School of Business & Tourism - Miguel Contreras Learning Complex Faculty Handbook - Miguel Contreras Learning ...

School of Business & Tourism - Miguel Contreras Learning Complex Faculty Handbook - Miguel Contreras Learning ...
School of
Business & Tourism
Miguel Contreras Learning Complex

   Faculty Handbook
     2018 – 2019
School of Business & Tourism - Miguel Contreras Learning Complex Faculty Handbook - Miguel Contreras Learning ...

Miguel Contreras Learning Complex (MCLC) opened its doors to students in September of 2006. It is
the first of many schools designed to house small learning communities and small schools to meet the
Los Angeles Unified School District reform initiative: to create a more personalized instructional
program for high school students and to raise student achievement. The School of Business and
Tourism began as one of the small learning communities, but transitioned to become an autonomous
small pilot school in the summer of 2013.

Our learning complex now houses three other schools: Academic Leadership Community, the School
of Social Justice, and the Los Angeles School of Global Studies.

Incoming freshman come from neighborhood feeder schools Sal Castro Middle School, John Liechty
Middle School, Virgil Middle School and Berendo Middle School. Ninth grade students are given the
opportunity to select among 16 small learning communities/small schools offered in the Belmont Zone
of Choice. Students prioritized their selections and are placed, as much as possible, in their school of
choice. Our student population reflects the neighborhood demographics, with similar percentages of
ethnic and special needs populations. Over 90% of our students qualify for the Federal Free and
Reduced Lunch Program.

This Faculty & Staff Handbook is meant to be an overview of the important School of Business and
Tourism (BT) and LAUSD policies and information. The Faculty & Staff Handbook is by no means
an exhaustive manual. It is designed to present general information in a user-friendly way.
Additionally, the District mandates that all teachers read selected bulletins and memorandums at the
beginning of each year; these are reviewed at the faculty meeting on our Pupil Free Day. If your
questions are not answered within these pages or within the bulletins and memorandums, please see the
appropriate support personnel, including any administrator.

Here’s to a rewarding year at the School of Business and Tourism!


  School of Business and Tourism
                      VISION STATEMENT
   The vision of the School of Business and Tourism is to graduate
confident, skillful students who are prepared for four-year universities and
ready to participate in the 21st century workforce.

                    MISSION STATEMENT
    The mission of the School of Business and Tourism at the Miguel
Contreras Learning Complex is to provide students with an education of
enduring value. Our Linked Learning program is designed to meet students’
interests and industry demands by integrating a strong college-preparatory
curriculum with career and technical skills within the business and tourism
career pathways. By participating in thematic, interdisciplinary models of
project-based learning, students will develop skills in interpersonal relations,
leadership, effective written and oral communication, problem solving,
technology, and teamwork.

             Student Learning Outcomes—
                   The Cobra 4 C’s

     Critical Thinkers
     Effective Communicators
     Students of Strong Character
     Global Contributors


                   General Staff Information
According to the UTLA/LAUSD agreement, teachers must sign in and be in their classrooms or
assigned area seven minutes prior to the beginning of first period. Teachers must remain at their
assigned classroom or area at the close of school for seven minutes after the last period of the day
(part of our school’s election to work agreement).

Teachers are expected to keep Tuesday afternoons available for faculty, content, common planning
time and other meetings. Please schedule appointments, such as medical and dental appointments, for
other times.

Teachers and support staff are expected to remain on the school grounds during the regular teaching
day. Teachers and staff who need to leave campus for any reason must sign out of the BT Office when
leaving the site and sign in upon their return. Teachers may leave the school grounds during their
regular 35 minute duty-free lunch, but are still should sign out and in for safety and liability purposes.

Teachers must inform the school administrative assistant (SAA) or senior office technician of their
location during their conference periods. Teachers with a first period conference are expected to be on
campus for the entire school day, as are those with a sixth period conference. Late arrivals and early
departures are not permitted. A teacher who is paid an auxiliary period must designate and keep a one-
hour conference period either before or after school.

According to LAUSD regulations, all staff must sign in upon arrival and sign out upon departure each
day. Signing cards in advance and calling the BT Office to indicate a staff member’s presence on
campus are not acceptable.

Sign-in cards are located in the School of Business and Tourism office. The sign-in card is a legal
document for payroll purposes and must be signed by staff each pay period.

If you need to leave the campus during the school day, please get permission from an administrator and
sign out in the BT Office. Sign back in upon your return.

Teachers who will be absent should call the new sub finder system, Smart Find Express:

What you need to do the first time you use the system:
    Register with the system by calling: (877) 528-7378.
    Access ID: Employee Number
    PIN: Date of Birth (MM/DD/YY)
NOTE: Phone registration is required BEFORE you access the web site.
    Enter your Access ID, followed by the star (*) key.
    The system will then prompt you to enter your PIN.
    You will be asked to record your name. When you have finished recording, press the star (*) key.

Web Access
What you need to do when you access the web system for the first time:
Open your Internet browser and access the SmartFindExpress site. The system Welcome Message and any
district-wide announcements are displayed.
     You will use your Single Sign-On to access.
     Upon successful login, your home page is displayed.
     You may upload your lesson plan to the site.

Please review your contact information under the Profile menu. Any needed updates will be made via the
LAUSD self-service portal and will updated in the SmartFindExpress system daily. Link to self-service portal:
     You can watch instructional videos from the login page or once logged in; you can download the User
        Guide from the Help menu.
     For questions related to your substitute assignment or the SmartFindExpress system please call: (213)
     If you need assistance with your Single Sign-On please contact the Information Technology (IT) Help
        Desk at: (213) 241-5200

You should contact the system as soon as possible between the hours of noon of the day prior to the
absence, but before 7:00 a.m. the day of the absence. This notification is an automatic request that a
substitute be sent to the school. Any cancellation of a substitute must also be placed on the recorder
before 6:00 a.m. of the day of absence. In addition, the teacher must notify the Senior Office
Technician, School Administrative Assistant (SAA), or an administrator by 7:20 a.m. of the absence
and the time the substitute was requested. Please do not relay the absence via a colleague or student.

