WORLD SLEEP 2019 Sponsor & Exhibitor Prospectus - Vancouver, Canada - World Sleep Congress
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World Sleep Society Presents
WORLD SLEEP 2019
Vancouver, Canada
Sponsor & Exhibitor Prospectus
A Joint Congress
We invite you to partner with World Sleep 2019
World Sleep Society (founded by WASM and WSF) is pleased to announce World Sleep 2019.
This will be WASM’s 8th World Congress on Sleep Medicine and WSF’s 9th World Congress.
Save the date to attend World Sleep 2019 on September 20-25, 2019 in Vancouver, Canada.
Your support enhances our ability to advance sleep health and research worldwide. The success
of our previous congresses has helped boost the reach of our education, examination and
awareness programs. Details are available on www.worldsleepcongress.com.
To become a sponsor, contact World Sleep Society at info@worldsleepsociety.org or call 1-507-
316-0084. Thank you for your support.
World Sleep 2019 Program Committee
Clete Kushida, MD, PhD Dalva Poyares, MD, Célyne Bastien, PhD
(USA) PhD (Brazil) (Canada)
Charles Morin, PhD Maree Barnes, MD
(Canada) (Australia) Allan O’Bryan (USA)
Executive Director,
Thomas Penzel, PhD World Sleep Society
John Fleetham, MD
(Germany) (Canada)
Yuichi Inoue, MD Reut Gruber, PhD
(Japan) (Canada)
Scientific Advisory Committee
Lamia Afifi (Egypt) Hakan C. Kaynak (Turkey) John Peever (Canada)
Sonia Ancoli-Israel (USA) P. Vijaya Krishnan (India) Renata Riha (Scotland)
Monica Andersen (Brazil) V. Mohan Kumar (India) Peter Shiromani (USA)
Sarah Biggs (Australia) Leon Lack (Australia) Virend Sommers (USA)
Tom de Boer (Netherlands) Cheng-Hui Lin (Taiwan) Mehdi Tafti (Switzerland)
Jeanne Duffy (USA) Marie Marklund (Sweden) Y. K. Wing (Hong Kong)
Ludger Grote (Sweden) Charles Morin (Canada) Julianne Winkelmann (USA)
Fang Han (China) Judy Owens (USA) Phylis Zee (USA)
Ken-ichi Honma (Japan) Allan Pack (USA)
Sponsorship Levels & Benefits: GOLD
All sponsorship levels will be allocated according to the total amount of investment in sponsorship
items, exhibition space, advertising and purchased registrations. Sponsorship packages are
developed on a custom basis according to your individual marketing and educational needs. Sponsor
#WorldSleep2019 and network with over 2,600 medical professionals from 65+ countries.
GOLD $60,000 or more
Complimentary Items Value in US Dollars
5 Full Registrations $2,500
A coffee break sponsorship next to exhibition booth $5,000
Hyperlinked Company Logo on congress website $1,000
Hyperlinked Logo in pre-congress emails to attendees $2,000
Full-page Final Program Advertisement $1,250
Opportunity to insert one item into the delegate bags $2,500
Additional Benefits Total: $14,500 Value
Priority booth placement on January 15, 2019
Corporate Support ribbons for booth representatives’ badges
Recognition on congress website as Gold Sponsor
Recognition in final program as Gold Sponsor
Use of Congress logo for the sponsor’s own promotional purposes
Select the Opportunities that Reflect Your Marketing Needs
[SAMPLE] CUSTOM PACKAGE BREAKDOWN VALUE COST
Satellite Symposium sponsor (2,000 person room) 30,000 30,000
Exhibition Space (20 x 20 sq ft) 15,000 15,000
WiFi sponsor 10,000 10,000
Networking Lounge 5,000 5,000
Included benefits from above 14,500 included
TOTAL $74,500 $60,000
Sponsorship Levels & Benefits: SILVER
All sponsorship levels will be allocated according to the total amount of investment in sponsorship
items, exhibition space, advertising and purchased registrations. Sponsorship packages are
developed on a custom basis according to your individual marketing and educational needs. Sponsor
#WorldSleep2019 and network with over 2,600 medical professionals from 65+ countries.
