REQUEST FOR QUALIFICATIONS FOR FEASIBILITY STUDY OF MILTON TEEN CENTER - Town of Milton
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REQUEST FOR QUALIFICATIONS
FOR
FEASIBILITY STUDY OF MILTON TEEN CENTER
PROPOSALS DUE: MARCH 21, 2019 at 11:00AM
LATE SUBMISSIONS WILL BE REJECTEDFEASIBILITY STUDY FOR MILTON TEEN CENTER
INTRODUCTION
The Town of Milton seeks to explore the planning and design of expanded opportunities
and safe spaces for teens residing in Milton (ages 11-18) to socialize and be productive in
our community, including but not limited to out-of-school time programming, and to make
recommendations based on the results of such works. This project is grant funded and
should be completed by June 2019.
PROPOSED SCOPE OF WORK
This contract requires the successful firm to conduct a study which will include, at a minimum,
the following Scope of Work:
Provide 5-6 prime locations for a proposed Teen Center given Town parcel information
provided by Town Planner, complete with site descriptions, parking considerations, notes
and plans for the Teen Center.
Analyze trends and demographic to best cater to age group, working closely with Milton
Youth Task Force. See Attachment A for Task Force’s recent findings.
Provide a brief overview of estimated costs in regards to any possible
construction/renovation needed for locations proposed.
Propose a fee structure/possible funding options in order to make the Milton Teen Center
self-funded.
REQUIREMENTS FOR PROPOSAL SUBMISSION
Based on the information provided in the project scope, the RFQ should include the following
components, organized accordingly:
1. Name and contact information of firm;
2. Brief resume of principals and of the staff to be assigned to the study;
3. List of projects which would best illustrate qualifications for the study. References
must be included;
4. Names of engineers and other consultants that may be used for the study;
5. Statement of the scope and type of services proposed for study. The applicant should
describe the process and methodology to be used in the completion of services with
specific reference to examples of similar projects in which this methodology has been
used;
6. Statement of any legal or administrative proceedings pending or concluded adversely
to the applicant within the past five (5) years which relate to the applicant’s
performance of this type of work;7. Appropriate certificate of insurance and Attachments B-G (see attached);
8. Designer Selection Board Form (see attached);
9. Demonstration that the firm has the financial capacity to fulfill its obligations
if awarded the contract;
RFQ documents should be submitted per requirements of RFQ. Responses should be marked as
“Milton Teen Center Feasibility Study 2019” sent to the attention of the Town’s Chief
Procurement Officer, Arlyn Zuniga, at 525 Canton Ave Milton, MA 02186 no later than 11:00am
on March 21st, 2019. If any changes are made to this RFQ, an addendum will be posted on the
Town’s website on the Procurement page. It is the sole responsibility of the proposer to ascertain
the existence of any addenda and/or modifications issued by the Town.
GENERAL PROVISIONS
1. The Town reserves the right to reject any and all applications and to waive any
informality whenever such rejection or waiver is in the best interests of the
Town.
2. The Town will not be responsible for any expenses incurred in the preparation
or submission of applications by the applicants. Each application should provide
a concise explanation of the applicant’s capacity to satisfy the requirements of
this RFP. Emphasis should be placed on clarity of content.
3. The application, and any subsequent contract for services, shall be governed by
applicable Massachusetts law.
4. Upon submission, all proposals, will become the property of the Town and will
be subject to disclosure in accordance with the Massachusetts Public Records
Law.
5. The Town is an Affirmative Action/Equal Opportunity Employer. The Town
encourages applications from qualified MBE/DBE/WBE firms.
CONTRACT AWARD
The Town may schedule interviews with the three highest scoring firms or individuals. The Town
will rank the finalists based on consideration of the minimum criteria/qualifications, the
comparative evaluation criteria, and the interview (if applicable).
The following point schedule will be utilized:
Highly 5 points Response excels on the specific criterion
Advantageous 3 points Response meets evaluation standard for the criterion
Advantageous 1 point Response does not fully meet the criterion or leaves a
Least question
criterion not fully addressed
AdvantageousDoes not meet 0 points* Does not address the criterion
*Proposal is automatically eliminated from further consideration if “0 points” is received
in any category.
Experience with projects of similar size and scope/Project Management experience:
Successful experience of firm or individual in the role of Owner’s Project Manager in the
Commonwealth of Massachusetts over the last five (5) years:
Highly Advantageous – Management of six (6) or more similar studies/projects.
Advantageous – Management of three (3) but less than six (6) similar studies/projects.
Least Advantageous – Management of at least one (1) similar study/project.
Project Design Oversight: Ability of firm or individual to begin work immediately and maintain
an intensive schedule to meet the Town’s timetable while providing high quality results:
Highly Advantageous – Developing presentation materials for this project and able to
devote sufficient resources to complete the project according to the Town’s timetable of
completion by early June 2019, and available by the middle of April 2019 to begin
contract work.