When a teacher is absent, roll sheets, seating charts and lesson plans must be available for substitute
teachers. You may fax or email the plan to the BT Office. When a teacher knows in advance about the
absence, lesson plans may be left in the classroom or with the BT Office. When the absence is
unplanned, emergency lesson plans must be on file in the BT Office. Emergency lesson plans should
be updated regularly.

If the absence is for one day only, inform the Senior Office Technician of your intent to return. If
more than one day of absence is anticipated, notify the Senior Office Technician no later than 2:00

Upon returning, immediately complete a Certification of Illness or Injury, Bereavement or Personal
Necessity form, depending on the type of absence. If a certification form is not completed, the
employee will be unpaid for the absence until the form is submitted to the school administrative
assistant (SAA). If an illness absence is five days or longer, a physician must also sign the
Certification of Illness or Injury form or must provide a note regarding your absence. A note from a
doctor may be required at any time by the principal for an illness claim.

Personal Necessity is granted to our teachers and employees when the situation requires
the personal attention of our employees during assigned hours of service and are eligible for up to 6
total Personal Necessity days during the school year. Employees who wish to utilize Personal
Necessity for reasons other than the illness, injury or disability of a family member must complete the
form 60. The latest contract allows teachers to take personal necessity day for any “significant event of
a compelling nature to the employee, the gravity of which is comparable” to the other expressed
personal necessity reasons “and demands the personal attention of the employee during assigned hours
and which the employee cannot reasonably be expected to disregard.” (Check letter J on the PN form.)
You are limited to using only one such occasion in a school year. If you are absent for more than
one such occasion in a school year, your absence will be reported as unpaid.

The district’s goal is for no employee to be absent more than 7 days in a school year.

Teachers are expected to be in their classrooms seven minutes before the first period of the day. By
doing so, we model good attendance for our students. If you have an emergency or have a major traffic
issue, please inform the S.A.A. or Senior Office Technician as soon as possible that you may be late so
that coverage can be provided for your class in a timely fashion.

The SAA and administrator should be notified immediately of any changes to a staff member’s
emergency card.

Teachers must inform the SAA, Senior Office Tech, or an administrator of their whereabouts during
conference periods for the purposes of class coverage, emergencies and parent conferences. It is
occasionally necessary for teachers to cover their colleagues’ classes because of conflicting activities
or emergencies. Records of coverages are kept and coverages are assigned equally to teachers.

Teachers who need substitute coverage due to personal reasons, and who received the principal’s
approval, may secure their own substitutes and must inform the SAA, Senior Office Technician or

Classes may not be left unattended at any time. Students may not be left in any room or facility
without supervision by certificated staff. Student teachers and teacher assistants must be supervised by
a certificated master teacher and may not be left with students in a classroom at any time.

   1)   School keys are the property of the Los Angeles Unified School District and are loaned to staff
        members for their use during school assignments. At the beginning of each school year, keys
        will be issued to regularly assigned employees.
   2)   Staff members are responsible for securing any school keys in their possession.
   3)   The distribution of master keys is limited to the plant manager, administrators, and SAAs.
   4)   It is illegal for school keys to be duplicated under any circumstances.
   5)   At the close of the school year or when an employee is no longer be assigned to the school,
        keys shall be returned to the administrator or SAA.
   6)   Under no circumstances are students allowed to use staff members’ keys.
   7)   Keys are not to be left in desk drawers or on top of desks or tables.
   8)   In case of lost or stolen keys, the staff member is to immediately notify an administrator and
        the school police officer.

   1)   Staff members will be issued keys corresponding to room and office assignments.
   2)   Check the keys against the Key Inventory Form given to you by the SAA or administrator in
        charge of keys.
   3)   Requests for additional keys must be made in writing to the administrator.
   4)   The plant manager will fill additional requests authorized by the administrator in charge of
   5)   When keys are returned, they will be checked against the Key Inventory Form.
   6)   All staff are reminded of the importance of maximum security for school keys at all times. The
        security of school and personal materials depends on the care each staff member gives to
        safeguarding his/her keys.

All keys will be collected and inventoried at the end of the school year. Keys will be redistributed for
summer school.

A school mailbox with the staff member’s name below the box is located in the MCLC Welcome
Center (main entrance from 3rd Street). Mailboxes are for school-related business only. Private
business is not to be transacted using school mailboxes. It is suggested that teachers check their
mailboxes at least once a day for school and district communications. Due to the important and
sometimes confidential nature of school mail, students should not remove materials from any teacher’s

To send mail to other schools or district offices: A school mail bag is located in the Welcome Center
next to the office technician’s desk. To send mail via U.S. Postal Service: A plastic tray for U.S. mail
is located on the front counter of the Welcome Center. You must provide your own postage.