SILVER $40,000 or more
Complimentary Items Value in US Dollars
5 Full Registrations $2,500
A coffee break sponsorship next to their exhibition booth $5,000
Hyperlinked Company Logo on congress website $1,000
Logo in Final Program $250
Half-page Final Program Advertisement $650
Opportunity to insert one item into the delegate bags $2,500
Additional Benefits Total: $11,900 Value
Priority booth placement on January 15, 2019
Corporate Support ribbons for booth representatives’ badges
Recognition on congress website as Silver Sponsor
Recognition in final program as Silver Sponsor
Use of Congress logo for the sponsor’s own promotional purposes
Select the Opportunities that Reflect Your Marketing Needs
[SAMPLE] CUSTOM PACKAGE BREAKDOWN VALUE COST
Satellite Symposium sponsor (400 person room) 30,000 30,000
Exhibition Space (18 sq m) 15,000 15,000
Scientific pocket program 10,000 10,000
Banner ad at registration desk 5,000 5,000
Included benefits from above 14,500 included
TOTAL $74,500 $60,000
Sponsorship Levels & Benefits: BRONZE
All sponsorship levels will be allocated according to the total amount of investment in sponsorship
items, exhibition space, advertising and purchased registrations. Sponsorship packages are
developed on a custom basis according to your individual marketing and educational needs. Sponsor
#WorldSleep2019 and network with over 2,600 medical professionals from 65+ countries.
BRONZE $20,000 or more
Complimentary Items Value in US Dollars
5 Full Registrations $2,500
Hyperlinked Company Logo on congress website $1,000
Logo in Final Program $250
Half-page Final Program Advertisement $650
Opportunity to insert one item into the delegate bags $2,500
Additional Benefits Total: $6,900 Value
Priority booth placement on January 15, 2019
Corporate Support ribbons for booth representatives’ badges
Recognition on congress website as Bronze Sponsor
Recognition in final program as Bronze Sponsor
Use of Congress logo for the sponsor’s own promotional purposes
Select the Opportunities that Reflect Your Marketing Needs
[SAMPLE] CUSTOM PACKAGE BREAKDOWN VALUE COST
Satellite Symposium sponsor (250 person room) 20,000 20,000
Exhibition Space (10 x 10) 5,000 5,000
Included benefits from above 6,900 included
TOTAL $31,900 $25,000
Satellite Symposia (Industry Symposia)
Do you have scientific content to share with our delegates? With a Satellite Symposia your
company will be able to develop a 90-minute program, including selection of speakers
and scientific content. The World Sleep Society will provide you with room rental space and
audio/visual.
Capacity Cost Additional
Room for 2,000 $30,000 + Catering Costs
Room for 450 $25,000 + Catering Costs
Room for 250 $20,000 + Catering Costs
Food and beverage needs are coordinated directly between the sponsor and caterer, and are not included in the price of the program.
Time Slot
Satellite Symposia is tentatively scheduled for 12:30 – 2:00PM on Monday (September 23, 2019)
or Tuesday (September 24, 2019). Days are allotted based on sponsorship level. Time slot is
reserved specifically for Satellite Symposia. There will be no competing scientific content.
World Sleep Society promotion of Satellite Symposia
• Final program: Symposium agenda, speakers, description, learning objectives and
session titles
• Final program: Daily Schedule
• Final program: Program at a Glance
• Daily Congress Email
• Prominent location on congress website
• Invitations in Social Media
• Congress banners
Examples of Past Satellite Symposia
TEVA: Challenges of recognizing and treating excessive sleepiness; MSD/Merck: New approaches to
personalizing treatment of insomnia: Why and how?; Philips: Boosting slow wave sleep to improve cognitive
outcomes; Bioprojet: Cataplexy: From fundamentals to the clinic
Key Dates Scientific Submission
September 1, 2018 Symposia submission begins
December 1, 2018 Abstract submission begins
December 1, 2018 Symposia submission ends
January 31, 2019 Abstract early deadline
June 15, 2019 Abstract regular deadline
August 1, 2019 Abstract Late Breaking deadline
Exclusive Opportunities
Each unique opportunity is limited to one sponsor. All opportunities may be purchased as part of a
corporate sponsorship package or as individual items. Priority will be given to Gold, Silver, and
Bronze level sponsors (in that order) until January 15, 2019. After this date opportunities will be
available on a first-come, first-served basis. All prices in US Dollars.
Internet Cafe $5,000 Gala Dinner $10,000
The Internet Cafe will feature several The Gala Dinner will be held on Sunday,
computers and printers for delegates to use for September 22, 2019 and will feature
internet connection throughout World Sleep entertainment, dinner, and beverages. Your
2019. company will receive a VIP table for eight and
special recognition during the event. WSS will
Technologist Track $5,000
also email marketing content to pre-registered
World Sleep Congress 2019 will feature a track delegates for sponsor’s own marketing of the
specifically designed for sleep technologists. event.
Photo Wall $5,000 Wi-Fi $10,000
A photo wall be placed in the exhibition area for This unique opportunity provides one sponsor
delegates to take pictures to commemorate the chance to include their logo on the Wi-Fi
their congress experience. It will be 20’ x 10’. landing page. Also included are a link to the
The graphic content is subject to change. sponsor’s website and recognition in the final
Networking Lounge $5,000 program.