Advantageous – Some experience in these areas but information provided leaves
unsure of ability to devote sufficient resources and to meet the project’s timetables, and
available by the beginning of April 2019 to begin contract work.
Least Advantageous - Demonstrate limited design oversight ability, but may be able to
devote sufficient resources to complete the project in accordance with the Town’s
timetable, and available by the beginning of April 2019 to begin contract work.
Proposed Staffing of Team and Key Staff: Qualifications and involvement of key personnel to
be assigned to this project and the experience of such personnel in relation to projects similar in
size and/or nature:
Highly Advantageous – Key staff that have at least seven (7) years of relevant
experience in design of similar projects or an individual within the firm having nine (9)
years relevant experience in design of similar projects in the Commonwealth of
Massachusetts.
Advantageous – Key staff that have at least five (5) years of relevant experience in in
design of similar projects or an individual within the firm having (7) years relevant
experience in design of similar projects in the Commonwealth of Massachusetts.
Does Not Meet – Key staff that have less than five (5) years of relevant experience in in
design of similar projects or an individual within the firm having less than (5) years
relevant experience in design of similar projects in the Commonwealth of
Massachusetts.Quality of References: References will be evaluated to identify the ability and quality of previous
work as a designer in the Commonwealth of Massachusetts over the last five (5) years:
Highly Advantageous - Achieving successful designer experience from six (6) or more
previous contracts.
Advantageous - Achieving successful designer experience from three (3) but less than
six (6) previous contracts.
Least Advantageous - Achieving successful designer experience from one (1) but less
than three (3) previous contracts.
Quality of Written Materials: Responses will be reviewed in conjunction with any materials
provided to determine relative quality, readability, responsiveness to RFQ, and understanding of
the projects and the role of the designer:
Highly Advantageous - Responses that organize their response according to the
minimum and comparative criteria in the RFQ, make it easy to evaluate the response,
communicate a work plan that demonstrates the manner in which the designer oversees
work as it related to the quality, efficiency, and cost effectiveness of design, and
demonstrate an understanding of the project.
Advantageous - Responses that demonstrate an understanding of the role of the
designer in similar projects, and that demonstrate an understanding of this project but to
not organize their response according to the minimum and comparative criteria.
Least Advantageous - Responses that demonstrate an understanding of the role of the
designer in similar projects, but do not demonstrate an understanding of this project,
and have multiple spelling and/or grammatical errors.
The Town will begin discussion of final scope of services and fee negotiations with the top ranked
firm or individual. If unsuccessful in the negotiations, the Town may attempt to negotiate with the
next higher scoring respondent (and repeat that process) until successful. If negotiations with one
or more of the finalists prove unsuccessful, the Town may reject all responses and may choose to
re-advertise for the Milton Teen Center feasibility study if deemed in the best interest to do so.
The selected firm will be required to execute the Town’s standard Contract. It is the Town’s intent
to finalize and execute all contract documents with the selected firm by April 2019.ATTACHMENT A
Milton Youth Task Force
Program Requirements
February 2019
Audience:
1. Teens grades 6-12 who either reside in the town of Milton or attend school in
Milton. Numbers may range from 10-150 students depending on day of the week,
activity offered, etc
2. It is important to offer either separate space or times for younger and older students.
3. Teen Center could be a free standing building or dedicated space within a community
center for all members of the town of Milton.
Activities and space needs:
1. Teens are primarily looking for drop-in hangout space. Successful teen centers have
comfortable couches, table games such as pool, ping pong, foosball, etc, video game
space, television, gym space (including exercise equipment), computer or chromebook
access, ports for playing music, quiet study space, cafe space, as well as a flexible space
that can be customized- ie, makerspace, music recording studio, visual arts,
kitchen/cooking, yoga studio, etc
2. Outdoor space must be accessible to teens. This could be for activities such as climbing
walls/parkour/basketball courts/handball or for more social uses such as hangout/cafe
tables and benches. It should be easily monitored by teen center staff.
3. There should be staff offices
4. Teen Center administrators may decide to rent out the teen center during off hours so
there should be flexible space within the teen center, as well as ample storage for
tables/chairs and seasonal equipment
Environment:
1. It is important that teens can easily access the building. There is currently no town-wide
transportation option. Certain corridors have MBTA bus routes. Students would ideally
be able to walk from Pierce Middle School and the High School. There should be some
parking for high school students who drive, for community rentals and for staff
2. We have seen teen centers that were obviously designed with input from teens and others
that were put together with little to no input from teens. This space should reflect the
wishes and personality of teens in Milton. It should be modern, bright, comfy and be
compatible with the technology that students use. We would expect that teens would
have ample opportunity to work with architects and designers from design to
construction.
Additional notes:
1. There will be additional technological needs such as security cameras, extra ports for
plugging in music devices, and possibly scanner for student id card check-in/outTOWN OF MILTON
__________________________
ATTACHMENT B
CERTIFICATE OF NON-COLLUSION
The undersigned certifies, under penalties of perjury, that this Proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification, the word “person” shall mean any natural person, business, partnership, corporation,
union, committee, club or other organization, entity, or group of individuals.