Each LAUSD certificated employee has an e-mail account. Check your e-mail at least once daily for
important information and updates. If you are having problems accessing your e-mail, contact the
school’s IT Tech Assistant or go to:

   1)   Plan for each preparation period being taught. An administrator may request evidence of
        lesson planning.
   2)   Teach in the most effective ways possible, aligning curriculum, California State Standards,
        CTE Standards, semester projects, and performance assessments.
   3)   Implement the District’s goals, objectives, and initiatives.
   4)   Maintain adequate and up-to-date records (especially your roll book) for all students under your
        direct supervision. All teachers enter two grades per week on Schoology.
   5)   Provide a class syllabus/course outline to students and parents for all classes at the beginning of
        the school year that includes a description of how grades are determined. Copies should be
        emailed to the principal, as well.
   6)   Maintain regular communication with parents/guardians in order to promote parental
        engagement in their child’s education. Keep a record of your parent contacts and their
         disposition in your roll book.
   7)    Refer students with special needs to the appropriate offices.
   8)    Be an active supervisor of students wherever they may be – classroom, halls, cafeteria, or
         common areas. Please stand in the hallway by your door during passing period to welcome
         students to your class.
   9)    Participate in the determination of policies and the development of positive behavior support
         structures for the school. This is the charge of our Governing Board, which acts as our School
         Wide Positive Behavior Support Committee.
   10)   Create and maintain classrooms conducive to quality learning and engagement.
   11)   Attend all required professional meetings, including Parent Conference Nights, Student Led
         Conferences, and Showcases of Student Work.

All teachers will support Special Education students, making sure that
    ∙ All IEP meetings are held in a timely manner and that all IEPs are kept current.
    ∙ Special education teachers are trained in Welligent.
    ∙ All teachers support the success of students with IEPs who are enrolled in their classes and will
        implement each student’s accommodations as written in the student’s IEP.
    ∙ All general education teachers who are requested to attend an IEP meeting must do so. Class
        coverage will be provided.

All attendance must be taken at the beginning of each period through the MiSiS system. Only
absences must be noted. Be certain to clear all tardies when students arrive.

All teachers must post grades to the online Schoology grading system. Our Elect-to-Work Agreement
requires grades to be published at least every two weeks with an average of two (2) grades per week.

Seating charts for all your classes should be kept up to date and available for substitute teachers.

Teachers follow the school’s bell schedule to dismiss their class to their next period. This should be
done in an orderly fashion when the teacher determines that the room is in good condition. Never
dismiss students early as their early presence in the hallway disturbs instruction in other classrooms.

Lesson plans must be prepared in advance for use in an emergency absence. Emergency lesson plans
are kept on file in the School of Business and Tourism Office so that the substitute teacher can access
them. Teachers should periodically update their emergency lesson plans.

Substitute teachers must have access to seating charts and other important information, such as
emergency procedures and bell schedules. Keeping additional materials in a designated place in the
classroom for substitute teachers is a good practice.

The Board of Education recognizes that videos, movies, and other digital media that directly relate to
the instructional program may be of benefit for classroom viewing. Any media shown in any school
must directly relate to the curriculum being taught. Pertinent clips should be shown, rather than
viewing any program in its entirety, whenever possible. All videos, movies, and other digital media,
except for media owned by LAUSD, must have prior approval by the principal, assistant principal, or
designee. Videos, movies and other digital media shown in the classroom shall not be used for reward
or entertainment. Movies or clips from movies may only be shown if they carry a MPAA G, PG, or
PG-13 rating or equivalent. R-rated audiovisual media or any unrated material that might fall into this
category may be used in high school Grades 9–12 with principal and parental written approval prior to
the scheduled viewing date and must comply with the school’s policy on the evaluation and selection
of instructional materials. Design a media-based lesson so that students remain active during the
presentation by having them write notes or complete a graphic organizer while watching the video.

Grade Level Team collaboration time is scheduled each Tuesday from 2:30 p.m. – 3:10 p.m. Students
leave early on Tuesdays. Students arrive late on Wednesdays for whole school professional
development from 8:10-9:00 a.m. Everyone is expected to arrive before the start time so that PD can
begin promptly. Two pupil free days are also allocated each year, during which three hours of
professional development may be planned. Please schedule appointments, such as medical and dental
appointments, on other days.

The Governing Board is charged with allocating school funds. All teachers are given supplies each
school year. Requests for instructional materials may be made through the governing board; submit
written requests to the TSP coordinator. Once funding is secured, please obtain a requisition form and
submit the form to TSP coordinator. Budget permitting, the Governing Board may allocate a set
amount for each teacher to purchase materials and supplies once each year.

The master schedule contains the class assignments for each teacher. It is developed through
consultation between the administration, counselor and lead teacher. The primary factor in considering
the master schedule is student need. Teachers are polled as to teaching strengths and preferences, and
consideration is given to individual requests. Other factors considered in developing the master
schedule are teacher training and credentialing, availability of staff, class size, mandated programs,
university and college requirements, etc. The master schedule is often revised after the semester
begins as needs arise.

The scheduling of classes is the responsibility of the counselor and the administrator. During the first
weeks of the new semester, adjustments will be made to equalize class size, open needed classes, or
close those when enrollment is too small. All classes meet as scheduled until staff is notified

It is the teacher’s responsibility to ensure that each student has the appropriate textbook. By law, each
student must have his/her own assigned textbook for each core class beginning the first day of class.
State textbook funds may not be used to purchase classroom sets of textbooks. All teachers have access
to the Destiny textbook system (please see SAA or senior office technician if you do not have access).
It is the teacher’s responsibility to ensure that textbook distribution occurs within the first week of
school. Please check out a scanner from the BT Office to scan textbooks to students.

Be sure students complete the inside labels of the textbook, writing their names in them. Collection of
money for lost or damaged books is handled by the financial manager in the Student Store.

Seniors whose names still appear on the Stop Clearance list at the close of the semester in June will
have to clear their record by paying debts, returning school textbooks, athletic uniforms, and supplies
before they are allowed to participate in graduation or receive a diploma.

Successful classroom discipline involves the setting up of desirable and attainable objectives, proper
motivation and organization of the classroom and activities. Effective discipline results from the
mutual respect of student and teacher. Remember: “The best discipline is a good lesson plan.”