One company will have the exclusive Mobile App $15,000
opportunity to sponsor the Networking Lounge, One company will have the exclusive
a place where delegates and sponsors alike opportunity to sponsor our congress mobile
are able to relax and have a good application. This app features all scientific
conversation. The lounge includes tables and content, floor plans, exhibitor and sponsor info,
seating, with signage of the sponsoring social program, and more. Your company logo
company. will be featured on the cover page and in the
Social Events $5,000-$20,000 header of the navigation.
Closing Ceremony … $5,000 Additional Promotional Items
Coffee Breaks … $5,000 Scientific Pocket Program … $2,500
Opening Ceremony … $20,000 Notepads … $5,000
Sponsorship of the social events will include Pens … $5,000
your company logo being featured on video Lanyards … $10,000
screens, banner signage, and table signage Congress Bags … $10,000
when applicable. Recognition will be given in Water Bottles … $10,000
the final program. Abstract USB Stick … $10,000
Sponsorship Opportunities
The following opportunities may be purchased as part of a corporate sponsorship package or as
individual items.
Logo in Final Program $250 Banner Advertising $5,000
Every sponsor and exhibitor at World Sleep Stand out with a banner with your company
2017 will have their logo, website and company information and logo at the Registration Desk.
description listed in the final program. Private Suites $7,000
Companies may choose to have their logo
included as well. Does your company need a private room to
hold meetings, interview, or to just store extra
Final Program Advertisements $650-3,000 gear? If so, we have private suites available for
The Final Program is distributed on site to all your convenience for the duration of the
congress attendees and contains complete congress. Each room will have a lockable door
details about the meeting as well as the local to secure your space. The suites feature a
area. conference table for 12. Available Sunday-
Half page (color) … $650 Wednesday, 7AM – 8PM.
Full page (color) … $1,250 Educational Grants $20,000
Inside back cover … $2,500
Inside front cover … $3,000 Your company may support a symposium,
organized by the Scientific Committee (theme
Bag Inserts $2,500 and speakers). Sponsors will be acknowledged
Sponsor will provide materials to be inserted in the final program and on the video screens
into the congress bags given to each delegate. during the session.
Industry Workshop $5,000 Satellite Symposium $20,000-30,000
Sponsor will submit a 45-minute program, Room for 250 … $20,000
limited to one speaker, and content to the Room for 450 … $25,000
Program Committee for review and approval. Room for 2,000 … $30,000
Room size: up to 75 people.
Important Dates Sponsors & Exhibitors
January 15, 2019 Gold, Silver, and Bronze allocation of exhibit space; Priority
Placement for Satellite Symposia
July 1, 2019 Booth space allocation (50% of payment is due)
Deadline to cancel exhibit space for refund
Remainder of payment is due
July 15, 2019 Deadline to submit exhibitor registrations
Deadline to submit company listing for Final Program
Deadline to submit artwork for Final Program advertisements
Deadline to submit exhibition space application and be included in
Final Program
Floor Plans
LOCATION: Vancouver Convention Centre, 1055 Canada Pl, Vancouver, BC V6C 0C3. World Sleep
2019 will occur in the West Building on Levels 1 and 2. www.vancouverconventioncentre.com
Level 1
Level 2
Key Locations
Registration near Ballroom C
Ballroom A&B: Keynotes
Ballroom C&D: Exhibition
Symposium Rooms / Capacity
▪ 121/122 247
▪ 118-120 447
▪ 220-222 465
▪ 223-224 240
▪ 217-219 238
▪ 212-214 396
▪ 211 396
Speaker Ready Room: 201
Office Space: Rooms 215-216
Courses: Rooms 118-122
Public lecture on Sunday:
Rooms 109-110 (tentative)
Exhibiting
Showcase your company or product at World Sleep 2019. Exhibit Hall dates at the Vancouver
Convention Centre will be September 23-25, 2019.
Pricing (USD) before Pricing (USD) as of Complimentary Registration
Type & Size of Booth
March 31, 2018 April 1, 2018 Types Included
Island booth
$3000 $3500 8 full + 8 exhibitor only
per 100 square feet
Corner 10x10 booth $2,500 $3000 4 full + 4 exhibitor only
Inline 10x10 booth $2250 $2750 2 full + 2 exhibitor only
Nonprofit 10x10 booth $700 $1000 1 full
Payment
50% of total amount due January 1, 2019 with Packages
the remaining balance due July 1, 2019, payable For those exhibitors also interested in
in US dollars. Sponsorship Opportunities, packages can be
tailored to organizational needs.