_____________________________
Name of Proposer
_____________________________
Address of Proposer
_____________________________
_____________________________
Telephone Number_____________
By: _________________________
(Signature)
_________________________
Printed Name
_________________________
Printed Title
_________________________
DateTOWN OF MILTON
__________________________
ATTACHMENT C
CERTIFICATE OF TAX COMPLIANCE
Pursuant to Massachusetts General Laws (M.G.L.) c. 62C,§49A, I certify under the
penalties of perjury that the Proposer named below has complied with all laws of the
Commonwealth of Massachusetts pertaining to the payment of taxes, to the reporting of employees
and contractors, and to the withholding and remitting of child support.
_____________________________
Name of Proposer
_____________________________
Address of Proposer
_____________________________
_____________________________
Telephone Number_____________
By: _________________________
(Signature)
_________________________
Printed Name
_________________________
Printed Title
_______________________
DateTOWN OF MILTON
__________________________
ATTACHMENT D
CONFLICT OF INTEREST CERTIFICATION
The Proposer hereby certifies that:
1. The Proposer has not given, offered, or agreed to give any gift, contribution, or offer of
employment as an inducement for, or in connection with, the award of a Contract pursuant to this
RFP.
2. No consultant to, or subcontractor for, the Proposer has given, offered, or agreed to give any
gift, contribution, or offer of employment to the Proposer, or to any other person, corporation, or
entity as an inducement for, or in connection with, the award to the consultant or subcontractor of
a Contract by the Proposer.
3. No person, corporation, or other entity, other than a bona fide full time employee of the Proposer
has been retained or hired to solicit for or in any way assist the Proposer in obtaining a Contract
pursuant to this RFP upon an agreement or understanding that such person, corporation or entity
be paid a fee or other compensation contingent upon the award of a Contract to the Proposer.
4. The Proposer understands that the Massachusetts Conflict of Interest Law, Chapter 268A of the
Massachusetts General Laws (M.G.L.), applies to the Proposer and its officers, employees, agents,
subcontractors, and affiliated entities with respect to the transaction outlined in the Request for
Proposals.
5. The Proposer understands that the Proposer and its officers, employees, agents, subcontractors,
and affiliated entities, shall not participate in any activity which constitutes a violation of the
Massachusetts Conflict of Interest Law or which creates an appearance of a violation of the
Massachusetts Conflict of Interest Law.
_____________________________
Name of Proposer
_____________________________
Address of Proposer
_____________________________
_____________________________
Telephone Number_____________
By: _________________________
(Signature)
_________________________Printed Name _________________________ Printed Title _________________________ Date
TOWN OF MILTON
__________________________
ATTACHMENT E
CERTIFICATE OF CORPORATE PROPOSER
I, _______________________, certify that I am the Clerk of the Corporation named as
Proposer in the attached Proposal Form; that __________________, who signed said Proposal on
behalf of the Proposer was then _____________________ of said Corporation and was duly
authorized to sign said Proposal Form; and that I know his/her signature thereto is genuine.
(Corporate Seal)
_____________________________
Name of Proposer
_____________________________
Address of Proposer
_____________________________
_____________________________
Telephone Number_____________
By: _________________________
(Signature)
_________________________
Printed Name
_________________________
Printed Title
_________________________
Date
This Certificate shall be completed where Proposer is a Corporation and shall be so completed by
its Clerk. In the event that the Clerk is the person signing the Proposal on behalf of the Corporation,
this certificate shall be completed by another officer of the Corporation.TOWN OF MILTON
__________________________
ATTACHMENT F
CERTIFICATE OF COMPLIANCE WITH M.G.L. c. 151B
The Proposer hereby certifies that it is in compliance with and shall remain in compliance
with Massachusetts General Laws (M.G.L.) Chapter 151B and shall not discriminate on any
prohibited basis outlined therein. The Proposer also hereby certifies that it shall comply with any
and all applicable Supplier Diversity Office (SDO) thresholds that have been established in
conjunction with this Request for Proposals.
_____________________________
Name of Proposer
_____________________________
Address of Proposer
_____________________________
_____________________________
Telephone Number_____________
By: _________________________
(Signature)
_________________________
Printed Name
_________________________
Printed Title
_________________________
DateTOWN OF MILTON
__________________________
ATTACHMENT G
CERTIFICATE OF NON-DEBARMENT
The Proposer hereby certifies that it is presently not debarred, suspended, or otherwise
prohibited from practice by any federal, state, or local agency, and that, should any proceeding
arise in which it is debarred, suspended, or otherwise prohibited from practice by any federal, state,
or local agency, the Proposer shall inform the Town of Milton within one (1) business day of such
debarment, suspension, or prohibition from practice.
_____________________________
Name of Proposer
_____________________________
Address of Proposer
_____________________________
_____________________________
Telephone Number_____________
By: _________________________
(Signature)
_________________________
Printed Name
_________________________
Printed Title
_________________________
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