The following suggestions may add to your set of management tools. These do not constitute a recipe
for the complete removal of disciplinary problems, but they certainly provide a foundation for a
pleasant teaching experience for you and your students.

   1)    Learn the names of students quickly. An accurate seating chart for each class will be helpful.
   2)    Have well-developed, engaging lessons for each day and for each class. Idle students are often
         the starting point of discipline problems.
   3)    Be organized. Have materials ready for class. Provide the widest use of a variety of materials
   4)    Avoid non-constructive criticism, anger and frustration. Make personal corrections in private
         conferences with students. Use de-escalation strategies.
   5)    Let students know that you are interested in them as people first. Attend school activities in
         which your students are involved, especially with those students with whom you are working to
         build a rapport.
   6)    Be cautious of involving yourself or making comments about students’ personal lives.
   7)    Guide, do not subdue.
   8)    Overlook the unimportant. Do not engage in trivialities.
   9)    Do not use sarcasm, name-calling and “one-upmanship” with students.
   10)    Be fair, firm, and consistent with all your students.
   11)    Do not yell.
   12)    Do not punish the class for the act of one.
   13)    Speak in understandable language.
   14)    Try to anticipate and handle your own problems.
   15)    Classes are lost in the first few minutes. Be prompt in opening your classroom and in
         beginning class. Start students on an opening assignment (warm-up, bell ringer) immediately,
         while you take roll. Garner students’ attention before beginning the lesson.
   16)    Plan your lessons carefully and know exactly what you going to do each moment. Post the
         learning goal for the day in student-friendly language such as an “I can . . .” statement.
   17)    Always have an alternate lesson or activity ready in case some unforeseen situation makes it
         impossible to use the original lesson.
   18)    Be prepared for the “no pencil, no paper, no book” crew. Beat them at their own game. Give
         them these supplies with as little attention as possible.
   19)   Keep your sense of humor and admit your mistakes or shortcomings. Students respect honesty.
   20)    Build the student’s self-respect. Do not force student to lose face with peers or back a student
         into a corner from which there is no escape but to lash out.
   21)    Strive for respect, not popularity. The teacher with respect may or may not be popular, but in
         nearly every instance, the classes will run smoothly and efficiently, and learning will take
         place. Respect is attained through a teacher’s consistency of behavior, fair treatment of
         students, and above all, perseverance toward achievement of educational objectives and
   22)   Be professional, not personal.
   23)   Search out causes of behavior. For health, social conditions and behavior history, check the
         cumulative folder and consult with other staff members, counselor and psychiatric social
   24)    Keep behavior records, and when you refer students to the lead teacher, counselor, psychiatric
         social worker or administrator, indicate pertinent behavior data, including previous steps taken
         to solve the problem.
   25)    Catch students doing something right. Praise them for improved behavior.
   26)   Research shows that we should use a 4:1 ratio in giving praise and criticism, i.e., for positive
         remarks to students for every one negative.

   Teachers are responsible for establishing a classroom atmosphere conducive to learning. Once
   students understand classroom procedures and regulations, it is reasonable to assume that these
   procedures and regulations will be followed. In general, each teacher is expected to handle
   classroom behavior problems. Careful and thorough planning will solve many behavior problems.
   The following types of problems are initially the responsibility of the teacher:
       1) Gum chewing/eating or drinking in class
       2) Forgetting school supplies
       3) Minor disturbance of the class
       4) Failure to complete an assignment
       5) Talking in class
       6) Tardiness
       7) Care and responsibility for textbooks and school supplies
       8) Initial adjustment problems
       9) Negative interaction with peers

   Teachers are reminded that the following types of progressive actions must be taken prior to
   initiating a referral:
        1) Discuss the problem with the student privately.
        2) Contact the student’s parent by phone or in writing.
        3) Schedule a parent conference.
        4) Check with appropriate support staff regarding the student’s behavior.

In those cases requiring immediate action (when it is necessary to remove the student from the
classroom), immediately send a referral note with a reliable student to the BT Office. In an
emergency, call the BT Office to ask for help: dial 88 then 3841. Indicate the problem and help will be
sent immediately.

When completing the MISIS referral form, always write the offense in detail (be specific about
language and include all evidence). List any previous action you may have taken to resolve the
situation. Discipline is most effective when there has been previous parental contact by the classroom

Teachers are supervisors at all times on campus. Adequate supervision is a necessary part of staff
responsibility and is in accordance with State Law and Los Angeles Unified School District policy.
    1) Teachers will receive strong support from the administration when action is taken in the
        fulfillment of supervisory duties.
    2) Each of us is an active participant in supervision during school events.
    3) Seeing and reacting expeditiously to developing problems prevent major crises, as does being
        alert to unusual congregations or movement of groups of students.
    4) Be alert to running, jumping, pushing, shoving, tripping, and take immediate action to bring
        unsafe conduct to conclusion. Terminate loud and boisterous actions, including gregarious
        horseplay, as soon as observed.
    5) Be alert to the use of prohibited items that may cause disturbances or interfere with the
        educational program. Examples: skateboards, Bluetooth speakers, toys, cards, dice, etc.
    6) Use guidance and disciplinary techniques to solve problems on the spot. This is more effective
        than a late referral and better for the welfare of the individual students.
If an incident occurs while you are present:
    7) Tell offenders to stop, using a stern tone of voice.
    8) Direct offenders to opposite locations.
    9) Display a commanding presence (be firm and calm).
    10) Call or send responsible student for immediate assistance.
    11) Serious problems should be referred to an administrator or counselor.
    12) Out-of-classroom staff is expected to supervise during non-instructional times (before and after
        school, lunch, and passing periods).
    13) Consistent presence of teachers at the classroom door or during the passing periods helps to
        ensure student safety.
    14) Employees may not touch or restrain students except for the following: to stop a fight, for
        purposes of self-defense, or to obtain possession of weapons or other dangerous objects.

