Riccarton Park Function Centre, Christchurch - 8.45am-4.00pm, Thursday 5th August 2021 - CES
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8.45am-4.00pm, Thursday 5th August 2021 Riccarton Park Function Centre, Christchurch
WORKSHOPS 2021
REGISTRATION MORNING TEA Taming the email beast ...
8.15am 10.00am-10.30am Rob Clarke: e-Learning Innovator
Learn tips and tricks for keeping your Gmail
INTRODUCTION
8.45am-9.00am
Workshops under control, including:
• minimise emails that are less important;
• integrate task management with email;
1
• automatically file emails as they arrive;
Welcome to Delegates 10.30am-11.45am • smart ways to schedule meetings.
and Housekeeping Session One Please bring a laptop that is wi-fi enabled so
Wayne Jamieson: you can connect to the conference server.
CES General Manager
Xero tips and tricks
Yasmin Sellars: Finance Manager, CES Communication awareness
KEYNOTE SPEAKER An in-depth look at Xero and how you can save in the workplace
9.00am-9.50am time by using the system to its full potential. Desirée Williamson: Communication Works
Please email any questions or topics you Effective communication underpins the smooth
“Wake up your WOW!” would like to be covered in the workshop to: running of every successful workplace. But how
Cath Vincent yasmin@cessl.org.nz before 2nd September. do we get to shared understanding and mutual
Learn how to operate at maximum
purpose? This workshop explores the vital role of
energy, confidence and motivation, no self-awareness and empathy, but reminds us
SMS: KAMAR – tips and tricks
matter what challenges you face ... Kent Lendrum: e-Learning Specialist that we need to be strategic to avoid
Humans are creatures of habit. We do the same communication breakdown. Topics include:
Learn about the latest version of KAMAR and all
things and get the same results. Cath will reveal • evaluating your communication style and the
the updates and shortcuts that you need to know.
how you can do things differently so you work effect it has on others;
less but achieve more. Her unique 6-layer model • improve your listening and questioning skills;
for change will wake up your WOW! SMS: MUSAC edge – • use empathy and develop emotional
Cath will help you to discover: Administration tips and tricks intelligence;
• what impacts your personal WOW; Phil Simms: MUSAC • how to prevent a communication breakdown.
• micro-changes that you can make straight This workshop will focus on the core administration
away to get more of what you want; functions in Edge Student Manager, including:
• how to change your habits for greater success. • enrolments / leavers / caregivers / staff; Truancy and schools
• calendar; Jade Beaman: Te Ora Hou Otautahi
• classes and groups; This workshop will explore the central values of
• list printing; Te Ora Hou‘s model of practice and the optional
• notifications; services provided by the K3 student attendance
PROFILE • finances and the Edge app. support service.
Cath Vincent 11.45am-1.00pm
SMS: eTAP – tips and tricks
Motivational
Speaker
Phil Hardie: eTAP Session Two
Useful tips and tricks to help you get the most
Cath was a business
from the eTAP School Management Software.
consultant for over 20 years. She has The dos and don’ts of
worked on multi-million dollar school expenditure
infrastructure projects and launched SMS: LINC-ED Hero – tips and tricks Stephen Davy/Yasmin Sellars: CES
businesses in the UK, Australia and Sarah Coursey and Kate Bond: LINC-ED Topics will cover frequently asked questions:
New Zealand – including a software Finance & administration specialists • should principals and staff be paid BOT fees?
start-up which won a DTI award for Discover how to get the most from the Hero • BOT fees were introduced to reimburse costs –
innovation. school management system. Examples include: does that include loss of income too?
Yet despite her corporate success, • customising enrolment forms; • must allowances paid to staff be approved by
Cath remained unfulfilled until she • managing contacts; MOE and Novopay?
decided to 'Wake up her WOW!' • sorting and filtering Listbuilder; • appropriate vs inappropriate gifts/payments/
She emigrated to New Zealand and • insights; reimbursements;
began a new career as a motivational • creating labels. • can you pay staff for additional services?
speaker. Cath quickly gained e.g., a caretaker undertaking building work;
international recognition, and within MoE ENROL: 101 and beyond • what is income in advance – when is it allowed?
only three years she had won the Jacqui Smith: Team Leader, • a reminder of the 10% borrowing limit and
National Speakers’ Association Data & Knowledge Team, Ministry of Education why it is relevant to all schools.
Brightstar award. Cath is also host of ENROL’s data team represent the voices of users
the uplifting ‘The Cath Vincent Show’ based on queries received throughout the year
which airs on Sky TV. and balance the need for change with all other
users' needs. Topics will include:
• new features in ENROL;
• upcoming changes to ENROL;
• user feedback.