Priority
Priority will be given to Gold, Silver and Bronze Benefits
level sponsors (in that order) until January 15, Each exhibitor booth space includes:
2019. After this date booth space will be awarded 1. Complimentary registration(s)
on a first-come, first-served basis. 2. Company listed on congress website
3. Company listed in final program
Program at a Glance (Tentative)2019 APPLICATION: Sponsors & Exhibitors
Select all that apply. Prices in U.S. dollars.
Sponsorship Level □ Lanyards: $10,000
□ Gold Sponsorship (combined total of $60,000+) □ Banner advertising: $5,000
□ Silver Sponsorship (combined total of $40,000+) □ Pens: $5,000
□ Bronze Sponsorship (combined total of $20,000+) □ Notepads: $5,000
□ Final Program Ad, Front Inside: $3,000
Exhibiting Booth (Before March 31, 2018) □ Final Program Ad, Back Inside: $2,500
□ Island booth (per 100 square feet): $3,000 □ Final Program Ad, Full: $1,250
□ Corner 10x10 booth: $2,500 □ Final Program Ad, Half: $650
□ Inline 10x10 booth: $2,250 □ Bag Insert, Flyer: $2,500
□ Nonprofit 10x10 booth: $700 □ Scientific pocket program: $2,500
□ Exhibit Hall Footprints (2'×2'): $ 5,000
Satellite Symposia
□ Room for 2,000: $30,000 Other Opportunities
□ Room for 450: $25,000 □ Educational Grants: $20,000
□ Room for 250: $20,000 □ Wi-Fi Sponsor: $10,000
□ Mobile App: $15,000
Social Events □ Abstract USB Stick: $10,000
□ Opening Ceremony Program: $20,000 □ Network Lounge: $10,000
□ Gala Dinner VIP/Recognition: $10,000 □ Water Bottles: $10,000
□ Opening Ceremony Room: $5,000 □ Private Suite: $7,000
□ Coffee Breaks: $5,000 □ Internet Café: $5,000
□ Closing Ceremony: $5,000 □ Cell Phone Charging Station: $5,000
□ Technologist Track: $5,000
Printed Materials □ Industry Workshop: $5,000
□ Conference bags: $10,000 □ Photo Wall: $5,000
Company _______________________________ Address ________________________________
Contact Person __________________________ City and Zip Code ________________________
Email__________________________________ Country ________________________________
Signature _______________________________ Phone _________________________________
Date __________________________________ Fax ___________________________________
Return To: 3270 19th St NW, Suite 109 Exhibitors to be near or away from:
Allan O'Bryan, Executive Director Rochester, MN 55901 USA ____________________________
obryan@worldsleepsociety.org Telephone: +1.507.316.0084
info@worldsleepsociety.org Fax: +001.612.465.5357 ____________________________
50% due January 15, 2019 with remainder due July 1, 2019, payable in U.S. dollars. Priority will be given to Gold, Silver & Bronze level
sponsors until January 15, 2019. After this date, exhibitor space & exclusive sponsorship items are available on a first-come, first-served basis.Scientific Program Content Example
Numbers from World Sleep 2017 in Prague, Czech Republic
Keynotes 16 Industry Symposia Yes
Symposia 102 Pediatric Track Yes
Courses 17 Technologist Track Yes
Abstracts 700+ Dental Track Yes
Oral Presentations 132 Continuing Education Credits Yes
World Sleep Society (founded by World Association of Sleep Medicine and World Sleep Federation) has
collaborated with the Canadian Sleep Society to host World Sleep 2019. The venue selected for the
congress on sleep medicine from September 20-25, 2019 in Vancouver, Canada is the Vancouver
Convention Centre. Located on British Columbia’s waterfront with mountain backdrop, the Vancouver
Convention Centre offers convenient access to downtown visitor amenities.
The Canadian Sleep Society is a national organization committed to
improving sleep for all Canadians through: support for research,
promotion of high quality clinical care, education of professionals and the
public, and advocacy for sleep and sleep disorders medicine. Learn more at www.css-scs.ca.
The fundamental mission of the World Sleep Society is to advance sleep
health worldwide. World Sleep Society will fulfill this mission by pro-
moting and encouraging education, research and patient care throughout the World, particularly in those
parts of the world where the practice of sleep medicine is less developed. World Sleep Society will act as a
bridge between different sleep societies and cultures, supporting and encouraging worldwide exchange of
clinical information and scientific studies related to sleep medicine. World Sleep Society will seek to en-
courage development and exchange of information for world-wide and regional standards of practice for
sleep medicine.
Contact info Website: www.worldsleepcongress.org
Address: 3270 19th St NW, Suite 109
Allan O'Bryan Rochester, MN 55901 USA
Executive Director Telephone: +1.507.316.0084
obryan@worldsleepsociety.org Fax number: +001.612.465.5357You can also read