Teachers are to use hall passes for medical or emergency needs only. Please have students use the
official BT hall pass. This year we will use a BT lanyard with a laminated, personalized teacher hall
pass. Students should be encouraged to take care of personal business before or after school, during
lunch, or between classes. Do not send students out of the room with passes during the first ten minutes
of class. Please send the student to the BT Office to get an official pass to the nurse.

Student parties or celebrations shall be organized, planned, and held during lunch, after school or
beyond the educational class period. Under no circumstances is a party appropriate during instructional

   1)   All field trip forms are on file in the BT Office.
   2)   All field trips must be approved by an administrator.
   3)   All paperwork and scheduling must be completed a minimum of three weeks prior to a local
   4) Out-of- area trips take longer to be approved and must be approved by the local district and risk
      management, if overnight.
   5) If private party transportation is being used instead of a bus, special forms permitting privately
      licensed and insured drivers to transport students must be completed.
   6) All field trips must have the required number of chaperones for the number of students
      participating (1:10 ratio).

Parent Consent for Field Trip slips (usually called “Trip Slips”), with necessary details, will be given
to the teacher to distribute to students. A parent signature is required. The teacher also needs to
distribute Request for Excuse from Class to students to get permission from teachers to miss classes on
the day of the proposed trip. All School of Business and Tourism field trips/job shadows are
educational and benefit our students. Since they are an integral part of our Linked Learning program,
we encourage all teachers to release students when asked. If you feel, for any reason, that a particular
student should not attend a trip, you must discuss the issue with an administrator or lead teacher.

When the students return the Parent Consent for Field Trip and the Request for Excuse from Class
slips to the sponsoring teacher, the bottom half of the consent form should be retained and taken by the
teacher on the field trip. The top half of the form and the Excuse from Class slips should be turned in
to the BT Office with a printed roster of all students cleared for participation. Teachers will provide
alternative placement and activities for students who are not cleared to attend the activity.

When the teacher returns from the field trip, the bottom portion of the Parent Consent slips should be
turned in to the BT Office for filing along with a duplicate alphabetical list showing the actual
attendees of the trip.


Important bulletins and notices for teachers will be posted in the BT Office and kept up-to-date.
Teachers are encouraged to check by the sign-in area daily. Important information will also be sent via
e-mail on a regular basis, so be sure to check your email at least once daily.

The public address system is for weekly or specified day(s) and emergency use, usually during the
breakfast in the classroom or during the last 2 minutes before dismissal to lunch. No unauthorized
person may use the public address system. All emergency announcements must have the principal’s

School telephones are to be used for school business only. Please use your cell phone for personal
INSTRUCTIONAL TIME. Students may not use their cell phones in the classroom unless you have
given them specific permission to use them for the lesson.
It is BT’s policy to keep all classroom interruptions to a minimum. An office summons slip with “AT
ONCE” circled is for an urgent situation. DO NOT DELAY SENDING THESE STUDENTS TO THE
BT OFFICE. For routine matters, “DURING” will be circled, and teachers may send the student at a
convenient time during the period indicated, when it will cause the least interference with the
instructional progress of the class. However, we request that teachers do not delay sending students
until the close of the period. Only administrators, counselors, lead teacher, administrative assistant,
health office, and IEP case holders are authorized to summons students. At no time should a classroom
teacher summons students from another classroom.

In the event of a disturbance off campus that requires the school to keep students indoors, you will hear
over the P.A. system: TEACHERS WE ARE SECURING THE CAMPUS. If you hear this
announcement, keep students inside, away from windows and doors. Lock all doors and windows and
close the blinds. Do not let anyone in or out of the classroom. Wait for additional information over
the P.A. or by administrator visit. Check your email and cell phone for updates.

The school’s secured parking lot is located behind the outdoor blacktop courts on Lucas Avenue, north
of 3rd Street, and is reserved for faculty and staff of MCLC only. No students are allowed to park in
the garage because there is not enough space. All automobiles must be registered in during the first
week of the semester with the SAA. You will be issued a key card to enter the secured lot and a
parking pass to hang from your car’s rearview mirror. Cars without a parking pass will receive a
warning or citation from school police. Please keep your key card and pass in a secure place. You will
have to pay a fee for a lost or stolen card. Report lost or stolen cards immediately to the SAA, so that
the card can be deactivated and the lot can remain secure.

For student safety, we are a closed campus. Students are not allowed to leave campus to purchase food.
If students wish to consume food other than what is offered through our cafeteria, they may pack their
lunch or purchase food before school (as long as they arrive on time to the first period of the day).
Students may not bring food or drinks purchased outside of school into classrooms during instructional
time. They must be consumed before entering the classroom.


The counselor and administrators will assign rooms. If your lesson requires you to relocate your class
to another location (i.e. auditorium, library, etc.), be certain to post a notice on your door indicating
your temporary location (e.g., “We are in the library), and notify the BT Office, as well.

Classroom doors and windows must be locked when not in use. No students should enter or remain in
a room unless a teacher is present. Under no circumstances should a student be given school keys.
Money, school keys, cell phones, laptops, valuables, hall passes and teachers’ belongings should not be
left unsecured in the teacher’s desk, cupboards, or closets.

When meeting with students before or after school hours, doors should be left open. Teachers are
discouraged from meeting with students one-on-one before or after school hours. Teachers are also
discouraged from remaining on-site after administrative offices are closed (5:00 p.m.). If a teacher
must stay late, s/he must get clearance from an administrator.