2 CES — The Conference for Every School Administrator3
WORKSHOPS 2021
The “dark art” of banked staffing Appraising support staff 2.00pm -3.15pm
Wayne Facer: Education Enterprises Jacqui Pascoe: Education Consultant Session Three
Wayne will unravel the “dark art” of banked Do the appraisal processes in your school
staffing with advice on how to exploit loopholes contribute to growth, development and improved
to gain the greatest benefit for your school. He performance, or are they merely a ‘must-do’
School finances from the
will give examples of how to interpret banked compliance exercise? In this workshop we will MOE’s perspective
staffing reports and spreadsheets and how to explore the role of the appraiser and the Alex Dieudonne: School Finance Advisor
manage banked staffing over a changeable year. appraisee to find out how a successful appraisal This is a special opportunity to communicate
BONUS: Additional resources which make process can be achieved. directly with an advisor from the Ministry.
banked staffing easier to understand will be • the appraisal process; Topics include:
forwarded to each delegate after the conference. • learning conversations; • the role of the exe officer;
• setting, monitoring and evaluating goals; • resourcing notice and charges;
• which skills do appraisers need? • donations;
EdPay: making payroll easier • staffing;
Clare Fulbrook: Manager, Sector Capability and • property;
Service Design, Education Payroll Negotiate with persuasion • nice to know.
The team from EPL will be demonstrating the and power
latest enhancements and new functionality in Desirée Williamson: Communication Works
EdPay. A successful negotiation starts with an
The auditor and financial reporting
Laura Cadigan: Assistant Manager, BDO
understanding of the wants and needs of the
Laura will discuss financial reporting from an
Working effectively with refugee other party. Role conflict also plays a part and
auditor’s perspective. She will also look at the
and migrant cultures you must be able to choose the resolution style
audit process, procedures, timing, and issues
Mastura Abd Rahman: Refugee and Migrant which is most appropriate. This workshop will
which are commonly found while auditing school
Education Support, Ministry of Education. provide practical tools and strategies.
accounts.
Expand your cultural awareness of students and • why negotiation must involve a
families from diverse cultural and linguistic genuine desire to reach agreement;
backgrounds. Gain a better understanding of the • the importance of planning; SMS: Assembly – tips and tricks
barriers to communication and engagement, • how to differentiate between strategies; Leanne Flack: Relationship Manager, Assembly
and learn how to overcome them. Mastura will • the power of persuasion; Maximise the tools within Assembly Student
direct you to the resources provided by the • plan and put in place tactics and strategies Management System to help you work smarter.
Ministry of Education to support these students. with a focus on ‘win-win’. Leanne will share tips to save you time, and to
• data analysis made easy with Excel. ensure you are getting the most out of the
system. Time will be allocated for questions
Google Q&A and sharing tips and tricks.
Rob Clarke: e-Learning Innovator Five ways to wellbeing
This is an open forum where Rob will explore Hannah Airey: Workplace Wellbeing
Google-related questions from the audience. You can’t change your circumstances, but by Cultural awareness: diversity
Participants are requested to complete a building new ways of thinking you can feel better. in the workplace
pre-workshop survey which will form the content Hannah will introduce the ‘Five Ways to Desirée Williamson: Communication Works
of the discussion. (The survey will be emailed to Wellbeing’ and the ‘Whole Brain Thinking‘ Cultural diversity presents huge potential, but
you well in advance of the conference.) models. These identify the thought processes of also creates challenges. This workshop will
Please bring a laptop that is wi-fi enabled so people who are under stress or are frustrated. introduce tools that will enhance your
you can connect to the conference server. You will come away from this workshop with a list cross-cultural competence:
of simple activities proven by scientific research • learn how to recognise Kiwi culture and why
to improve wellbeing. misunderstandings occur;
Productivity tips with
• discover how we ‘signal’ our culture through
Microsoft Office perception, hierarchy and language;
David Jackson: Microsoft Specialist
BUFFET LUNCH
• ways to save face and promote understanding.
Learn lots of new tips and time-saving tricks 1.00pm-2.00pm
which make using MS Office more productive.
Everyone will receive hand-outs to share with Hail: go beyond newsletters and
your team. Content will include: create beautiful publications
• managing and sorting your email; Stuart Dillon-Roberts: Technology Specialist
• controlling your calendar; Hail is a school communications service that is
• quickly format a Word document. loved by thousands of users in hundreds of
schools all around New Zealand. Discover how
you can use Hail to create:
• enrolment packs;
• Information A-Z guides for new parents;
• notices and blogs;
• BoT minutes.
Stuart will show you how Hail works and how
easy it is to create, update and share your
publications.
Register at www.cessl.org.nzPresenters
PRESENTERS 2021
Effective principal/ office relations Wayne Facer
Rob Clarke: e-Learning Innovator Financial Advisor, Education Enterprises
A strong relationship with your principal is Yasmin Sellars/Stephen Davy Wayne has assisted nearly 500 New Zealand
critical to the success of a well-functioning office Client Finance Managers, CES schools to make over $50m in the last four years.
