALL
BENEFIT
$1,480 $812 $426
Number of Subaccounts/Individual
8 4 2
Memberships
Number of Electronic Journal Subscriptions* 4 2 1
Discount on Exhibit Space at ISBER
$425 $425 $425
Annual Meetings
Discount on ISBER Newsletter Advertisements $100 $100 $100
Exclusive Product/Service Posting in the
ISBER Marketplace
ü ü ü
ADDITIONAL BENEFITS:
• Highlight your company, products, and services to the biobanking community
• Your subaccounts are entitled to full Individual Membership benefits (see below)
• Access to the online jobs board at: www.biobankingjobs.com
• Post jobs or find your next employment opportunity
• ISBER provides a perfect forum for organizations and companies to reach their target/niche audience. Through links and
announcements on the ISBER website, ads, peer-reviewed articles in Biopreservation and Biobanking, and exhibits at the
annual meetings, members can interact directly with and showcase their products to the repository community.
For more information or to join today please contact the ISBER office at ISBER Head Office,
750 Pender Street, Suite 301, Vancouver, BC V6C 2T7, Canada
T: 1-604-484-5693 F: 1-604-874-4378 E: info@isber.org
11REGIONAL MEETING
ISBER CORPORATE
OPPORTUNITIES GUIDE
ISBER 2019 Application for Sponsorship and Exhibitors
Create your conference package!
Step 1: Applicant Information:
Company Name: ______________________________________________________________________________________________________
Address:_____________________________________________________________________________________________________________
City:____________________________________ State:________________________________________________________________________
Country:____________________________ Zip Code:___________________________________
Telephone:_______________________________ Fax:___________________________________
Corporate Applicant Contact:____________________________________________________________________________________________
Email:_______________________________________________________________________________________________________________
Booth Preference: 1st ____________ 2nd ____________ 3rd ____________
I would prefer to not be placed close to the following companies:________________________________________________________________
Custom Booth Standard Booth (Provided with Package) Special Booth requirements (e.g. compressed air), please specify:
With my signature below, I affirm that I have read and understand the ISBER Delegate Communication and Meeting Guidelines.
Signature of Applicant:__________________________________________________________________________________________________
Application Page 1
12Step 2: Select Your Corporate Opportunities
Marketing Opportunities Symposia and Workshops
All prices in USD All prices in USD
Price (USD) Total Price (USD) Total
Delegate Materials: Corporate Lunch Symposium
$6,000
(Exclusive session)
Delegate Badge Lanyards* $2,500
Corporate Workshop
Delegate Bag Logo* $4,000 $4,500
(Concurrent Session)
Delegate Bag Insert $1,000 Educational Workshop
$2,500
Premium Delegate Bag Insert $1,500 (Unrestricted Educational Grant)
Delegate Notebooks* $4,000
E-Blasts:
September $1,000
October $1,000
Organizational
Post-Conference $1,000 Membership
Branding Opportunities: Yes, I would like to join as an ISBER 2019 Organizational
Member. All prices in USD. Please apply the sales tax rate for
Conference Website Sponsorship* $8,000
your area to the total.
Wi-Fi Sponsorship* $7,500
Price Price w/
Live Webcast Sponsorship* $5,000 (USD) Tax (USD) Total
E-Poster Station Sponsorship* $5,000 Large $1,480
Hotel Key Sponsorship* $4,500 Medium $812
Hotel Drops $1,000 Small $425
Seat Drops $1,000
Program Ad
Outside back cover, full page $1,750
Inside front cover, full page $1,500 Totals
Inside back cover, full page $1,250
One page, full colour $1,000 Sub-total
(not including organizational membership):
One page, B/W $750
Half page, full colour $750 Organizational
Membership Total:
Half page, B/W $500 (if applicable)
Quarter page, B/W $300
Organizational
Member Discount ($350):
Exhibits Total:
All prices in USD
Price (USD) Qty. Total Total investment excluding membership and discounts:
Platinum (>$20,000), Gold ($15,000 - $19,999),
Single Booth $3,350 Silver ($10,000 - $14,999), Bronze ($5,000-$9,999)
Multiple Booths (per booth) $3,000
Non-profit Booth $2,000
Sponsorship Level:
*Exclusive opportunities
Application Page 2
13REGIONAL MEETING
ISBER CORPORATE
OPPORTUNITIES GUIDE
Step 3: Payment Information:
All payments must be made in US dollars. Bank drafts must be drawn on a bank in the US. Please make checks payable to the
“International Society for Biological and Environmental Repositories.” Forward completed application along with check, bank draft, or
credit card information to the address below.
I/we agree to pay the TOTAL sum of USD $ ______________
I will pay by check (please make payable to the “International Society for Biological and Environmental Repositories”)
I will pay by credit card (see details below)
I will pay by wire transfer (see details below)
Upon receipt of the completed application, ISBER Head Office will forward an electronic invoice and payment information.
Cancellation Policy
Refund requests will require written notice of cancellation. Cancellations received in writing on or prior to June 30, 2019 will receive a
50% refund. Cancellations received after June 30, 2019 will NOT receive a refund. Paid space unclaimed or abandoned by 5:00pm on
Monday November 4, 2019 will be repossessed without indemnity and reassigned by ISBER.
Step 4: Submit Your Application
SUBMISSION INSTRUCTIONS:
After completion of application pages 1-3 please sign the bottom of this page.
How to submit your application:
Please email your application form to meetings@isber.org or fax it to 604-874-4378.
If you are paying by check, submit the application first and mail the check and copy of the application form to ISBER Head Office
(address below).
ISBER Head Office
750 Pender Street, Suite 301, Vancouver, BC, Canada V6C 2T7
T 604.484.5693 | F 604.874.4378
The Applicant acknowledges that the Corporate Opportunities document forms part of the contract arising upon the acceptance of this Application by Conference Management.
The Applicant acknowledges having read and understood the Conditions and Regulations to the Contract for Exhibit Space as outlined in said document. The Applicant further
acknowledges and agrees that no contract exists between the under signed Applicant and Conference Management unless and until Conference Management completes the
acceptance portion of this Application.
Exhibitors
The Applicant hereby makes application to obtain from ISBER Regional 2019 (“Conference Management”) a license to occupy and use exhibit space (the “Exhibit Space”) in
the Meeting Space (the “Exhibit Hall”) during an Exhibition (the “Exhibition”) to be held from November 4-5 (inclusive), 2019 in conjunction with the ISBER Regional Meeting
and Exhibits (the “Conference”), such Exhibit Space to be in a location assigned by Conference Management. The Applicant acknowledges and agrees that upon acceptance
by Conference Management, by completing and executing the acceptance portion of this Application, this Application will become a contract for the licensing of the Exhibit
Space between the Conference Management and the Applicant (thereafter referred to as the “Exhibitor”). The Applicant agrees to abide by all the rules and regulations
governing the Exhibition as set forth and included in the Corporate Opportunities Package and the Exhibitor Services Manual, a copy of which will be provided to each exhibitor.
By completing this application, the Applicant allows Conference Management to share the provided contact information to the exhibitor services provider of this meeting for
the purpose of coordinating exhibition logistics.
Application Page 3
APPLICANT SIGNATURE AGREEING TO THE TERMS AND CONDITION OF THIS EXHIBIT APPLICATION AND AGREEMENT:
_____________________________________ ________________________________ ______________________________
Signature of Applicant Please print name: Date
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