Everything in a classroom is the property of the Board of Education. It is the teacher’s responsibility
to know what is in the room and to give all property the best of care. Yearly inventories are required.

Students are responsible and liable for the care of school property. The law provides that students
and/or their parents must pay for defacing equipment, books, or other school materials.

Custodial services are limited. It is helpful if all teachers engage their students for keeping their rooms
as clean and neat as possible. Assign student monitors for each period to ensure that trash and garbage
are thrown away. If your trash can is overflowing, have a student empty it into a larger can in the
hallway. Our students deserve a clean, organized learning environment.

If custodial service is unsatisfactory, maintenance is needed, or repairs are necessary, notify the plant
manager and/or administrator in writing.

To have a complete summer clean-up by the custodial staff, teachers must clear whiteboards and
bulletin boards of all material, remove all books and other materials from the bookcases, clear
teacher’s desk, table tops and open shelves and return or lock up all equipment. This preparation must
be complete by the last day of the spring semester. Sign-out sheets addressing this close-out policy
will be provided.

Students and staff must carry a Miguel Contreras School of Business and Tourism identification card
and while on campus. Student ID cards will be required for all student activities on or off campus
throughout the school year. IDs are color coded so that students can be identified by their small school
color. ID photos are taken during the first month of school.

Do not take or keep a student from another teacher’s class unless you have the prior written approval
of that teacher. Students may not be detained for more than 10 minutes during lunch. Parents must be
given 24 hours’ notice if you plan to detain their child after school.

These reports can be classified into three categories: Complimentary, Unsatisfactory, and Failure. It is
recommended that complimentary reports be utilized as frequently as failure notices. A student may
not receive a fail as a final grade if the parent has not received timely notification that his/her student is
in danger of failing. If you believe a student will receive a fail in your class as a final grade, indicate
that possibility on the 15-week progress report.

Lockers will be issued to students during the opening of the school term within the first 2 weeks.
Students are responsible for maintaining their locker and should not share their combination with
others to prevent theft. Lockers will also be provided in the physical education facility for students
who are taking physical education and for athletes. Remind students that they should not keep any
valuables in their lockers (cell phones, money, wallets, etc.).

Individual tutoring is encouraged for all teachers to assist our struggling students. To that end, all
teachers in BT are required by our Election to Work Agreement to keep weekly office hours.
Schoolwide tutoring is also available through World Fit for Kids and City Year. Teachers may not
tutor students privately for financial consideration outside the scope of District funding.

Teachers may not exchange or accept gifts from students.

The Student Store will be open each day before school, during lunch and ½ hour after school lets out.
Encourage students to buy their school supplies and spirit items from the student store as our student
body profits from the sale. Do not send students to the student store during class time.

The Library will open daily from 7:45 a.m. to 3:30 p.m. The scheduling of class visits must be
arranged in advance with the librarian. Teachers are encouraged to work with their students prior to
arrival in the library regarding treatment of library materials. Computer access and a photocopier are
available to students in the library. There is a nominal charge for photocopies.

The staff dining room is adjacent to the student cafeteria. Food is available before school and during

   1) Visitors are not permitted in classrooms without direct approval of an administrator and must
      wear the yellow MCLC visitor’s pass. All visitors must obtain a visitor’s permit and sign the
      visitors’ book in the Welcome Center.
   2) Guest speakers for your classes must be approved beforehand by the principal using the Guest
      Speaker Approval Form, which is available in the BT Google Docs folder.
   3) Teachers should notify an administrator or campus security of any unauthorized visitors.
   4) Procedures for visitations by parents/guardians are shared with them at the beginning of the

Any requests coming from the community to teachers, clubs, or groups, or any contacts those teachers
may desire to make with the community or its related agencies should be referred to the principal for

   1)   Volunteers are not District employees and, as such, are not eligible for any compensation or
        employment benefits. They must, however, follow current LAUSD requirements for
        volunteers. If you have a potential volunteer, contact the administrator to obtain the current
        policies and procedures, which includes completing a volunteer application.
   2)   Volunteers do not have any tenure and may be terminated at the will of the appointing
   3)   Before assigning a volunteer, one should be satisfied that the applicant relates favorably to
        students, community, parents and staff.
   4)   At no time is a volunteer, without a teaching credential, to be allowed with students
        unsupervised by a credentialed teacher.
   5)   There is no limitation on the period of time that a volunteer may serve in assisting the school.

Toshiba copy machines are available in the School of Business and Tourism office and in room 4226.
The copy machine available for students is in the library. A nominal fee is charged per copy.

Please see the IT Tech Assistant or SAA to obtain a password and for any training. It is important you
learn how to use the machines and care and maintain them.
    1) The copy machines are for faculty and staff use ONLY. Please do not have students use the
    2) Paper is provided by the user.
    3) As a matter of professional courtesy, usage of machines is limited to 10 minutes at a time. If
        more time is needed, please prepare to come back to finish.
    4) If you have not been trained in the use of the machines, please do not use them. Seek
        assistance from those who are familiar with the copiers.
    5) When a copier is not functioning, please report the problem to the office technician.
    6) When supplies are needed, please report the needs to the office technician.

The purpose of an assembly is to:
   1) Develop school spirit and morale,
   2) Promote general educational and cultural growth of students,
   3) Extend classroom instruction,
   4) Develop acceptable social behavior patterns,
   5) Bring the community closer together
   6) Learn appropriate audience behavior.

Types of assemblies include but are not limited to:
   1) Student Orientation (one class period, mandated)
   2) Positive Behavior Support
   3) Grade-level PBL Kickoffs
   4) Pep Rallies
   5) Multicultural Education
   6) Invitational (one class period, voluntary)
   7) Performing Arts
   8) End-of-Semester Awards Ceremonies, Hollywood Stars
   9) Special events

Assemblies will be scheduled in the following manner:

   1)   Requests should be made to the administrator in charge of the master calendar.
   2)   All non-instructional assemblies need to be approved by Complex Council.