– and the sanity of those who work in it! Yasmin and Stephen are senior accountants
Learn tips, tricks and insights from a former
Clare Fulbrook
with a blend of corporate and public practice
Manager, Sector Capability and Service
principal which will ensure a better relationship experience.
Design, Education Payroll
with your principal. Topics include:
Kent Lendrum Clare manages the service design team at
.• strategies for managing the influx of tasks;
KAMAR Student Management System Education Payroll.
• knowing your principal;
• managing conflict; When Kent was a computer studies teacher he
Mastura Abd Rahman
• identifying and minimising pressure points. built a simple database to help run his classes.
Senior Advisor, Ministry of Education.
He subsequently developed it into a successful
Mastura is a senior advisor for refugee and
software system which is now used by over 300
Modern ways of working migrant support. She has worked in
schools throughout New Zealand.
with Office 365 multicultural education for over 20 years.
David Jackson: Ripped Orange Phil Simms
David Jackson
Learn how you can use Office 365 to collaborate MUSAC Student Management System
Managing Director, Ripped Orange
and digitise processes. Topics will cover: Phil joined MUSAC in 2001 after being a
David is a director of award-winning computer
• sharing and collaborating with documents; school teacher for 17 years. He is now account
training company Ripped Orange. He
• using Microsoft Teams; management & national sales manager.
specialises in helping users become more
• creating forms with Microsoft Forms;
• creating newsletters with Microsoft Sway.
Phil Hardie productive with Office 365 and Workflow Max.
eTAP Student Management System
Hannah Airey
eTAP software is used in 870 primary and
Director, Workplace Wellbeing
First aid refresher intermediate schools around New Zealand.
Hannah works with organisations to transform
Vicky Czepanski: City First Aid It was the pioneer in web-based systems and is
workplace culture. She holds a diploma in
Revisit first aid equipment and practical skills now the biggest supplier in New Zealand.
anatomy and physiology, and is founder and
along with new methods and tips. Vicky will look
at caring for common playground accidents, Sarah Coursey and Kate Bond: chair of the Lotus Community Wellbeing Trust.
including cuts, bruises, insect bites, strains, LINC-Ed Hero Student Management System
Alex Dieudonne
sprains, breaks and bleeding. Sarah and Kate are specialsits in finance and
School Finance Advisor, MoE
administration.
Alex has 25 years experience as a chartered
Resilience: staying well in Jacqui Smith accountant specialising in management
times of adversity ENROL accounting and improving efficiency.
Hannah Airey: Workplace Wellbeing Jacqui has worked at the Ministry of Education
Laura Cadigan
Life presents us with challenges, but challenges for 16 years. She was an IT business analyst
Assistant Manager, BDO
also provide an opportunity to change ourselves. before moving to a lead role with the data
How we react to these challenges is dependent team where she is responsible for leading Leanne Flack
on our inner resources. This experiential improvements to the ENROL system. RelationshipManager, Assembly SMS
workshop will provide evidence-based Leanne joined Assembly in 2016 after being an
information and tools which you can put into Rob Clarke
office manager at a Catholic school for 7½ years.
CEO/founder, Learning Architects
practice at work and in your personal life. Her understanding of the pressures and
An experienced facilitator, consultant and
requirements of an administrator’s role helps
presenter, Rob is a former principal and leader
her to ensure users maximise the benefits of
CONCLUSION of educators and organisations. He is also a
Assembly.
Gallup-certified strengths coach and
3.15pm-4.00pm engagement consultant, a keynote speaker
Stuart Dillon-Roberts
Prizes drawn, and a published author.
Digital Technology Specialist, Hail
complimentary drinks Desirée Williamson Stuart is a regular presenter at CES conferences.
and nibbles Director, Communication Works He founded Hail and works with schools across
Desirée is an accredited Belbin Team Roles New Zealand to help to improve their digital
facilitator and designs workshops on effective technology use.
communication. Clients include Engineering
Vicky Czepanski
New Zealand, University of Canterbury,
City First Aid
Employers’ Chamber of Commerce and the
Organisation Development Institute. Jade Beaman
Youth Worker, Te Ora Hou, Otautahi
Jacqui Pascoe
Accredited Coach GCI
(Growth Coaching International)
Jacqui is a self-employed leadership coach and
education consultant. She is an ex-principal of
Marshland School.
4 CES — The Conference for Every School AdministratorChoose your workshops
SCHEDULE 2021
Choose one shop from each of the morning sessions and one workshop from the afternoon session. (See Step 1)
Note: each dot represents a workshop time.