  1) Teachers are expected to attend and supervise assemblies if their students attend.
  2) In case of a whole-school assembly, administrator may assign staff to specified places of the
     assembly area so that adequate coverage is given for supervision.
  3) Should a class not maintain the conduct expected at an assembly, the administrator in charge
     will ask the teacher and students to return to their classroom.
  4) The classroom teacher will help instruct the members of the class before they leave for the
     assembly regarding courtesy to be shown, seating assignments and doors and aisles to be used
     on entering and leaving the auditorium.

  1) Sponsoring group meets with sponsor to determine program.
  2) Calendar requests are submitted to the Leadership Team for the placement on the master
      calendar. All requests must be submitted at least two-weeks in advance of the event to ensure
      availability. The sooner your events are scheduled the better the guarantee of use of the
  3) Sponsors must obtain the activity form from the administrator and resubmit when completed.
  4) Program is submitted to an administrator for approval.
  5) Special Activity Planning Sheet must be completed prior to the activity date to clear with all
      personnel involved. The planning sheet must indicate any equipment needed and include a
      floor plan if a special set-up is needed.
  6) It is then decided which bell schedule will be used if the program is to be an all-school or an
      invitational type of assembly.
  7) If outside participants are providing the program, the sponsor will appoint a reception
  8) A time schedule is worked out so that the program is contained within the set time limits.
  9) Copies of assembly information (seating chart, sponsor, content, etc.) will be circulated to
      support staff (i.e. campus security, school police and custodial staff).
  10) The sponsor must make a final check of arrangements.
  11) Personnel should be present at each assembly to cope with any emergencies. See your SAA
      regarding class coverage or other types of coverage.

PLEASE NOTE: By law, as civil servants, all staff must stay on campus until all students are
with their parents and the emergency is cleared.

Effective emergency procedures can be the difference between maintaining student and staff safety and
having a chaotic and dangerous environment during a crisis. We are mandated by law to conduct
several types of emergency drills during the school year, including fire evacuation, drop procedure,
earthquake emergency and emergency lockdown.

SIGNAL: Audible fire signal/flashing signal lights, P.A. announcement and/or message to individual

If the alarm sounds during class:
     1) Stop what you are doing. Take books, purses and other valuables, if readily available.
   2)   Line up in two columns just outside the room. Refrain from horseplay, talking, or unnecessary
        noise or disturbances. The last person to leave the room closes the door.
   3)   If you are a student out of class when the alarm rings join the nearest class and stay with it until
        the conclusion of the drill.
   4)   Wait at your assigned location, stay in the two lines until further instruction from your teacher.
   5)   When the all-clear bell rings, walk quickly and quietly back to class and resume class activity.

If the alarm sounds during passing periods, before school, during nutrition or lunch, move to the
emergency drill area and meet with your advisory teacher in the designated area for that classroom.

If the alarm sounds after school, students in supervised after school activities are to follow instructions
from the adult in charge. All other students are to leave campus by the shortest and safest route.

   1) ALL school personnel and visitors are required to vacate the buildings during a fire drill.
   2) Know the evacuation route for your classroom and inform your students of it early in the
      semester. A drill will be held within the first two weeks of school.
   3) Be responsible for the students under your supervision at the time of the alarm. Provide
      leadership in developing a positive and serious-minded attitude about each drill by moving into
      the drill with efficiency and control.
   4) As the class assembles outside the room, take your emergency binder with roll sheets and then
      lead the class to the assigned area. Do not permit talking or horseplay at any time during the
      drill. Any student who displays a serious lack of cooperation should be referred to the
      appropriate support staff at the conclusion of the drill. If you do not have an emergency binder,
      please request one from the SAA. Teachers are responsible for ensuring that rosters are kept up
      to date.
   5) If your class is one of the first to arrive at the assigned area, be sure that you move in far
      enough to leave room for the classes that follow.
   6) Take roll.
   7) Wait for the all-clear tone, and then lead your class back to the classroom by the shortest route.
   8) Hold a drop drill after each fire drill.

Teachers with a Conference Period:
   1) Male teachers will clear the nearest boys’ restroom and report to the Command Center on the
      football field for further instructions.
   2) Female teachers will clear the nearest girl’s restroom and report to the Command Center on the
      football field for further instructions.

Signal: The individual teacher gives the one word, “DROP.” No school wide signal is used anywhere
or anytime. The first evidence of an earthquake will be earth movement. This is the signal for teachers
to shout “DROP” while protecting themselves.

Procedures to be followed at the “DROP” signal:
If inside the school building, the student should:
        1) Get under equipment (desks, tables, etc., where available).
        2) Drop to his/her knees with back to windows and knees together.
        3) If an earthquake, hold firmly to furniture protecting yourself.
        4) Stay there ten seconds during drill or until shaking stops in the occurrence of an earthquake.
        5) After an earthquake, follow directions for evacuation.

If outside the school building, the student should:
        1) Move away from buildings and electrical wires to an open area.
        2) Drop to the ground.
        3) Stay there until shaking stops.
        4) In the event of an earthquake, evacuate in an orderly fashion to the athletic field.
        5) DO NOT use bridge to access the athletic field in the event of an earthquake. Use street
            crossing under the supervision of MCLC adult staff.
        6) If the earthquake damages the classroom, the teacher should initiate evacuation after the
            quake is over by following emergency evacuation procedures.
        7) If damage to buildings is likely or known, a school-wide evacuation by emergency
            earthquake procedures will be initiated by tone signal or verbal instructions.