Session One: 10.30am-11.45am Session Two: 11.45am-1.00pm Session Three: 2.00pm-3.15pm
Workshops Presenter Session One Session Two Session Three
Finance
Xero – tips and tricks Yasmin Sellars
The dos and don’ts of school expenditure Stephen Davy/Yasmin Sellars
School finances from the MoE’s perspective Alex Dieudonne
The ‘dark art’ of staffed banking Wayne Facer
The auditor and financial reporting Laura Cadigan
SMS
SMS: KAMAR – tips and tricks Kent Lendrum
SMS: Assembly – tips and tricks Leanne Flack
SMS: MUSAC Edge Administration – tips and tricks Phil Simms
SMS: eTAP – tips and tricks Phil Hardie
SMS: Lin-Ed Hero – tips and tricks Sarah Coursey/Kate Bond
MoE/Payroll
ENROL: 101 and beyond Jacqui Smith
EdPay – making payroll easier Clare Fulbrook
Culture
Cultural awareness: diversity in the workplace Desirée Williamson
Working effectively with refugee and migrant cultures Mastura Abd Rahman
Software
Hail: Go beyond newsletters ... create beautiful publications Stuart Dillon-Roberts
Taming the email beast ... Rob Clarke
Google Q&A Rob Clarke
Effective principal / office relations Rob Clarke
Productivity tips using Microsoft Office David Jackson
Modern ways of using Microsoft 365 David Jackson
Day-to-day
Appraising school administration staff Jacqui Pascoe
Workplace communication awareness Desirée Williamson
Negotiate with persuasion and power Desirée Williamson
First aid refresher Vicky Czepanski
Truancy and schools Jade Beaman
Personal skills/development
Five ways to wellbeing Hannah Airey
Resilience: staying well in times of adversity Hannah Airey
COVID-19 and CES response Check the Ministry of Health website to see the most
up-to-date advice to follow. The Ministry suggests:
• Coughing and sneezing etiquette
– sneeze or cough into the crook of your elbow or
CES is a member of the New Zealand Events
Stay at home if you are unwell and call cover coughs and sneezes with a tissue, then put
Association and is committed to The Event Sector
Healthline (for free) on 0800 358 5453 or your the tissue in a bin and clean your hands (as above).
Voluntary Code. This means that we are:
health care provider if you think you have • Avoiding touching your face
• Enabling contact tracing
symptoms of COVID-19. • Clean surfaces and frequently touched items
• Enabling good hygiene practices
Please follow these basic hygiene measures while – clean high-touch surfaces and items (e.g. door
• Encouraging a culture of best practice
attending the conference: handles and phones) to reduce transmission of germs.
Go to: www.majorevents.govt.nz/the code
• Physical distancing: play it safe by continuing to
The NZ COVID Tracer QR code will be accessible • Hand hygiene – frequently wash your hands for
keep a distance from people you do not know.
throughout ASC – we expect all delegates to scan a minimum of 20 seconds, then dry thoroughly.
Use your judgement.
the QR code or to sign in manually. Or use an alcohol-based hand sanitiser.5 August 2021
ONLY ONE REGISTRANT PER FORM. PLEASE TYPE OR PRINT CLEARLY. (Photocopy this form for multiple registrations)
NAME
JOB TITLE* SCHOOL*
HOME
SCHOOL ADDRESS*
OFFICE
WORK PHONE* FAX*
HOME PHONE / MOBILE E-MAIL* *Required fields
Registration fee includes workshops, speakers, morning tea and buffet lunch.
$365.00 + GST per person. Places are strictly limited and final confirmation
is subject to availability, so please register early. Do not send money now:
CES will confirm your registration/s and invoice your school.
You may send a substitute in your place. Notification of cancellations
seven days prior to the event will incur no charge. Cancellations received
after 29th July 2021 will incur a $90.00 cancellation fee to cover
administration costs, catering, etc. ‘No-shows’ and ‘non-notifications’ will
result in a cancellation fee of 50% of the total registration value per school,
or 100% of one person’s registration value, whichever is the greater.
Choose ONE workshop from each of the two morning sessions (10.00am and 11.45am), and ONE workshop from the afternoon session (2.00pm).
Register early to secure your preferred place. Bookings are allocated on a first-come, first-served basis, so although every effort will be made to accommodate your choice,
CES reserve the right to select an alternative. Please decide now which workshops you want to attend and complete this form..
STEP 3: CHOOSE YOUR WORKSHOPS Please note: the organisers reserve the right to amend or change workshops as necessary.
SESSION 1.
SESSION 2.
SESSION 3.
STEP 4: DIETARY REQUIREMENTS If applicable
I am a vegetarian (tick if vegetarian) I have special dietary requirements (please supply details below )
Register online: www.cessl.org.nz call free: 0800 205 267
Email scan this registration form and send to wayne@cessl.org.nz Free post: PO Box 414 Christchurch 8140
For further information contact the conference organiser Wayne Jamieson: wayne@cessl.org.nzYou can also read