  By law, as civil servants, all staff must stay on campus until all students are with their parents and the
  emergency is cleared.

Teachers with Conference Periods
      1) Assist with evacuation and check restrooms in building where you are located. Report to
          Incident Command Center on the football field.
      2) Be prepared to be an assistant in whatever is needed

First-Aid Center
       1) The First Aid Center is located on the baseball/softball field.
       2) The nurse is in charge of administering first aid and recording information on extent of
          injuries and first aid administered.
       3) Those with first aid certification will assist in administering first aid.

  1) Students are to remain with their teachers in the emergency assembly until summoned to be
     picked up by a parent/guardian.
  2) A parent/guardian noted on the emergency card must appear at the Reunion Gate and sign a
     Student Release Card.
  3) Messengers will then go to the Assembly Area to get the requested student. These students will
     be escorted to the Reunion Gate to be united with their parent/guardian.

An emergency lockdown procedure may be necessary to secure the campus in the case of police action
on campus, an intrusion by unauthorized person(s), hazardous materials leak, or other emergency
determined by safety personnel.
    1. The signal for a lockdown is a verbal signal over the public address system or room-to-room
    2. During an emergency lockdown, teachers must lock all windows and doors, close all blinds
 and move students and staff away from windows. If students/staff are outside, proceed to the closest
    3. Remain until the emergency is declared over.

Any student injury must be reported to the health office. A Confidential Accident Report must be
completed by the teacher and submitted to the school nurse as soon as is reasonable. All reports of
injury are forwarded to the principal for review and signature. If the nurse is not on campus, please
report the injury to an administrator.

All attendance taking procedures will be reviewed during the Pupil Free Day. Materials will be
distributed at that time that can be added to this notebook.

  1) All progress, midterm, and final grade reports are prepared from computer-generated rosters.
  2) Teachers are expected to meet all deadlines, as there are strict timelines for meeting District-
     mandated reporting periods.
  3) Teachers are reminded that students are not to be given a failing final mark unless the parents
     and students have been given appropriate advanced notification:
         a) Via the five-week and fifteen-week computer generated progress report.
         b) An individual unsatisfactory notice, Special Report to Parents (Form 34-H-51), mailed
            home or given to the student
         c) A parent conference, by phone or in person (documented in the roll book).
         d) Teachers must make some notation in the roll book to document parent contact and
            issues discussed.

It should be noted that a mark of “D” is not considered an adequate warning to the parent or guardian.
If the “D” appears on a report card form with the written comment, “In danger of failing”, the parent
then has been adequately notified.

Complimentary Notices (Form 34-14-50) should be issued to those students who are doing an
extraordinary job or have shown excellent improvement in a particular skill or subject.

Marks of a student transferring to the School of Business and Tourism from an accredited school
should be taken at face value and should become a proportionate part of the student’s final mark.
Check-in grades are indicated on program cards if initially available.

STUDENT ATHLETES—Attendance on game days
If a student is eligible to participate in a sport, only a parent can deny them the ability to participate in
a game, for whatever reason. Teachers do not have the authority to take away the privilege of an
eligible student-athlete. Teachers may reach out to the parents and let them know their son or daughter
is doing poorly and may request them to voluntarily not participate. A student-athlete who misses an
assignment due to an excused absence (and all athletic games are excused) must be given the
opportunity to make-up the assignment with the same amount of points. The school’s athletic director
is to send team rosters on game days to the BT Office. Our office tech will enter the attendance for
athletes as an excused athletic event absence (AT).

“Students with excused absences must be given the opportunity to complete the missed coursework,
homework, or test with other equivalent assignments and must be given credit equal to that which they
would have received on the original assignment or test for the same quality of work.” -- BUL-3491.1


If you need to order supplies and /or instructional materials, check with an administrator.

   1) Obtain Requisition Form blanks from the SAA or office technician.
   2) Fill out requisition form in its entirety. Include 9.25 % sales tax, 10% delivery charge before
      tax and list all discounts.
   3) Describe your order (books, pens, paper, DVDs, etc.) circle request type at the top left of
      requisition form. Write “OC” for over-the-counter orders.
   4) Submit signed requisition to administrator.
   5) After approvals, an approved copy of the requisition will be returned.
   6) All stock orders are delivered within an estimated two weeks after input.
   7) Upon your receipt of the order, verify against your copy of requisition to see if your order is
   8) The SAA will submit an invoice for your signature verifying that the order is correct and
      complete. Resubmit invoice to financial manager for payment.

The Imprest fund is a revolving cash fund available to schools for the direct purchase of items that are
needed immediately and are not available from supply/equipment catalogs. Large cost items (over
$100.00) may not be purchased without prior consent from the principal. Imprest funds are not extra
money beyond your budget. Expenditures of Imprest funds are deducted from the school’s budgets.

The following procedures have been established for the utilization of the Imprest Fund:
   1) Imprest forms can be obtained from the School Administrative Assistant.
   2) The lead teacher must sign the Imprest form.
   3) The principal is the only administrator who may approve Imprest requests and Imprest checks.
   4) Items will be reimbursed with original receipts only attached to the Imprest form.

The raising and expending of funds by student bodies must have but one basic aim: to promote the
general welfare and morale of the student body as a whole.

Student body funds are to be used to finance a program of non-curricular activities augmenting the
student body activities provided by the school district. The management of student body funds shall be
in accordance with the best business practices, including sound budgetary and accounting procedures.

BODY FUNDS (Publication 465)
The principal of the school, as trustee, is directly responsible for conducting student body financial
activities in accordance with the policies, rules and procedures set forth. The financial manager is
responsible, under the direction of the principal, for the proper accounting of all student body funds
and shall serve as a financial advisor to the administration and student body of the school.
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